HomeMy WebLinkAboutRESPONSE - RFP - 8158 SPORTS TEAM PHOTO SERVICESAugust 24, 2015
City of Fort Collins
Attn: Purchasing
P. O. Box 580
Fort Collins, CO 80522
RE: Bid 8158 Sports Team Photo Services
B. Photographer Responsibilities:
1. Team Sport Photos was established in 1974 by Gretchen Steinbrueck who pioneered the youth sport
photography business and remains the owner. Today the company consists of 25 employees.
Photographers, photo lab manager, office manager and part time employees. We only photograph
youth sports not weddings, schools, senior or family portraits. This does make a difference as youth
sports require a specific set of photographic skills and equipment. And, the photographers require
different expertise.
2. Photos are scheduled and taken on game days. Each crew consists of three people, a photographer
and two assistants. Each crew works efficiently to photograph, line teams up for group photos and
answer questions parents or players may have.
3. Collecting order envelopes is done on photo day and data entry of the order information begins the
next business day. These order envelopes are important as they are where the photos are housed for
distribution and have been filled out by the purchaser so they know exactly what they ordered.
4. Photos are delivered back to City of Fort Collins Recreation department within two weeks. We have
never missed a delivery date in 42 years. And TSP is the only youth sport photography
company that can deliver photos back in a little as one week.
a. The photos are returned in the order envelope the parents filled out on picture day and are
bundled and labeled by Coach and Team Name for easy distribution.
b. Our phone number is on everything along with our website where they can (after photos are
delivered) view and purchase additional photos and contact Gretchen personally through
email.
5. If photos are undeliverable for any reason we would incur the cost of mailing the photos back to the
coaches or individuals.
6. We have the most packages at competitive prices of any photo company and having our own photo
lab means we can provide professional quality photos.
7. We feel it is our job to make the recreation sport coordinators job as hassle-free as possible. Photos
are our job and we will do everything humanly possible to satisfy the needs of the recreation staff,
parents and players. Our photos have a money back guarantee.
8. Checks for rebate to the City of Fort Collins are returned when the photos are delivered which is
within 2 weeks.
9. A report of each season can be made available to the City of Fort Collins.
10. Our research and development team are constantly improving and updating products looks and
quality as new information and programs become available. Having our own photo processing lab
allows us the ability to create new products and have them printed and ready for delivery within as
little as one week. We strive to be the leader in the youth sports photography by constantly educating
ourselves about the latest technology in the digital world along with updating processing programs
and websites. In 2010 images began being posted on our website for viewing and reorder purposes
as requested by parents.
11. Our customer service starts on photo day when we have assistants there to answer questions
coaches, parents and players may have. We continue this customer service by answering questions
by phone or email Monday thru Friday starting at 9am. Inquiries over the weekend are promptly
returned on Monday morning. I’m confident we have the best customer service in the industry.
12. We agree to the stipulations outlined in “Attachment A”.
C. City Responsibilities:
1. Once game schedules are ready we will create a photo schedule and get it back to the recreation
coordinator for distribution to coaches, parents and players.
2. We have started to implement a pdf program to be distributed to coaches and parents prior to the
schedule photo session which provides photo packages and pricing so the parents may make an
educated decision about what they would like to purchase.
3. We provide easy distribution by labeling the assembled teams each with coach name, division and
team name.
4. It is always appreciated that the City of Fort Collins provides a sport coordinator on photo day.
D. Specifications:
1. Photo Package A
One 5”x7” group photo & 4 3”x5” individual photos displayed in folder. $11.00
2. Photo Package B
Twelve individual photo Trading Cards $14.00
3. Photo Package C
One 5”x7” team photo $9.00
4.Photo Package D
One 5”x7” individual photo in addition to above photo packages A-C $6.50
5. Coach Plaque with 8”x10” group photos No Charge
II. Submittal Requirements:
1. Team Sport Photos, 11880 Upham Street, Unit A, Broomfield, CO 80020, 303-432-7802.
Contact person: Gretchen Steinbrueck - Owner
2. 51 yrs. experience in youth sport photography, 15 yrs. experience in digital photography, 35 yrs.
experience in photo lab services. Five personally trained (by Gretchen) youth sport photographers.
