HomeMy WebLinkAboutWORK ORDER - RFP - 7616 WETLAND RIVER & FLOODPLAIN ECOLOGICAL RESTORATION (12)June 6, 2016
Rick Bachand
Project Manager
Fort Collins Natural Areas Program
PO Box 580
Fort Collins, CO 80522-0580
RE: Scope and fee for Kingfisher Point Ecological Restoration
Design and Permitting Proposal
Biohabitats Proposal No. 15907.01
Dear Rick:
As requested, we are submitting the attached proposal to develop the final design and permitting for
the restoration project at the Kingfisher Natural Area. This proposal was prepared with the help of our
subconsultant, Anderson Consulting Engineers (ACE) who brings their considerable experience with
hydraulic modeling, analysis, and Conditional Letter of Map Revision (CLOMR) submittals and will
ensure the analysis fully meets City and County requirements. Some of these requirements include the
new City floodplain modeling report guidelines and the conversion of all prior work into the more
recent NAVD88 vertical datum. The proposal includes a budget for King Surveyors to supplement
available topographic data as well the fees for the City, County, and FEMA review.
Please note that the attached Scope of Work assumes that work will be conducted on a time and
material basis with a not-to-exceed budget. Based on recent discussions about potentially increasing
modeling efforts, an optional task is included for the development of a 2-dimensional model for your
consideration. As in the past, level of efforts and costs associated with any of the tasks can be modified
based on input from the project team.
We sincerely hope the attached proposal meets your current needs. Please review the enclosed
materials and do not hesitate to contact me (303-477-0660) if you have any questions or require any
additional information. Thank you for the opportunity to conduct this work.
Sincerely,
BIOHABITATS, INC.
_______________________________
Claudia Browne
Contract Manager
Kingfisher Point Ecological Restoration Project
Final Design and Permitting Proposal
Restore the Earth & Inspire Ecological Stewardship 1 06/06/2016
SCOPE OF WORK
1. Biohabitats will develop the final design and produce design/build construction documents
for the ecological restoration of the Kingfisher Point Natural Area, covering the Poudre
River channel and floodplain on Natural Areas property from Lemay Avenue to Timberline
Road, including edge enhancement along Gadwall Pond, and wetland creation in nearby
ponds using excess excavated material. The restoration design will be based on the concept
dated April 22, 2015, which was developed through the collaboration of Biohabitats and
Natural Areas staff.
2. In addition, Biohabitats will prepare and submit a permit application for US Corps of
Engineers 404 wetland permitting, prepare and submit a request for ESA clearance from
US Fish and Wildlife Service, and, working with our subconsultant Anderson Consulting
Engineers (ACE), prepare and submit a Conditional Letter of Map Revision (CLOMR) for
City, County and Federal review.
WORK PLAN
TASK 1 PROJECT KICKOFF, COORDINATION MEETINGS, DATA REVIEW, & FIELD ASSESSMENT
a. Biohabitats will meet with Natural Areas staff for a kick-off meeting to review this
scope and discuss actions that have occurred since the concept plan. The meeting will
cover:
project tasks and schedule
updates on property issues, project limits, and site access
shared understanding of the concept design elements and the overall approach
roles, expectations, and communication
integration of diversion dam and ditch modifications
existing information that may be needed for permitting
any remaining data gaps and how to fill them
finalization of design objectives and project outcomes
b. Biohabitats will prepare a preliminary schedule of project phases (i.e., design, permitting,
and construction) to reflect updated conditions and understanding. As part of this task,
c. Biohabitats will review existing data and collect any remaining readily-available
information that is needed for design, including: flood maps, modeling &
documentation; available ESA documentation; and; historical documents and
precedents related to potential visitor experience features.
d. Biohabitats will meet with City Stormwater staff to introduce them to the project and
solicit any relevant input that they may have. We will also discuss the floodplain
permitting process and expectations.
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Final Design and Permitting Proposal
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e. Biohabitats will complete field work to support design development and permit
application preparation. The effort will include wetland delineation within the project
area (excluding pond islands). We will look at ground elevations, vegetation, locations of
existing key features, indicators of wetland hydrology, channel and floodplain
conditions, and potential locations for visitor experience features. Visits to facilitate the
calibration and development of the hydraulic model are also included.
Deliverable will be the revised project phasing schedule.
