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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9157112Quotation: Reservoir Circulation Equipment for Cottonwood Pond Date: October 19, 2015 Doug Kokes City of Fort Collins Parks Dkokes@fcgov.com • 970-416-2816 Project #: 7455 To: From: Harvey Hibl, Medora Corporation West U.S. Manager, Westminster, CO harvey.hibl@medoraco.com • 303-469-4001 Melisa L. Olheiser, Medora Corporation Sales Engineering Dept., Dickinson, ND melisa.olheiser@medoraco.com • 866-437-8076 Dear Mr. Kokes, Thank you for requesting this quotation. We are very pleased to work with you and the City of Fort Collins Parks to provide high-quality freshwater circulation equipment at an economical price. This project fits our capabilities well, and we will do everything possible to ensure your project flows smoothly and meets your goals and expectations. Please contact us with any questions. Best Regards, Melisa L. Olheiser SolarBee / GridBee Team Medora Corporation 3225 Highway 22 • Dickinson, ND 58601 GridBee™ Tel: (701) 225-4495 • www.MedoraCo.com www.gridbee.com www.solarbee.com 1. 2. 3. 4. 5. The machine is not drawn to scale, and final placement will be determined prior to installation. Cottonwood Pond is an approximate 2-acre pond with problematic macrophytes such as Chara, milfoil, pondweed and coontail. The pond receives inflow from Dixon Reservoir and is used for park irrigation. It has an average length of 587 feet, an average width of 170 feet, a 9-foot maximum depth, and a 6-foot average depth. The pond is currently being treated with Copper Sulfate/ Cutrine. Project Objectives To provide long-distance circulation to reduce aquatic weed infestations, that are currently plugging the inlet to the pumps. Note: The SolarBees will help the pond to maintain an algae-based biology rather than one that is macrophyte based. Although much less herbicide will be required due to more efficient circulation, the pond may still have to be sprayed periodically with a herbicide. Medora Co. Recommendation/System Design for this Installation We recommend the installation of one (1) SolarBee SB2500R v18 machine placed into the center of the pond for full pond treatment. Name and Location of Reservoir Proposed Machine Location(s): Cottonwood Pond is located in Fort Collins, CO (GPS: 40.543773, -105.128515). Description of Reservoir: Per Customers request to only treat the west end of the pond near the pump house we recommend the installation of one (1) reconditioned SB1250 v18 tethered and placed as indicated below in section 5. Please note that reconditioned units are subject to availability. PROJECT DESCRIPTION 6. Pricing for Reconditioned Solar-Powered Machines: Applicable Taxes: -to be determined - Equipment Subtotal: Equipment, Delivery, and Installation Total: $17,266 Options (for Solar Models only) 1 Factory Delivery and Installation: $5,466 $5,466 $11,800 1 Reconditioned SB1250R v18 Solar-Powered Mixer: $11,800 $11,800 Cost Each Equipment Total Equipment Cost - For Equipment and Option Details, See Attached Documents PRICING Quantity Equipment Description SCADA All SB v18 models come standard with a SCADA brain-board with six outputs. (For on-site communication options, please contact our SCADA Engineering Department.) Please request option list Beekeeper Service Program The details of the Beekeeper Service Program are available at: http://lakes.medoraco.com/lakes/product-information Call for pricing 7. General Provisions A. Equipment Purchase, Not a Construction Project: This equipment is portable, and can be easily relocated or removed entirely from the premises at any time. It does not become an integral part of any building or other structure, or part of "real estate." Therefore, to purchase it, the City should use the same procedure as for purchasing other portable equipment, such as a forklift, a drill press, or an office desk. Medora reserves the right not to accept an order if the purchase is incorrectly characterized as a "construction" project." Medora has not found any State or other jurisdiction where construction or contractor statutes apply to portable equipment that is sold by a factory, with on-site final assembly and placement performed by factory personnel. B. Assumptions: This quotation may be based on worksheets, calculations or other information that has been provided by the City. The City should bring to Medora's attention any discrepancies, errors in data, or false assumption that Medora may have made while preparing this quotation. G. Add for Special Insurance Requirements: Medora Corporation maintains adequate liability and workman's compensation insurance to generally comply with its requirements for doing business in all fifty U.S. states, and will provide at no charge certificates of insurance when requested. However, if additional insurance or endorsements beyond the company's standard policy are required by the customer, then the costs of those additional