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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8957 ADA (AMERICANS WITH DISABILITIES ACT) CONSULTANT FOR EVALUATION OF PARKS, PARK TRAILS, RECREATION AND NATURAL AREASOfficial Purchasing Document Last updated 3/2018 Page 1 of 5 AMENDMENT #1 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND SKULSKI CONSULTING LLC This First Amendment (Amendment #1) is entered into by and between the CITY OF FORT COLLINS (the “City”) and SKULSKI CONSULTING LLC (the “Professional”). WHEREAS, the Professional and the City entered into a Professional Services Agreement effective October 1, 2019 for ADA consulting services for the evaluation of Parks, Park Trails, Recreation, and Natural Areas (the “Agreement”); and WHEREAS, the parties mutually agreed to suspend the project in March 2020 due to the COVID- 19 pandemic at no cost or liability to either Party; and WHEREAS, the initial term of the Agreement expires September 30, 2020 and the Parties wish to renew the Agreement for one (1) additional year; and WHEREAS, the parties now wish to reinitiate the project in accordance with a revised schedule; and WHEREAS, the parties each acknowledge time is of the essence in the timely completion of this work as the Agreement deliverables are critical prerequisites required to develop budget offers for the 2022-2023 budget cycle to implement accessibility improvements. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises herein contained, the parties agree as follows: 1. In accordance with Section 2 of the Agreement, Contract Period, the Agreement shall be renewed for the period October 1, 2020 until December 31, 2021. 2. The following new provision is added to the Agreement: “To the extent this Agreement or any provision in it constitutes a multiple fiscal year debt or financial obligation of the City, it shall be subject to annual appropriation by City Council as required in Article V, Section 8(b) of the City Charter, City Code Section 8- 186, and Article X, Section 20 of the Colorado Constitution. The City shall have no obligation to continue this Agreement in any fiscal year for which no such supporting appropriation has been made.” 3. Exhibit A-1, Project Schedule, attached hereto shall be incorporated into the Agreement. 4. Exhibit B, Compensation, shall be removed in its entirety and replace with the Exhibit B attached hereto and incorporated into the Agreement. Except as expressly amended by this Amendment #1, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event of a conflict between the terms of the Agreement and this Amendment #1, this Amendment #1 shall prevail. DocuSign Envelope ID: 3E8C113A-1D53-49B3-A3AD-AAE78B975697 Official Purchasing Document Last updated 3/2018 Page 2 of 5 IN WITNESS WHEREOF, the parties have executed this First Amendment the day and year shown. CITY OF FORT COLLINS: By: Gerry Paul, Purchasing Director Date: APPROVED AS TO FORM: __________________________________ SKULSKI CONSULTING LLC By: Jennifer Skulski, Principal/Owner Date: DocuSign Envelope ID: 3E8C113A-1D53-49B3-A3AD-AAE78B975697 9/15/2020 Assistant City Attorney ll 9/15/2020 EXHIBIT A-1 REVISED PROJECT SCHEDULE Original Target Project Tasks Status Update / Revised Target August 2019 Project Award Planning conference call with project team Review key locations for site visit Receive documents such as site maps and floor plans Travel arrangements finalized Completed September 2019 Project kick-off meeting Completed September – November 2019 Phase 1: Accessibility assessments of parks & facilities 32 parks completed in October 2019. 45 remaining parks and natural areas to be assessed September and October 2020. November – February 2020 Phase 2: Policy review & interviews March and April 2021 via phone and video conference November - February 2020 Data reporting & staff review December 2020 through January 2021 April 2020 Phase 4: Community engagement January and February 2021 May 2020 Trails Training - OPTIONAL May or June 2021 March – May 2020 Phase 3: ADA training February through October 2021 via zoom and in person. April 2020 Presentation of findings May through June 2021 May – July 2020 Delivery of ADA Action Plan & Proposed Transition Plan March through May 2021 May – ongoing Phase 5: Technical Support & Facilitated Transition Planning Ongoing DocuSign Envelope ID: 3E8C113A-1D53-49B3-A3AD-AAE78B975697 EXHIBIT B COMPENSATION COST & WORK HOURS Phase 1 - Accessibility Assessment $74,505* * Original total $89,000 Reduced by $14,495 for services performed and paid for prior to Amendment 1 Estimated 24-26 days on site (for 4 site visits plus advance travel days) to complete the accessibility assessments of parks and recreation facilities (56), trails (11) and natural areas (40), data analysis and reporting Executive Summary Report Database Detail Report for Each Site Printed in 3-Ring Binder (2 copies) 2-person Assessment Team (estimated 700 hours) Travel* – from Indianapolis (air fare, lodging, meals, car rental, parking, mileage, fuel, etc.) Optional: GIS Data plus $4,000 OPTIONAL - Training and Pilot Testing the Trail Assessment Process $15,000 3-day training 2 instructors Travel* – from Indianapolis and Minden, NV (air fare, lodging, meals, car rental, parking, mileage, fuel, etc.) Technical Support for Trail Development and User Information $ 5,000 (not to exceed) Technical Support estimated 50 hours at $100/hour Phase 2 - ADA Self Evaluation of Agency's Programs, Policies, Practices and Procedures $20,600 Review of existing policies and operating documents Interviews with key staff (4-7 days on site) Summary Report & ADA Action Plan Presentation of key findings 1-person Consultant (estimated 132 hours) Travel* – from Indianapolis (air fare, lodging, meals, car rental, parking, mileage, fuel, etc.) 1 contractor, 2 site visits @ 2-4 days each (plus advance travel day) Phase 3 - ADA Training for Parks & Recreation $7,500 Instructor - 4 days training plus prep Travel* – from Indianapolis (air fare, lodging, meals, car rental, parking, mileage, fuel, etc.) 1-Consultant, 1 site visit @ 4 days (plus advance travel day) DocuSign Envelope ID: 3E8C113A-1D53-49B3-A3AD-AAE78B975697 Phase 4 - Community Engagement and Facilitated Transition Planning $8,500 2-3 Community Engagement Sessions/Focus Groups Meetings & Conference Calls w/Accessibility Management Team One additional site visit: 2-days with advance travel day Travel* – from Indianapolis (airfare, lodging, car rental or mileage, fuel, etc.) Phase 5 - Facilitated Transition Planning and Technical Support $100/hour $1000/day Meetings & Conference Calls w/Accessibility Management Team Technical Support for Staff and Accessibility Management Team DocuSign Envelope ID: 3E8C113A-1D53-49B3-A3AD-AAE78B975697 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? 09/16/2020 (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 10/07/2019 Hiscox Inc. 520 Madison Avenue 32nd Floor New York, NY 10022 (888) 202-3007 contact@hiscox.com Hiscox Insurance Company Inc 10200 Skulski Consulting LLC 11084 Mast Court Fishers, IN 46040 X X A X Primary & Noncontributory X Y Y UDC-1510095-CGL-19 11/05/2019 11/05/2020 2,000,000 100,000 5,000 2,000,000 2,000,000 S/T Gen. Agg City of Fort Collins is additional insured. City of Fort Collins 300 LaPorte Avenue Fort Collins CO 80522 DocuSign Envelope ID: 3E8C113A-1D53-49B3-A3AD-AAE78B975697 (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 10/07/2019 Hiscox Inc. 520 Madison Avenue 32nd Floor New York, NY 10022 (888) 202-3007 contact@hiscox.com Hiscox Insurance Company Inc 10200 Skulski Consulting LLC 11084 Mast Court Fishers, IN 46040 A Professional Liability Y Y UDC-1510095-EO-19 11/05/2019 11/05/2020 Each Claim: Aggregate: City of Fort Collins is additional insured. City of Fort Collins 300 LaPorte Avenue Fort Collins CO 80522 $ 2,000,000 $ 2,000,000 DocuSign Envelope ID: 3E8C113A-1D53-49B3-A3AD-AAE78B975697