HomeMy WebLinkAboutRESPONSE - BID - 8857 TRANSFORMERS 500 KVA PAD-MOUNTEDWEG Transformers USA
One Pauwels Drive, Washington Missouri 63090, USA
T: +1 (636) 239-9300 F: +1 (636) 239-9395 www.weg.net/us
Quotation Number: 495926046 Revision: 00 Date: 1/25/2019
Customer: CITY OF FORT COLLINS
PO BOX 580
FORT COLLINS, CO 80522 USA
Attention: PURCHASING DIVISION Cust. Code: 1021254
Email: PURCHASING@FCGOV.COM Region: 200400
Reference: 8857 TRANSFORMERS, 500 KVA PAD-MOUNTED
Product(s): 3-PHASE ANSI/IEEE PADMOUNT
Manufacturing Location: WEG Transformers USA - Washington, MO
WEG is pleased to present our quotation for three phase transformers. The attached proposal is based in our
interpretation of any specifications, drawings and/or other information provided to WEG.
General Conditions:
Prices: Firm for the duration of the contract.
Validity: From 1/30/2019 through 3/16/2019
Taxes: Federal, state, local or any other taxes are excluded.
Freight: FOB Destination - Freight Prepaid and Allowed FORT COLLINS
Payment: Net 30 days from invoice date
Warranty: Standard, 12 months from the date of installation, but not to exceed 18
months from the date of shipment.
Any design dimensions, unless otherwise specified are for indication only, and are not binding. This quotation
is subject to WEG Transformers USA Terms and Conditions of Sale that are included with this quote hereinafter.
Any deviation from the attached bill of material(s), before or after receipt of order, may affect price
and delivery. The quoted ship weeks will go into effect after all outstanding technical matters have
been resolved. Ship weeks are based on plant loading at time of quotation. Please verify ship weeks when
placing an order. Please reference our quotation number and item number on all purchase orders and
correspondence.
We will be pleased to provide you with any additional information that is required. Should you have any
questions, please feel free to contact me or please contact your authorized WEG distributor or Sales
Representative. WEG appreciates the opportunity to provide a response to your Inquiry and looks forward to
receiving your order.
Sincerely,
WEG Transformers USA,
Alexa Hoffman Jorge O. Hernandez
DT Account Specialist Product Sales Manager
Utility & Export Sales 3-PH Distribution Transformers
(636) 239-9337 T:(636) 239 9349 M:(614) 922-6696
WEG Transformers USA
One Pauwels Drive, Washington Missouri 63090, USA
T: +1 (636) 239-9300 F: +1 (636) 239-9395 www.weg.net/us
Quotation Number: 495926046 Revision: 00 Date: 1/25/2019
Quotation Details:
Orders must be issued to “WEG Transformers USA, LLC” and are subject to WEG’s Terms and Conditions of
Sale that are included with this quote or have been provided previously to the buyer.
Quotation number including revision level and item number should be referenced on purchase order.
Accurate and detailed ship to address and contact information is required at time of purchase order to assure
correct shipping and handling.
Quoted lead-times are based on current factory loading and are subject to change. For more information, please
consult the factory before placing an order.
Upon order entry by WEG, the transformer will be acknowledged to ship at the quoted lead time or the best
available lead time based on plant loading.
Due to the volatility of the raw materials market, strict interpretation of our quotation validation period must be
adhered to. If your quote has expired, please consult your Account Specialist/Product Engineer for a quotation
update.
Approval drawings can be provided, if needed, two (2) weeks after receipt of complete order information. Please
remember to request approval drawings at the time of purchase order if required. IF APPROVAL DRAWINGS
ARE REQUIRED, shipment lead-time does not begin until drawings are returned approved by customer. IF NO
APPROVAL DRAWINGS ARE REQUIRED, shipment lead-time begin after receipt of complete order
information.
Orders entered “on HOLD for APPROVAL” and NOT released within three (3) weeks after receiving factory
approval type drawings are subject to price increases at the time of release.
Record Drawings are sent two weeks before shipment.
This Proposal is based on our interpretation of any Specifications, Drawings, and/or other information provided
to WEG. Accuracy and completeness is the sole responsibility of the Distributor, Contractor, and End User. If
any Item/Service is not listed it is not included nor implied to be. All Items and services not shown or listed will
be the responsibility of the Distributor, Contractor, and End User to furnish and/or provide.