provisions and/or endorsements will be invoiced to the customer after the costs become known. H. Add for Special Training, Safety, Signage, or Other Requirements: Medora has a very strong safety training program for its employees. If any special training classes for Medora personnel are required by the customer, please notify Medora well in advance. The cost of this training will be added to this quotation or invoiced to the customer separately. The same applies to any other special requirements the customer may have, including providing of project signage or any other requirement. C. Expiration: This quotation expires in 90 days, or on the date of any new quotation for this project, whichever is sooner. D. Delivery Time: Delivery & Installation is scheduled at time of order, and is usually between 4 and 8 weeks. E. Payment Terms: For a federal, state, or local government purchaser with a good credit rating, full payment is due in US dollars 30 days after invoice date, which is generally the date when the goods leave the Medora factory. For a non- government purchaser, full payment must be made by credit card or cashier's check before the goods leave the Medora factory though, in some cases, based on availability of a payment bonding or a bank Letter of Credit, 30 day credit terms may be extended upon special request by the purchaser. If there are any issues with these payment terms, please do not rely on this quotation until the issues have been resolved with Medora. F. Add for Taxes and Any Governmental Fees: Except as indicated above, no taxes, tariffs or other governmental fees are included in the quote shown above, nor are there any costs added for special insurance coverage the customer may require. It is the customer's responsibility to pay all local, state, and federal taxes, including, sales and use taxes, business privilege taxes, and fees of all types relating to this sale, whether they are imposed on either Medora or the customer, or whether these taxes and fees are learned about after the customer orders the equipment. The customer's purchase order should indicate any taxes or fees due on equipment and/or services, and whether the customer will pay them directly to the governing body or include the tax payment with the purchase for Medora to submit them to the governing body. TERMS 8. Signature Date Printed Name Title To Accept This Quotation To order the equipment, please issue a purchase order to Medora Corporation, 3225 Hwy. 22, Dickinson, ND 58601. The purchase order can be mailed to the address above, faxed to 866-662-5052, or emailed to the home office at orderprocessing@medoraco.com. The purchase order should refer to the date of this quotation, and will be assumed to include this entire quotation by reference. If purchase orders are not utilized, please sign and date below, provide billing information, and fax to 866-662- 5052 or email to orderprocessing@medoraco.com. Signing below acknowledges acceptance of this quotation. I. Safe and Accessible Working Conditions Required. This quotation is based on the best information made available to us by the above date. If this equipment is ordered, Medora's engineering and installation team will need detailed information and photographs to plan the installation. If the detail information changes the installation scope significantly, Medora reserves the right to withdraw or alter this quotation, even if the equipment has already been ordered. To avoid surprises, the City should supply detailed information and photos as soon as possible to ensure the safety of Medora's installation crews. J. Customer to Follow Medora's Maintenance and Safety Guidelines: The customer agrees to follow proper maintenance, operating, and safety instructions regarding the equipment as contained in the safety manual that accompanies the equipment or is sent to the customer's address. K. Regulatory Compliance. The customer must comply with all applicable Federal and State governmental regulations. It is the customer's sole responsibility to inquire about governmental regulations and ensure that GridBee and SolarBee equipment is deployed and maintained so as to remain in compliance with these regulations and guidelines, and to hold Medora harmless from any liability caused by non-compliance with these regulations and guidelines. L. Warranty. Medora Corporation has the best parts and labor warranties that we are aware of in the industry. The details of the Warranty which applies to this project are either attached to this document or are available at: http://lakes.medoraco.com/lakes/product-information Proposal Date: October 19, 2015 Project #: 7455 Warranty Information GridBee GF (Grid Flotation) Mixers and Circulators GridBee GF mixers and circulators are warranted to be free of defective parts, materials, and workmanship for a period of two years from the date of installation. In addition, the GridBee brushless motor is warranted for a period of ten years from the date of installation. See below for general warranty terms and conditions, and Limitation of Liability.