TASK 2 DESIGN DEVELOPMENT
a. Biohabitats, with our subconsultant Anderson Consulting Engineers, will complete a
hydraulic analysis of the project reach. Based on lessons learned from previous
projects, this task will include analyses of more frequent, lower discharge flow events
(i.e. 5-year, 2-year, average annual, etc.). This will allow for assessment of project
impacts with respect to bank overtopping, trail inundation, and other thresholds for
the ecological design. To facilitate the design process and creation of additional cross
sections, more detailed survey data will be collected to refine the LIDAR data at critical
design locations. Conceptual hydraulic evaluation of proposed improvements and
revised proposed project condition hydraulic analysis are also included in the design
process.
b. Based on our field assessment, data review, and preliminary hydraulic modeling results,
Biohabitats will develop the key design elements, such as channel alignment, channel
profile and cross section, floodplain grading extent and elevations, and species
composition and configuration for planting design.
c. The Biohabitats team will also develop the design for a visitor experience feature. We
will first create up to 3 schematic-level alternatives, explored in plan, section, and
perspective. The schematic alternatives will include possible ideas for programming of
any activities with appropriate locations such as the Mulberry trailhead. Biohabitats will
meet with Natural Areas staff to review alternatives. Once selected, Biohabitats will
further explore the preferred (chosen) alternative, which will include research of
specific materials/methods and development of preliminary plan and section views.
We will submit to Natural Areas the refined concept of the chosen alternative for their
review. Any comments generated from this review will be incorporated into the draft
plans.
d. Biohabitats will develop a draft restoration design and put together a draft design/build
plan set based on available aerial photography and existing contour information. We
assume that the 2013 LIDAR derived 1-foot contour data from the Risk Map project
will be used for the base topography. The Draft Plan will include floodplain and
wetland grading elevations, proposed inundation zones, channel regrading and
instream features, details for visitor experience feature, bank treatment approaches,
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Final Design and Permitting Proposal
Restore the Earth & Inspire Ecological Stewardship 3 06/06/2016
planting zones, and plant schedules. The Draft Plan set will be developed to a near-
final level so that the CLOMR modeling can be developed and submitted using the
Draft Plans.
e. Biohabitats will develop a design memorandum which will include an opinion of
probable construction cost. The cost estimate will be based on the draft plan set.
f. Plan-in-Hand. Upon completion of the Draft Plan, Biohabitats will conduct two plan-
in-hand meeting sessions with City Natural Areas staff and other participants, as
deemed necessary by Natural Areas, to review the Draft Plan and discuss the design,
site constraints, and other pertinent considerations. The two sessions are necessary to
fully consider all design items, including planting. The City will compile and submit
comments on the draft plan following the meeting sessions. Biohabitats will
incorporate these comments into the Final Plan in Task 4.
Deliverables will be the schematic alternatives and concept of chosen alternative of the visitor
experience feature, draft design plans, and design memorandum with opinion of probable
construction cost.
TASK 3 PERMITTING & CLOMR SUBMITTAL
a. Anderson Consulting Engineers, will complete a hydraulic analysis of the project reach
including Effective, Duplicate Effective, and Corrected Effective Condition Hydraulic
Analysis and Existing Pre-Project Condition Hydraulic Analysis. Biohabitats’ and ACE will
prepare an hydraulic analysis and floodplain/floodway mapping report for the City and
County Flood review and approval in accordance with the recently adopted “City of Ft
Collins Floodplain Modeling Report Submittal Guidelines.” (Note if possible revisions to
the submittal will be made within the existing budget, but it is difficult to anticipate the
level of effort required at this time, and revisions may require a time and materials change
order.) Biohabitats and ACE will then prepare a Conditional Letter of Map Revision
(CLOMR) with all of the required documentation for submittal to FEMA. (The LOMR
process will be included in the Construction phase and completed following completion of
the project.) Due to the flood hazard changes anticipated as part of incorporating the RiskMAP data
into this study, it is estimated that approximately 30 notification letters and accompanying figures will need
to be completed as part of this task, whichwill be a considerable effort. It is noted that the CLOMR
submittal fee of $8,250 has been included in the review fees associated with this Scope of Work.
b. On behalf of the City of Fort Collins, Biohabitats will fulfill all requirements to secure a
§404 permit verification under Nationwide Permit 27 Aquatic Habitat Restoration,
Establishment, and Enhancement. The components provided will include the following
items:
Wetland delineation of the entire project area, including the pond at Cattail
Chorus Natural Area that may receive fill material. (This item is covered under
the Field Work Task 1d.)
Kingfisher Point Ecological Restoration Project
Final Design and Permitting Proposal
Restore the Earth & Inspire Ecological Stewardship 4 06/06/2016
A pre-application meeting with the USACE.
