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Home My WebLink AboutVOLUNTEERS OF AMERICA PDP - Filed GC-GENERAL CORRESPONDENCE - 2003-11-03Transportation Services Engineering Department City of Fort Collins TO: City Manager, John Fischbach VIA: Transportation Service Area Director, Ron Phillip Transportation Operations Director, Gary Diede i, ,d,7- i FROM: City Engineer, Cam McNair DATE: March 24, 1999 RE: Administrative Fees in the "Choice Streets" Ordinances This is intended to modify and replace the memo dated November 23, 1998, of the same subject. Incorporated within the "Choice Streets" program, Ordinances No. 177, 1998, through 183, 1998, are a number of administrative fees which are set by the City Manager pursuant to the provisions of Chapter 7.5, Article I of the City Code. The purpose of this memo is to gain the City Manager's explicit approval for these fees, which took effect on January 1, 1999. In future years, these fees will be included as part of the budget approval process. The City Council recognized and approved these fee schedules on October 20, 1998, at the second reading of the Choice Streets ordinances. The administrative fees requiring City Manager approval are as follows: 1. Development Construction Permit a. Permit Fee for most new projects = $300.00. b. Permit Fee for small projects (public improvements of $20,000 or less) = $150.00. c. Permit Extension = $100.00. 2. Construction Inspection Fees a. Trench Excavations = $60.00 for the first 100 linear feet or portion thereof, plus $0.60 per linear foot over 100. b. Pipeline Installations = $60.00 for the first 100 linear feet or portion thereof, plus $0.60 per linear foot over 100. '-81 North College Avenue • P.O. Box 580 • Fort Collins, CO 80322-0580 • (970) 221-6605 Katie Moore - VOA Irrigation Lateral From: "Curtis Kostecki" <ckostecki@jvajva.com> To: "'Katie Moore" <kamoore@fcgov.com> Date: Fri, Jun 22, 2001 12:34 PM Subject: VOA Irrigation Lateral Katie, I have attached a picture of the existing box culvert and headwall that the irrigation headgate has been installed into. As you can see, it is quite an asthetic box culvert and extensive in design, we don't want modify it if at all possible. Please call me if our previous discussions regarding connecting to the existing headgate pipe, and shifting the piped flows directly into the new channel location would be acceptable. Thanks, Curtis Kostecki Civil Engineer JVA Incorporated 1319 Spruce Street Boulder, CO 80302 (303)444-1951 (303) 444-1957 FAX ckostecki@jvajva.com --------------------------------------- The file(s) attached should be checked for usability upon receipt of this electronic mail. If the files arrive corrupted or in an unusable format, contact JVA, Inc, immediately at (303) 444-1951. Page 1 4k, BOA Katie Moore - VOA Fort Collins - Trail within a Ditch Right of Way Pagel From: "Curtis Kostecki' <ckostecki@jvajva.com> To: FC1.CFCPO(SOLT,CFOREMAN),FC7.FACILITIES(RMILLS),FC... Date: Tue, Jun 26, 2001 4:58 PM Subject: VOA Fort Collins - Trail within a Ditch Right of Way Craig, Ron, Steve, I am attaching a Adobe file of the proposed parks trail extending through the project irrigation ditch right-of-way. I hope that this file works for you I tried it and it seemed really clear and I thought this might be the easiest way to convey the information to each of you. It should plot out on 24x36 paper as well. Please feel free to conference me in to discuss the layout. And feel free to share the picture with others around you. For those of you who are unfamilar with this project, it is a low income elderly (HUD sponsored) affordable living community located south of Seneca and W Horsetooth. Due a multitude of site restrictions such as oversized detention facilities, design for a 8-foot wide trail has become very difficult. The ditch company representative has stated that there is possibility in sharing the ditch right-of-way, so the idea of a "Pedestrian bicycle Public Trail Easement" within the ditch company right of way may be a solution that would make everyone involved happy. Please call me if you wish futher information regaring this project Thanks, Curtis Kostecki Civil Engineer JVA Incorporated 1319 Spruce Street Boulder, CO 80302 (303) 444-1951 (303) 444-1957 FAX ckostecki@jvajva.com JUN-27-01 WED 04:53 PM Poudre Fire Authority FAX:970 221 6635 - ---- --' ov, OVA, llVe. I PAGE 2 IA002 June 26, 2001 Mr. Ron Gonzalez, Assistant Fire Marshall Poudre Fire Authority 102 Remmington St, I',ort Collins, Colorado 80524 RE: Volunteers of America Elderly Housing, Fort Collins JVA JOB No 1084c Dear Ron: JVA has completed the design of the above referenced project and has located fire hydrants with maximum spacing of 600 feet along the Kunz Court, the proposed street within this project. A variance request for a cul-de-sac exceeding 660 feet in length has been requested. Per PEA requirements, all buildings located beyond the 660 feet will be fiilly sprinklered. It is our understanding that buildings located within the first 660 feet are not required to be sprinkled since they have been placed such that aces to the middle rear of the building is located within 150 feet of the adjacent street. It is our understanding that information provided herein meets all requirements for approval by Poudre Fire Authority. If you have any questions regarding this site, please give me a call. Very Truly Yours, JVA, Inc. Curtis Kosteeki Civil Engineer cc: Robert Donahue — TSP 5 Architects WED A IVED AS NOTED a___ - Date L - .17- a/ Poudre Fire Authorky NA. Incorporated 1319 Sorv.-e Scmct Houlder. Co 80362 Ph: 3034 4. 195, FaX: 303. 444.1957 NA. Incorporated 4710 Sou11l College Ave Suite 112 F.0 Collins, CO R0525 Ph: 970.225,9099 Fax: 970.225.69?3 Web site www.ivajva.com E-mail: Infooivajva.com Principals Rober,B_ H,�nnr, David M. Houdeshell Thnmas S so,11 51ructural Engineering Christopher 1. Chop Mark C Cormier Lara Ilusch Michael R. Hope Nancy R. Hod hh Ran L Ondtmrg Natahe A. Mozer Penn Oliver W. Rice lhomas P Shnner Sarah E. Wm, Charles B_ W lk erton Civil Engineering Kevin A. lone Michael R. Kramer Office Manager Cindera . Ward 2 V 15 MdA2 STAou 4EST "eOp"ENOA'iiay ISALEp ON TWtc eL.1cmrK,_E OF MIS 401mytiery i rue EX Gft�11 JL L�/ "qe. Gut.-ds-SAc (e.r[a.AfsQ-onr) I-AA,r Fine 4rrF11m,4Lot5 ru eoi41r1EKcn rvq_ 4L.I_ rzeetpGNT/AL S't7r+re7urt.CSr JUh-26-01 TOE 02:58 PM FROM:303 444 1957 TO:Poudre Fire Authority PAGE 2 i I f I rJ , i i zoo/z00 PA 00.1 OL , LO I; � CD nI I 6-PLFX FF EL 5101.E I ' I cow ----- _ L 6 o 7Z �� M� Vly�iQ�100.'. �47�9U 'umP1 i54Ni76x\lunpAt,bk30l�d" '3NI 'VAf L96T 66D COC XVd 90:ZT TO/9Z/90 Katie Moore - Fwd VOA Fort Collins - Trail within a Ditch Right of Way Page 1 From: Steve Olt To: Doug Moore, Mark Jackson, Wes Lamarque Date: Wed, Jun 27, 2001 10:15 AM Subject: Fwd: VOA Fort Collins - Trail within a Ditch Right of Way The applicant, Robert Donohue of TSP Architects, would like to have a meeting as soon as possible (possibly yet this week because they are resubmitting the project next Tuesday) to discuss this trail issue. I have a call in to Ed Wendell of the PV&L Ditch Company because I think they should be involved, too. Do you have any time tomorrow (Thursday) or Friday to meet with the applicant? Steve CC: Craig Foreman, Katie Moore, Ron Mills Memorandum TSP Five, Inc. 503 Remington Street Suge 5 Phone (970) 493-1772 Fort Collins, CO 80524 Fax (970) 493-1820 To: Mr. Steve Olt City of Fort Collins Current Planning Department From: Skyline Acres Subdivision Property Owners Subject: Fort Collins VOA Elderly Housing Project Date: 19 July 2001 Mr. Olt, We, the residents of the Skyline Acres Subdivision in the City of Fort Collins, Colorado, have been granted an opportunity to view the proposed site layout for the Fort Collins Volunteers of America Elderly Housing Project. This development is to be located south of West Horsetooth Road and immediately east of the Pleasant Valley and Lake Irrigation Canal in the City of Fort Collins, Colorado. We have also reviewed the proposed design of the three irrigation laterals serving our properties. We have reviewed the proposed site grading and drainage plan and the site utilities plan, dated July 25, 2001 and prepared by JVA, Incorporated. We, the residents of Skyline Acres, do hereby approve this development as proposed. Sincerely, Skyline Acres Residents Memorandum TSP Five. Inc 503 Remington Street suite 5 Phone (970) 493-1772 Fort Collins, CO 80524 Fax (970) 493.1820 To: Mr. Steve Olt City of Fort Collins Current Planning Department From: Skyline Acres Subdivision Property Owners Subject: Fort Collins VOA Elderly Housing Project Date: 19 July 2001 Mr. Olt, We, the residents of the Skyline Acres Subdivision in the City of Fort Collins, Colorado, have been granted an opportunity to view the proposed site layout for the Fort Collins Volunteers of America Elderly Housing Project. This development is to be located south of West Horsetooth Road and immediately east of the Pleasant Valley and Lake Irrigation Canal in the City of Fort Collins, Colorado. We have also reviewed the proposed design of the three irrigation laterals serving our properties. We have reviewed the proposed site grading and drainage plan and the site utilities plan, dated July 25, 2001 and prepared by JVA, Incorporated. We, the residents of Skyline Acres, do hereby approve this development as proposed. Signature Address Phone Number Sincerely, Skyline Acres Residents JUL 24 101 11:13 FROM HILL —HILL ATTOR.NYS PAGE.001 ALDEN V. HILL BRETT M. HILL The City of Fort Collins Current Planning 281 N. College Avenue Fort Collins, CO 80521 ATTENTION: Mr. Steve Olt HILL AND HML ATTORNEYS AT LAW ALDEN T. HILL A PROFEWONAL CORPORATION (low - ies) FORT COLLINS, COLORAD08OS22 P. O BOX421 180 WEST MOUNTAIN AVE. TELEPHONE (970) 492-3683 FAX 1970) 492-7849 July 24, 2001 VIA FAR: 416-2020 RE: The Pleasam Valley and Lake Canal Company Project: #14-01 Ft. Collins VOA (Veterans of America) Elderly Housing - PDP, Type I (LUC) Staff Review Meeting: March 21, 2001 Dear Mr. Olt: TSP Five