Loading...
HomeMy WebLinkAboutRESPONSE - BID - 8854 TRANSFORMERS 75 KVA PAD-MOUNTEDWEG Transformers USA One Pauwels Drive, Washington Missouri 63090, USA T: +1 (636) 239-9300 F: +1 (636) 239-9395 www.weg.net/us Quotation Number: 495926046 Revision: 00 Date: 1/25/2019 Customer: CITY OF FORT COLLINS PO BOX 580 FORT COLLINS, CO 80522 USA Attention: PURCHASING DIVISION Cust. Code: 1021254 Email: PURCHASING@FCGOV.COM Region: 200400 Reference: 8854 TRANSFORMERS, 75 KVA PAD-MOUNTED Product(s): 3-PHASE ANSI/IEEE PADMOUNT Manufacturing Location: WEG Transformers USA - Washington, MO WEG is pleased to present our quotation for three phase transformers. The attached proposal is based in our interpretation of any specifications, drawings and/or other information provided to WEG. General Conditions: Prices: Firm for the duration of the contract. Validity: From 1/30/2019 through 3/16/2019 Taxes: Federal, state, local or any other taxes are excluded. Freight: FOB Destination - Freight Prepaid and Allowed FORT COLLINS Payment: Net 30 days from invoice date Warranty: Standard, 12 months from the date of installation, but not to exceed 18 months from the date of shipment. Any design dimensions, unless otherwise specified are for indication only, and are not binding. This quotation is subject to WEG Transformers USA Terms and Conditions of Sale that are included with this quote hereinafter. Any deviation from the attached bill of material(s), before or after receipt of order, may affect price and delivery. The quoted ship weeks will go into effect after all outstanding technical matters have been resolved. Ship weeks are based on plant loading at time of quotation. Please verify ship weeks when placing an order. Please reference our quotation number and item number on all purchase orders and correspondence. We will be pleased to provide you with any additional information that is required. Should you have any questions, please feel free to contact me or please contact your authorized WEG distributor or Sales Representative. WEG appreciates the opportunity to provide a response to your Inquiry and looks forward to receiving your order. Sincerely, WEG Transformers USA, Alexa Hoffman Jorge O. Hernandez DT Account Specialist Product Sales Manager Utility & Export Sales 3-PH Distribution Transformers (636) 239-9337 T:(636) 239 9349 M:(614) 922-6696 WEG Transformers USA One Pauwels Drive, Washington Missouri 63090, USA T: +1 (636) 239-9300 F: +1 (636) 239-9395 www.weg.net/us Quotation Number: 495926046 Revision: 00 Date: 1/25/2019 Quotation Details: Orders must be issued to “WEG Transformers USA, LLC” and are subject to WEG’s Terms and Conditions of Sale that are included with this quote or have been provided previously to the buyer. Quotation number including revision level and item number should be referenced on purchase order. Accurate and detailed ship to address and contact information is required at time of purchase order to assure correct shipping and handling. Quoted lead-times are based on current factory loading and are subject to change. For more information, please consult the factory before placing an order. Upon order entry by WEG, the transformer will be acknowledged to ship at the quoted lead time or the best available lead time based on plant loading. Due to the volatility of the raw materials market, strict interpretation of our quotation validation period must be adhered to. If your quote has expired, please consult your Account Specialist/Product Engineer for a quotation update. Approval drawings can be provided, if needed, two (2) weeks after receipt of complete order information. Please remember to request approval drawings at the time of purchase order if required. IF APPROVAL DRAWINGS ARE REQUIRED, shipment lead-time does not begin until drawings are returned approved by customer. IF NO APPROVAL DRAWINGS ARE REQUIRED, shipment lead-time begin after receipt of complete order information. Orders entered “on HOLD for APPROVAL” and NOT released within three (3) weeks after receiving factory approval type drawings are subject to price increases at the time of release. Record Drawings are sent two weeks before shipment. This Proposal is based on our interpretation of any Specifications, Drawings, and/or other information provided to WEG. Accuracy and completeness is the