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Home My WebLink AboutWORK ORDER - RFP - 8111 CONSTRUCTION MANAGEMENT & INSPECTION ON-CALL (4)Page 1 of 5 1315 Oakridge Drive – Suite 120 Fort Collins, CO 80525 ditescoservices.com Delivery by email to: bbuckman@fcgov.com August 27, 2015 Mr. Brad Buckman, PE, CFM Civil Engineer II City of Fort Collins Engineering Department 281 N. College Avenue Fort Collins, CO 80521 RE: Construction Management Scope of Services McClelland Turn Lane Improvements Dear Brad: Please find attached a detailed scope of work for Construction Management Services related to the McClelland Drive Right Turn Lane Improvements. Our proposal is for services during the anticipated length of the project from September through late November 2015. Depending on phasing of the work and availability of asphalt during middle to late November, portions of the project may extend to spring 2016. Thank you for the opportunity to work on this project. We greatly value our relationship with the City of Fort Collins and look forward to another successful project. Please let me know if you have any questions or require further information regarding this proposal. I can be reached by phone at 970.988.8605 and email keith.meyer@ditescoservices.com. Sincerely, Keith Meyer, P.E. Enc. Scope of work Cc: Bill Renz - Ditesco Ryan Wordekemper - Ditesco Erika Keeton – City of Fort Collins file Page 2 of 5 Exhibit A McClelland Drive Right Turn Lane Improvements Scope of Services Construction Bid No. 8157 Project Understanding The City of Fort Collins is constructing a right turn lane from northbound McClelland Drive onto eastbound Drake Road to facilitate a priority lane configuration for the MAX BRT bus system. Currently, the MAX BRT shares a lane with normal traffic. The new turn lane will give MAX its own lane to operate from thereby reducing travel delay time. The project is being delivered through a lowest, qualified bidder (hard bid) delivery. Bids are expected to open in early September with construction following approximately 20 days later. Construction is expected to be complete in early winter 2015 with the possibility of minor work remaining in spring 2016. Simultaneous to the McClelland turn lane work, the City will also be extending the Swallow southbound MAX BRT station bus pull out and sidewalk connection to the station platform. Phase: Construction Management During this phase, Ditesco will provide part time Construction Management and Inspection services to assist in work coordination and ensure compliance with contract documents/specifications. • We will conduct weekly progress meetings on site (or other location) with the general contractor and their subcontractors. We will provide meeting minutes for all meetings. • We will review and recommend approval of pay applications to the City of Fort Collins, review and manage contract changes for approval by the City, generate and coordinate responses to RFIs and provide for overall administration of the construction contract. • Our staff will perform daily site inspections to ensure quality construction and conformity to the plans and specifications. Inspections will include all flatwork, curb, gutter, sidewalk, subgrade, proof roll and HMA paving. We will also document daily work progress in the form of daily logs. • We will assist in review of all project submittals providing comments directly to the general contractor. • Ditesco staff will review all material test reports. We will comment on reports not meeting specifications and recommend remediation measures if necessary. We will ensure the appropriate numbers of tests are taken and that they are sampled according to industry standards and the project specifications. We will coordinate all testing activities with the selected material testing contractor who will perform the testing through an existing contract with the City. • We will maintain a photographic log of the project documenting pre-construction, construction and post construction conditions. This work is expected to include brief descriptions of each photograph with a filename, time and date reference. • As needed, we will coordinate work between the City, general contractor and outside agencies (e.g. utility companies) affected by the project. • We will maintain project records including contracts, schedules (overall job and three week look-ahead), progress meeting minutes, material test results, weekly reports, correspondence, pay applications, change orders, routine photographs, submittals, RFIs, permits, and post construction close-out paperwork (punch lists, lien waivers, substantial completion/final acceptance). • We will conduct a final punch list walk through and inspect the completed installation of the turn lane