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Home My WebLink AboutRFP - 7483 FORT COLLINS BLOCK 32 DEVELOPMENTAddendum 1 -7483 Fort Collins Block 32 Development Page 1 of 2 ADDENDUM No. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 7483: Fort Collins Block 32 Development OPENING DATE: 3:00 PM (Our Clock) March 22, 2013 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answers Please contact John Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 -7483 Fort Collins Block 32 Development Page 2 of 2 EXHIBIT 1 – QUESTIONS & ANSWERS 1. At what point in the process is it anticipated that the CM/GC will be engaged by the City? The City of Fort Collins is currently working to have the CM/GC on board by June 2013. 2. Will the CM/GC provide cost estimating services during the design process, or will the design team be expected to provide cost estimating services? Yes the CM/GC will provide cost estimating services to the Owner, but the A/E is also expected to provide this information and be able to work with the CM/GC so that together they come up with the budget for the scope of work. 3. What is the City’s intention/preference with choosing a LEED version (v3 or v4)? The City of Fort Collins prefers the latest version of LEED to be used on our projects. It is our understanding that LEEDv4 is to be released by the end of 2013. 4. Is the City expecting the selected team to include a Financial Specialist (long range financial planning, life cycle cost analysis, real estate valuation analysis, tax- increment financing options, etc.)? The A/E team will need to provide life cycle cost analysis of the various systems designed, but the City of Fort Collins will provide the other financial specialist. 5. Is the City expecting the selected team to include a consultant to assist the City with personnel staging and moving? No, the City of Fort Collins will provide this consultant. 6. Does the City currently own all of the parcels on Block 32 (or have them under contract)? Yes the City of Fort Collins owns all of the parcels on Block 32. RFP 7483 Fort Collins Block 32 Development Page 1 of 31 REQUEST FOR PROPOSAL 7483 FORT COLLINS BLOCK 32 DEVELOPMENT The City of Fort Collins is requesting proposals from qualified firms to for architectural and engineering services related to the design and construction of new buildings to be located on Block 32 and the renovation of the existing Utilities building. Proposal submission via E-Mail is preferred. Proposals should be submitted in Microsoft Word or PDF format and e-mailed to: purchasing@fcgov.com. If choosing to submit hard copy proposals, seven (7) copies and one (1) CD with a PDF of the proposal, will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), March 22, 2013 and referenced as Proposal No. 7483. If delivered, they are to be sent to 215 North Mason Street, 2 nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. The City encourages all disadvantaged business enterprises to submit proposals in response to all requests for proposals and will not be discriminated against on the grounds of race, color, national origin for all proposals for negotiated agreements. A pre-proposal meeting will be held at 2:00 PM on February 27, 2013 in the Community Room located at 215 N Mason Street, Fort Collins. Questions concerning the scope of the project should be directed to Project Manager, Brian Hergott, Facilites Project Manager, at (970) 221-6804 or bhergott@fcgov.com. Questions regarding bid submittal or process should be directed to John Stephen, CPPO, LEED AP, Senior Buyer, at (970) 221-6777 or jstephen@fcgov.com. A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the BuySpeed Webpage, www.fcgov.com/eprocurement The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 7483 Fort Collins Block 32 Development Page 2 of 31 forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management RFP 7483 Fort Collins Block 32 Development Page 3 of 31 REQUEST FOR PROPOSAL 7483 FORT COLLINS BLOCK 32 DEVELOPMENT TABLE OF CONTENTS CHAPTER 1 – GENERAL INFORMATION ......................................................................................5 1. GENERAL .............................................................................................................................5 2. REQUIREMENTS ..................................................................................................................6 3. TEAM BUILDING ...................................................................................................................7 4. DESIGN TEAM SELECTION PROCESS ...............................................................................7 5. PURCHASING RESTRICTIONS ............................................................................................8 6. THE CAPITAL PROJECTS PROCEDURE MANUAL .............................................................9 7. BUILDING DESIGN AND CONSTRUCTION STANDARDS MANUAL ...................................9 8. STORMWATER MANAGEMENT ...........................................................................................9 9. QUALITY ASSURANCE/ QUALITY CONTROL .....................................................................9 10. STATE TAXATION ................................................................................................................9 CHAPTER 2 – OBJECTIVES ......................................................................................................... 10 1. DESCRIPTION .................................................................................................................... 10 2. IMAGE ................................................................................................................................. 