sole responsibility of the Distributor, Contractor, and End User. If any Item/Service is not listed it is not included nor implied to be. All Items and services not shown or listed will be the responsibility of the Distributor, Contractor, and End User to furnish and/or provide. Subject to credit approval. TECHNICAL SPECS Date: 1/24/2019 Quotation Number: 95926046 Item Number: 10 Printed by Alexa Hoffman on 1/24/2019 WEG Transformers USA One Pauwels Drive, Washington, MO 63090, USA www.weg.net T: 1-636-239-9300 F: 1-636-239-9395 Customer Line No.: 8854 Quantity: 2 Unit Price: $8,227.00 Extended Price: $16,454.00 Three Phase Pad-Mount Transformer(s) kVA Rating: 75 kVA Model #: Mineral Oil Immersed Cooling Class: ONAN High-Altitude considerations @ 5000 Feet Frequency: 60 Hz Avg. Winding Temp. 65 °C Primary Voltage: 13200 GrdY/7620 volts Secondary Voltage: 208Y/120 volts Primary BIL Rating: 95 kV Secondary BIL Rating: 30 kV HV Winding Matl: Aluminum LV Winding Matl: Aluminum High Voltage Taps: B Taps - Two 2.5% Taps below Nominal and Two 2.5% Taps above Nominal No Load Loss: 210 Watts Load Loss: 643 Watts Total Loss: 853 Watts Impedance: 1.89 % Tank Enclosure: Welded Cover w/(1) Handhole(s) - 10x16 Stainless Steel Tank, Cabinet Cabinet Depth: 19 Inches, Pentahead Security Bolts Steel HV-LV Barrier Bushings: Loop Feed Custom Dimensions Dead Front Primary Terminations: Wells Secondary Terminations: Epoxy Bushings w/Thread-on 4 Hole Spades, Spade Support Protection: Fault Sensing Bayonet Fusing (4000353C06), Plastic Dripshield ( ), PRCLF (CBUC08030C100) Accessories: Drain plug Liquid Level (Sight Gauge), Liquid Temperature Gauge Schrader Valve Ground Pads IFD Performance: Losses (NLL & LL) and Impedance are subject to testing tolerances per applicable standards. Switching: H0X0 Removable Link Paint Color: DESERT TAN (MUNSELL 10YR6.0/3/0), Coal Tar Over Powder, 2'' Standards: Quoted in compliance with the latest applicable ANSI standards unless otherwise specified by the customer. Shipment: 8 to 10 weeks WEG Transformers USA One Pauwels Drive, Washington Missouri 63090, USA T: +1 (636) 239-9300 F: +1 (636) 239 9395 www.weg.net/us Transformer Overhead View Dimensions are preliminary and not for construction Quotation Number: Item Number: 495926046-0010 kVA: 75 Cabinet Height (in): 61.5 HV: 13200Y/7620 Weight (lbs.): 2687 LV: 208Y/120 Fluid (gallons): 129 Preliminary Transformer Dimensions BID 8854 EXHIBIT A BID ACKNOWLEDGEMENT Contractor hereby acknowledges receipt of the City of Fort Collins Utilities’ Request for Bids for the 8854 75 KVA Transformer and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the Bid. Additionally, the Contractor hereby makes the following representations to Utilities: a. All of the statements and representations made in this bid are true to the best of the Contractor’s knowledge and belief. b. The Contractor has obtained all necessary authorizations and approvals that will enable the Contractor to commit to the terms provided in this bid submittal. c. This bid submittal is a firm and binding offer, for a period of 45 days from the date hereof. d. I further agree that the method of award is acceptable to my company. e. I acknowledge receipt of addenda. Contractor Firm Name: WEG TRANSFORMERS USA Physical Address: 1 PAUWELS DRIVE WASHINGTON, MO 63090 Remit to Address: 1 PAUWELS DRIVE WASHINGTON, MO 63090 Phone: 636-239-9337 Authorized Agent of Firm Name: ALEXA HOFFMAN Signature of Authorized Agent: Primary Contact for Project: ALEXA HOFFMAN Title: ACCOUNT SPECIALIST Email Address: AHOFFMAN@WEG.NET Phone: 636-239-9337 Cell Phone: __------ - LEXA HOFFMAN WEG Transformers USA One Pauwels Drive, Washington Missouri 63090, USA T: +1 (636) 239-9300 F: +1 (636) 239-9395 www.weg.net/us COMMERCIAL TERMS: WEG Transformers USA LLC is an ISO certified company. Our standard Terms and Conditions of Sale apply unless otherwise indicated. WEG assumes no obligations or liabilities beyond those specified in the WEG document entitled “Terms & Conditions of Sale”. Unless otherwise indicated in this proposal, standard delivery terms are F.O.B. WEG Factory, freight prepaid and allowed. Freight is included in the proposed equipment price with Purchaser assuming all risk of loss and damage in transit and liable for cost, such as demurrage or detention, after the purchased