Architects has some different ideas on the law and obligations to The Pleasant Valley and Lake Canal Company than I do. If this project is still being pursued, I need to have The Pleasant Valley and Lake Canal Company brought up to date. Perhaps I've overlooked some contact, but it looks like three months have gone by from our comments and even a call from TSP, so we don't know the status. We do expect there will not be any interference with the ditch, headgates, weir, and laterals without The Pleasant Valley and Lake Canal Company's approval. (Any approval must be in writing.) Please call Susan Dinkel for any scheduling, or if she's out of the office, ask for me. Very truly yours, a.e&2,Y, V, Alden V. Hill AVH:skd pc: RliW Smith Ed Wendel Robert A Donahue, TSP Five Architects (via fax - 493-1820) (*I&L &Il dot S IQ) ** TOTAL PAGE.001 ** July 25, 2001 Mrs. Katherine Moore City of Fort Collins, Civil Engineer 281 North College Avenue Fort Collins, CO 80522-0580 RE: Requested Variances for the Fort Collins VOA Elderly Housing Project JVA Job # 1084c Dear Katie: On behalf of the VOA, JVA requests the following variances from the City of Fort Collins Engineering standards: JVA requests that the required water quality capture volume of 3484 cubic feet (08 acre- feet) be included in the required 100-year detention volume provided. A water quality outlet will be installed at this pond and connected to the storm sewer crossing the site. The Brook Drive Right -of -Way was identified as an emergency drainage overflow conveyance path for the Westfield Park detention pond located west of the proposed project. The Stonnwater Utilities Department required that the drive cut at the intersection of Brook Drive be designed such that the overflow would not create a ponding in the parking area. JVA requests a variance for the modified driveway cut as shown on the plans. A parking setback of 20-feet instead of the standard 40-feet is requested. In discussions with Traffic Engineering department regarding this request, it was agreed that, due to low traffic volumes, this would be an acceptable proposal. Kunz Court has been designed with a total length of 843-feet. A variance is requested for a street ending in a cul-de-sac over 660-feet in length. All buildings beyond the 660-feet have been fire sprinklered. Pool Fire Authority has reviewed the plans and a copy of the approval letter is attached. If you have any questions, please give me a call. Very truly yours, JVA, Inc. of Civil cc: Robert A. Donahue -TSP Five Architects 1VA, Incorporated 13' 9 spec r tl ee Fax 3034411 1967 loll Free. 877.414-1951 Web site www.jvajva.com E-mail infoQojvalva.com Principals Roher1 E Ht,nnet David M. Houdeshel Thomas S. Soell Structural Engineering Chnslophe 1. chop Mark r Connior Lara Hirsch MicPacl li. �-opr. varr� E Had I Natahr A. Moser -Re m 01im !, wre T I.o..,..., 9 el I ,, Civil Engineering Eevii A Toile [A, [',,I R. Ganie. Office Manager C- "it" t 1. v .,d B O U L D E R I F O R T C 0 L L I N S I W I N T E R P A R K Page 2 Administrative Fees in the 'Choice Streets" Ordinances March 24, 1999 c. Sidewalks, Trails, and Curb -and -Gutter Installations = $60.00 for the first 50 linear feet or any portion thereof, plus $0.80 per linear foot over 50. d. Pavement (Concrete or Asphalt) _ $90.00 for the first 300 square yards or any portion thereof, plus $0.30 per square yard over 300. e. Retaining Walls, Box Culverts, Inlets and Other Structures (Structural Concrete, Masonry, or Stone) _ $3.00 per cubic yard, with a minimum fee of $75.00. f. Appurtenances: Manhole = $90.00 each Fire Hydrant = $60.00 each Valve and Box = $60.00 each Fitting = $30.00 each Inlet = $90.00 each Service Line Stub = $60.00 each 3. Right -of -Way Contractors License Fee a. Application Fee = $25.00 per license application. b. License Fee = $75.00 per license issued. 4. Street Cut Fee a. Application Fee = $25.00 per permit. b. Inspection Fee = $45.00 per 1,000 square feet of excavation, or portion thereof. c. Note that there is also a Pavement Impact Fee, which is a third component of the Street Cut Fee. The Pavement Impact Fee is established by Ordinance No. 181, 1998, and it is published in Chapter 7.5, Article IV, of the City Code. The Pavement Impact Fee is not an administrative fee set by the City Manager. 5. Affordable Housing Exemption. Affordable housing projects shall be totally or partially exempt from the fees authorized in this memorandum according to the following criteria: a. The fees shall be entirely waived for development projects in which at least fifty-one (51) percent of the dwelling units are available for rent or purchase on terms which would be affordable to individuals earning eighty (80) percent or less of the median income of city Transportation Services Engineering Department City of Fort Collins August 3, 2001 Mr. Kevin Tone, P.E. JVA, Incorporated 1319 Spruce Street Boulder, CO 80302 Re: Requested Variances for the Fort Collins VOA Elderly Housing Project Dear Mr. Tone, In response to your variance requests for the VOA project, the requests for parking setbacks and the driveway cut are denied until further information is provided as required in the Larimer County Urban Area Street Standards under Section 1.92. For the cul-de-sac length request, the copy of the Poudre Fire Authority letter is all that is required (please send this to me, it was not attached to the variance request letter sent July 25, 2001), since the longer length does not require a variance if the residences are fire sprinklered and PFA approves. The stormwater variance request should not be submitted through me, but rather should be included in the drainage report sent to Stormwater. If you wish to appeal this denial, please note that you have 10 days to do so as outlined in 1.9.2.E of the Latimer County Urban Area Street Standards. Sin erely, -� Katie Moore Development Review Engineer Cc: Dave Stringer File 281 North College Avenue • PO. Box 580 •Fort Collins, CO 80522-0580 • (970) 221-6605 • FAX (970) 221-6378 www.fcgov.com Katie Moore - VOA elderly housing project Page From: Katie Moore To: Ckostecki@jvajva.com, Dave Stringer; ktone@jvajv... Date: Fri, Aug 17, 2001 2:58 PM Subject: VOA elderly housing project I have gotten some answers that you requested at our meeting on August 16th. Regarding Horsetooth: 1 The curb and gutter should tie in as a straight line between the existing curb and gutter to the west and the existing curb and gutter to the east at the church at the corner of Horsetooth and Shields. 2 For the offsite design to the east, both flowlines will need to be shown. These will probably be the same and can be shown as such on one profile if they are. 3. Both for Horsetooth and for Kunz and Brook Drive: The signing and striping plans can be at a scale other than 1:30, provided they are clear and easy to read. 4 Along your frontage, curb and gutter can be built now to assist with drainage. I am waiting to receive details for the Transfort pad and the design of the bike/ped trail in the ditch. I will forward these to you as soon as I receive them. The pedestrian and bicycle trail within Brook Drive ROW is being required by Transportation Planning. This trail should be 8' wide and connect the Brook Drive stub to Richmond Drive. The 500' offsite design of Brook Drive will not be required, but design for the stub must still be provided. (The design of Brook should take into account the future crossing of the irrigation ditch, that will need to be piped underneath, just offsite.) I wanted to bring up the issue of 50' vff. 100' cross -sections on Horsetooth. Looking back at my phone log, I can see two conversations in mid -June where Curtis and I discussed this issue. The first time, I stated that 50' cross -sections were needed on arterials. The second time, we were discussing the off -site design, and although my notes do not state exactly what was said, I believe I told him that 100' cross -sections would be acceptable only for the off -site sections. I apologize for any confusion resulting from that conversation. To clarify: I am asking for 50' cross -sections on your on -site frontage, and 100' cross -sections for your off -sites. If there is any information that you requested at the meeting that I have not mentioned above, please remind me and I will work to get it for you. Sincerely, Katie Moore Memorandum TO: Cam McNair, City Engineer �/,1 THROUGH: Randy Hensley, Transportation Planning Manager / a FROM: Mark Jackson, Transportation Planning RE: VOA pedestrian connection comments DATE: August 30, 2001 As part of my comments for Project #14-01 Fort Collins Volunteers of America (VOA) Elderly Housing, I requested if ROW along the proposed alignment of the future connection of Brook Drive could be used to provide at minimum a pedestrian/bicycle connection to Richmond Drive in the Skyline Acres subdivision. I based this request on the following criteria: No sidewalk connection currently exists along Horsetooth from the site's frontage to Shields (the nearest north/south arterial street). As a result, no complete pedestrian connection to Shields exists along the southern portion of Horsetooth. Note: this site has agreed to provide sidewalk connection to the existing sidewalk to the west and in their frontage. No roadway connection along the Brook Drive ROW was being required by the City at this time. In lieu of a roadway connection (for topographical or other extenuating circumstances), the City may ask for a pedestrian connection to satisfy Pedestrian Level Of Service (LOS) requirements for continuity of the existing sidewalk system, and connectivity to proximate areas of activity. These are explained in the Multi - modal LOS Manual, pages 8-9. Adherence to multi -modal LOS standards are required as part of the Transportation Impact Study guidelines. This development is planned to serve as an affordable housing project for senior citizens. It is designed with pedestrian circulation in mind (internal to the site). Making this connection to Richmond via the Brook Drive ROW would allow pedestrians a safer route to the commercial activity centers at Horsetooth and Shields. Not making this connection would make pedestrians from this site either walk along the southern portion of Horsetooth with no sidewalk facility or cross a busy 4L Arterial at mid -block to access the sidewalk on the north side. fiS re �Ul u e .v s i is m Lu (kc Cde 3. p6VpV� o `So 3, 6.3G�1 C�[Cs �o cQ,fec � CCNa.eCiT OK-r 0 1 Ce Ntivw�LO"ol` ck, t, O , ve�._J),JCti� Cam McNair - VOA Variances From: Cam McNair To: Dave Stringer; Katie Moore Date: Thu, Aug 30, 2001 9:15 AM Subject: VOA Variances Based.on my meeting yesterday with the designers and others concerning the VOA project, the designers indicated a need for 3 variances for the project, as follows: 1. LUC 3.6.3 (C) requires 1320-ft spacing for potentially signalized collector or local street access to arterials. I do not think this applies to Kunz Court, since it must be aligned with the existing Seneca Street intersection with Horsetooth Road. No variance or modification should be necessary in order to approve the Kunz/Horsetooth intersection location as designed. 2. LCUASS 19.3.1 and Standard Drawing 19-03 --- I feel that the 20-ft parking space setbacks shown on the plans will not present a hazard to public safety, so I agree to grant a variance to the apparent 40-ft requirement in our standards, in this case. 3. LCUASS Standard Drawings 7-29 A & B --- The SW parking area will also serve as an overflow conduit for the stormwater detention pond to the west. Therefore, it makes sense to allow the drive approach design shown in 7-29 B in order that the potential storm flows remain within the paved area. Using 7-29 A would create in effect a dam at the sidewalk crossing. If a variance is necessary to use the 7-29 B design for that one parking lot, then I will authorize it. Let me know if you have any questions on these. In the interest of time, it will not be necessary for the designer to submit variance requests for these items. If other design details come into question over conflicts with our standards, please let me know immediately. As usual, granting of these variances will not be used to set a precedent for other similar variances on other projects. The standards remain as written until changed. CC: Gary Diede; Gregory Byrne; Ron Phillips Transpor,- ion Services � Engineering Department Citv of Fort Collins MEMORANDUM TO: John Fischbach, City Manager FROM: Cam McNair, City Engineer (j DATE: August 31, 2001 RE: VOA Update 1. Variances. I have instructed staff by e-mail memo to authorize the variances discussed in Wednesday's meeting. A copy of that message is attached. 2. Brook Drive Bike/Ped Connection to Richmond Drive. Various Land Use Code (LUC) references, as well as the Level of Service (LOS) Manual, provide the basis for this requirement. The following LUC sections apply: • 3.2.2 (A) & (B) • 3.2.2 (C) (1) (b) • 3.2.2 (C) (7) • 3.6.3 (B) • 3.6.4 (refers to the LOS Manual) • LOS Manual pages 8-10 are attached for reference The requirement will be for an 8-ft wide, asphalt paved bike/ped trail between Brook Drive and Richmond Drive, within existing City right-of-way. In order to help with the design of this trail, we have provided plans of this area that were created with the storm drainage pipe that was installed there a few years ago. That should help the designer complete the drawings of the off -site bike/ped trail from Brook Drive to Richmond Drive. 3. Street Oversizing Fees. Revised as follows: • City Street Oversizing fees S 35,530.03 • County Regional Road Impact Fees $ 6,780.00 TOTAL S 42,310.03 4. Horsetooth Road Improvements. Design and Construction Required. We were able to locate design information for Horsetooth Road that had been done in the past with an earlier development. We provided copies of that to the designer, to be incorporated into the VOA designs and plans without further surveying and with minimal design efforts. `„!tL.",nlc;yr'.cc=nu f'.C.3oa: SO ro tC "II;]I `h0-2-i1580 • 070) _-1-1,603 ^ 7A�X(97)) _ V IN I%AC,t1011:CORI Page 2 VOA Update August 31, 2001 The Developer 'will be required to construct curb -and -gutter and sidewalks along the Horsetooth Road frontage, at the appropriate location to accommodate the future ultimate arterial street width of Horsetooth Road. Cost of paving will be estimated by the developer, validated by the City, and that amount contributed as payment in lieu of installing the pavement. Road base will be placed between the new gutter and the existing edge of pavement. 5. Planning Staff Comments. VOA requested relief from two comments issued by CPES staff. (I) a suggestion for an eight foot fence and plantings to mitigate a "tunnel" effect between building fronts and a side yard; and (2) concrete stoops at unit entries to provide a minimal hard surface outdoor space for residents. While both of these suggestions would enhance the livability of the project, neither is a Land Use Code requirement. Greg Byrne has advised the architect (Jennifer Thong) that they need not comply with them. 6. Other Requirements (prior to construction). • Final Utility Plans. After project approval by Current Planning, the final design details will need to be completed and entered on the utility plans. Mylars will be provided for signature by Utilities, Engineering, Traffic, Parks and Natural Resources Departments. • Development Agreement. Our development review civil engineer for this project, Katie Moore, has begun drafting the development agreement. We will provide the Developer a draft within the next 2 weeks. • Plat. The Developer should have all the information necessary to complete the plat. • Coordination Meeting. To be scheduled when contractor has been selected, final utility plans have been approved, development agreement is finalized, and plat is being recorded. • Development Construction Permit. Fees will be waived for construction inspection and the permit administration fee, based on the fact that this is an affordable housing project. However, the developer will need to post a bond, letter of credit or other suitable security to guarantee the installation and maintenance of the public improvements being constructed. 7. Projected Schedule, The Developer plans to resubmit plans to the City on September 19, 2001, assuming all comments have been addressed. They also plan to simultaneously submit all plans to FIUD. Then the processing at the City and at HUD can proceed in tandem: Page 3 VOA Update August 31, 2001 City Schedule 9/19/01 — Resubmit site development plans 10/3/01 — Comments back from staff 10/17/O1 —Hearing (Type 1) 10/26/01 — Decision from hearing officer 11/18/01 —Final utility plans, development agreement and plat. HUD Schedule 9/19/01 — Submit site and building plans 10/19/01 —HUD approval expected 11/19/01 —Closing on property After plat recording and closing, the Developer may proceed at their own pace to hire a contractor and obtain a Development Construction Permit. These schedules are of course dependent on the Developer and designer completing the plans to an approximate 90% level of design completion by September 19°i. cc: TSP, Jennifer Thong Ron Phillips Greg Byrne Gary Diede Dave Stringer TSP Five, Inc. 503 Remington Street Suite 5 Phone (970) 493-1772 Fart Collins. CC 80524 Fax (970) 493-1820 To: Mr. Alden V. Hill Hill & Hill, Attorneys at Law From: Skyline Acres Subdivision Property Owners Subject: Fort Collins VOA Elderly Housing Project Date: 11 October 2001 Mr. Hill, We, the residents of the Skyline Acres Subdivision in the City of Fort Collins, Colorado, have been granted an opportunity to view the proposed site layout for the Fort Collins Volunteers of America Elderly Housing Project. This development is to be located south of West Horsetooth Road and immediately east of the Pleasant Valley and Lake Irrigation Canal in the City of Fort Collins, Colorado. We have reviewed the proposed design of the three irrigation laterals serving our properties. We have also reviewed the proposed site grading and drainage plan, dated July 25, 2001 as prepared by JVA, Incorporated. We also recognize the need for site work on some of our properties in order to improve the laterals serving properties north of Brook Drive. We are hereby granting grading easements for five (5) properties adjacent to this proposed development as follows. Tract 1: a grading easement along the westernmost twenty-five feet (25') of the property. Tracts 2,3, and 5: a grading easement along the westernmost ten feet (10') of the property. These grading easements will be granted on a temporary basis, for twenty-four (24) months beyond the dates as signed below, or until the date of substantial completion, whichever is a longer period of time. We, the residents of Skyline Acres, do hereby approve the previously mentioned site grading easements. Attached to this letter is a surveyor's description of the legal description of the grading easements as described above in this letter. Signature/ Date Adcjress & Tract Phone Number (970)226-4857 3mcerety, Skyline Acres Residents Transportation Services Engineering Department City of Fort Collins October 16, 2001 Jennifer Thong TSP 5, Inc. 503 Remington St. Suite 5 Port Collins, CO 80524 Subject: VOA Elderly Housing Project Hearing Dear Jennifer Thong: Because of concerns regarding the design of the Horsetooth Road/Kunz Court intersection, staff will be recommending a condition of approval for the VOA Elderly Housing Project plans requiring adequate design of this intersection. This will be included in the staff report given to the hearing officer tomorrow, and will be part of discussion at the hearing Wednesday night. Please be forewarned that, due to design concerns, Final Compliance may take more than one round of review. Respectfully yours, - t4'� Onov Katherine Moore Development Review Engineer City of Fort Collins cc: Kevin Tone, JVA, Inc. Steve Olt, City of Fort Collins Current Planning Department I Forth ( r.'h 'vc:A': 'ncc • PO Bee 580 • Forl Collins, CQ 50522-0780 • (470) 231-6hOF • FAX (070) 