11 3. FLEXIBILITY/DURABILITY .................................................................................................. 11 4. WORK ENVIRONMENT ...................................................................................................... 12 5. SUSTAINABLILITY .............................................................................................................. 12 CHAPTER 3 – PROFESSIONAL SERVICES................................................................................. 15 1. DESIGN SERVICES ............................................................................................................ 15 CHAPTER 4 – SPECIAL INTERFACES......................................................................................... 16 1. SUSTAINABLE DESIGN...................................................................................................... 16 2. CM/GC ................................................................................................................................. 16 3. ENERGY MODELING .......................................................................................................... 16 4. COMMISSIONING ............................................................................................................... 16 5. ART IN PUBLIC PLACES .................................................................................................... 16 6. FURNITURE DESIGN AND INSTALLATION ....................................................................... 16 RFP 7483 Fort Collins Block 32 Development Page 4 of 31 7. TESTING SERVICES .......................................................................................................... 16 8. COMMUNICATION WORK .................................................................................................. 16 9. GEO-THERMAL EXPLORATION ........................................................................................ 17 CHAPTER 5 – QUALIFICATION REQUIREMENTS ...................................................................... 18 1. DESIGNING PROJECTS FOR CITY FACILITIES................................................................ 18 2. FINANCIAL CAPABILITY ..................................................................................................... 18 3. MANAGEMENT EXPERIENCE AND CAPABILITY .............................................................. 18 4. EXPERIENCE WITH SUSTAINABLE DESIGN .................................................................... 18 5. TEAM MEMBER EXPERIENCE .......................................................................................... 19 6. TEAM BUILDING ................................................................................................................. 19 7. QUALITY ASSURANCE/QUALITY CONTROL .................................................................... 19 8. UNIQUE CAPABILITIES ...................................................................................................... 19 9. CONSULTANTS .................................................................................................................. 19 10. AGREEMENT COMMENTS ................................................................................................ 19 CHAPTER 6 – PROPOSAL EVALUATION CRITERIA ................................................................... 20 ATTACHMENT 1 – SAMPLE PROFESSIONAL SERVICES AGREEMENT ................................... 22 RFP 7483 Fort Collins Block 32 Development Page 5 of 31 CHAPTER 1 – GENERAL INFORMATION 1. GENERAL This RFP is for an A/E design team with specific consultants. The City will also be hiring a Construction Manager/General Contractor (CM/GC) also known as Construction Manager at Risk (CMAR) as another member of the design team through separate RFP process. The City may pursue federal funding so please do not include any costs, hourly or totals. Phase I The City of Fort Collins is seeking qualifications for an exceptional design team for the space planning of the existing Utility Service Center (USC) at 700 Wood street, space planning for new Customer Service Building (CSB) for block 32 and conceptual/master planning for entire Block 32 in downtown Fort Collins. The city envisions Block 32 being developed in phases to integrate with the existing office building at 215 Mason and provide a city campus. Phase II The City of Fort Collins could then move into a phase II, which is the design and construction of the new CSB on Block 32 and design and renovation of the existing USC building at 700 Wood Street. Phase III The City of Fort Collins could then look to begin design of other municipal buildings on Block 32. A primary goal of these projects is to demonstrate and showcase sustainable design and construction. These projects present the opportunity for the City of Fort Collins to “walk the talk” by demonstrating best practices in high performance new construction and retrofit projects. The City of Fort Collins is looking to design all new projects around the 2030 Energy Challenge. It is the policy of the City of Fort Collins that all new buildings and major renovations earn enough credits using the US Green Building Council’s (USGBC) LEED™ Green Building Rating System to earn a minimum “Gold” certification with the desire to achieve “Platinum” certification. The most current version of LEED™ at the time of project design shall be used. Specific projects may have goals above and beyond this minimum requirement, either in overall rating or for minimum numbers of credits from specific categories. All City of Fort Collins buildings should meet the following energy goals: • Architecture 2030 Energy Challenge, which would target an Energy Use Intensity of 30 kBtu/sf/yr. for the CSB, and 50 kBtu/sf/yr for the USC. • The CSB should exceed the City’s minimum standard of achieving a LEED Gold rating and pursue the Platinum level. The project should achieve a minimum of 15 points from Energy and Atmosphere credits. RFP 7483 Fort Collins Block 32 Development Page 6 of 31 • The USC should meet the City’s minimum standard of achieving a LEED Gold rating. The project should achieve a minimum of 15 points from the Energy and Atmosphere credits. • The new CSB should achieve an ENERGY STAR rating of 100 with certification. • The renovation of USC should achieve an ENERGY STAR rating of 80 with certification. 