equipment has left our loading docks or facility. COMMERCIAL NOTES: This Proposal is based on our interpretation of any Specifications, Drawings, and/or other information provided to WEG. Accuracy and completeness is the sole responsibility of the Distributor, Contractor, and End User. If any item or service is not listed it is not included nor implied to be. All items or services not shown or listed will be the responsibility of the Distributor, Contractor, and End User to furnish or provide. Upon order entry by WEG, the transformer will be acknowledged to ship at the quoted lead time or the best available lead time. Lead times quoted are based on accurate and complete information from the customer. If additional information or clarifications are required, a delayed response from the customer may affect the ship date(s) of the unit(s). WEG cannot be held accountable for such delays. TECHNICAL NOTES: Our proposal is valid for the equipment specifically described in the attached WEG Technical Specs. Adding of any required design features not included in our Technical Specs at time of proposal may result in revisions to the proposed price, delivery time, or any other particulars related to the herewith submitted proposal. The proposed equipment is based on application at an altitude of 3,300 ft. and below unless specifically noted in the design. For equipment rated at standard altitude and used in applications above this elevation, the transformer must be de-rated in accordance with applicable ANSI standards. All Transformers are shipped with our standard Operations and Maintenance manual, unless otherwise indicated. Impedance (%IZ nominal) and/or losses quoted are subject to the applicable ANSI tolerances. Average sound level shall not exceed NEMA standards. Rubber Goods such as primary elbow connectors, portable insulated standoff bushings, dead-end caps/plugs, as well as items such as hot sticks, hook sticks, padlocks, and special tools unless specified in the BOM, are Purchaser supplied. For Delta configured transformers, core design shall be 3-legged stacked and not 5-legged wound type. Annealing for our stacked designs is “not required”. SHIPPING NOTES: Shipment will be made according to the quoted lead times after complete order information is received by the factory, inclusive of approval/record type drawings when requested at time of order. Should standard approval drawings be required, they can be emailed 2-3 weeks ARO. All prices are for shipments arriving by truck at Purchaser’s site, Mon- Fri, 8AM-5PM. If alternative delivery is required, freight price adders may apply. Purchaser should advise at or before time of order of any special requirements. TESTING: This proposal includes standard factory testing. These tests are standard routine test as defined by the latest IEEE C57.12.00 and C57.12.90 standards. Pricing includes WEG “standard” factory tests below:  Winding Resistance Measurements WEG Transformers USA One Pauwels Drive, Washington Missouri 63090, USA T: +1 (636) 239-9300 F: +1 (636) 239-9395 www.weg.net/us GENERAL: Unless otherwise specifically stated on the front side of the Quotation, Order Acknowledgement of invoice forms of the WEG Transformers USA LLC, (hereinafter called “Company”), or unless otherwise expressly agreed to by Company in writing, the following terms and conditions shall govern and control all sales by the Company. Any terms in a Purchaser’s inquiries, purchase orders, other forms, letters or elsewhere, irrespective of their materiality, which are either different from or in addition to Company’s conditions of sale recited herein (or Company’s special conditions of sale set forth in the applicable product-line price sheet) are objected to and are excluded unless the Company expressly agrees in writing to such terms. Acceptance of the goods shipped shall constitute assent to Company’s conditions of sale. No other terms or conditions in contradiction hereof shall be applicable, whether contained in Purchaser’s inquiries, purchase orders, other forms, letters or elsewhere QUOTATIONS, ORDERS, PRICES: Unless otherwise stated in writing, Company’s quotations are subject to acceptance by the Purchaser within thirty (30) days. Orders will be billed at prices in effect at time of shipment, unless otherwise so stated in the