221-6378 �� cw.ICgov.com TSP Five, Inc. 8751 E. Hampden Ave. Suite A-1 Denver, CO 80231 November 21, 2001 phone (303)695-1997 fax (303) 695-1938 Katie Moore Development Engineer 281 N. College Avenue Architecture Fort Collins, CO 80524 Engineering Planning Re: Ft. Collins HUD 202 VOA Elderly Housing Deslgn Ft. Collins, Colorado TSP Project No. 0500002 Design/Build HUD Project No. 101-EE045 Dear Ms. Moore: On behalf of Volunteers of America National Services, Inc., the Developer of the Fort Collins VOA 202 Elderly Housing Project, Fort Collins, Colorado, I am writing to inform you that the Developer would like to obtain the building permits for the above referenced project as soon as possible so that we can close on the funding with the Department of Housing and Urban Development. The Developer understands that no construction and related activities will commence on the site until all compliance issues in the Development Agreement are met. This includes but is not limited to the installation of silt fences and other erosion control measures, which are subject to inspections and approval by the City of Fort Collins. Sincerely, TSP�ive, CC: Robin Keller, VOANS TSP File AFFILIATED OFFICES Denver, CO Fort Collins, CO Marshalltown, IA Minneapolis, MN Rochester, MN Omaha, NE Rapid City, SO Sioux Falls, SO Gillette, WY Sheridan, WY Rust fie. 91 VOA - Page 3 Administrative Fees in the `Choice Streets °Ordinances March 24, 1999 residents, as adjusted for family size, and paying less than thirty (30) percent of their gross income for housing, including utilities. b. The fees shall be reduced by one-half ('/z) if at least fifty-one (51) percent of the dwelling units within the project are available for rent or purchase on terms which would be affordable to individuals earning more than eighty (80) percent but less than ninety-five (95) percent of the median income of city residents, as adjusted for family size, and paying less than thirty (30) percent of their gross income for housing, including utilities. c. In order to determine whether a development project is eligible for a total or partial waiver of fees under these criteria, any applicant seeking such total or partial waiver must submit documentation evidencing the eligibility of the development project to the City Engineer, who may, upon review of such documentation, defer the payment of said fees to such time, if at all, that a certificate of completion is sought for the development project. At that time, prior to the issuance of any certificate of completion for the development project, a final determination shall be made by the City Engineer as to whether the development project qualifies for a total or partial waiver of the fees. In the event that the City Engineer determines that the development project does not so qualify, all such fees shall be due and payable prior to the issuance of the certificate of completion and acceptance for the development. The foregoing fees are hereby established this 1 day of r i 1999, nunc pro tunc January 1, 1999. ��. John Fischbach, City Manager Katie Moore - Items still needed for VOA project Page 1 From: Katie Moore To: thongjc@teamtsp.com Date: Tue, Jan 15, 2002 5:08 PM Subject: Items still needed for VOA project Jennifer, After looking through my file, it seems that a number of items are still needed prior to completion of this prole igned (by VOA) Development Agreements etter signed by VOA stating that no construction or related activities shall commence on the site until all compliance issues in the DA are met, even though they will have the building permits already. 3. Complete information for the Development Construction Permit: �omplete, signed application revised spreadsheet (Sheri Hart has the information needed) 9-,,Am 85V 1" site plan �fCproposed project schedule d. A copy of the receipt for the stormwater escrow. e. A letter of credit/bond for the Development Bond amount specified in the DCP application as Public infrastructure estimated cost. I can provide a copy of the specific language for the LOC/bond if I have not done so already. I know in the last estimate that public and private infrastructure costs were not provided separately If the separate amounts are not provided, then the Development Bond amount will be for the combined amount (public + private). I hope that none of this comes as a surprise; I believe we have discussed these items previously. I wanted to email this to Robert Donohue, but I don't have his email address. Could you please forward this to him since we were talking about this topic earlier today and I'd like to fill him in on what's needed? Thanks, Katie Katie Moore Development Review Engineer City of Fort Collins (970)221-6605 CC: Steve Olt, Steve Olt Z 001 06/25i2002 10:24 PAX ®f Volunteers ofAmericlo National Office 2 Z Katie Moore Development Engineer City of Fort Collins 281 N, College Avenue Fort Collins, CO 80524 Re: Ft. Collins HUD 202 VOA Elderly Housing Ft, Collins, Colorado TSP Project No, 0500002 HUD Project No. 101-EE045 Dear Ms, Moore: Pursuant to the request of the Engineering Department of the City of Fort Collins, Colorado, this letter should serve as notice by Volunteers of America National S ervices, I nc the D eveloper of the F ort C ollins VOA 2 02 E Idefly Housing Project, Fort Collins, Colorado, regarding our intent to secure the building permits for the above referenced project as soon as possible so that we can close on the funding for the project with the Department of Housing and Urban Development. We understand that no construction and related activities will commence on the site until all compliance issues in the Development Agreement are met. This includes but is not limited to the installation of silt fences and other erosion control measures, which are subject to inspections and approval by the City of Fort Collins. Sincerely, Volunteers of America National Services, Inc, qRoin Kellar& VP of Development rd.rri are w limits m caring. - 1660 Dukc Strcct • Alexandria, Virginia 22314-5427 • 7e1: 703341.3000 P= 703341,7000 • Wob, —ww Iunteersorac+ tics.org ZO'd SZ:ST ZOOZ SZ WE TS9000ZOZZ:XE3 S1J31IHO21H SOQI3 ..................... Page 1 Katie Moore - Re: VOA Elderly Housing Project From: Cam McNair To: Katie Moore Date: 10/9/02 5:04PM Subject: Re: VOA Elderly Housing Project You are correct. If the project is 100% affordable housing, then they are exempt from the fees you mentioned, as well as the bonding requirements associated with the construction and maintenance/repair guarantees. LUC 3.3.2(C)(4) covers the affordable housing security exemptions. The fee exemptions are covered in the March 1999 memo to/from the City Manager. If you have documentation from Maurice that verifies that this is an affordable housing project, just make sure that is included in the official project file Without the financial security, it makes it very important that the inspector does a good job of insuring that all construction meets our standards. Also, the maintenance and repair guarantees must still be signed by the developer/owner on the plat and the DA. It is important that the project be treated like any other in terms of legal agreements, design and inspection. It's just that the developer's guarantees will not be backed up by bonds or letters of credit. Also, the developer has the option of deferring payment of the Street Oversizing fees until CO time (rather than building permit). You may want to talk to Matt about that - I don't see that option being used very often. Thanks, Cam >>> Katie Moore 10/09/02 04:11 PM >>> Cam, I might have brought this up to you a long time back (January?) but I thought it worth reconfirming: The VOA project has been certified by Maurice Head as an affordable housing project. As such, under your memo from March of '99, they are exempt from inspection fees, dcp fees, and street cut fees. Under the Land Use Code, it appears that they also do not have to provide a bond/security of any sort as well. Both of these items require your approval, and I don't have anything in my file that shows anything in writing. Would you please let me know your thoughts on this. If you'd like me to provide Maurice's letter, or any other information, please let me know. Thanks, Katie CC: Dave Stringer; Lance Newlin; Matt Baker; Polly Bennett November 25, 2002 Ms. Katherine Moore City of Fort Collins, Civil Engineer 281 North College Avenue Fort Collins, CO 80522-0580 RE: Fort Collins VOA Elderly Housing Project— Offsite Improvements JVA Job # 1084c Dear Katie JVA has expended over $2000 in engineering fees to design the offsite improvements for Horsetooth Road. We understand that this value is for reimbursement from the City to VOA. We do not have further breakdown of this value as our contract was lump sum with the Architect. The additional 1.5 foot width of sidewalk required along Horsetooth Road is estimated to be 510 square feet, at a cost of $3 per SF, totaling $1530 for reimbursement. We understand that this information will finalize the developer agreement with VOA. If you have any further questions, please give me a call. Very truly yours, Jennifer Thong — Eidos Architects JVA, Incorporated P 0. Bnx 1 pbu 7905G US limrvvay 4C WIPI" Pa-k. 1 0 S618L Ph'. 