2. REQUIREMENTS The City of Fort Collins is requesting proposals to select an architectural firm for architectural and engineering services related to the master plan and design for development of Block 32 and the renovation of existing Utility administration building at 700 Wood Street. The City of Fort Collins desires to have the professional firm provide many services. These services are to be included in a single Professional Services Agreement. site analysis & conceptual planning conceptual design space planning architectural design development construction documents civil structural electrical mechanical interior design to include furniture energy efficiency and conservation consulting construction contract administration sustainability renewable energy design environmental LEED Consulting In the event it becomes necessary to revise any part of the “Request for Proposal” a written addendum will be issued. Each Proposal shall state it is valid for a period of not less than ninety (90) days from date of proposal opening. Further, the City of Fort Collins retains the right to reject all proposals and re-solicit, if deemed to be in the best interest of the city. The City of Fort Collins Facility Services has Auto- CAD-2004, 2007, 2008 and 2012. Therefore, the hired firms must have the capability of providing the City appropriate drawings on disks which can be read by AutoCAD. For space management, the City uses “FM:Space-Mgt.” software by FM:Systems. Construction documents will be prepared using the CSI format (2004) and the City of Fort Collins modified EJCDC General Conditions and City standard contract documents. These documents will be provided by the City of Fort Collins. Projects located within the boundaries of the City of Fort Collins may be subject to the City’s Land Development Process. RFP 7483 Fort Collins Block 32 Development Page 7 of 31 The successful team will be responsible for meeting all state and local licensing requirements in the design of the facilities. The standards referenced and included in this RFP are intended to establish the expectations the City has for this project regarding quality of materials, workmanship and performance. Work Order Process The actual amount of work to be performed, the time of such performance and the location of work, will be determined by a City Project Representative who will issue formally executed work orders or contracts. The only work authorized under this contract is that which is performed after receipt of such work orders or contracts. The City of Fort Collins makes no guarantee as to the number of work orders or actual amount of services which will in fact be requested, but would prefer to have all planning and design completed for block 32 within the next 5-7 years. A detailed Scope of Work for each project and exact services desired will be developed during the work order process. The work order will typically be based upon an hourly rate or set of rates with a not-to- exceed maximum fee; or a fixed fee agreement. The specific compensation agreement for each Work Order is negotiated at the time the Work Order is awarded to the professional, based upon the provisions of the professional Services Agreement. A fee schedule of hourly rates for the professional team will be determined with the awarded firm. 3. TEAM BUILDING The City desires a successful project for everyone involved. The City would like to create an environment where trust and teamwork, foster a cooperative bond to everyone’s benefit, and facilitate the completion of a successful project. The City of Fort Collins will also be hiring a CM/GC to work in collaboration with the design team. The city will conduct a partnering session once the designer and contractor are on board to help facilitate an integrated project team during design and construction. 4. DESIGN TEAM SELECTION PROCESS Qualified Proposer’s interested in the work described in this Request for Proposal should submit a minimum of the following information: A. Qualifications of: 1. Your firm. 2. Members of your staff and all consultants you propose to use and will perform work for your team for these projects. B. Your approach to: 1. Development of conceptual plan for Block 32. 2. Coordinated space planning – integrating the relocation of employees from various Utilities’ departments which is the basis for a new building and renovation. 