quotation. Published prices and discounts are subject to change without notice. Possession of price or discount sheets in no way obligates Company to sell to the Purchaser possessing such price or discount sheets. Orders are subject to final approval and acceptance at Company’s factory. Unless otherwise stated in writing, Company reserves the right to ship plus or minus ten (10%) per cent of specified quantity of items not cataloged. Unless otherwise stated on front side of Company’s Quotation. Order Acknowledgement or Invoice, method of shipment by Company shall in all cases be F.O.B. Factories. For sales to clients outside the United States of America sale shall be concluded following the INCOTERMS named in the contract or, if it is not mentioned, according to EX WORKS (INCOTERMS). SALES AND SIMILAR TAXES: The Company’s prices do not include Federal, State or municipal sales, use, excise or similar taxes, consequently, in addition to the price specified herein, the amount of any present or future sales, use, excise or other similar tax applicable to the sale or use of the equipment hereunder, shall be paid by the Purchaser, or in lieu thereof the Purchaser shall provide the Company with a tax exemption acceptable to the taxing authorities. TERMS: Net thirty (30) days from date of Company’s invoice. Invoice subject to SERVICE CHARGE if not paid within terms. METHOD OF DELIVERY: For all sales within the United States of America, all prices on WEG Transformers USA price sheets are F.O.B. Factories with freight allowed via cheapest way to any domestic common carrier points (excluding Alaska and Hawaii) on shipments of net invoice value of $2,000.00 or more. On less than $2,000.00 net invoice value, the shipment will be made freight collect or prepaid and added to the invoice. When method of shipment is specified by purchaser, any additional expense will be borne by the purchaser. On F.O.B. Factory shipments and shipments less than $2,000.00 net invoice value, the Company reserves the right to make partial shipments against orders which do not meet Company’s freight allowance terms. MINIMUM CHARGE: On orders for less than $250.00, the amount billed will be $250.00. Exceptions are for parts, which are not subject to the $250.00 minimum order charge. CANCELLATION OR DELAY BY PURCHASER: No order or contract may be cancelled or delayed by Purchaser except upon payment by Purchaser of cancellation or delay charges, based upon expenses already incurred and commitments made by Company. All cancellations are subject to acceptance by WEG Transformers USA. RETURNED GOODS: Specific written request and arrangements must be made in advance in order for Purchaser to obtain credit or replacement on material returned. Request for return of material must be made within one year of original shipping date. If the material being returned is currently priced in a WEG Transformers USA price sheet, it can be replaced in like dollar amount of other priced items based on the list price of the items returned as well as those items replacing the returned items subject to the following adjustments. Purchaser must reimburse the Company for outgoing shipping costs, prepay return shipment and pay a minimum handling charge of 10% or $20.00, whichever is more, plus any charges necessary to rework and/or repackage to resalable condition. All other Items approved for return, purchaser must reimburse Company for outgoing shipping costs, prepay return shipment and pay a minimum restocking charge of 20% or Fort Collins Utilities Transformer Bid Loss Data Sheet FCU Stock # 301-008 # Units 2 Bid #: 8854 Preparer Name : Alexa Hoffman Size 75 KVA Date: 24-Jan Preparer Contact Num: 636-239-9337 NL Loss Cost $ 3.90 FL Loss Cost $ 2.30 Supplier Mfr / Mfr# Base Bid $ / Each Del/Wks Guar No Load Loss Guar Full Load Loss Impedance Meet Specs? (Yes / No) Escalation (is / is not) a factor Guar Total Load Loss Includes Winding's Stray Losses & Losses Associated with Auxiliary Devices (Yes / No) Winding's Stray Losses Losses associated with Auxiliary Devices NL Loss * NL Loss Cost FL Loss * FL Loss Cost Evaluated Bid Base Bid Extended Cost (Total $) WEG Transformers USA Mfg 1 $ 8,227.00 6-8 Weeks 210 643 1.89 YES 853 NO 19 0 $ 819.00 $ 1,479.00 $ 10,525.00 $ 16,454.00 Within LL Quoted losses submitted by manufacturers shall