and associated work. Page 3 of 5 • Ditesco personnel will ensure that an as-built plan set is maintained and transmitted to the City upon completion of the project. This will be a redlined drawing set maintained by our staff and will be coordinated with plan changes that may be documented by the general contractor. Phase: Post Construction • During the Post Construction Phase Ditesco staff will compile all job records in both an electronic and hardcopy (paper) format for submission to the City. We will make sure all warranty information is prepared and warranty walk through meetings are scheduled at the 1 and 2 year intervals. Deliverables • Deliverables will include full project documentation presented in tabbed binders or vertical files including: construction correspondence, pay applications, change orders, field orders, schedules, submittals, transmittals, reports, photographs, meeting notes, record drawings and other relevant information produced throughout the construction phase. All documents will also be provided in an electronic form on a portable drive City use. Schedule The anticipated schedule for construction of the McClelland Turn Lane Project is as follows: Construction: September through November 2015 Fee Estimate We have based our fee estimate on the following assumptions: • Work to include Swallow Station bus pull out extension/sidewalk improvements • 3 month project timeframe (approximately 60 working days; 12 weeks) • Construction to begin around September 2015 with completion in November 2015 • Daily Construction Management/Inspection effort is part time for 3 months • Temporary trailer office space is not provided • Material testing services are NOT included as part of Ditesco’s scope of work Estimated Fee: $32,325.00 Estimated Reimbursable Expenses: $ 436.00 Total: $32,761.00 A detailed task breakdown is included. Please find this on page 5 of this scope of work proposal. The fee shown above is to be billed on a time and material not-to-exceed basis based on the rates shown in the table on page 4 and 5 of this proposal. All reimbursable expenses will be billed at direct cost. Page 4 of 5 Ditesco 2015-2016 Wage Rate Schedule Principal/Professional Engineer: $120.00 - $160.00 per hour Project Manager: $100.00 - $130.00 per hour Construction Manager/Resident Engineer: $110.00 - $125.00 per hour Project Engineer: $85.00 - $110.00 per hour Inspector: $75.00 - $95.00 per hour CAD: $65.00 - $85.00 per hour Administrative: $45.00 - $65.00 per hour Subcontractor markup: 8% Mileage Reimbursement: IRS rate All other costs at direct expense Terms 30 days net City of Cort Collins - McClelland Right Turn Lane Project 8/27/2015 Keith Meyer Bill Renz Ryan Wordekemper Cassidy Hill Principal Project Project Administrative (hrs) Manager (hrs) Engineer (hrs) (hrs) $130 $110 $85 $55 Task 1: Construction Management (Construction Phase) $32,325 1.1 Review Construction Contracts 2 0 2 0 $430 contract review and cost negotiations/checks 1.2 Review Construction Plans and Specifications 2 0 2 0 $430 final review of bid docs for readiness 1.3 Create and compile job files 0 0 2 0 $170 set up job files for project 1.5 Pre-Bid Attendance 0 0 2 0 $170 1.6 Preconstruction Photographs 0 0 2 0 $170 1.7 Preconstruction Meeting (minutes, contact lists, etc.) 0 2 2 2 $500 attendance and management of precon meeting 1.8 Schedule review 0 2 1 0 $305 review contractor submitted schedule 1.9 Submittal/shop drawing coordination and record keeping 0 4 8 0 $1,120 1.10 Construction progress meetings (1 per week for 6 weeks) 5 5 12 18 $3,210 attendance and management of progress meetings 1.12 Contract Management (pay applications, change orders, etc.) 0 4 6 0 $950 processing all contract paperwork 1.13 RFI Response 1 4 2 0 $740 answering contractors formal RFIs 1.14 Construction Management (on site - part time for 6 weeks) 5 24 120 0 $13,490 site inspection and construction management; 4 hrs per day 1.15 Daily Construction Logs 0 0 60 0 $5,100 compiled daily during construction 1.16 Job Files 0 4 24 18 $3,470 test reports, minutes, correspondence, photos, davis bacon compliance, etc. 3.1 Punch list walk through 0 2 2 0 $390 3.2 Record Drawing Compilation 0 0 4 0 $340 3.3 Close out paperwork (substantial and final completion, etc.) 0 0 2 0 $170 3.4 Project Close Out (compilation of files, photos, job records, etc.) 0 0 2 4 $390 3.5 Warranty walkthrough (11th and 23rd months) 0 4 4 0 $780 Reimbursable Mileage @ $0.56 per mile $336 $336 Photocopies, project binders/files, etc. $100 $100 Work Effort Subtotal 15 55 259 42 $32,325 Subtotal Reimbursable Items $436 Cost per labor category $1,950 $6,050 $22,015 $2,310 Grand Total $32,761 Phase/Task Description Classification Task Sub- Total Notes Reimbursable Expenses Page 5 of 5