3. Detail design and management of CSB for the Block 32 development, 4. Renovation of USC at 700 Wood Street. RFP 7483 Fort Collins Block 32 Development Page 8 of 31 C. Ability/Willingness to meet multiple fast track schedules and deadlines D. Your philosophy on significant design/engineering errors, oversights and/or omissions, and how you would proceed to mitigate such circumstances or issues with a client or customer should these things occur. E. Your team’s commitment to Quality and attention to detail. What processes does your team have in place for Quality Assurance / Quality Control? F. Your ability and your consultant’s ability to provide efficient, competent service, keeping design cost overruns to a minimum. G. Your design team’s experience working within a CM/GC or CMAR framework. H. Your design team’s experience working with high-performance sustainable projects. Provide information on the key systems used and their performance. I. References from at least three projects that have been completed during the past three years performed by the staff listed in A.2. Firms should make particular note of any previous experience with City of Fort Collins and LEED Certification of Gold or Higher. J. Contract Term: This is a one year agreement but, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and may use the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than 90 days prior to contract end. Awarded contractor must sign the attached Service Agreement and provide insurance per Exhibit “B”. A definitive design and/or engineering services schedule will be developed for each desired service at the time of work initiation. K. The Schedule for this RFP is: • All questions are Due March 8, 2013 • Proposals are Due March 22, 2013 • Interview of short list April 25, 2013 5. PURCHASING RESTRICTIONS The proposer’s authorized signature on the proposal assures the team’s compliance with City of Fort Collins’ purchasing restrictions. A copy of the restrictions is available for review in the Purchasing and Risk Management Division or the City Clerk’s Office. City of Fort Collins’ Resolution 91-121 requires that suppliers and producers of cement, or RFP 7483 Fort Collins Block 32 Development Page 9 of 31 products containing cement, to certify that the cement was not made in cement kilns that burn hazardous waste as fuel. 6. THE CAPITAL PROJECTS PROCEDURE MANUAL The City of Fort Collins has adopted the uses of the Capital Projects Procedures Manual. This manual can be downloaded at the following address: http://citydocs.fcgov.com/?vid=10&cmd=search&scope=doctype&dt=CORRESPONDEN CE&dn=Purchasing&q=Capital+Manual+Projects The detailed Scope of Work for this project will relate to this manual. This manual correlates very closely to the phases of work sequence by the American Institute of Architects. It includes site analysis, schematic design, design development, construction documents, bidding, construction administration and project close-out. This manual will be available for use by the selected team. 7. BUILDING DESIGN AND CONSTRUCTION STANDARDS MANUAL The City of Fort Collins has developed a Building Design and Construction Standards Manual. This manual will be available for use by the selected team and can be downloaded at the following address: http://www.fcgov.com/opserv/design-standards.php. This manual is updated periodically, unless otherwise modified by written notice, the design professional will be 8. STORMWATER MANAGEMENT The City of Fort Collins requires all projects with over 10,000 SF of disturbed site to follow the required MS4 requirements and a SWMP Binder be maintained on site. You can review the city SWMP requirements at: http://www.fcgov.com/utilities/business/builders-and-developers/development-forms- guidelines-regulations/stormwater-criteria All projects with more than one (1) acre of disturbance are also required to following the state of Colorado CDPS General Stormwater Permit requirements. The SWMP Binder requirements are listed as an appendix of the Building Design and Construction Standards. 9. QUALITY ASSURANCE/ QUALITY CONTROL The City of Fort Collins has developed a Quality Assurance/ Quality Control Plan. This plan will be available for use by the selected team and can be viewed as an appendix to the Building Design and Construction Standards. 10. STATE TAXATION The City of Fort Collins is exempt from all state taxation including state sales and use taxes. RFP 7483 Fort Collins Block 32 Development Page 10 of 31 CHAPTER 2 – OBJECTIVES 1. DESCRIPTION Phase one is to conceptual/master plan for Block 32, space planning for the new CSB (approx. 35,000 SF) on Block 32 and space planning for existing USC at 700 Wood Street. Phase two could be the design and construction of the new CSB on Block 32 and the design for the renovation of the existing USC building at 700 Wood Street. Phase three could be the design of other municipal building(s) on Block 32. A. Conceptual/Master Plan Block 32 The City is planning to eventually deconstruct all buildings on Block 32 except 215 N. Mason along the east property (completed in 2001, Haiston Oil Building along the north property and the small building housing Fort Collins Bike Library along the south property. A conceptual plan is needed to look at how the remaining property can be utilized efficiently to provide facilities for the relocation of other service departments and personnel noted in Chapter 1 above. B. Utilities Customer Service Building (CSB) The CSB will be located on Block 32. It will be designed to accommodate the Utilities Executive Director and Administration, Customer Service (currently at 117 N. Mason), Outreach and Education, Key Accounts, ClimateWise, Regulatory and Government Affairs, Energy Services, Water Conservation, Sustainability Services, and some Utilities IT staff. The following table is from preliminary studies to summarize estimated staff resources to be located at the CSB. Table 1 – Preliminary Space Requirements for CSB The design and construction budget for CSB is NTE $9.6 Million. C. Utilities Service Center (USC) at 700 Wood Street Department Number of Staff Moving from USC to CSB 43 Customer Service Division 32 Sustainability Services Department 35 IT Staff from USC to CSB (estimate) 4 Flex office space (estimate) 5 