970722.7671 Fax 970 722 7679 Toll Free. 877.444-1951 Web site_ www.ivaiva.com E-mail info®jvajva.com Principals Robert B- Hunnes David M. Houdeshell Thomas S. spell Structural Engineering C,ri-tupner 1. Gncp Mar, C Cormier Tara Hirrcr. Michael R. Hope Nancy R. Hudson Roo L. I ndhLrg Natalie A. Mozer-Revn Oliaer W. Ri,c I [," , ,, P S,I, I I" saran F- Waits Charles B. Wilkerson Civil Engineering Kevin A Tone Michael R. Kramer Office Manager Cindera L Ward B O U L D E R I F O R T C 0 L L I N S I W I N T E R P A R K Citv oI Fort Collins Transportation Services _ Engineering Department June 9, 2004 To: Fort Collins Volunteers of America Elderly Housing, Inc. 1660 Duke Street Alexandria, VA 22314 Re: Fort Collins VOA Elderly Housing Project To Whom It May Concern: This morning, I met on the VOA Elderly Housing project site with Rhonda Henson, City Engineering Inspector, Kevin Tone, JVA Engineering (VOA's consultant), Don Watkins of Eidos Architects (a second VOA consultant), and several neighbors who live to the cast. One item we discussed was a problem with the neighbors' irrigation laterals in relation to the concrete pipe that runs north -south under the Brook Drive ROW. As constructed, the property owners on each end of this pipe both lose irrigation water down the pipe, since it is placed in a low spot. Kevin Tone, a representative of the Developer's engineering consultant, JVA, only realized today that the pipe is not needed; that while originally the lateral ran north -south connecting all properties east of the VOA project, this section in the ROW is the low spot and the lateral could have been removed From the ROW and dammed at each end with no ill effects. The pipe is not needed to transfer water from the property to the north to the property to the south or vice versa. Unfortunately, this was not discovered prior to construction of the pipe. Now there is a large concrete pipe for a private utility in the public ROW that has no use and therefore needs to be removed. Leaving the pipe in the ROW and flow -filling it or damming either end would only leave the cost of removal of the pipe to another party, either the future developer who extends Brook Drive, or the City, neither of whom should be made to bear this cost. It has been suggested to the City that the City should pay for the removal of the pipe since it appears on plans approved by the City. Please note the standard disclaimer on the front of the plan set: "These plans have been reviewed by the local entity for concept only. The review does not imply responsibility by the reviewing department, the local entity engineer, or the local entity for the accuracy and correctness of calculations. Furthermore, the review does not imply that quantities of items on the plans are the final quantities required. The review shall not he construed in any reason as acceptance of the financial responsibility by the local entity for additional quantities of items shown that may be required during the construction phase." It is the Professional Engineer who stamps the plans, in this case Kevin Tone. who is responsible for the designs shown on the plans. 3oxi0 rt'.�ilin It is unfortunate that this mistake was not caught until now, but now is the time for the mistake to be corrected. Please have your contractor remove the concrete pipe from the Brook Drive ROW, and have JVA submit record drawings to the Engineering Department showing what was done. Until the pipe is removed, the trail repaired, and the record drawings completed, Engineering will not release Certificates of Occupancy for the project. Sincerely, Katie Moore Development Review Engineer cc: Rhonda Henson, Inspection Sheri Wamhoff, Development Review Manager Superintendent, Brown Construction Dori Watkins, Eidos Architects Katie Moore - Re: VOA Ditch agreement Page 1 j From: Ingrid Decker To: Foreman, Craig, Mills, Ron, Moore, Katie Date: 10/2/02 10:03AM Subject: Re: VOA Ditch agreement Just wanted to let you all know that this agreement is FINALLY complete and signed (hey, it only took about eight months!) Alden Hill says he will see to it the agreement is recorded, and will provide proof of that to me. I will send copies of the fully executed agreement to Ron and Craig, and to you Katie, if you if you want one for your records. Just let me know. Thanks, Ingrid >>> Katie Moore 09/27/02 12:38PM >>> Ingrid, I was just talking to Alden Hill and he wanted me to let you know that he's just waiting on Willis Smith to sign the agreement, then he'll get it right over to you. I wanted to let you know that VOA is looking to start construction (sometime after Oct. 9), but I won't issue the permit until I know that this agreement is complete, so please let me know when that happens. Thanks so much, Katie Katie Moore - Re: VOA Elderly Housing Project Page 1 From: Cam McNair To: Katie Moore Date: 10/9/02 5:04PM Subject: Re: VOA Elderly Housing Project You are correct If the project is 100% affordable housing, then they are exempt from the fees you mentioned, as well as the bonding requirements associated with the construction and maintenance/repair guarantees. LUC 3.3.2(C)(4) covers the affordable housing security exemptions. The fee exemptions are covered in the March 1999 memo to/from the City Manager. If you have documentation from Maurice that verifies that this is an affordable housing project, just make sure that is included in the official project file. Without the financial security, it makes it very important that the inspector does a good job of insuring that all construction meets our standards. Also, the maintenance and repair guarantees must still be signed by the developer/owner on the plat and the DA. It is important that the project be treated like any other in terms of legal agreements, design and inspection. It's just that the developer's guarantees will not be backed up by bonds or letters of credit. Also, the developer has the option of deferring payment of the Street Oversizing fees until CO time (rather than building permit). You may want to talk to Matt about that - I don't see that option being used very often. Thanks, Cam >>> Katie Moore 10/09/02 04:11 PM >>> Cam, I might have brought this up to you a long time back (January?) but I thought it worth reconfirming: The VOA project has been certified by Maurice Head as an affordable housing project. As such, under your memo from March of'99, they are exempt from inspection fees, dcp fees, and street cut fees. Under the Land Use Code, it appears that they also do not have to provide a bond/security of any sort as well. Both of these items require your approval, and I don't have anything in my file that shows anything in writing. Would you please let me know your thoughts on this. If you'd like me to provide Maurice's letter, or any other information, please let me know. Thanks, Katie CC: Dave Stringer, Lance Newlin, Matt Baker, Polly Bennett 08/15/2003 15:22 '3704988407 EIDOS ARCHITECTS PAGE 02 July 18, 2003 Ms. Katie Moore Development Engineer City of Fort Collins 281 North College Ave. Fort Collins, CO 80521 Rl:: Volunteers of America West Horsctooth Road and Kunz Court Fort Collins, Colorado Project #02028 Dear Ms. Moore, As we have previously discussed on the phone, the Owner of the irrigation lateral which is south most on the site adjacent to the West IIorsetooth Road right-of-way wishes to revise the irrigation lateral from a steel plate covered concrete channel to a piped System with manhole type sumps. He has requested this revision since he feels it will be easier for him to clean and maintain ," ti ,<<"Y• this piped system rather that the concrete channeled system since the channel would achieve depths of 4 to 4 '/z' at certain locations and would be difficult to clean with a shovel. The currently proposed system would provide invert elevations of the pipe above the bottom of the manholes so that sediments and trash would drop out and could be cleaned out at those locations. In order to accommodate this revised system, the current 3' wide irrigation lateral easement would need to be increased to 6' in order to accommodate the diameter of the manholes and not impinge upon the West Horsetooth right-of-way or the adjacent utility easement. We would therefore propose revising the irrigation lateral easement to 6' wide and to realign the fifteen foot utility easement that runs parallel and south of the irrigation lateral easement 3' further to the south. Attached is an Exhibit showing the proposed change to the easements and also civil drawings showing the changes to the irrigation lateral system. Could you please review this condition and let me know if this would be acceptable. Should you need additional copies of these items or additional information, please give me a call at the :number indicated on our letterhead. Thank you for your consideration. t cerely, Don Watkins CC: Robin Keller Mark Warfe File F)hkf'f ,c- OB/15/2003 10:22 9702263027 RJL SURVEYS r-(*= oc EXHIBIT OF PROPOSED EASEMENT REVISIONS TO THE PLAT OF VOLUNTEERS OF AMERICA P.D.P. N89-43'00"W 422.23' R.O.W = 107.5' z. II I", 7 TO SE oSDICATM 7 (n Unary eASFAENT (15' TOTAL) (7 � yl � 1 cp c 1 03 �N 0 3' ryo�c a4 soum �,��T Purim EownoNl (��u'ausiY +e') G N n a EXHIBIT OF PROPOSED REVISION TO EASEMENTS DATE: 8/19I03 DRAWN: ON THE PINT OF VOWNTEERS OF ANERICA. P.D.P. SCALE: 1"-60' CHK'D: ADJACENT TO THE SOUTHERLY RIGHT -OF -'MAY OF HORSE00TH ROAD CLIENT: VOLUNTEERS OF AMERICA PROJECT NO.; 1802 R.J.L. SURVEYS 113 CAMERON DRIVE SUITE B FORT COLlINS OL 30007 80525 976) It, 5 EO 39dd S1031IHOdV SOC13 LOV886POL6 9T:ZT E00Z/GT/80 .fleeting Memorandum TSP Five, Inc. 8751 E. Hampden Ave. Suite A-1 Denver, CO 80231 Phone (303) 695-1997 Fax (303) 695-1938 Subject: Volunteers of America 202 Elderly Housing Project Fort Collins, Colorado TSP Project No.0500002 HUD Project No. 101-EE045 Date: February 26, 2001 Present: Steve Olt, Current Planning Ward Stanford, Traffic Operations Mark McCallum, Engineering Tom Reiff, Transportation Planning Basil Harridan, Utilities and Stormwater Kevin Tone, JVA, Inc. Curtis Kostecki, JVA, Inc. Robert Donahue, TSP Architects Jennifer Thong, TSP Architects By: Jennifer Thong The purpose of this meeting was to discuss with the representatives from various departments in City of Fort Collins, the issues that had come up recently while the Project Development Plan submittals were being developed. The following are items discussed and noted in this meeting: 1. The City would like the south portion of W. Horsetooth Road, located north of this property and from the east to the west boundaries of this property, be widened from having a 30ft. R.O.W. to having a 50ft. R.O.W. as part of the development of this project. The north boundary of this property is located in the center of W. Horsetooth Road. The north portion of this road had already been widened previously. The work would include additional asphalt paving, new concrete curbs, gutters and sidewalks, relocating and/or replacing some existing trees located along the existing R.O.W. and relocating an existing irrigation line and headgate. The City would be subsidizing half of the cost of the development, but VOANS would be responsible for funding the full amount initially. TSP and JVA would provide Matt Baker from the Street Oversizing Department, with a cost estimate for this work as part of the PDP submittal and also show that the work had been done through a competitive bid process. 