HomeMy WebLinkAboutCORRESPONDENCE - RFP - P687 TRAVEL MANAGEMENT SERVICES (4)Administil ve Services
Purchasing Division
City of Fort Collins
November 22, 2002
New Horizons Travel
300 E Boardwalk Drive
Ft Collins, CO 80525
Attn Dale Clarken
Re P-687 Travel Management Services
JAM 13 2003
The City of Fort Collins has elected to renew P-687 Travel Management Services for the City of
Fort Collins with your firm The terms and conditions of this renewal will be the same as stated in
the original bid documents, including the 2003 revised pricing and also including the following
One $35 00 service fee for each ticket issued and will include the delivery fee for paper tickets
There will be no fees for refunds and exchanges
If the renewal is acceptable to your firm, please sign this letter in the space provided and return
along with a current copy of your insurance to the City of Fort Collins, Purchasing Division If
delivered, please deliver to 215 North Mason Street, 2nd Floor, Fort Collins, CO 80521 If
mailed, the mailing address is P O Box 580, Fort Collins, Colorado 80522-0580
If this renewal is not acceptable with your firm, please send us a written notice stating that you
do not wish to renew the bid If you have any questions regarding this renewal, please contact
Jim Hume, CPPB, Senior Buyer, at 970-221-6776
Sincerely,
ctor,of Purchasing and Risk Management
/ 03 O
Date
(Please indicate your desire to renew P-687 by signing this letter and returning it with a current
copy of insurance forms to Purchasing Division within the next fifteen (15) days )
215 North Mason Street • 2nd Floor • PO Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
APR - 4 ?Op
April 1, 2002
City of Fort Collins
256 W Mountain Avenue
Fort Collins. CO 80522-0580
Alin Jim Hume
RE P-687 Travel Management Services
300 E Boardwalk Drive
Fort Collins, CO 80525
970 - 223 - 7400
New Horizons Travel values your business and is committed to meeting all your travel needs
as if they were our own We take pride in your selecting us to serve as your objective travel
consultant It is our ongoing mission to sort through the vast options, including the internet, to
find you the best prices and best value for your airline tickets, car rentals, hotel
accommodations, and all your other travel needs It is our pleasure to handle every step of the
travel transaction for you, saving you from the hassles, uncertainty, and inconvenience of
having to do it on your own
Until recently, a portion of our revenues came from commissions paid by airlines for the sale
of then tickets This compensation covered some of our costs, thus enabling us to offer our
services to you at a small fee But, beginning on March 14, 2002, most airlines cut our
compensation to zero Unfortunately, we had already trimmed our expenses, which nas
brought our cost to issue a ticket to approximately $28 W
As a result of the airlines cutting our compensation to zero, we have been forced to
increase our lee to issue their tickets I am requesting an increase to $35 00 for issuing a
ticket Most agencies in the area have gone to $35 00 or higher We are confident that
when you weigh these fees against all the services we provide you and the cost savings
we have generated by using consolidators and the internet, you will recognize that we are
still, far and away, the best option
You may contact meat 970-223-7400 or email at dalecCatravelnewlimizons com I
thank you for your consideration
Sincerely, �Q
Dale Clarken
President
Fort Collins - Loveland - Greeley - Greenwood Village