3. Pricing for Attachment A” is attached along with our photo packages.
4. The rebate to the City of Fort Collins will be 18% of gross to be paid when photos are delivered.
5. Product samples will be reflected in the attached photo order envelope. Physical product samples will
be forthcoming upon request.
6. All products and services to this date are listed on the order envelope and our website:
www.tspimaging.com. A copy of our Liability Insurance and Workmen’s Compensation will be
forthcoming upon being awarded bid.
7. We belong to the Photo Marketing Association which is the largest international organization which
provides specific education in youth sport photography of which Gretchen is a speaker and mentor for
other photographers across the world.
We are proud to be members of the Colorado Parks & Recreation Association for 25 years. And we are proud to
work with the following recreation departments.
Aurora Sports – 25 years Broomfield P & R – 41 years
Commerce City P & R – 15 years Estes Valley P & R – 20 years
City of Fort Collins P & R – 17 years City of Greeley P & R – 20 years
Hyland Hills P & R – 25 years Highlands Ranch Metro District – 15 years
Thornton P & R – 20 years Westminster P & R – 20 years
Thank you for allowing us the opportunity to submit this bid. We believe our 17 years of service with the City of
Fort Collins and other recreation departments prove we are a reputable business providing quality and variety of
photos and photo products to coaches, parents and players. And, we give the staff of the City of Fort Collins
Recreation peace of mind by being reliable, on time and by providing hassle-free service.
Respectfully Submitted by:
Gretchen Steinbrueck, President – Team Sport Photos
11880 Upham Street, Unit A
Broomfield, CO 80020
303-432-7802
Colorado’s Leader in Youth Sport Photography
3.5"x 4.5"
Photo Magnets
Set of 2
PHOTO RELATED PRODUCTS
Combo Plaque
includes 2 - 3" x 5" Individuals &
1 - 7" x 5" Group Photo
Ball & Card/Photo Holder
holds Trader Card or Wallet
Available for these Sports:
Basketball, Football, Baseball, Hockey,
Soccer, Softball & Volleyball
POSED ACTION POSTERS
2014-15
Products and looks may vary based on availability and sport.
Payment is required at the time your player’s photo is taken.
No payment or incorrect amount cancels the order.
Changes to orders will not be accepted after Photo Day.
All returned checks will be sent to Globalpayment immediately
and a collection fee will be assessed.
Images are the property of Team Sport Photos and are protected
by copyright laws and may be used for advertising purposes.
Check Out our website at:
www.tspimaging.com
8”X10”
includes Folder
INDIVIDUAL PRODUCTS
8"x 10"
Magazine Cover
includes Small Group Photo
8"x 10" Calendar
Trader Cards
Set of 9
Player Information on Back
3" Button/Magnet Combo
Set of 2
Super
5" x 7" Individual
7" hx 5" Group
includes Folder
Standard
2 - 3"x 5" Individuals
1 - 7"x 5" Group
includes Folder
MEMORY MATES
* * * POSED ACTION POSTERS * * *
26 ______ 1 Pose 8”x12” & 8”x10” Memory Mate . . . . . $45 ______
27 ______ 1 Pose 8”x12” . . . . . . . . . . . . . . . . . $30 ______
28 ______ 3 Pose 8”x12” (7 Years or Older) . . . . . . . $55 ______
29 ______ 3 Pose 12”x18” (7 Years or Older) . . . . . . . $65 ______
PAYMENT REQUIRED TODAY
TOTAL AMOUNT DUE $ ___________
* * * GROUP PHOTOS * * *
21 ______ 1 - 7”x5” Group . . . . . . . . . . . . . . . . $ 9 ______
22 ______ 1 - 8”x10” Group . . . . . . . . . . . . . . . $15 ______
23 ______ 1 - 12”X18” Elite Group . . . . . . . . . . . $25 ______
Credit Card Information PHOTOGRAPHER USE
Account Expiration
Number Date / AC#__________________
Card Holder
Name CCV code # _____________ Job_________Seq______
Zip Telephone Amount
Code Number .00
15-V7
PHOTOGRAPHER USE ONLY
Batch# Seq.# Seq.# Seq.# Seq.# Team #
You are responsible for legibility!