2. Ward Stanford from Traffic Operations said that an acceleration or deceleration lane would not be necessary on W. Horsetooth Road. The traffic study required for the PDP submittal would determine whether a right -in and right -out would be necessary for the single point of access into the property. 3. Tom Reiff from Transportation Planning suggested that TSP contact the transit company to add service to this property. 4. We are to show a proposed future 8' wide concrete pedestrian/bike path along the west side of the property on our development plans. We are also to include a couple August 7, 2003 Y Ms. Rhonda Henson Engineering Department City of Fort Collins P.O. Box 580 Fort Collins, CO 80522 RE: Volunteers of America Fort Collins, Colorado Project 902028 Dear Ms. Henson, On July 31, 2003, I meet with Bob Davidson and hen Orgoglioso regarding the Options I hade sent to them and yourself regarding the asphalt trail alignment at Brock Drive_ They both indicated that Option B be would be acceptable with one revision. Mr. Davidson asked that the fence at the south side of the trail extend to Richmond Drive and that a 16' gate (or two 8' gates) be installed at this point. He also asked that a volunteer cottonwood tree be relocated. A revised Option B is attached. This has been reviewed by Brown Construction and they have indicated that they can provide this revised scope of work as Under their original bid amount. Please let me know if this is acceptable to the City of Fort Collins and if any further documentation is rC(Iuired. I Icerely, Don Watkins cc: Bob Davidson Ken Orgoglioso Mark Warfe File dos /2003 15:30 :17196363513 BILL MILES Is PAGE 02 O NA hacr rabd ❑ JVA kaervorMbd 471, $oJlh Cpaa9a Ave O NA 7W ' t3199onoe 5seat aoulder. CC 80302 Sunc 112 wMl ph; 303.444.1a51 Fort Collins. CO 80625 Ph; ' Fax 303.444.1957 Ph: 97u,225.9099 Fax. 97o225.6923 Fax: F A x C TO: BIII Mlles DATE 8/14IN FIRM: Brown Construction JOB NO. PROJECT: FROM: Howard McHenry TOTAL PAGES: 3 Hard Copy To Follow: 0 NO if you do not weed all papas or they era 9leaible. please contact the sender by pherts. thank you REMARKS! BIII, Here Is the profile for the irrigation lateral and a copy of comments from Katie Moore request of pipe to scarfied subgrade. The profile shows; 16" clear from subgrade to top of pipe which, according to the City, would We have matched the previously approved dens which showed a 15" RCP in this location a clearance from the watermaln. Please discuss with Rhonda H. with the City of Fort Collins and call with arty questions or cc Thanks Howard wabals a 'IVEM-com vajvs.com V E R 1g this coves 2119et 171 YES 2' clear from top luire a variance. maintained 1W 09/17/2003 15:30 L7196363513 BILL MILES PAGE 03 .. IB SIDEWALK (TYP) —F 5' - -- T 83 LF2° DIP 6''8ASE COUR<_ STRUCTURAL 5102 FILL .__. 5102 5100 5100 ........MIN...,.., 5096 509& I 18" CLR 5096 EXIST GFOi 509E ®tkPtPEls . 1�nr I v n N - 40 - 20 0 20 40 FIGURE 1 Fort Collins VOA, Elderly Housing Northern Irrigation Lateral Profile August 14, 2003 C0012 'OAS 'VAP 1" = 40' HORIZ 1 5' PERT OON �TINO ENOINaewa L9BT ibi ROR A OT:CT CO/6T IQ 09/17/2003 15:30 L7196363513 BILL MILES PAGE 04 I I + `I 00.85 L _ -"I'-7 U.S sea Lr46 L V RCP _ •- A/W= �' _.16.*1 _ ",moo �� "•S`� _ / r ;�i /'r � J � (EAST IRS1GATl*LAIERAU INV. OUT- 5099-§3'" <--SOU1N OUTIjT 0` BOX CULVERT W171/ HEADWALL ANO WINOWALLS 10- PVC "TH FFS INV. OUTS 3099.93' INSTALL GEOTEXTILE PAVING FABRIC BETWEEN STORM INLETS 10 & 12 BETWEEN BACK OF CURBS REFER TO CITY OF FORT COLUNS GEOTEXT/IqLE PAVING FABRIC DETAIL nnn0 /Al M` CONCRETE ENCASE Jl 10' EW ® WATER MAI 4-PLEX FF EL 5099.15 FG 5099.10 ri _� EXIST 1' IN ,-� CONTOURS � EXIST 5' INDEX CONTOURS (m) THELD F AIR1< FOR DETENTION P SURFACE WATER SEE DEVELOPED DRi SWALE CROSS E (TYP-4) LF 15' NGUE & GROOVE A ASS V RCP O 0.4% August 15, 2003 Ms. Rhonda Henson Engineering Department City of Fort Collins P.O. Box 580 Fort Collins, CO 80522 RE: Volunteers of America — Asphalt Path at Brook Drive Fort Collins, Colorado Project #02028 Dear Rhonda, I did share with Katie Moore my correspondence to you regarding the resolution of the asphalt path at Brook Drive and the acceptance of the land owners to either side of the right-of-way of Option B. In reviewing this with Katie however, she indicated that the City will not allow for two fence lines to be installed at the right-of-way. Therefore Option B would not be viable unless the southern property owner were to move the new fence line entirely on to his property, thus negating the availability the southern portion of the right-of-way for his use as pasture. Based upon this I am assuming he would not be in favor of that solution. Therefore, unless there is another option you wish us to pursue, we will proceed with the Scope of Work previously approved by the City which will entail moving the fence line to the north, relocating or replacing existing trccs and installing the path at the center line of the right -of - Way. If you could please let me know by August 201h if you would like to pursue other �utions. t1Sni�cerely, Don Watkins cc: Katie Moore Mark Warfe Nena Coran File ZO/ZO 39Vd S1031IHDdV SOU3 L0b886b0L6 ZS:TT E00Z/ST/80 August 15, 2003 Ms. Katherine Moore City of Fort Collins, Engineering Department 281 North College Avenue Fort Collins, CO 80522-0580 RE: Fort Collins VOA Elderly Housing Project — North Irrigation Lateral JVA Job # 1084.1c Dear Katie: JVA. Incorporated 1319 Spruce S'J Fet Bo..Or, CO 80307 Ph30s 444-1951 Fax: 303.444. 1957 Toll Free. 877.444 1951 Web site: www.jvajva.com E-mail inforsjvajva.com Principals Robert B-Hhnnes David M. Houdeshell Thomas S. Scell On hch df of the VOA, JVA requests a variance to the City standard, requiring a minimum structural Engineering of two foot cover below subgrade for all pipe crossings within the City ROW, for the north christopherJ Chop irrigation lateral crossing of Kunz Court. The design of this lateral crossing was previously Darner F-Cooke approved, and the redesign recently submitted for approval has only piped the remainder of Mark C Corm er the lateral and not affected the approved elevations of the Kunz Court crossing. With the Michael R hone comments received of the new City standard, JVA has made several adjustments to attempt Nance R Iludson to meet the standard. We have decreased the size of pipe to 12-inch from 15-inch and have Robertw Kw,ch gone to a thinner walled pipe (ductile iron from reinforced concrete). The minimum cover shaven, I Kratsch achieved by this adjustment is 16 inches as shown on the attached profile. Also, as part of Pon I Lindberg the road construction process, all areas in the ROW have been overexcavated by at least one Natalie a Mo,er leenn foot and brought up to final design grade with imported structural fill. This crossing is also Thomas P Skinner arc constrained by the facts that this pipe is an irrigation lateral that must have adequate Sarah E watt, slope, and the required 18-inch clearance above the water main crossing. We have reviewed Charles B Wilkerson this scenario with Rick Richter, and submit that these items combine to provide the best available solution for this pipe crossing. Civil Engineering Kevin A. Tone Please process this variance request as soon as possible, as the paving of the City street Robin I Kriss cannot be completed until this pipe crossing is constructed. If you have any further questions, please give me a call. office Manager Cmdera L Ward Sincerely, JVA, 1 co'77 to M a cc Don Watkins — Eidos Architects Bill Miles - Brown Construction B O U L D E R I F O R T C 0 L L I N S I W I N T E R P A R K 0 0 U U N N Z Z Y Y SIDEWALK (TYR) 0 0 83 LF 12" DIP @ 1.0% 1 5102 5100 5" ASPHALT 6" BASE COURSE STRUCTURAL FILL (MIN DEPTH) 5102 5100 MIN 1 5098 L �Y _ _ _ 5098 I8 CLR 5096 I EXIST CRD 5096 \ I , @ CL PIPE I _E = 1 z 1 -- o� C IC? li L L� -40 -20 0 20 40 SCALE: 1" = 40' HORIZ 1" = 5' VERT FIGURE 1 Fort Collins VOA, Elderly Housing 1111rr1 Northern Irrigation Lateral Profile lJlJllll August 15, 2003 CONSULTING ENGINEERS Transportation Services Engineering Department Development Review Engineering City of Fort Collins August 19, 2003 Mr. Kevin Tone JVA Incorporated 1319 Spruce Street Boulder, CO 80302 Re: The variance request for decreased cover over the north irrigation line for the Fort Collins Volunteers of America project Dear Mr.Tone, This letter is in response to your request for a variance to the Larimer County Urban Area Street Standards. The variance requested was a reduction of required cover over a pipe to the bottom of subgrade from 2 feet to 16 inches, mitigated by overexcavating all areas of the ROW by a minimum of a foot and bringing in imported structural fill to reach the final design grade. This variance has been approved by the City E=ngineer only at the location of the northern irrigation lateral where it crosses Kunz Court. As with all variances to the street standards, this variance granted for this project is based on the particular situation under design and the judgment that we (the designer and the City) apply to determine whether there is a public safety concern. This variance for this project in no way sets any precedence for relaxing these standards on other projects without complete analysis and justification. Should you have any further questions or concerns, please do not hesitate to contact this office. Sincerely, Katie Moore Project Engineer City of Fort Collins cc file Cam McNair Dave Stringer Rick Richter 23I North Coll • D).BOX 580 • Fort