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Home My WebLink AboutCORRESPONDENCE - AGREEMENT MISC - ICF INCORPORATED LLC (2)February 19, 2016 ICF Incorporated, LLC Attn: Victoria White Victoria.White@icfi.com 9300 Lee Hwy. Fairfax, VA 22031 RE: Renewal of Professional Services Agreement for Carbon City SIMS Project Dear Ms. White: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and following: 1) The term will be extended for one (1) additional year, January 1, 2016 through December 31, 2016. 2) Per attached Proposal 2016_0056. If the renewal is acceptable to your firm, please sign this letter in the space provided, include a current copy of insurance naming the City as an additional insured for General Liability and Automobile within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Pat Johnson, CPPB, Senior Buyer at (970) 221-6816 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew the agreement by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP: jg Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 54F7AEA3-8A5E-4110-BA55-0A03F9F5A7D3 2/19/2016 January 6, 2016 City of Fort Collins, Colorado, Fort Collins Utilities (“Ft. Collins”) 215 N. Mason St., 2nd Floor Fort Collins, CO 80522 ATTENTION: Mr. Michael Authier Energy Services Engineer Phone: 970-221-6768 Email: mauthier@fcgov.com SUBJECT: ICF Proposal 2015_0056 REFERENCE: (a) Agreement executed between ICF and Ft. Collins on January 7, 2013 awarding services proposed by ICF (b) Period of Performance Extension Proposal Dear Mr. Authier: ICF Incorporated, LLC, an ICF International, Inc. company (ICF) is pleased to provide this Firm Fixed Price (FFP) type proposal to add services to our agreement [Reference (a)]. Accordingly, ICF’s proposal is comprised of one (1) volume, which includes Technical and Price sections. This proposed modification to our agreement will increase the scope and price of the overall agreement and extend the period of performance. ICF's proposal remains valid for a period of sixty (60) days from its submission date of January 6, 2016. ICF retains the right to review its submission and to extend its offer or to revise its proposal at the end of the 60 days period. We look forward to hearing from City of Fort Collins about the status of our proposal. For technical questions, please contact Tim Hillman, Project Manager, by telephone at 303-817-3325, or by email at Timothy.Hillman@icfi.com. For contractual questions, please contact Victoria White, Sr. Contracts Administrator, by telephone at 703-225-2806, or by email at Victoria.White@icfi.com. Sincerely, Joseph S. McGrath Director, Contracts Enclosure Page 2 of 9 Proposal 2016_0056 Ft. Collins Additional Services Modification to Existing Agreement RE: ICF Project 133652 January 6, 2016 Submitted to Client: City of Fort Collins, Colorado 215 N. Mason St., 2nd Floor Fort Collins, CO 80522 Submitted by Contractor: ICF Incorporated, L.L.C. 9300 Lee Hwy Fairfax, VA 22031 The data included in Section II, Tables 4 and 5 that shall not be disclosed outside of Client and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to ICF as a result of—or in conjunction with—the submission of this data, Client shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit Client’s right to use information contained in these data if it is obtained from another source without restriction. The data subject to this restriction are contained in this volume and its appendices and attachments. ICF Proposal 2013_1271 Modification to Extend Services to ICF-Ft. Collins Agreement [ICF Project 133652] Page 3 of 9 TABLE OF CONTENTS Section I – TECHINCAL ________________________________________________________________________ 4 Tasks __________________________________________________________________________________ 4 Program Tracking Details ___________________________________________________________________ 5 Section II – PRICING and BASIS OF ESTIMATE ____________________________________________________ 8 Contract Type _____________________________________________________________________________ 8 Price _____________________________________________________________________________________ 8 Additional (Optional) Analytical Support for Special Projects Price _________________________________ 8 Period of Performance ______________________________________________________________________ 8 Payment Terms ____________________________________________________________________________ 9 ICF Proposal 2013_1271 Modification to Extend Services to ICF-Ft. Collins Agreement [ICF Project 133652] Page 4 of 9 Section I – TECHINCAL Additional scope of work detailed below is anticipated to be added to the ICF’s current Software Access and License Agreement with the City of Fort Collins, Fort Collins Utilities (“Utilities”) [ICF Project # 133652] executed on January 7, 2013 (hereinafter refereed to as “Agreement”). Tasks ICF