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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9141774QTY Vendor Name: CITY OF FORT COLLINS QUOTE INFORMATION Per Each Price Extended Price Per Each Price Extended Price Per Each Price Extended Price CFC #: 6550‐8857 Descripton: 300 $130.00 $39,000.00 $199.31 $59,793.00 $125.80 $37,740.00 VAULT, SECONDARY SPLICE BOX, 10,000 LB. STATIC LOAD OR ANSI TIER 8 RATING, 13"W X 24"L NOMINAL OPENING, MIN. 18"H, FIBERGLASS WALL WITH POLYMER CONCRETE FRAME & POLYMER CONCRETE COVER IMPRINTED "ELECTRIC‐10K", WITH 2 STAINLESS STEEL PENTA‐HEAD HOLD DOWN BOLTS, WESTERN U.G. COMM. APPROVED, (SEE SUPPLEMENTAL SHIPPING INSTRUCTIONS) Specified Manufacturer: HUBBEL/CDR, FCA132418T‐90021; HUBBEL/CDR, ZZFCA132418T‐ 00006; NEW BASIS, FCA132418T‐90043; Manufacturer Name NEW BASIS HUBBELL New Basis part number doesn't match ‐ no distributor part number Manufacturer #* FCA132418T‐ 90043 A10132418A933 FCA132418T‐ 90004 FCA132418T‐ 90043 alternate product Meets specification? YES YES Yes Distributor Part # (if different than manufacturer #) Delivery in Weeks 2 WEEKS 2‐4 WEEKS ARO 2‐3 Weeks Price shall include freight – FOB – 700 Wood St., Ft. Collins, Co Quote due back to Pat Johnson at pjohnson@fcgov.com prior to March 17 at 10:00 am. For CFC use only: Req 46939 QUOTE FORM Vendor Pricing and Information Vendor Pricing and Information Vendor Pricing and Information Comments: There is a one time new logo charge of $230.23 (not included in price above) Comments: Updated part number per New Basis Wesco Border States Irby ‐ New Basis Comments: 1 Pat Johnson From: Kraig Bader Sent: Monday, March 17, 2014 5:08 PM To: Pat Johnson; Adam Bromley; Elizabeth Knutson; Steve Serna Cc: Dan Hofeling Subject: RE: 6550-8857 13 x 24 10K secondary vault Attachments: 6550-8857 13x24 secondary vault wPricing.xlsx Hi Pat, So it looks to me like Wesco quoted a matching mfg part number, but Irby and Western united both have variations on the mfg part number. I would ask Irby and Western United to clarify why their part number differs from the part number that we got from the NewBasis representative. (Maybe there is something on their original quote submittals that explains the difference?) If the product does not match our description to our satisfaction, then those bids will not be considered responsive. VAULT, SECONDARY SPLICE BOX, 10,000 LB. STATIC LOAD OR ANSI TIER 8 RATING, 13"W X 24"L NOMINAL OPENING, MIN. 18"H, FIBERGLASS WALL WITH POLYMER CONCRETE FRAME & POLYMER CONCRETE COVER IMPRINTED "ELECTRIC- 10K", WITH 2 STAINLESS STEEL PENTA-HEAD HOLD DOWN BOLTS, WESTERN U.G. COMM. APPROVED Irby has also suggested an alternative manufacturer (Highline) who is not yet on standards. We can't use that for this bid, but they can feel free to get in touch with us and request addition to standards by getting in touch and submitting a sample outside of this process. If the sample meets our specifications and needs, then they can be added for future bids. Thanks for putting this comparison spreadsheet together. It certainly made this review pretty painless! Thanks, Kraig Kraig Bader Standards Engineering Manager Fort Collins Utilities Light & Power 700 Wood Street Fort Collins, CO 80521 T: 970.416.2481 F: 970.221.6619 kbader@fcgov.com -----Original Message----- From: Pat Johnson Sent: Monday, March 17, 2014 4:26 PM To: Kraig Bader; Adam Bromley; Elizabeth Knutson; Steve Serna Cc: Dan Hofeling Subject: RE: 6550-8857 13 x 24 10K secondary vault Here is the quote recap for this item. We do have some discrepancies in part numbers and no one filled in the distributor number. Please advise... 