Collins,CO80522-0580 • (970221-6605 • FAX(970)221-6378 www.fCguv.Cum Transportation Services Engineering Department City of Fort Collins June 9, 2004 To: Fort Collins Volunteers of America Elderly Housing, Inc. 1660 Duke Street Alexandria, VA 22314 Re: Fort Collins VOA Elderly Housing Project To Whom It May Concern: This morning, I met on the VOA Elderly Housing project site with Rhonda Henson, City Engineering Inspector, Kevin Tone, JVA Engineering (VOA's consultant), Don Watkins of Eidos Architects (a second VOA consultant), and several neighbors who live to the east. One item we discussed was a problem with the neighbors' irrigation laterals in relation to the concrete pipe that runs north -south under the Brook Drive ROW. As constructed, the property owners on each end of this pipe both lose irrigation water down the pipe, since it is placed in a low spot. Kevin Tone, a representative of the Developer's engineering consultant, JVA, only realized today that the pipe is not needed; that while originally the lateral ran north -south connecting all properties east of the VOA project, this section in the ROW is the low spot and the lateral could have been removed from the ROW and dammed at each end with no ill effects. The pipe is not needed to transfer water from the property to the north to the property to the south or vice versa. Unfortunately, this was not discovered prior to construction of the pipe. Now there is a large concrete pipe for a private utility in the public ROW that has no use and therefore needs to be removed. Leaving the pipe in the ROW and flow -filling it or damming either end would only leave the cost of removal of the pipe to another party, either the future developer who extends Brook Drive, or the City, neither of whom should be made to bear this cost. It has been suggested to the City that the City should pay for the removal of the pipe since it appears on plans approved by the City. Please note the standard disclaimer on the front of the plan set: "These plans have been reviewed by the local entity for concept only. The review does not imply responsibility by the reviewing department, the local entity engineer, or the local entity for the accuracy and correctness of calculations. Furthermore, the review does not imply that quantities of items on the plans are the final quantities required. The review shall not be construed in any reason as acceptance of the financial responsibility by the local entity for additional quantities of items shown that maybe required during the construction phase." It is the Professional Engineer who stamps the plans, in this case Kevin Tone, who is responsible for the designs shown on the plans. 281 North College Avenue • PO. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6605 • FAX (970) 221-o378 wwwJcgov.com It is unfortunate that this mistake was not caught until now, but now is the time for the mistake to be corrected. Please have your contractor remove the concrete pipe from the Brook Drive ROW, and have JVA submit record drawings to the Engineering Department showing what was done. Until the pipe is removed, the trail repaired, and the record drawings completed, Engineering will not release Certificates of Occupancy for the project. Sincerely, ��// K� AQIL' ' Katie Moore Development Review Engineer cc: Rhonda Henson, Inspection Sheri Wamhoff, Development Review Manager Superintendent, Brown Construction Don Watkins, Eidos Architects Memorandum TSP Five, Inc. 503 Remington Street Suite 5 Phone (970) 493-1772 Fort Collins, CO 80524 Fax (970) 493-1820 To: Steve Olt Current Planning City of Fort Collins From: Robert A. Donahue TSP Five Architects Subject: Volunteers- of America 202 Elderly Housing Project Fort Collins, Colorado Date: 5 March 2001 CC: Denise Dehart, VOANS Robin Keller, VOANS Jennifer Thong, TSP Five Architects Mr. Steve Olt, I am writing this letter as a statement of planning objectives as required by the Project Development Plan submittal requirements. We are proposing a 60 unit elderly housing multi -family residential development on an 8.69 acre property on the south side of West Horsetooth Road approximately 1500' west of South Shields Street. The site, zoned LMN, Low Density Mixed -Use Neighborhood, includes a portion of the Pleasant Lake & Valley Irrigation Canal, which also forms the westernmost boundary of the site. Adjacent to the site to the east lies the existing Skyline Acres estate lot single family residential neighborhood, while the still developing Westfield Park PUD single family residential neighborhood lies to the west. To the south, across the protected Apache Forest, is the existing Mountain Ridge Farm PUD single family residential neighborhood. This proposed development will be constructing an access drive into the site, according to the City of Fort Collins street standards for a residential local street, with the exception of widening the access lane from the city standard from 16' to 20'. The 20' access lane will comply to the Poudre Fire Authority requirement for an unobstructed 20' fire lane_ A letter is included with this Project Development Plan application to the Engineering Department explaining the alternative compliance to the city street standards. This access drive will be platted and dedicated as a public street, with 9' utility easements on both sides of the street as required. This public street will also include detached sidewalks with complete handicap accessibility and striping to delineate pedestrian paths that cross parking pods or the public access drive. This proposed development is providing a 50' buffer zone against the east side of the Pleasant Lake & Valley Irrigation Canal with occasional encroachment to 40'. This area will incorporate native grasses and will not be in igated. Transition zones will occur to blend the irrigated landscaped area of the development to this buffer zone_ The protected Apache Forest at the south portion of the site will be preserved and the proposed development will be approximately 235' from the 100' Apache Forest easement, thus allowing a 335' buffer zone to the south property line. The proposed future phase will still allow an approximate 160' buffer to the EldoeArchttaGWIL 131 L Uneoln Av sYae c Fort CohIns. CO sour ►hens; 97dN09.W0 Peal 070/404W7 701e Eaet tk0hted as s,nte too rr"Wood ViOege, c0 00111 ►hens. 720*00e0o0 Fu: 720rl004071 Memorandum Date: rune 9, 2004 Attendees: Katie Moore City of Fort Collins Rhonda City of Fort Collins Ken Orgoglioso Adjacent Property Owner Shirley White Adjacent Property Owner Kevin Tone NA Don Watkins Eidos Architects By: Don Watkins Subject:; VOA Fort Collins Fort Collins, Colorado Project #02028 The puq;tose of this meeting was to discuss the culvert beneath the Brook Drive right- of-way, water intrusion problems along the bike path and grading issues along the east property line. The following items are of note: 1. The culvert installed across the Brook Drive right-of-way is intercepting irrigation wate rs for the property of Ken Orgoglioso and conveying these waters to the property at the south side of the Brook Drive right-of-way which prevents proper irrigation of Ken's pasture. At this time the culvert end has been dammed to prevent this flow. After review by Katie Moore, it was noted that since the property owner to the south receives his irrigation waters from a different source, the culvert is not needed for irrigation purposes and is superfluous. Based upon this is was suggested that the culvert be capped at either end to prevent animals from using the culvcTt. Rhonda indicated that a section of the culvert should be removed up to the new bike path and the remaining section filled with flowable fill. Don asked if the culvert could simply be capped at each end and left in place so VOA does not incur demolition costs. Katie noted that this is a private improvement in a public right-of- way, that the city would not want to be responsible for the cost of removing the culvert at some future date if Brook Drive road improvements were pursued and that possibly the entire culvert should be rcmoved. Don asked if this could be reviewed and Katie noted she would review this situation with others at the City and get back with him. It was noted that irrigation waters from Ken's property are running along the edge of the bike path and ponding onto sections of the path. Ken indicated that he would improve his ditch system at the SW corner of the site to prevent water from overflowing to the bike path at that point. This may not solve the problem with water flowing onto the path at some other location. Rhonda is concerned that the cond aual surcharge of water onto the path could eventually undermine the pathway. Ken noted that he would contact the ditch company to ascertain if a test can be made after he improves the ditch to see if this solves the problem. Other solutions 20/Z0 39Vd S1031IHDW SO03 L008860OL6 90:60 h00Z/0T/90 might require a berm be placed along Ken's south property line to prevent flows onto the bike path, 3. The grading issues along the east property line were reviewed. Ken noted that he wWA under the understanding that when the Grading Easement was signed, that there would be permanent grading revisions made on his property at his west property line but rather the easement was only to allow temporary access for conGtruetion activities. This issue aside, he was concerned that the new embankment at his west Property liRe would result in erosion onto his property that woWd result in depositing soil in his irrigation ditch. He would like to see a retaining wall installed to take up the grade differential. Katie noted that since this condition is on private property, the city would have no requirements for the mammun slope of the embankment. cc: Robin Keller - VOA Mark Warfe-Brown Construction Kevin Tone Katie Moore Km Orgoghoso Rick Nearman PLC Ea/E0 39Vd S103iIH08V s=3 L00886b046 90:60 0003/0T/90 07/03/2004 09:03 9704900407 EIDOS ARCHITECTS PAGE 01 EldosArrhitocts,LU 171 L Unwln Ave. suhe C Fen Collins, CO IN24 Phone! 