include the following: 1) No load losses 2) Full load losses – it shall be clearly stated whether this number includes the winding’s expected stray losses and losses associated with auxiliary devices 3) Winding’s expected stray losses related to quoted transformer design 4) Losses associated with auxiliary devices such as fuses, breakers, switches, etc. All quoted loss values shall be corrected to a reference temperature of 85˚C. Quotations submitted during the bid process without the required losses information shall be deemed unresponsive and are subject to rejection by the City of Fort Collins. Directions for Bidders: 1) Fill out the information in the cells with blue text. 2) Save the file using your company name and the bid number and e-mail it to: purchasing@fcgov.com (Example: TransformerSales_Bid_58.xls) If you are concerned about security, you may password-protect this file after you have entered your data. To protect this file, take the following steps: 1) Select Tools, Options 2) Select Security Tab 3) Type your password in the "Password to Open" field. 4) Re-enter your password to confirm it. Important! Please remember to include this password in the bid information that will be sealed in the envelope that will be unsealed at Bid Opening. This will secure your data until the time of the bid opening. 5) Save the file and e-mail it to: purchasing@fcgov.com $20.00, whichever is more, plus any charges necessary to rework and/or repackage goods to resalable condition. DELAYS, DAMAGE OR LOSS: Notwithstanding any conditions contained in Purchaser’s purchase order (or other forms) to the contrary, Company is not and shall not be liable for details in shipment or delivery of materials, goods or equipment, detention thereof, loss or damage thereto, when due to acts of God, acts of the Purchaser, acts of civil or military authority, priorities, U.S. governmental restrictions or embargoes, war, riot, fires, strikes, flood, epidemics, quarantine restrictions, default or delay by supplier, breakdown in manufacturing facilities, machinery or equipment, delays in transportation or difficulties obtaining necessary materials, labor or manufacturing facilities due to such causes or any other cause beyond its reasonable control. WARRANTY: Company warrants to Purchaser that the equipment to be delivered to Purchaser will be free from defects in material and workmanship when used under proper and normal use for a period of 12 months after the equipment is put into service. Not to exceed 18 months from the date the equipment is delivered (whether by sale, lease or rental). Organic insulation materials are sold with the express understanding that their life and fitness for purpose are indeterminate and largely depend on application and operating circumstances and continuing maintenance. Should any failure to conform to the above (or to any additional warranty contained in the special conditions of sale set forth in the applicable product-line price sheet) appear with within one (1) year after the date of shipment by Company, the Company agrees, upon prompt notification thereof and conformation that the equipment has been stored, installed, operated and maintained in accordance with recommendations of the Company and standard industry practice, to correct the nonconformity at Company’s option either by repairing any defective part or parts or by making available at Company’s plant a repaired or replacement part. The liability of Company to Purchaser arising out of the supplying of said equipment or its use, whether on warranty, contract or negligence, shall not in any event exceed the cost of correcting defects in the equipment as herein provided, and upon the expiration of said one (1) year, all such liability shall terminate. The foregoing shall constitute the sole remedy of the Purchaser and the sole liability of Company. The Warranty does not and shall not include reimbursement for the expenses which may be incurred by Purchaser. Before any material is returned, Purchaser must contact Company, as outlined under Returned Goods. No warranty is made with respect to equipment not manufactured by Company, such being subject only to warranties made by their respective manufacturers. Company shall in no event be responsible or liable for modifications, alterations, misapplication or