Future (10%) 12 Total staff at CSAB 131 RFP 7483 Fort Collins Block 32 Development Page 11 of 31 The USC will be remodeled to create improved facilities for Light and Power crews, optimize and integrate space in the entire building for improved staff performance, reduce energy and water use, improve site sustainability practices, and enhance indoor environmental quality (e.g., comfort, health, operational performance). This will consist of modifying existing building layout and making major building envelope and energy conservation improvements including replacement of the building HVAC system. There will be approximately 230 staff remaining at the USC after the move to CSB. The renovation work will incorporate approximately 65,000 SF. The design and construction budget for the USC renovation is NTE $6.8 Million 2. IMAGE Project Positive Image to the Community a. Convey sense of permanence and community pride. b. Timeless look, not “trendy”. c. Avoid flashy or lavish looking. d. Solid and permanent. e. Useful and efficient. f. Fits well into site/environment. g. Connects the indoors and outdoors experiences. h. Attractive for building users and visitors. Welcome Persons with all Levels of Abilities a. Friendly barrier-free design. b. Integrate the elderly and disabled without stigmatizing them. c. Universal design for entire population using the facility d. Warm, professional and welcoming. e. The building should “delight” those using the facility. 3. FLEXIBILITY/DURABILITY Avoid having the Building Become “Outdated” in 5-10 Years a. “Serviceable” life of the building anticipated to be 75+ years. b. Tie-in well with existing building at 215 N. Mason and the design c. Maximize use of re-locatable/reusable/recyclable products. Minimize On-Going Operation, Maintenance and Repair Costs a. Design for the lowest feasible operating costs. b. Reduce need to repair or replace equipment and materials. RFP 7483 Fort Collins Block 32 Development Page 12 of 31 c. Use materials that prolong the useful service life of the building. d. Ensure equipment and corresponding distribution network is accessible for serviceability. e. Consider maintenance costs in the life cycle analyses of equipment, systems and materials. 4. WORK ENVIRONMENT a. Recognizing that people are the highest cost associated with buildings, provide an “uplifted” work environment that supports and enhances worker productivity, as well as the user experience. b. Design high quality lighting utilizing daylighting and quality, energy efficient electric lighting. c. Maximize physical and visual connections to the outdoors, without negatively impacting energy use. d. Create a thermally comfortable environment with minimal use of energy. e. Provide good indoor air quality through use of non-toxic materials, well-designed ventilation, etc. f. Minimize HVAC, and other equipment noise. 5. SUSTAINABLILITY A. Background Definition of Sustainable Design: “Meeting the needs as a society today without compromising the ability of future generations to meet their needs”. The primary goal of these projects is to demonstrate and showcase sustainable design and construction. These projects present the opportunity for Utilities to “walk the talk” by demonstrating best practices in high performance new construction and retrofit projects. Sustainable development ideally results in the following benefits: Energy and water savings, reduced pollution, conservation of natural resources, promotes recycling, better indoor air quality, enhanced occupant comfort, productivity and performance, enhanced building durability, and reduced maintenance costs. High environmental quality, outdoors as well as indoors, is essential for the employees’ long-term health and welfare. The objective is to provide employees and customers with environmentally sound facilities, while providing the city as a whole with a model for the energy, environmental, and economic benefits of sustainable development. Balancing initial construction costs and long-term operational costs will be an important challenge. The integrated design team will be expected to use an integrated “whole building” design approach to take into consideration the effect of design elements, energy and resource constraints, building systems, and building function have on one another. Use of an integrated approach is required to address building shape and orientation, daylighting opportunities, building envelope, and building system choices. Use of a multidisciplinary team approach that allows all team members to share specialized expertise and coordinate their individual efforts to achieve a synergistic, environmentally responsible building is essential to our success. RFP 7483 Fort Collins Block 32 Development Page 13 of 31 The Architect, will collaborate with all consultants and CM/GC to work as an integrated design team and be responsible for maintaining the focus and commitment to the integrated energy/high performance goals of the project. Commitment to continuous refinement and design optimization is essential to achieving these goals.. All team members will be encouraged to participate in evaluating innovative high efficiency design ideas in a cooperative, creative atmosphere. The impacts of changes in any one system shall be evaluated in relation to the whole building capital cost, operating cost, and effect on the objectives and targets of the project. Use of computer modeling as part of the whole building design optimization process, is required. Operating and maintenance costs over the typical life span of a City facility (75 plus years) can be many times the initial capital cost of the equipment. Utilization of lifecycle economic analysis to