shall provide the Utilities’ SIMS project the following tasks: the annual license; ongoing data updates; and program evaluation (see below and Table 1). Annual License  ICF shall provide unlimited logins to access the secure online SIMS platform, and all queryable reports, account detail information and interactive mapping features. The SIMS platform is currently loaded with six hierarchies that enable Utilities to identify and analyze customer usage trends based on their Sector (building type), Rate Code, location based on Census area or Neighborhood, or particular customers via Key Accounts or their involvement in ClimateWise. The license also includes an allotment of 100 analytical support hours for additional consulting and reporting on the full life cycle of residential and commercial program and customer engagement efforts. License period is to cover 12 months: January 1, 2016 to December 31, 2016. Data Updates  ICF shall update customer billing (consumption) data in the SIMS for both electricity and water use on a quarterly basis (four updates per year). Program Evaluation Module  The program evaluation module will enable resource use tracking on an individual meter basis, analyzing normalized annual consumption changes between the 12-months prior to participation in a program, installing a measure or some other identified event and the 12-months after that date. Three primary program areas will be tracked and analyzed in the SIMS, including: 1) Efficiency Works for Homes; 2) Efficiency Works for Business; and 3) Consumer Products. Additional programs can be added under this module license, but this does not include the initial setup and data load. Analyitical hours can be applied to perform the initial setup (up to those included under the SIMS license). Additional cost may be incurred if the data isn’t provided in the standard program import template. Program participant data will be updated on the same interval that customer billing data is uploaded into the SIMS, as long as it is provided to ICF by Utilities. Demographic and Firmographic Data Append and Propensity Model Profiling  ICF will append demographic and firmographic data to Utilities residential and commercial customers, respectively. The demographic data to be appended includes information on age, education, income, home ownership status, purchasing habits and Mosaic customer segmentation. The firmographic data available for businesses includes information on business start date, number of employees, primary business activity (NAICS and SIC codes), sales volume, number of PC’s and estimated floor area.  ICF will use the appended demographic and firmographic data to develop propensity to participate models for Utilities residential and commercial efficiency programs. The propensity models will produce scoring using past program participation information and identifying demographic and firmographic variables that show significant correlation with a customers’ propensity to participate. Resulting profiles of top target customers will be loaded into the SIMS. ICF Proposal 2013_1271 Modification to Extend Services to ICF-Ft. Collins Agreement [ICF Project 133652] Page 5 of 9 Additional Analytical Hours and Special Project Support  To further help Utilities achieve desired program impacts, ICF offers additional analytical staff support for special projects on an as needed basis beyond the analytical support hours included in the SIMS license. To utilize this service, Utilities and ICFwill develop specific work order requests that outline scope and budget based on a blended rate of $100 per hour. This contract can be amended to include this additional scope and budget once agreed upon by both parties. TABLE 1 SUMMARY BY TASK Task Description Annual License  Access to SIMS platform (queryable reports, individual account details and mapping interface)  100 hours of ICF analytical staff time Ongoing Data Uploads  Quarterly customer electricity and water data update Program Evaluation Module  Program evaluation package license for the Efficiency Works for Homes, Efficiency Works for Business and Consumers Products Programs  Programs and measures tracked by program offering are summarized in Tables 2, 3 and 4, respectively Demographic and Firmographic Data Append and Propensity Modeling  Demographic and firmographic data will be appended to Utilities residential and commercial customers data in the SIMS  Propensity models will be developed using this data and past program participation to identify customers most likely to participate in Utilities residential and commercial efficiency programs Program Tracking Details Details on the program offerings within the Residential and Commercial programs along with the individual measures that are being provided and tracked by the Utilities are summarized in Table 2 and Table 3, respectively. Analysis of the impacts