Subject to credit approval.
TECHNICAL SPECS
Date: 1/24/2019
Quotation Number: 95926046
Item Number: 40
Printed by Alexa Hoffman on 1/24/2019
WEG Transformers USA
One Pauwels Drive, Washington, MO 63090, USA
www.weg.net T: 1-636-239-9300 F: 1-636-239-9395
Customer Line No.: 8857 Quantity: 10
Unit Price: $11,708.00 Extended Price: $117,080.00
Three Phase Pad-Mount Transformer(s)
kVA Rating: 500 kVA Model #:
Mineral Oil Immersed Cooling Class: ONAN
High-Altitude considerations
@ 5000 Feet
Frequency: 60 Hz
Avg. Winding Temp. 65 °C
Primary Voltage: 13200 GrdY/7620 volts Secondary Voltage: 208Y/120 volts
Primary BIL Rating: 95 kV Secondary BIL Rating: 30 kV
HV Winding Matl: Aluminum LV Winding Matl: Aluminum
High Voltage Taps: B Taps - Two 2.5% Taps below Nominal and Two 2.5% Taps above Nominal
No Load Loss: 757 Watts Load Loss: 3664 Watts Total Loss: 4421 Watts
Impedance: 3.03 %
Tank Enclosure:
Welded Cover w/(1) Handhole(s) - 10x16
Cabinet Depth: 19 Inches, Pentahead Security Bolts
Steel HV-LV Barrier
Bushings:
Loop Feed Custom Dimensions
Dead Front Primary Terminations: Wells
Secondary Terminations: Epoxy Bushings w/Thread-on 6 Hole Aluminum J Spades, Spade Support
Protection:
Fault Sensing Bayonet Fusing (4000353C12), w/Flapper valve bayonet fuse holder, Plastic Dripshield (3), PRCLF
(CBUC08125C100)
Accessories:
Drain valve w/Sampler
Liquid Level Gauge, Liquid Temperature Gauge
Provision for Pressure Vacuum Gauge
Sep. 1" upper filter press and filling plug with Schrader Valve
IFD
Drain valve and sampler in HV.
Switching:
H0X0 Removable Link
Paint Color:
DESERT TAN (MUNSELL 10YR6.0/3/0), Coal Tar Over Powder, 2'' UP UNDER FINAL FINISH
Standards:
Quoted in compliance with the latest applicable ANSI standards unless otherwise specified by the customer.
Shipment: 8 to 10 weeks
WEG Transformers USA
One Pauwels Drive, Washington Missouri 63090, USA
T: +1 (636) 239-9300 F: +1 (636) 239 9395 www.weg.net/us
Transformer Overhead View
Dimensions are preliminary and not for construction
Quotation Number: 8857 Item Number: 495926046-0040
kVA: 500 Cabinet Height (in): 61.5
HV: 13200Y/7620 Weight (lbs.): 5446
LV: 208Y/120 Fluid (gallons): 203
Preliminary Transformer Dimensions
EXHIBIT A
BID ACKNOWLEDGEMENT
Contractor hereby acknowledges receipt of the City of Fort Collins Utilities’ Request for Bids for
the 8857 500 KVA Transformers and acknowledges that it has read and agrees to be fully
bound by all of the terms, conditions and other provisions set forth in the Bid. Additionally, the
Contractor hereby makes the following representations to Utilities:
a. All of the statements and representations made in this bid are true to the best of the
Contractor’s knowledge and belief.
b. The Contractor has obtained all necessary authorizations and approvals that will enable
the Contractor to commit to the terms provided in this bid submittal.
c. This bid submittal is a firm and binding offer, for a period of 45 days from the date
hereof.
d. I further agree that the method of award is acceptable to my company.
e. I acknowledge receipt of addenda.