Reprints due to missing data, incorrect data or
illegible handwriting will be done at your expense.
No Cameras Around Photographic Crew
Please Respect this Request!
Visit our website to view and order photos.
www.tspimaging.com
PLEASE DO NOT TAPE, GLUE OR STAPLE THIS ENVELOPE SHUT! Thank You
* * * COMBO PACKS * * *
1 Combo Plaque, 2-5”x7” Ind, 2-3”x5” Ind,
01 ______ 9 TC, 2 Photo Magnets $56 ______
1 Standard Memory Mate, 9 TC, 2-3”x5” Ind,
02 ______ 1-8”x10” Ind, 2 Photo Magnets $48 ______
1 Standard Memory Mate, 2-5”x7” Ind, 2-3”x5” Ind,
03 ______ 9 TC,1 Magazine Cover $44 ______
1 8”x10” Memory Mate, 9 TC,
04 ______ 2-3”x5” Ind, 2-5”x7” Ind $38 ______
1 Standard Memory Mate, 8 Wallets,
05 ______ 2-3”x5” Ind & 2-5”x7” Ind $31 ______
QTY TOTAL
GENERAL INFORMATION
Player’s First Name Player’s Last Name
Parent’s Name
Address
City Zip Telephone Number
Email Address
TRADER CARD INFORMATION
Player’s Name (As you would like it to appear on the cards.)
Position
Uniform # Weight
lbs.
Age Height
Ft. In.
QTY TOTAL
QTY TOTAL
Products and looks may vary based on availability and sport.
Payment is required at the time your player’s photo is taken.
No payment or incorrect amount cancels the order.
Changes to orders will not be accepted after Photo Day.
All returned checks will be sent to Globalpayment immediately
and a collection fee will be assessed.
Images are the property of Team Sport Photos and are protected
by copyright laws and may be used for advertising purposes.
* * * MEMORY MATES * * *
06 ______ 1 - 8”X10” Memory Mate . . . . . . . . . . . $15 ______
07 ______ 1 - Super Memory Mate . . . . . . . . . . $14 ______
08 ______ 1 - Standard Memory Mate . . . . . . . . . $11 ______
* * * INDIVIDUAL PHOTOS * * *
09 ______ 9 - Trader Cards . . . . . . . . . . . . . . . $14 ______
10 ______ 2 - 3” Button/Magnet Combos . . . . . . . . $9 ______
11 ______ 1 - 12”x18” Elite Ind . . . . . . . . . . . . . $25 ______
12 ______ 1 - 8”x10” Ind . . . . . . . . . . . . . . . . $14 ______
13 ______ 2 - 5”x7” Ind . . . . . . . . . . . . . . . . $13 ______
14 ______ 4 - 3”x5” Ind . . . . . . . . . . . . . . . . $9 ______
15 ______ 8 - 2”x3” Wallets . . . . . . . . . . . . . . . $8 ______
16 ______ 1 - 8”x10” Magazine Cover . . . . . . . . . $15 ______
17 ______ 1 - 10”x8” Ind Calendar . . . . . . . . . . . $15 ______
18 ______ 2 - 3.5”x4.5” Photo Magnets . . . . . . . . . $14 ______
19 ______ 2 - 5”x7” Ind, 4 Wallets & 2 Button/Magnets $20 ______
20 ______ 1 - Digital Ind Image (300 dpi) . . . . . . . $25 ______
Packs 11 thru 19 are Good Choices for
Buddy & Coach/Kid Photos
See reverse side
for description
QTY TOTAL
Cash, Credit Card or Checks payable to TSP
* * * PHOTO RELATED PRODUCTS * * *
+ PHOTOS
24 ______ 1 - Combo Plaque + 1 3”x5” Ind & 1 7”x5” Group $25 ______
25 ______ 1 - Ball Photo/Card Holder + 9 Trader Cards $26 ______
QTY TOTAL
QTY TOTAL
QTY TOTAL
TSP is the only Youth Sport Photography Company that offers 3 Memory Mate Packages (Includes individual, team and folder)
for as little as $11.00