guide the integrated design team to the options that will produce the greatest savings over the life of the building is essential. Functional and easily maintained building systems with low life cycle operating costs is fundamental to effective and efficient operation of the finished facility. B. Energy Efficiency Goals It is proposed that these two facilities be designed to be “net zero energy ready”. This means that the buildings will be designed and constructed to have very low energy use such that addition of on-site renewable energy (e.g., photovoltaics) could make them net zero energy buildings on an annual basis. Note that the on-site renewable systems may be added at a later date. The buildings should meet the following energy goals: • Architecture 2030 Energy Challenge, which would target an Energy Use Intensity of 30 kBtu/sf/yr for the CSB, and 50 kBtu/sf/yr for the USC. • The CSB should exceed the City’s minimum standard of achieving a LEED Gold rating and pursue the Platinum level. The project should achieve a minimum of 15 points from Energy and Atmosphere credits. • The USC should meet the City’s minimum standard of achieving a LEED Gold rating. The project should achieve a minimum of 15 points from the Energy and Atmosphere credits. • The CSB should achieve an ENERGY STAR rating of 100 with certification. • The USC should achieve an ENERGY STAR rating of 80 with certification. C. Sustainable Design Rating System It is the policy of the City of Fort Collins that all new buildings and major renovations earn enough credits using the US Green Building Council’s (USGBC) LEED™ Green Building Rating System to earn a minimum “Gold” certification with the desire to achieve “Platinum” certification. The most current version of LEED™ at the time of project design shall be used. Specific projects may have goals above and beyond this minimum requirement, either in overall rating or for minimum numbers of credits from specific categories. (See section b above). RFP 7483 Fort Collins Block 32 Development Page 14 of 31 D. Water Conservation Water efficient and conserving design, both indoors and out will be required. The water conservation objectives include: • Reducing treated water use • Reducing run-off and impact on the storm water system • Reducing amount of waste water requiring treatment E. Buildings that Teach: Sustainable Design Education These facilities should be designed to offer interactive insights to provide insights and information to visitors about sustainability and sustainable design. Sustainable buildings provide an opportunity for a superior visitor experienced, and reinforced commitment to reflecting the values of the community. These buildings should: • Enhance the user experience • Teach principles and methods of sustainable design • Harmonize with the natural environment RFP 7483 Fort Collins Block 32 Development Page 15 of 31 CHAPTER 3 – PROFESSIONAL SERVICES 1. DESIGN SERVICES All the necessary design services to complete the project including the following: a. Site conceptual planning services Utilities CSB facility Sustainability offices Planning and Zoning Offices Operational Services Offices New City Hall Parking Garage to support these facilities Downtown Park Services b. Civil design services. Transportation Impact Study Utility connections and tie-ins Site development and grading Stormwater Management Plan All other civil work necessary for city approval c. Landscaping and irrigation design services d. Architectural design services. Space planning design services. Interior Design Specialist. Furniture Design Specialist. Conceptual, design development, construction, record drawings. e. Structural design services. f. Mechanical design services. g. Fire protection design services. h. Electrical design services to include: Communications & Security Systems Fire Alarm System i. Building Envelope Consultant j. Renewable Energy Design k. Geotechnical Engineering l. Art in Public Places m. LEED consulting activities and processing all submittals required for project certification. The City of Fort Collins requests all design consultants be contracted with the prime architect and have a strong history with designing of Municipal orCity facilities. RFP 7483 Fort Collins Block 32 Development Page 16 of 31 CHAPTER 4 – SPECIAL INTERFACES 1. SUSTAINABLE DESIGN It is the policy of the City of Fort Collins that all new buildings and major renovations earn enough credits using the US Green Building Council’s (USGBC) LEED™ Green Building Rating System to earn a minimum “Gold” certification with the desire to achieve “Platinum” certification. The most current version of LEED™ at the time of project design shall be used. Specific projects may have goals above and beyond this minimum requirement, either in overall rating or for minimum numbers of credits from specific categories. It is not the intent to “chase LEED points”, but to earn them through good high-performance building design. 2. CM/GC The City of Fort Collins will hire a CM/GC to work as an integral member of the integrated design team. The design team will coordinate the plan review and budget update with this firm. 3. ENERGY MODELING The City of Fort Collins will provide the energy modeling services and the design team will be asked to coordinate the LEED design with this firm. 4. COMMISSIONING The City of Fort Collins will provide the commissioning firm and the design team will be asked to coordinate the design and construction with this commissioning agent. 5. ART IN PUBLIC PLACES The design team will be requested to work with an artist from the City’s “Art in Public Places” Program with the intent to design artistic elements into the project concept, and are within the APP budget for this project. A member of the design team will be added to the committee that selects the artist. The City will contract directly with that artist. 