Securing a letter of concurrence from the U.S. Fish & Wildlife Service (FWS)
that the project area does not support habitat for Federally threatened Preble’s
meadow jumping mouse (Zapus hudsonius preblei), Ute lady’s tresses orchid
(Spiranthes diluvialis) or the Colorado Butterfly Plant (Gaura neomexicana var.
coloradensis).
U.S. Clean Water Act 404 wetland permit application. (The permit submittal
will be based on the Draft Plan).
c. Once the permit application is submitted to the USACE, we will track the permit
review and serve as the primary point of contact for the USACE, available to answer
questions and provide clarifications as needed. Comments by regulatory agencies that
impact project goals and objectives will be discussed and resolved with the City, and
incorporated into the final design plans, as appropriate.
d. Completion of a stormwater management plan (SWMP) as part of the design plans.
The SWMP will be necessary for eventual submittal of an application to the Colorado
Department of Public Health and Environment (CDPHE) for Stormwater Discharges
Associated with Construction Activities permit (COR030000), which will be part of the
Construction Services phase not covered under this scope of work.
e. Prepare and submit a City erosion control report. This task assumes that the City will
approve the project with no additional information requests or production of new
supporting documentation. If additional material is needed to gain approval, then the
scope and fee would need to be amended accordingly.
Deliverables will be permit applications and CLOMR submittal.
TASK 4 FINAL DESIGN
Final Design/Build Plans. We will prepare the Final Plans to a level suitable for
design/build by Biohabitats that will be based on the Draft Plans. The Final Plans will
incorporate comments received by the City and regulators, as appropriate, and will
include plan views, typical details and cross sections, and planting schedules.
Biohabitats will also revise the opinion of probable cost estimate for construction based
on the Final Plans.
Deliverable: Final design/build plan set with revised opinion of probable construction cost.
OPTONAL TASK – 2-D HYDRAULIC MODELING AND INUNDATION MAPPING
Should the City want to have more refined hydraulic information for the project design and develop
inundation mapping for events less than the 100-year, Biohabitas and ACE would utilize HEC-RAS
5.0 to develop a hybrid 1-D in-channel with 2-D overbank models of the project reach. To provide a
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Final Design and Permitting Proposal
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comparison of pre- and proposed project conditions, it is assumed that the 1-D hydraulic models
developed during the design process will be modified to incorporate a 2-dimensional mesh in the
overbank. The 2013 LiDAR data and supplemental survey collected by King Surveyors, will be
utilized to develop the “top of bank interface” between the 1-D in-channel domain and the 2-D
overbank modeling domain. This analysis will help identify the existing locations at which water will
first begin to spill out of bank and how the water is conveyed once it is in the overbank. It can also
help refine the project design with respect to the establishment of threshold elevations for bank
overtopping, trail inundation, or other ecological factors.
This task assumes that the pre- and proposed project models would be analyzed with up to 6
discharges (ranging from the average annual discharge up to the 100-year discharge) which would be
conducted with a quasi-steady state analysis to define inundation limits and other pertinent hydraulic
parameters. For display purposes, unsteady state analyses would be conducted for the 10-year and
100-year events using the hydrographs developed as part of the RiskMAP hydrologic analysis. The
mapping software associated with HEC-RAS 5.0 would then be utilized to generate mapping for
flood inundation limits, velocity magnitude and vectors, and other applicable hydraulic parameters
pertinent to the project design for the modeled discharges.
SCHEDULE
Biohabitats is available to begin work on these tasks within 5 days upon notice-to-proceed. The table
below provides a preliminary schedule which will be revised during Task 1 of the project.
Description Duration Approx. End
Date
Notes
Task 1 Project Kickoff,
Coordination Meetings, Data
Review, & Field Assessment
3 weeks 7/22/16 Assumes receive Notice To
Proceed 7/1/16
Task 2 Design Development 6-8 weeks 9/16/16 Dependent on review
turnaround by City staff
Task 3 – Permitting & CLOMR
Submittal
24 weeks? 3/3/17 Dependent on duration of
regulator’s’ reviews
Task 4 – Final Design 4 weeks 4/3/17 Dependent on Client approval
TOTAL ~ 37-39 weeks
FEE
Compensation to Biohabitats for the services described herein are in accordance with the Scope of
Work, Work Plan and Schedule described above and our attached contract rate schedule. The work
will be conducted on a Time and Materials basis for a not-to-exceed budget of $167,650 based on
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Final Design and Permitting Proposal
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the task breakdown presented in the following table, which includes subcontractors, estimated
regulatory review fees, and expenses.
TASK TASK FEE
TASK 1 Background Kickoff, Coordination, Data Collection and Field Assessment $27,900.00
TASK 2 Draft Design Development $78,500.00
TASK 3 Permitting & CLOMR Submittal $38,500.00
TASK 4 Final Design $22,750.00
TOTAL $167,650.00
(Includes Anderson Consulting Engineers labor, survey and review fees: $58,300.00)
Optional 2-D Hydraulic Modeling and Inundation Mapping could be included on a time and
materials basis for a not-to-exceed task budget of $12,000.
ASSUMPTIONS/ LIMITATIONS
1. The design covered in this scope of work will be based on the final restoration concept,
dated 04/22/2015
2. This scope of work ends at the completion of final design plans. It does not include any
construction services, which will be the project phase that follows final design. When final
design is complete, Biohabitats will submit a proposal to the City for construction.
3. Biohabitats’ scope of work does not include an assessment of water rights, property
ownership, or other legal issues that may be associated with the project. The City is
responsible for confirming that the project is permissible under water law.
4. This scope of work assumes that a FWS concurrence letter for Ute Ladies’-tresses orchid.
Colorado Butterfly plant, and Preble’s meadow jumping mouse is sufficient to obtain the
404 permit. If a Biological Assessment or formal FWS consultation is required, the scope
and budget would need to be amended accordingly. In addition, this scope of work assumes
that Natural Areas staff will provide species information on Ute Ladies’-tresses and Preble’s
meadow jumping mouse to help obtain FWS approval of the project.
5. Wetland delineation will not include pond islands since they will not be impacted by the
proposed work.
6. This scope of work assumes that the wetland and open water impacts will require a
Nationwide Permit 27 Aquatic Habitat Restoration and Enhancement. If, for some
unanticipated reason, a different type of permit is required, then the scope and budget
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Final Design and Permitting Proposal
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would need to be amended to include the work necessary to address the additional
regulatory issues.
7. Hydraulic modeling and analysis will be limited to the study reach. Sediment transport
analysis and modeling are not included.
8. The scope of work does not include identification or remediation of hazardous, toxic or
radioactive waste, special-status species surveys, or detailed biological inventories.
9. The Natural Areas Department is responsible for coordinating project-related planning
activities with their staff.
10. Alterations in the scope of the project, such as additional design iterations, additional
meetings, presentations or exhibit displays, or deliverables other than those explicitly
identified in the task descriptions, will be considered change orders and may entail
additional charges.
11. This proposal is valid for a period of 60 days, after which it may be renegotiated.
ADDITIONAL SERVICES
Services in addition to those described above are to be compensated on a Time and Materials basis
(unless otherwise noted) per Biohabitats’ contracted rate schedule, attached. Additional services will
include (but are not limited to) additional meetings and field visits and major revisions to and/or
expansion of scope of services. Whenever practical, changes, additions, or modifications to the
scope of services shall be authorized by written change order request; however, the absence of such
a written change order shall not act as a bar to payment of fees due Biohabitats, provided the change
was in fact approved and ordered by the Client or Owner.
Payment Terms
INVOICES FOR SERVICES AND/OR EXPENSES DESCRIBED HEREIN ARE DUE AND
PAYABLE UPON COMPLETION. All amounts not paid within 35 days shall be subject to a late
payment interest charge at the rate of (1.5) percent per month, (eighteen percent APR) from the date
of invoice. In the event that Biohabitats does not receive payment within 60 days from the date of
the invoice, Biohabitats, after giving seven days written notice to the Client, may suspend or
terminate the contract without causing any type of financial or legal penalty or action against
Biohabitats by the Client or Owner. Work may commence once the Client has paid in full all
amounts due for services rendered and expenses incurred, including interest on past due
invoices. This proposal is based on a continuous work process. If the work schedule is delayed
and/or the project scope or budget is changed, Biohabitats can provide additional services upon
agreement by the Client to pay for additional services fees. Extensive itemized breakdowns of hourly
activities or provision of detailed backup for reimbursed expenses for accounting purposes are not a
normal procedure; however, at the Client’s request, Biohabitats will provide this service at an hourly
rate of $65.00 (sixty-five dollars) per hour.
Professional Services Agreement – Work Order Type
7616 Wetland, River & Floodplain Ecological Restoration Page 13 of 15
EXHIBIT C
COMPENSATION
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