HomeMy WebLinkAboutCORRESPONDENCE - FAX QUOTE - HOME FIRE PROTECTION EQUIPMENT (2)RFQ Home Fire Protection Equipment Page 1 of 3
REQUEST FOR QUOTE (RFQ)
HOME FIRE PROTECTION EQUIPMENT
The City of Fort Collins (City), on behalf of Poudre Fire Authority (PFA), is requesting quotes
from companies or suppliers for a one time supply of home fire protection equipment as detailed
in this RFQ.
Quotes must be received prior to 5:00 p.m. (our clock), November 4, 2016. Submit
responses by email to: Jill Wilson, Buyer, Email: jwilson@fcgov.com.
Special Instructions
Submission of a quote is deemed as acceptance of all terms, conditions and specifications
contained herein. Any proposed modification must be accepted in writing by the City and/or
PFA prior to award of a Purchase Order.
Quotes must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
The City and/or PFA may elect where applicable, to award quotes on an individual item/group
basis or on a total bid basis, whichever is most beneficial to the City and/or PFA. The City
and/or PFA reserves the right to accept or reject any and all quotes, and to waive any
irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who
has or is seeking to do business with the City of Fort Collins is prohibited.
Purchasing restrictions: your authorized signature of this quote assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions is available for review in the
Purchasing Office or the City Clerk's Office.
Collusive or sham quotes: any quote deemed to be collusive or a sham will be rejected and
reported to authorities as such. Your authorized signature of this quote assures that such quote
is genuine and is not a collusive or sham quote.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
RFQ Home Fire Protection Equipment Page 2 of 3
REQUEST FOR QUOTE (RFQ)
HOME FIRE PROTECTION EQUIPMENT
SCOPE OF WORK
1. Intent. The City of Fort Collins (City), on behalf of Poudre Fire Authority (PFA), requests
quotes for a one time purchase of home fire protection equipment. The intent of the RFQ
is to award a purchase order that guarantees the quality and cost of goods.
2. Equipment Specifications. 600 units of ‘dual sensor’ smoke alarms with ten-year
batteries. 300 plug-in Carbon Monoxide alarms with battery backup and batteries for
each. 800 residential, automatic, fire-suppression devices. 156 9-volt batteries. 156 AA
batteries. Please see attached Bid Schedule for more product details.
3. Delivery and Shipping. Shipping is to be F.O.B. Destination, Freight Prepaid, to 3400
West Vine, Fort Collins, CO 80524. Delivery must be made by or before January 31st,
2017. All freight charges must be included in prices submitted on quote.
4. Warranty. The current manufacturer’s warranty terms must be upheld for all parts,
equipment and accessories.
5. Installation. Not applicable to this Bid.
6. Award. The contracting mechanism between the City and PFA and awarded vendor will
be a purchase order issued by the City which will include FEMA Agreement Articles,
attached separately as Exhibit A, consisting of fifteen (15) pages. FEMA Agreement
Articles must be accepted without exception.
SUBMITTAL REQUIREMENTS
The following document(s) must be submitted by the date and time specified to:
jwilson@fcgov.com. Failure to provide any of the following, or omitting any information within,
shall result in the Quote being deemed non-responsive and shall not be considered.
Companies may quote one or more line items or all line items listed on the Bid Schedule. The
City and/or PFA reserves the option to award quotes on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City and/or PFA.
1. Completed Bid Schedule, attached herein on page 3.
RFQ Home Fire Protection Equipment Page 3 of 3
BID SCHEDULE
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUEST FOR QUOTE (RFQ)
HOME FIRE PROTECTION EQUIPMENT AND AGREE TO COMPLY WITH QUOTE INVITATION
PROVISIONS, SPECIFICATIONS REFERENCED WITHIN THE SCOPE OF WORK AND FEMA
AGREEMENT ARTICLES.
*Pricing should include shipping/freight costs
LUMP SUM: $________________________
IN WORDS: ______________________________________________
__________________________________________________________
SIGNATURE DATE
__________________________________________________________
TYPED OR PRINTED NAME AND TITLE
__________________________________________________________
EMAIL
__________________________________________________________
COMPANY NAME (AREA CODE) TELEPHONE
__________________________________________________________
ADDRESS: STREET CITY, STATE, ZIP
QTY DESCRIPTION
PRICE (PER
EACH)*
EXTENDED
PRICE*
LEAD TIME
(IN WEEKS)
600
Smoke Alarms with photoelectric and
ionization sensors and a sealed ten year
battery. Alarms must be UL listed.
300
Carbon Monoxide Alarms that plug into a
standard residential outlet and have a battery
backup. Batteries must be included. Alarms
must be UL listed.
800
Residential, automatic fire suppression
devices that can be mounted via magnet to
the hood above a stovetop.
156 9-volt batteries
156 AA batteries
TOTAL=