of individual measures within these program offerings can be completed for the Utilities by utilizing custom analytical support hours. TABLE 2 SUMMARY OF EFFICIENCY WORKS FOR HOMES MEASURES BEING TRACKED BY PROGRAM OFFERING Utility Program Offering Measures Installed and Tracked Savings Type (E) = Electricity (W) = Water Efficiency Works for Home - Audits  Whole Building  Lighting E Efficiency Works for Home - Audits  Water Fixture W Efficiency Works for Home – Rebates  Envelope  Mechanical Heating & Cooling E ICF Proposal 2013_1271 Modification to Extend Services to ICF-Ft. Collins Agreement [ICF Project 133652] Page 6 of 9 TABLE 3 SUMMARY OF EFFICIENCY WORKS FOR BUSINESS MEASURES BEING TRACKED BY PROGRAM OFFERING Utility Program Offering Measures Installed and Tracked Savings Type (E) = Electricity (W) = Water Efficiency Works for Business - Audits  Whole-Building E Efficiency Works for Business - Audits  Water Fixture W Efficiency Works for Business - Design Assistance  Whole-Building E Efficiency Works for Business - Rebates  Appliance  Custom  Envelope  IT  Lighting  Mechanical Drive  Mechancial Heating and Cooling  Mechanical Refrigeration E Efficiency Works for Business - Rebates  Landscape Irrigation  Water Fixture W Efficiency Works for Business - Tune- ups  Whole-Building  IT  Lighting  Mechancial Heating and Cooling E Efficiency Works for Business - Tune- ups  Water Fixture W ICF Proposal 2013_1271 Modification to Extend Services to ICF-Ft. Collins Agreement [ICF Project 133652] Page 7 of 9 TABLE 4 SUMMARY OF CONSUMER PRODUCTS MEASURES BEING TRACKED BY PROGRAM OFFERING Utility Program Offering Measures Installed and Tracked Savings Type (E) = Electricity (W) = Water Consumer Products - Audits  Landscape Irrigation W Consumer Products - Design Assistance  Landscape Irrigation E Consumer Products - Direct Discounts  Lighting  Dishwasher E Consumer Products - Rebates  Appliance E Consumer Products - Rebates  Landscape Irrigation  Water Fixture  Toilets W Consumer Products - Recycling  Appliance E ICF Proposal 2013_1271 Modification to Extend Services to ICF-Ft. Collins Agreement [ICF Project 133652] Page 8 of 9 Section II – PRICING and BASIS OF ESTIMATE Contract Type ICF Incorporated, L.L.C., an ICF International, Inc. company (ICF), has prepared this submission based on a Firm Fixed Price (FFP) basis. Price The price for the additional services proposed herein is . The detailed revised price breakdown is outlined below: TABLE 4 PRICE BREAKDOWN BY TASK Task Description Price License (12 months)  Access to SIMS platform and 100 hours of ICF analytical staff time Ongoing Data Uploads  Quarterly customer electricity and water data update Program Evaluation Module  Program evaluation package license for the Efficiency Works for Homes, Efficiency Works for Business and Consumer Products Programs  Efficiency Works for Homes, Efficiency Works for Business and Consumer Products Programs and measures tracked by program offering are summarized in Tables 2, 3 and 4, respectively Demographic and Firmographic Data Append and Propensity Modeling  Demographic and firmographic data will be appended to Utilities residential and commercial customers data in the SIMS  Propensity models will be developed using this data and past program participation to identify customers most likely to participate in Utilities residential and commercial efficiency programs Total FFP Additional (Optional) Analytical Support for Special Projects Price Additional custom analytical support will be provided on a Firm Fixed Price (FFP) basis using a blended rate of per hour. To utilize this service, Utilities and ICF will develop specific FFP work order requests that outline the special project scope, deliverables and anticipated number of analytical hours at a blended rate used to calculate the FFP work order price needed to complete the work. Work on special projects will begin upon approval of work scope and project price by Utilities and ICF. Period of Performance The proposed period of performance is: Start Date End Date January 1, 2016 December 31, 2016 ICF Proposal 2013_1271 Modification to Extend Services to ICF-Ft. Collins Agreement [ICF Project 133652] Page 9 of 9 Payment Terms Per ICF’s current Agreement terms. ICF will invoice the Client in accordance with the following Invoicing/Payment Schedule. Payment terms are net 30 days from date of invoice. TABLE 5 Proposed Invoicing/Payment Schedule Invoice Date Service/Task Amount Upon Award Annual License and Program Evaulation Module February, 2016 Data Append and Propensity Model Profiling June, 2016 Customer Electricity and Water Data Update (2) December, 2016 Customer Electricity and Water Data Update (2) Total FFP DocuSign Envelope ID: 54F7AEA3-8A5E-4110-BA55-0A03F9F5A7D3 DocuSign Envelope ID: 54F7AEA3-8A5E-4110-BA55-0A03F9F5A7D3 DocuSign Envelope ID: 54F7AEA3-8A5E-4110-BA55-0A03F9F5A7D3