Contractor Firm Name: WEG TRANSFORMERS USA
Physical Address: 1 PAUWELS DRIVE WASHINGTON, MO 63090
Remit to Address: 1 PAUWELS DRIVE WASHINGTON, MO 63090
Phone: 636-239-9337
Authorized Agent of Firm Name: ALEXA HOFFMAN
Signature of Authorized Agent:
Primary Contact for Project: ALEXA HOFFMAN
Title: ACCOUNT SPECIALIST Email Address: AHOFFMAN@WEG.NET
Phone: 636-239-9337 Cell Phone: __------
-
ALEXA HOFFMAN
WEG Transformers USA
One Pauwels Drive, Washington Missouri 63090, USA
T: +1 (636) 239-9300 F: +1 (636) 239-9395 www.weg.net/us
COMMERCIAL TERMS: WEG Transformers USA LLC is an ISO
certified company. Our standard Terms and Conditions of Sale apply
unless otherwise indicated. WEG assumes no obligations or liabilities
beyond those specified in the WEG document entitled “Terms &
Conditions of Sale”. Unless otherwise indicated in this proposal, standard
delivery terms are F.O.B. WEG Factory, freight prepaid and allowed.
Freight is included in the proposed equipment price with Purchaser
assuming all risk of loss and damage in transit and liable for cost, such as
demurrage or detention, after the purchased equipment has left our
loading docks or facility.
COMMERCIAL NOTES: This Proposal is based on our interpretation
of any Specifications, Drawings, and/or other information provided to
WEG. Accuracy and completeness is the sole responsibility of the
Distributor, Contractor, and End User. If any item or service is not listed
it is not included nor implied to be. All items or services not shown or
listed will be the responsibility of the Distributor, Contractor, and End
User to furnish or provide.
Upon order entry by WEG, the transformer will be acknowledged to ship
at the quoted lead time or the best available lead time. Lead times quoted
are based on accurate and complete information from the customer. If
additional information or clarifications are required, a delayed response
from the customer may affect the ship date(s) of the unit(s). WEG cannot
be held accountable for such delays.
TECHNICAL NOTES: Our proposal is valid for the equipment
specifically described in the attached WEG Technical Specs. Adding of
any required design features not included in our Technical Specs at time
of proposal may result in revisions to the proposed price, delivery time,
or any other particulars related to the herewith submitted proposal.
The proposed equipment is based on application at an altitude of 3,300 ft.
and below unless specifically noted in the design. For equipment rated at
standard altitude and used in applications above this elevation, the
transformer must be de-rated in accordance with applicable ANSI
standards.
All Transformers are shipped with our standard Operations and
Maintenance manual, unless otherwise indicated.
Impedance (%IZ nominal) and/or losses quoted are subject to the
applicable ANSI tolerances. Average sound level shall not exceed NEMA
standards. Rubber Goods such as primary elbow connectors, portable
insulated standoff bushings, dead-end caps/plugs, as well as items such as
hot sticks, hook sticks, padlocks, and special tools unless specified in the
BOM, are Purchaser supplied. For Delta configured transformers, core
design shall be 3-legged stacked and not 5-legged wound type. Annealing
for our stacked designs is “not required”.
SHIPPING NOTES: Shipment will be made according to the quoted
lead times after complete order information is received by the factory,
inclusive of approval/record type drawings when requested at time of
order. Should standard approval drawings be required, they can be
emailed 2-3 weeks ARO.
All prices are for shipments arriving by truck at Purchaser’s site, Mon-
Fri, 8AM-5PM. If alternative delivery is required, freight price adders
may apply. Purchaser should advise at or before time of order of any
special requirements.
TESTING: This proposal includes standard factory testing. These tests
are standard routine test as defined by the latest IEEE C57.12.00 and
C57.12.90 standards. Pricing includes WEG “standard” factory tests
below:
Winding Resistance Measurements
WEG Transformers USA
One Pauwels Drive, Washington Missouri 63090, USA
T: +1 (636) 239-9300 F: +1 (636) 239-9395 www.weg.net/us
GENERAL: Unless otherwise specifically stated on the front side of the Quotation, Order
Acknowledgement of invoice forms of the WEG Transformers USA LLC, (hereinafter called
“Company”), or unless otherwise expressly agreed to by Company in writing, the following
terms and conditions shall govern and control all sales by the Company. Any terms in a
Purchaser’s inquiries, purchase orders, other forms, letters or elsewhere, irrespective of their
materiality, which are either different from or in addition to Company’s conditions of sale
recited herein (or Company’s special conditions of sale set forth in the applicable product-line
price sheet) are objected to and are excluded unless the Company expressly agrees in writing
to such terms. Acceptance of the goods shipped shall constitute assent to Company’s conditions
of sale. No other terms or conditions in contradiction hereof shall be applicable, whether
contained in Purchaser’s inquiries, purchase orders, other forms, letters or elsewhere
QUOTATIONS, ORDERS, PRICES: Unless otherwise stated in writing, Company’s
quotations are subject to acceptance by the Purchaser within thirty (30) days. Orders will be
billed at prices in effect at time of shipment, unless otherwise so stated in the quotation.