2 Ms. Pat Johnson, CPPB City of Fort Collins Senior Buyer 970-221-6816 pjohnson@fcgov.com -----Original Message----- From: Kraig Bader Sent: Tuesday, March 11, 2014 1:31 PM To: Adam Bromley; Elizabeth Knutson; Steve Serna; Pat Johnson Cc: Dan Hofeling Subject: RE: 6550-8857 13 x 24 10K secondary vault That sounds like a good approach to me. Kraig Bader Standards Engineering Manager Fort Collins Utilities Light & Power 700 Wood Street Fort Collins, CO 80521 T: 970.416.2481 F: 970.221.6619 kbader@fcgov.com -----Original Message----- From: Adam Bromley Sent: Tuesday, March 11, 2014 1:09 PM To: Elizabeth Knutson; Steve Serna; Kraig Bader; Pat Johnson Cc: Dan Hofeling Subject: RE: 6550-8857 13 x 24 10K secondary vault Steve and I discussed this issue earlier today. We were thinking that we should include some language on the RFQ or bid documents that distributors/vendors should make sure they are submitting manufacturer's part numbers. They can list their internal part number but it must be labeled as such. Any quote that does not include the manufacturer's part number can be considered non-responsive. Any thoughts? Adam Bromley, P.E. Senior Electrical Engineer Standards Engineering Division Fort Collins Utilities 700 Wood Street Fort Collins, CO 80521 (970) 221-6673 abromley@fcgov.com -----Original Message----- From: Elizabeth Knutson 3 Sent: Tuesday, March 11, 2014 9:27 AM To: Steve Serna; Kraig Bader; Pat Johnson; Adam Bromley Cc: Dan Hofeling Subject: RE: 6550-8857 13 x 24 10K secondary vault On this item it seems each vendor uses their own part numbers - we just don't have the ones W.U. uses. And I now see that Graybar doesn't use the part numbers they gave us. I pulled out the Warehouse Item Request form for this vault. We got the numbers listed from the distributors last June after Hubbel acquired Quasite. I had questioned New Basis, but see it was returned to the approved vendor list in November. -----Original Message----- From: Steve Serna Sent: Tuesday, March 11, 2014 7:24 AM To: Kraig Bader; Pat Johnson; Adam Bromley Cc: Elizabeth Knutson; Dan Hofeling Subject: RE: 6550-8857 13 x 24 10K secondary vault Kraig, Graybar was awarded this contract on the last purchase of the 13 x 24 vaults using the following part numbers; FCA132418T - 90033 FCA132418ZH - I633 Steve -----Original Message----- From: Kraig Bader Sent: Monday, March 10, 2014 5:31 PM To: Pat Johnson; Adam Bromley Cc: Steve Serna; Elizabeth Knutson; Dan Hofeling Subject: RE: 6550-8857 13 x 24 10K secondary vault As Adam and I remember it, Western United has a habit of quoting the materials using their own part numbers, and not those of the manufacturer. I think that is what the note is trying to capture. I think Western could go long way to prove that they are a responsive and responsible bidder by actually using the manufacturer's part numbers when they quote and by reading our item description. Kraig Bader Standards Engineering Manager Fort Collins Utilities Light & Power 700 Wood Street Fort Collins, CO 80521 T: 970.416.2481 F: 970.221.6619 kbader@fcgov.com -----Original Message----- 4 From: Pat Johnson Sent: Monday, March 10, 2014 4:50 PM To: Adam Bromley; Kraig Bader Cc: Steve Serna; Elizabeth Knutson; Dan Hofeling Subject: FW: 6550-8857 13 x 24 10K secondary vault Adam or Kraig, Could I get some clarification on the part numbers for this vault? See the note that the warehouse put on the requisition. Thanks, Ms. Pat Johnson, CPPB City of Fort Collins Senior Buyer 970-221-6816 pjohnson@fcgov.com -----Original Message----- From: Scanner Email Sent: Monday, March 10, 2014 4:44 PM To: Pat Johnson Subject: