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Home My WebLink AboutCORRESPONDENCE - RFP - 8683 EVENT BEVERAGE CONCESSIONS - RECREATION CENTERS (3)September 14, 2020 Black Tie Events LLC Attn: Gina Maez 155 North College # 128 Fort Collins, CO 80524 RE: Contract Renewal, 8683 Event Beverage Concessions - Recreation Centers Dear Ms. Maez: The City of Fort Collins wishes to extend the agreement term for the above captioned agreement per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, January 1, 2021 through December 31, 2021. 2) For the calendar year of 2021 only, the rental of 9.75% of gross sales from Concession operations at all contracted City facilities, as set forth in Paragraph 15 of the Agreement, will be temporarily suspended until Concessionaire has recouped the $1,726 expense for City mandated insurance coverage for 2021. Concessionaire will still submit a monthly sales report on event sales as required in the Agreement. This report will also include an accounting of the remaining balance for the insurance expense until the balance is recouped in full, and Concessionaire resumes the contracted rental payments. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact buyer, Beth Diven at (970) 221-6216 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8683 by signing this letter and returning it to Purchasing Division within the next fifteen days.) Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: B0728190-5E5B-41F3-B2BA-1CBBEDB64595 9/14/2020 GSP:kr DocuSign Envelope ID: B0728190-5E5B-41F3-B2BA-1CBBEDB64595 × CLAIMS-MADE OCCUR 09/14/2020 Veracity Insurance Solutions, LLC. 260 South 2500 West, Suite 303 Pleasant Grove UT 84062 FLIP Program Support (844)-520-6992 info@fliprogram.com Certain Underwriters at Lloyds Black Tie Events LLC 155 north college #128 Fort Collins CO 80524 A LIQUOR LIABILITY x DT810220 - LLA085066 02/01/2020 02/01/2021 $1,000,000 Occurrence / $2,000,000 Aggregate Certificate holder had been added as additional insured regarding the above mentioned policy per attached Additional Insured - Liquor License Holder (FLL2022) The City of Fort Collins, it's officers, agents, and employees Fort Collins Senior Center 1200 Raintree Road Fort Collins CO 80526 DocuSign Envelope ID: B0728190-5E5B-41F3-B2BA-1CBBEDB64595 PL2664771-F085066 (FLL20 22) ADDITIONAL INSUREDS - LIQUOR LICENSE HOLDER This endorsement modifies insurance provided under the following: LIQUOR LIABILITY COVERAGE FORM SECTION II - WHO IS AN INSURED, paragraph 2. is amended by the addition of the following: d. The license holder for the insured location, but only for acts within the scope of their duties related to the conduct of your business. However, none of these license holders are an insured for: (1) “Injury”: (a) To you, to your partners or members (if you are a partnership of joint venture) or to your members (if you are a limited liability company); or (b) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in (a) above. (2) “Property damage” to property: (a) Owned or occupied by, or (b) Rented or loaned to that license holder by any of your partners or members (if you are a partnership or limited liability company). All other terms and conditions of this policy remain unchanged. This endorsement is a part of your policy and takes effect on the effective date of your policy unless another effective date is shown. FLL2022 Page 1 of 1 DocuSign Envelope ID: B0728190-5E5B-41F3-B2BA-1CBBEDB64595 × CLAIMS-MADE OCCUR 09/14/2020 Veracity Insurance Solutions, LLC. 260 South 2500 West, Suite 303 Pleasant Grove UT 84062 FLIP Program Support (844)-520-6992 info@fliprogram.com Certain Underwriters at Lloyds Black Tie Events LLC 155 north college #128 Fort Collins CO 80524 A LIQUOR LIABILITY x DT810220 - LLA085066 02/01/2020 02/01/2021 $1,000,000 Occurrence / $2,000,000 Aggregate Certificate holder had been added as additional insured regarding the above mentioned policy per attached Additional Insured - Liquor License Holder (FLL2022) The City of Fort Collins, it's officers, agents, and employees Northside Aztlan Center 112 E Wilow Street Fort Collins CO 80524 DocuSign Envelope ID: B0728190-5E5B-41F3-B2BA-1CBBEDB64595 PL2664771-F085066 (FLL20 22) ADDITIONAL INSUREDS - LIQUOR LICENSE HOLDER This endorsement modifies insurance provided under the following: LIQUOR LIABILITY COVERAGE FORM SECTION II - WHO IS AN INSURED, paragraph 2. is amended by the addition of the following: d. The license holder for the insured location, but only for acts within the scope of their duties related to the conduct of your business. However, none of these license holders are an insured for: (1) “Injury”: (a) To you, to your partners or members (if you are a partnership of joint venture) or to your members (if you are a limited liability company); or (b) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in (a) above. (2) “Property damage” to property: (a) Owned or occupied by, or (b) Rented or loaned to that license holder by any of your partners or members (if you are a partnership or limited liability company). All other terms and conditions of this policy remain unchanged. This endorsement is a part of your policy and takes effect on the effective date of your policy unless another effective date is shown. FLL2022 Page 1 of 1 DocuSign Envelope ID: B0728190-5E5B-41F3-B2BA-1CBBEDB64595 × CLAIMS-MADE OCCUR 09/14/2020 Veracity Insurance Solutions, LLC. 260 South 2500 West, Suite 303 Pleasant Grove UT 84062 FLIP Program Support (844)-520-6992 info@fliprogram.com Certain Underwriters at Lloyds Black Tie Events LLC 155 north college #128 Fort Collins CO 80524 A LIQUOR LIABILITY x DT810220 - LLA085066 02/01/2020 02/01/2021 $1,000,000 Occurrence / $2,000,000 Aggregate Certificate holder had been added as additional insured regarding the above mentioned policy per attached Additional Insured - Liquor License Holder (FLL2022) The City of Fort Collins, it's officers, agents, and employees Club Tico 1599 City Park Drive Fort Collins CO 80521 DocuSign Envelope ID: B0728190-5E5B-41F3-B2BA-1CBBEDB64595 PL2664771-F085066 (FLL20 22) ADDITIONAL INSUREDS - LIQUOR LICENSE HOLDER This endorsement modifies insurance provided under the following: LIQUOR LIABILITY COVERAGE FORM SECTION II - WHO IS AN INSURED, paragraph 2. is amended by the addition of the following: d. The license holder for the insured location, but only for acts within the scope of their duties related to the conduct of your business. However, none of these license holders are an insured for: (1) “Injury”: (a) To you, to your partners or members (if you are a partnership of joint venture) or to your members (if you are a limited liability company); or (b) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in (a) above. (2) “Property damage” to property: (a) Owned or occupied by, or (b) Rented or loaned to that license holder by any of your partners or members (if you are a partnership or limited liability company). All other terms and conditions of this policy remain unchanged. This endorsement is a part of your policy and takes effect on the effective date of your policy unless another effective date is shown. FLL2022 Page 1 of 1 DocuSign Envelope ID: B0728190-5E5B-41F3-B2BA-1CBBEDB64595 DocuSign Envelope ID: B0728190-5E5B-41F3-B2BA-1CBBEDB64595