repairs made to its products or equipment by Purchaser or others, or for damage caused thereto by negligence, accident, overloading or improper use by Purchaser or others. THE FOREGOING WARRANTY IS EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES WHETHER WRITTEN, ORAL OR IMPLIED (INCLUDING ANY WARRANTY ON MERCHANTABILITY OR FITNESS FOR PURPOSE). THE ONLY WARRANTIES OF MERCHANTABILITY AND FITNESS FOR PURPOSE ARE THOSE EXPRESSED ABOVE AND THERE ARE NO IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PURPOSE. LIMITATION OF LIABILITY: Buyer expressly agrees that, notwithstanding any other provision of this contract, under no circumstances shall Seller’s total aggregate liability resulting from: (1) The performance, failure to perform or breach of Seller’s obligations herein, and (2) Any activity undertaken by Seller with regard to equipment and services covered by this contract, and (3) All actions based on negligence of any kind, strict liability or tort on the part of Seller or its suppliers, and (4) Otherwise exceed the price paid by Buyer for the product. BUYER EXPRESSLY AGREES THAT SELLER WILL NOT BE LIABLE UNDER ANY THEORY OF LIABILITY FOR ANY PENALTY OR FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING, WITHOUT LIMITATION,THE LOSS OF USE, INCOME, PROFITS OR PRODUCTION, OR INCREASED COST OF OPERATION, OR DAMAGE TO MATERIAL, OR DOWN-TIME COSTS, OR COSTS ASSOCIATED WITH THE REMOVAL OF EQUIPMENT OR PRODUCTS FROM SERVICE OR REINSTALLATION, DISASEMBLY OR REASSEMBLY, OR CALIMS OF THIRD PARTIES AGAINST BUYER, ARISING IN CONNECTION WITH THE SALE, INSTALLATION, USE OF, INABILITY TO USE, OR THE REPAIR OR REPLACEMENT OF SELLER’S PRODUCTS. Buyer shall indemnify and hold Seller harmless for any liability to Buyer’s employees, workers, contractors or any other persons beyond the limitation provided in this Section. LIMITATION ON CLAIMS AND ACTIONS: Any claim by Buyer for breach of the foregoing warranty shall be deemed waived by Buyer unless submitted to Seller in writing within thirty days from the date Buyer discovered, or by reasonable inspection should have discovered the alleged breach. Any cause of action for breach of the foregoing warranty shall be brought within one year after the cause of action has accrued. OSHA: Seller warrants that at time of shipment the equipment will conform to the applicable occupational safety and health standards promulgated pursuant to the Federal Occupational Safety and Health Act of 1970, and which are in effect on the date that Seller enters its acknowledgement of Buyer’s order. The Buyer’s exclusive remedy and Seller’s liability for breach of this warranty is limited to replacement of nonconforming equipment. MISCELLANEOUS: Company will comply with all applicable Federal, State and local laws, and specifically represents that any goods to be delivered hereunder will be produced in compliance with the requirements of the Fair Labor Standards Act of 1938, as amended. TERMS & CONDITIONS OF SALE  Ratio Test and phase relation  No-Load Loss and Excitation Current  Load Losses and Impedance Voltage  Low Frequency Test  Applied Voltage on Secondary  Applied Voltage on Primary (Delta connected only)  Induced Voltage  Phase Relation  Lightning Impulse Testing  Auxiliary Wiring Dielectric  Bushing Current Transformer  Standard Lead Test of Fully Assembled Transformer  Mechanical Inspection Accuracy of test equipment is within +/- 3% traceable to national Bureau of Standards and calibrated annually. Additional testing beyond those listed will incur fees per schedule. Certified test reports can be provided at no additional charge upon indication at time of purchase order placement. Price adders will be incurred per schedule for items such as witness testing, special tests, inspections, etc. CANCELLATION SCHEDULE: If an order cancellation occurs after award, penalties will apply per WEG Cancellation Schedule. STATUS SALES PRICE Order Acknowledged 5% Order Scheduled 10% Engineering - Drawings issued 15% Production Control - Final material ordered 30% - Schedules issued to the plant 35% Transformer Production - Tank started 50% - Core started 65% - Coil started 75% - Core & Coil assembly 100% - Unit in the oven 100% - Unit tanked 100% - Unit tested 100% - Unit in final assembly 100% - Unit dock 100% Unit Shipped 100% PROPOSAL NOTES