6. FURNITURE DESIGN AND INSTALLATION The City of Fort Collins will be responsible for the furniture procurement. It is intended the design professional will provide the design and coordination of this effort as the furniture design and procurement effort will need to proceed at the same time as the building design effort. 7. TESTING SERVICES The City of Fort Collins will be responsible, by separate contract for all the testing services (geo-tech, soils, concrete, asphalt, structural steel, etc.). It is intended the design team will assist in the coordination of this effort. 8. COMMUNICATION WORK Design team will be responsible for the design of communication (telephone and computer cabling) Fire Alarm and Security for phase one projects. RFP 7483 Fort Collins Block 32 Development Page 17 of 31 9. GEO-THERMAL EXPLORATION The City of Fort Collins has been working with Geo Energy for preliminary studies to use the pond next to USB for possible Geo-Thermal system. RFP 7483 Fort Collins Block 32 Development Page 18 of 31 CHAPTER 5 – QUALIFICATION REQUIREMENTS Only Teams that have the requisite experience and qualifications are encouraged to submit proposals. 1. DESIGNING PROJECTS FOR CITY FACILITIES Provide a brief project description and history for design projects, similar in scope to this project, completed in the last 5 years. Include the following information. a. Project description that includes the project name, firms that comprised the design team, occupancy type (IBC), construction type (IBC), gross square footage, major structural system(s), and HVAC system. b. Project history that includes the original schedule agreed upon at the time of signing the contract, the actual duration of design and construction, and any special characteristics of the project. c. Type of project delivery method used for design and construction. d. Project budget information that includes the cost at the time of signing the contract, and the final cost. e. Methodology for confirming and controlling cost for each phase of the project. f. Names, addresses and telephone numbers of project owners. 2. FINANCIAL CAPABILITY Applicants must have the financial capacity to absorb project start-up costs, as well as to maintain the day-to-day working financial aspects of the organizational structure. Provide the following information: a. Banking reference. Provide the name, address and phone number of the firm’s banking reference. b. Any pending or outstanding claims or judgments. c. Insurance company. Provide the name, address and phone number of the firm’s insurance agent(s). Provide certificate of insurance outlining coverage and policy limits. Can the City be listed as an additional insured? Are there any current claims that will affect coverage limits available to the City for this project? 3. MANAGEMENT EXPERIENCE AND CAPABILITY Applicants must have strong project team leadership capability and relevant management experience, for the design services. Provide information on: a. Recent (within the past 5 years) examples of management of projects that required management organization, skills, and expertise, similar to those required by this project. b. Approaches used to cut costs when estimated costs exceed the budget. 4. EXPERIENCE WITH SUSTAINABLE DESIGN State the team’s commitment to and experience with whole-building performance and sustainable design. List projects completed within the past 5 years that feature workable, cost-effective, low energy, and sustainable design strategies. Include: RFP 7483 Fort Collins Block 32 Development Page 19 of 31 a. Design team organization and process used for these projects. b. Description of the process used to reach final design. c. Description of the low energy, sustainable design features of each project. d. Descriptions of energy analysis technique(s) used. e. Information on commissioning and actual performance of the listed projects. f. A complete listing of projects that achieved LEED certification and highlight those achieving Gold and higher Certification, including the year. g. Names, addresses and telephone numbers of project owners. 5. TEAM MEMBER EXPERIENCE Describe the level of participation in the projects listed above by key staff proposed for this project. Provide information regarding each team member’s professional licensure. Provide information regarding recent team member experience with the City of Fort Collins’ development review process, including the procedures and requirements necessary under the current Land Use Code and the City of Fort Collins “City Plan”. 6. TEAM BUILDING Describe the firm’s experience with team building, either formal or informal. Highlight any team building experience by key staff proposed for this project. Provide references for cited experience. 7. QUALITY ASSURANCE/QUALITY CONTROL Describe the firm’s process or system to check and verify the design does not have conflicting details or materials, material interferences, or systems that will not work for this type of facility, climate or end user. 8. UNIQUE CAPABILITIES Describe any unique capabilities/experience the proposed key staff will bring to this project. How will their experience benefit this project? 9. CONSULTANTS Based on the description of the work in this request, describe the various consultants you have working relationships with and will be used on this project and why? Include their strengths they bring to the table for item 8 above. 