** SolarBee Solar-Powered Mixers and Circulators All new and factory-refurbished SolarBee equipment is warranted to be free of defective parts, materials, and workmanship for a period of two years from the date of installation. In addition, the SolarBee brushless motor is warranted for a period of ten years from the date of installation. A manufacturer’s warranty exceeding this SolarBee warranty, such as photovoltaic modules (solar panels), which currently have a manufacturer’s 25-year performance warranty, will be honored. See below for general warranty terms and conditions, and Limitation of Liability.** GridBee® GridBee AP Air-Powered Mixers and Circulators GridBee AP air-powered mixers and circulators are warranted to be free of defective parts, materials, and workmanship for a period of two years from the date of installation. GridBee air blowers or compressors are "buyout" items for Medora, and as such are covered by the actual manufacturer's warranty against defects in material and workmanship for one year from the date of purchase. See below for general warranty terms and conditions, and Limitation of Liability.** GridBee GS (Grid Submersible) Mixers GridBee GS mixers and control boxes are warranted to be free of defective parts, materials, and workmanship for a period of five years from the date of purchase. See below for general warranty terms and conditions, and Limitation of Liability.** GridBee THM Removal Systems GridBee Floating Spray Nozzle THM Removal Systems are warranted to be free of defective parts, materials, and workmanship for a period of two years from the date of purchase. The optional blower systems and control panels are covered by a manufacturer's warranty of one year from date of purchase. See below for general warranty terms and conditions, and Limitation of Liability.** ** Limitation of Liability (applies to all products) • Many of the employees at Medora Corporation have extensive scientific and practical knowledge relating to solving water quality problems. From time to time, they may offer solicited or unsolicited advice, ideas, judgment or opinions on how to deal with certain situations, none of which offers a guarantee of future events. Due to the many factors, complexity and uncertainty involved in solving water problems, all purchasers agree to release Medora Corporation and its affiliates, employees and agents from and against any and all claims, liabilities, costs and expenses which such purchaser may incur or become subject to related to or arising out of any services or products furnished by Medora Corporation to said purchaser, except to the extent that any claim, liability or expense results from the gross negligence or intentional misconduct of the seller as determined in a final judgment by a court of competent jurisdiction. • In no event will Medora Corporation or its affiliates be liable for any damages caused by failure of buyer to perform buyer's responsibilities or for following or not following any Medora Corporation advice. • In no event will Medora Corporation or its affiliates be liable for any lost profits or use or other punitive, special, exemplary, consequential, incidental or indirect damages, however caused, on any theory of liability, whether or not Medora Corporation has been advised of such damages, or reasonably could have foreseen the possibility of such damages, or for any claim against buyer by another party. • Except as stated above, Medora Corporation and its affiliates expressly disclaim any and all express or implied conditions, representations, and warranties on products furnished hereunder, including without limitation all implied warranties of merchantability or fitness for a particular purpose. • Please consult your state law regarding this warranty as certain states may have legal provisions affecting the scope of this warranty. Locally Represented By: Medora Corporation 3225 Hwy 22 • Dickinson, ND 58601 Ph +1 866 437 8076 • www.medoraco.com Warranty_20150520 • © 2015 Medora Corporation General Warranty Terms and Conditions (applies to all products) This warranty is valid only for equipment used in accordance with the owner's manual and any initial and ongoing factory recommendations. This warranty is limited to the repair or replacement of defective components, at Medora Corporation’s discretion. The warranty also includes labor in addition to parts if the factory's service crews performed the original on-site installation. Where labor is part of the warranty, in lieu of sending a factory service crew to the site for minor repairs, Medora Corporation may choose to send the replacement parts to the owner postage-paid and, in some cases, may pay the owner a reasonable labor allowance to install the parts. There is no liability of any consequential damages of any type, or for items that wear out from normal use. GridBee®