170/e114400 Fes: MA9118e07 7116 East Orchard Rd. suite 10g Greenwood Village, CO 00111 Phone: 720I3 4530 Fa%: 720QW11131 To: Katie Moore From: Don Watkins Date: July 2, 2004 Subject: VOA Fort Collins Fort Collins, Colorado Project #0202 Memorandum Pursuant to our phone conversation on July 2, 2004 we discussed installing a metal plate or grate cover over the top of the mid -irrigation channel that runs east -west across the site. The purpose of the installation is to address a perceived safety issue. This installation would be similar to the installation for the north irrigation channel that was originally proposed prior to that lateral being changed to a. piped condition. You indicated that this would be acceptable to the city if it were acceptable to the neighbors that have rights to the irrigation channel. We have additionally checked with these neighbors and they are okay with the proposed installation. If the above is not your understanding of our conversation, please contact me a s.a.p. Thank -you for you help in this matter. Cc Mark Warfe - Brown Construction Kevin Tone - JVA Rick Nearman — Eidos Robin Keller - VOA File 01/12/2006 19:28 FAX 7033417001 VOLUNTEERS OF AMERICA Q 001/001 �-"q0 A Volunteers of America National Services• January 12, 2006 Don Bachman City Engineer City of Fort Collins, CO Via Facsimile: (970) 221-6378 on Dear i+Ir Bachman: This letter is to update you on the completion of an irrigation ditch to the satisfaction of the neighbors. It is our request that you release the contractor, Brown Construction, from its bond with the City of Fort Collins. We installed 160 feet of plastic irrigation piping and covered it with soil. At the upper head, there is a bend in the irrigation ditch. At that bend we installed a concrete transition to prevent erosion. That concrete transition was covered with a removable gate, allowing access. The upper head, which is controlled by the water coop, was raised five inches in order to ensure a good flow of water through our site. The neighboring property owner, Lewis Bollman, is pleased with this overall improvement as you can see from the enclosed letter. As you found in speaking with your colleagues, Mr. Bollman was the only neighbor to express concern over the previous plans for an irrigation ditch, so I request that you release the contractor from its bond with the City of Fort Collins. The work is complete and can be inspected, if you need to see it. If you have any questions, you can reach me at 703-341-50% Sincerely, ames T. Engelhardt Director, Affordable Housing Development enclosure There are no limits to caring 1660 Duke Street • Alexandria, Virginia 22314-3427 • Tel: 703.3415000 Fax: 703341.7000 • Web: w ..Volunte mfAmmmorg y-L Apache Forest easement, still allowing a 260' buffer. This buffer zone, beyond the required trees and landscaping as outlined in the Land Use Code, will likewise be incorporated as native grasses which will also not be irrigated. Landscape plantings proposed for this development have been designed to the best extent possible to comply with the City of Fort Collins Land Use Code landscaping requirements. Deciduous street trees have been incorporated at the spacing required and additional deciduous trees have been added to south and west sides of buildings where allowed to provide summer shade and winter sun. In addition, more dense shrubs have been planned to be installed at the ends of parking pods to filter vehicular headlights from spilling onto adjacent properties. Low plantings have also been included along a minimum of 50% of the length of building facades facing the public residential local street. Vehicular circulation will be provided by an internal access drive and parking pods between the dwelling unit buildings. Currently, three open irrigation ditch laterals pass across the site, historically allowed by a previous property owner. The lateral residing closest to West I lorsetooth Road is being routed into an underground 12" PVC line and a 10' casement will be provided, concurrent with the 15' utility easement provided adjacent to the widened West I Iorsetooth Road right-of-way. The existing middle irrigation lateral is proposed to be abandoned, while the southernmost existing irrigation lateral will be relocated, remaining an open ditch and provide water for all customers previously serviced by the middle and southern irrigation lateral. A couple of alternative compliances are being proposed as outlined and explained in a letter to the Engineering Department included in this Project Development Plan application. A neighborhood meeting will be held at Johnson Elementary at 4104 Seneca Street on March 12 at 7:00 P.M. This development is being funded and will be managed by Fort Collins Volunteers of America Elderly Ilousing, Incorporated. There are to be two employees working on site, one manager, living in one of the units, and one maintenance/groundskeeper, living off -site. This proposed development will provide affordable housing for elderly citizens and will be federally subsidized by the Housing & Urban Development (IiUD) to allow residents to afford rent according to a percentage of their income. Sincerely, Robert A. Donahue TSP Five Architects CommL .ty Planning and Environmental _rvices Advance Planning Department STEVE OLT CURRENT PLANNING Citv of Fort Collins MEMORANDUM To Priority Processing Distribution List From: Maurice Head, Affordable Housing Planner Subject: Priority Processing and Waiver of Development Review Fees for Volunteers of America Date: March 6, 2001 Volunteers of America is planning to build a 60-unit senior housing development located at 1401 Horsetooth Road. The project will be income restricted to households at or below 50° o of the Area Median Income for Fort Collins. Therefore, the project qualifies for Priority Processing and a 100% waiver of its Development Review Fees as an affordable housing project. The waiver only applies to fees charged by the Current Planning Department. Please implement Priority Processing procedures for this project's development review process. The developer will submit an application for development review to Current Planning on March 7, 2001. If you have any questions, please call me at 221-6342. Thank you. 27April 2001 Ms. Katherine Moore Civil Engineer Engineering Dept. City of Fort Collins, 281 N. College Ave. P.O. Box 580 Fort Collins, CO 80522-0580 Dear Ms, Moore: William E. MarlEmeritus [ i701O � Professor F.InCllinS �J 4♦♦ll�p�pV University Department of Earth Resources College of Natural Rcsl)urecs Fort Collins, Colorado 80523 Office: (303) 491-5073 or 5661 FAX: (303) 491-0307 Home: (303) 226-4857 Thank you for meeting with us this morning concerning the placement of the laterals (feeder irrigation ditches) across the property of Volunteers of America Elderly Housing Project planned development on Horsetooth Road. As you know, we served for this meeting as representatives of Skyline Acres which is the area immediately to the East of the planned development. As we explained to you this morning, we are concerned about the proposed changes in the location of the three laterals which serve our properties from the Pleasant Valley and Lake canal. According to plans submitted by the developer and from our discussions with them, it appears that it is their intention to close and abandon the middle lateral which serves six of the lots from headgate number 121. In their plans, they indicate that the water for these lots will be taken from headgate no. 122 near the south end of their property and then routed north along the west end of our properties between the proposed development and the lots to the east. This plan is not acceptable to the Skyline Acres lot owners. First, in order to bring the water back north from the 122 lateral, a ditch would have to be constructed well above the present elevation of the area along the lot lines. Second, during much of the season, water is taken from all three laterals at the same time. It would simply not be possible to supply all the water needed for more than one lot simultaneously from one lateral in an equitable manner. Third, In this area, there is a heavy clay layer at approximately 10 feet below the surface. We must be very careful in how much and for how long the irrigation water can be applied to the pastures in order that the basements of our houses do not get flooded. Even if it were possible to combine the water from headgate 121 and 122 into a single lateral, having this much water in an enlarged lateral would make even worse the problem of water in basements. Fourth, we are concerned about any modification of the currently adequate flow of water all the way from the headgates to the east end (Shield Street) of the properties on the east side of Richmond Drive. -2- According to the project drawings, the location of the community building as planned is directly over the lateral from headgate 12l .It may be possible to change the location of this lateral a small amount to go around this building. However, we feel certain that this lateral must be kept in the same general vicinity as it now exists and for which we have a right-of-way. A second problem concerns the project plans to bury the laterals in pipe. The use of underground pipe laterals is unacceptable. Over time, pipes carrying irrigation water from P.V. & L. Canal will fill with soil and sand, plugging the pipes. An acceptable alternative will be to use concrete lined, rectangular box laterals with metal grate covers which can be removed for cleaning. As we told you this morning, we have attempted to meet with Curtis Kosticki of the group preparing the housing development plans. To date, however, no meeting has be held, with Mr. Kostecki saying that they have other problems with higher priorities that must be handled before they can turn their attention to the irrigation laterals. We trust that this letter correctly summarizes our meeting of this date. Sincerely, William E. Marlatt Leon H. Spors`" cc: Steve Olt Dave Stringer Robt. Donahue Skyline Acres residents Ed Wendel