10. AGREEMENT COMMENTS Design team is expected to sign the agreement (Chapter 7). Any exceptions to the agreement must be stated with your submission of qualifications for this project. The City makes no guarantees it will change the agreement but will consider the exceptions. RFP 7483 Fort Collins Block 32 Development Page 20 of 31 CHAPTER 6 – PROPOSAL EVALUATION CRITERIA Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and optional interview session. At discretion of the City, interviews of top rated firms may not be held. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Will the Design team be available to meet regularly during design and be available on short notice to resolve issues during construction? Can their design work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 LEED Sustainability Experience Does the firm have the necessary LEED and sustainability experience necessary for the requirements of this RFP? 2.0 Firm Capability Does the firm have the experience, support capabilities and correct personnel assigned. Has the firm completed previous projects of this type or scope. RFP 7483 Fort Collins Block 32 Development Page 21 of 31 REFERENCE EVALUATION (TOP RATED FIRM) The Project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? RFP 7483 Fort Collins Block 32 Development Page 22 of 31 ATTACHMENT 1 – SAMPLE PROFESSIONAL SERVICES AGREEMENT PROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with any project Work Orders for , issued by the City. A blank sample of a work order is attached hereto as Exhibit "A", consisting of ( ) pages and is incorporated herein by this reference. The City reserves the right to independently bid any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto. 4. Contract Period. [Option 1] This Agreement shall commence , 20 , and shall continue in full force and effect until , 20 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed ( ) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The RFP 7483 Fort Collins Block 32 Development Page 23 of 31 Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be RFP 7483 Fort Collins Block 32 Development Page 24 of 31 used as a guide. Written notice of renewal shall be provided to the Professional and mailed no later than ninety (90) days prior to contract end. 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this agreement shall be effective when mailed, postage prepaid and sent to the following address: Professional: City: City of Fort Collins Attn: PO Box 580 Fort Collins, CO 80522 With Copy to: City of Fort Collins Attn: Purchasing PO Box 580 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 6. Design, Project Insurance and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorney’s fees arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of . RFP 7483 Fort Collins Block 32 Development Page 25 of 31 7. Compensation. In consideration of services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis designated in Exhibit "B", consisting of ( ) page(s), attached hereto and incorporated herein by this reference. At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 9. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard. 10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any Work Order and every thirty days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Work Order, RFP 7483 Fort Collins Block 32 Development Page 26 of 31 Work Schedule and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 11. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 12. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 13. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 14. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 15. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party RFP 7483 Fort Collins Block 32 Development Page 27 of 31 shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 16. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. RFP 7483 Fort Collins Block 32 Development Page 28 of 31 d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 19. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "C", consisting of ( ) page(s), attached hereto and incorporated herein by this reference. RFP 7483 Fort Collins Block 32 Development Page 29 of 31 THE CITY OF FORT COLLINS, COLORADO By: _________________________________ James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management Date: ______________________________ ATTEST: _________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] or Doing business as [insert name of business] By: _________________________________ Title: _______________________________ CORPORATE PRESIDENT OR VICE PRESIDENT Date: _______________________________ ATTEST: _________________________________ (Corporate Seal) Corporate Secretary RFP 7483 Fort Collins Block 32 Development Page 30 of 31 EXHIBIT "A" WORK ORDER FORM RFP 7483 Fort Collins Block 32 Development Page 31 of 31 PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DATED: Work Order Number: Purchase Order Number: Project Title: Commencement Date: Completion Date: Maximum Fee: (time and reimbursable direct costs): Project Description: _________________________________________________________________________________ Scope of Services: _________________________________________________________________________________ Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of ___ (_) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. Professional By:_______________________________ Date:_____________________________ Project Manager By:_______________________________ Date:_____________________________ City of Fort Collins By: _______________________________ James B. O’Neill II, CPPO, FNIGP Director of Purchasing and Risk Management (over $60,000.00) Date: ____________________________