Published prices and discounts are subject to change without notice. Possession of price or
discount sheets in no way obligates Company to sell to the Purchaser possessing such price or
discount sheets. Orders are subject to final approval and acceptance at Company’s factory.
Unless otherwise stated in writing, Company reserves the right to ship plus or minus ten (10%)
per cent of specified quantity of items not cataloged. Unless otherwise stated on front side of
Company’s Quotation. Order Acknowledgement or Invoice, method of shipment by Company
shall in all cases be F.O.B. Factories. For sales to clients outside the United States of America
sale shall be concluded following the INCOTERMS named in the contract or, if it is not
mentioned, according to EX WORKS (INCOTERMS).
SALES AND SIMILAR TAXES: The Company’s prices do not include Federal, State or
municipal sales, use, excise or similar taxes, consequently, in addition to the price specified
herein, the amount of any present or future sales, use, excise or other similar tax applicable to
the sale or use of the equipment hereunder, shall be paid by the Purchaser, or in lieu thereof
the Purchaser shall provide the Company with a tax exemption acceptable to the taxing
authorities.
TERMS: Net thirty (30) days from date of Company’s invoice. Invoice subject to SERVICE
CHARGE if not paid within terms.
METHOD OF DELIVERY: For all sales within the United States of America, all prices on
WEG Transformers USA price sheets are F.O.B. Factories with freight allowed via cheapest
way to any domestic common carrier points (excluding Alaska and Hawaii) on shipments of
net invoice value of $2,000.00 or more. On less than $2,000.00 net invoice value, the shipment
will be made freight collect or prepaid and added to the invoice. When method of shipment is
specified by purchaser, any additional expense will be borne by the purchaser. On F.O.B.
Factory shipments and shipments less than $2,000.00 net invoice value, the Company reserves
the right to make partial shipments against orders which do not meet Company’s freight
allowance terms.
MINIMUM CHARGE: On orders for less than $250.00, the amount billed will be $250.00.
Exceptions are for parts, which are not subject to the $250.00 minimum order charge.
CANCELLATION OR DELAY BY PURCHASER: No order or contract may be cancelled
or delayed by Purchaser except upon payment by Purchaser of cancellation or delay charges,
based upon expenses already incurred and commitments made by Company. All cancellations
are subject to acceptance by WEG Transformers USA.
RETURNED GOODS: Specific written request and arrangements must be made in advance
in order for Purchaser to obtain credit or replacement on material returned. Request for return
of material must be made within one year of original shipping date. If the material being
returned is currently priced in a WEG Transformers USA price sheet, it can be replaced
in like dollar amount of other priced items based on the list price of the items returned as well
as those items replacing the returned items subject to the following adjustments. Purchaser
must reimburse the Company for outgoing shipping costs, prepay return shipment and pay a
minimum handling charge of 10% or $20.00, whichever is more, plus any charges necessary
to rework and/or repackage to resalable condition.
All other Items approved for return, purchaser must reimburse Company for outgoing
shipping costs, prepay return shipment and pay a minimum restocking charge of 20% or
Fort Collins Utilities Transformer Bid Loss Data Sheet
FCU Stock # 300-050
# Units 10 Bid #: 8857 Preparer Name : Name
Size Date: Date Preparer Contact Num: Number
NL Loss Cost $ -
FL Loss Cost $ -
Supplier Mfr / Mfr#
Base Bid $ /
Each Del/Wks
Guar No Load
Loss
Guar Full Load
Loss Impedance
Meet Specs?
(Yes / No)
Escalation
(is / is not)
a factor
Guar Total
Load Loss
Includes Winding's
Stray Losses &
Losses Associated
with Auxiliary
Devices (Yes / No)
Winding's
Stray Losses
Losses
associated
with Auxiliary
Devices
NL Loss * NL
Loss Cost
FL Loss * FL
Loss Cost
Evaluated
Bid
Base Bid
Extended Cost
(Total $)
Supplier 1 Mfg 1 $ - - 0 0 0.00 - - 0 - 0 234 $ - $ - $ - $ -
Within LL
Quoted losses submitted by manufacturers shall include the following:
1) No load losses
2) Full load losses – it shall be clearly stated whether this number includes the winding’s expected stray losses and losses associated with auxiliary devices
3) Winding’s expected stray losses related to quoted transformer design
4) Losses associated with auxiliary devices such as fuses, breakers, switches, etc.
All quoted loss values shall be corrected to a reference temperature of 85˚C. Quotations submitted during the bid process without the required losses information shall be deemed unresponsive
and are subject
to rejection by the City of Fort Collins.
Directions for Bidders:
1) Fill out the information in the cells with blue text.
2) Save the file using your company name and the bid number and e-mail it to: purchasing@fcgov.com
(Example: TransformerSales_Bid_58.xls)
If you are concerned about security, you may password-protect this file after you have entered your data.
To protect this file, take the following steps:
1) Select Tools, Options
2) Select Security Tab
3) Type your password in the "Password to Open" field.
4) Re-enter your password to confirm it.
Important! Please remember to include this password in the bid information that will be sealed in the envelope that will be
unsealed at Bid Opening. This will secure your data until the time of the bid opening.
5) Save the file and e-mail it to: purchasing@fcgov.com
$20.00, whichever is more, plus any charges necessary to rework and/or repackage goods to
resalable condition.
DELAYS, DAMAGE OR LOSS: Notwithstanding any conditions contained in Purchaser’s
purchase order (or other forms) to the contrary, Company is not and shall not be liable for
details in shipment or delivery of materials, goods or equipment, detention thereof, loss or
damage thereto, when due to acts of God, acts of the Purchaser, acts of civil or military
authority, priorities, U.S. governmental restrictions or embargoes, war, riot, fires, strikes,
flood, epidemics, quarantine restrictions, default or delay by supplier, breakdown in
manufacturing facilities, machinery or equipment, delays in transportation or difficulties
obtaining necessary materials, labor or manufacturing facilities due to such causes or any other
cause beyond its reasonable control.
WARRANTY: Company warrants to Purchaser that the equipment to be delivered to
Purchaser will be free from defects in material and workmanship when used under proper and
normal use for a period of 12 months after the equipment is put into service. Not to exceed 18
months from the date the equipment is delivered (whether by sale, lease or rental). Organic
insulation materials are sold with the express understanding that their life and fitness for
purpose are indeterminate and largely depend on application and operating circumstances and
continuing maintenance. Should any failure to conform to the above (or to any additional
warranty contained in the special conditions of sale set forth in the applicable product-line price
sheet) appear with within one (1) year after the date of shipment by Company, the Company
agrees, upon prompt notification thereof and conformation that the equipment has been stored,
installed, operated and maintained in accordance with recommendations of the Company and
standard industry practice, to correct the nonconformity at Company’s option either by
repairing any defective part or parts or by making available at Company’s plant a repaired or
replacement part. The liability of Company to Purchaser arising out of the supplying of said
equipment or its use, whether on warranty, contract or negligence, shall not in any event exceed
the cost of correcting defects in the equipment as herein provided, and upon the expiration of
said one (1) year, all such liability shall terminate. The foregoing shall constitute the sole
remedy of the Purchaser and the sole liability of Company. The Warranty does not and
shall not include reimbursement for the expenses which may be incurred by Purchaser. Before
any material is returned, Purchaser must contact Company, as outlined under Returned Goods.
No warranty is made with respect to equipment not manufactured by Company, such being
subject only to warranties made by their respective manufacturers. Company shall in no event
be responsible or liable for modifications, alterations, misapplication or repairs made to its
products or equipment by Purchaser or others, or for damage caused thereto by negligence,
accident, overloading or improper use by Purchaser or others.
THE FOREGOING WARRANTY IS EXCLUSIVE AND IN LIEU OF ALL OTHER
WARRANTIES WHETHER WRITTEN, ORAL OR IMPLIED (INCLUDING ANY
WARRANTY ON MERCHANTABILITY OR FITNESS FOR PURPOSE). THE ONLY
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR PURPOSE ARE
THOSE EXPRESSED ABOVE AND THERE ARE NO IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR PURPOSE.
LIMITATION OF LIABILITY: Buyer expressly agrees that, notwithstanding any other
provision of this contract, under no circumstances shall Seller’s total aggregate liability
resulting from:
(1) The performance, failure to perform or breach of Seller’s obligations herein,
and
(2) Any activity undertaken by Seller with regard to equipment and services
covered by this contract, and
(3) All actions based on negligence of any kind, strict liability or tort on the part of
Seller or its suppliers, and
(4) Otherwise exceed the price paid by Buyer for the product.
BUYER EXPRESSLY AGREES THAT SELLER WILL NOT BE LIABLE UNDER ANY
THEORY OF LIABILITY FOR ANY PENALTY OR FOR ANY INDIRECT, SPECIAL,
INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING, WITHOUT
LIMITATION,THE LOSS OF USE, INCOME, PROFITS OR PRODUCTION, OR
INCREASED COST OF OPERATION, OR DAMAGE TO MATERIAL, OR DOWN-TIME
COSTS, OR COSTS ASSOCIATED WITH THE REMOVAL OF EQUIPMENT OR
PRODUCTS FROM SERVICE OR REINSTALLATION, DISASEMBLY OR
REASSEMBLY, OR CALIMS OF THIRD PARTIES AGAINST BUYER, ARISING IN
CONNECTION WITH THE SALE, INSTALLATION, USE OF, INABILITY TO USE, OR
THE REPAIR OR REPLACEMENT OF SELLER’S PRODUCTS. Buyer shall indemnify
and hold Seller harmless for any liability to Buyer’s employees, workers, contractors or any
other persons beyond the limitation provided in this Section.
LIMITATION ON CLAIMS AND ACTIONS: Any claim by Buyer for breach of the
foregoing warranty shall be deemed waived by Buyer unless submitted to Seller in writing
within thirty days from the date Buyer discovered, or by reasonable inspection should have
discovered the alleged breach. Any cause of action for breach of the foregoing warranty shall
be brought within one year after the cause of action has accrued.
OSHA: Seller warrants that at time of shipment the equipment will conform to the applicable
occupational safety and health standards promulgated pursuant to the Federal Occupational
Safety and Health Act of 1970, and which are in effect on the date that Seller enters its
acknowledgement of Buyer’s order. The Buyer’s exclusive remedy and Seller’s liability for
breach of this warranty is limited to replacement of nonconforming equipment.
MISCELLANEOUS: Company will comply with all applicable Federal, State and local laws,
and specifically represents that any goods to be delivered hereunder will be produced in
compliance with the requirements of the Fair Labor Standards Act of 1938, as amended.
TERMS & CONDITIONS OF SALE
Ratio Test and phase relation
No-Load Loss and Excitation Current
Load Losses and Impedance Voltage
Low Frequency Test
Applied Voltage on Secondary
Applied Voltage on Primary (Delta connected only)
Induced Voltage
Phase Relation
Lightning Impulse Testing
Auxiliary Wiring Dielectric
Bushing Current Transformer
Standard Lead Test of Fully Assembled Transformer
Mechanical Inspection
Accuracy of test equipment is within +/- 3% traceable to national Bureau
of Standards and calibrated annually. Additional testing beyond those
listed will incur fees per schedule.
Certified test reports can be provided at no additional charge upon
indication at time of purchase order placement. Price adders will be
incurred per schedule for items such as witness testing, special tests,
inspections, etc.
CANCELLATION SCHEDULE: If an order cancellation occurs after
award, penalties will apply per WEG Cancellation Schedule.
STATUS SALES PRICE
Order Acknowledged 5%
Order Scheduled 10%
Engineering
- Drawings issued 15%
Production Control
- Final material ordered 30%
- Schedules issued to the
plant
35%
Transformer Production
- Tank started 50%
- Core started 65%
- Coil started 75%
- Core & Coil assembly 100%
- Unit in the oven 100%
- Unit tanked 100%
- Unit tested 100%
- Unit in final assembly 100%
- Unit dock 100%
Unit Shipped 100%
PROPOSAL NOTES