HomeMy WebLinkAboutCORRESPONDENCE - BID - 7093 COURIER SERVICE - LIBRARY DISTRICT (12)GSP:dc
DocuSign Envelope ID: E215B2FD-9EA0-46DE-9945-8590280C8766
12/30/2013
EXHIBIT “A”
SCOPE OF SERVICES
2014
1. The Service Provider will make one (1) complete circuit daily in A.M. (Monday-Thursday)
as follows between Technical Services (TS) located at 301 E. Olive Street, the Old Town
Library (OTL) located at 201 Peterson Street, Harmony Library (Harmony) located at
4616 South Shields on the Front Range Community College Campus, Council Tree
Library (Council Tree) located at 2733 Council Tree Avenue, and all Remote Drop Boxes
(Boxes).as previously determined.
• A.M. Circuit: Up to 12 stops within Fort Collins City (FTC) limits (including
LaPorte) at OTL, Harmony, Council Tree, Technical Services, and all Boxes.
Route: Start at Old Town at 7:30 a.m. and do the transfer between the
Old Town, Harmony, Council Tree and Technical Services (TS). It would
then proceed on to the box pickups, dropping the boxes as determined.
2. The Service Provider will make (1) complete circuit daily (Friday Evening & Sunday
Morning) as follows between Old Town, Harmony, Council Tree, and all Boxes.
• Friday Evening Circuit: Up to *11 stops within Fort Collins City (FTC) limits
(including LaPorte) at Old Town, Harmony, Council Tree and all Boxes.
Route: Start at Old Town at 5:45 p.m. and do the transfer between the
Old Town, Harmony and Council Tree and Technical Services: and
complete box collections dropping the boxes as determined.
*Special Notes: Friday Evening collection and transfer will include all
materials (transfers, holds & book drops) and must be competed at the
Harmony Library no later than 7:30 p.m. to allow for building security.
Both Library staff and Service Provider couriers will work collaboratively
to keep materials from being mixed up.
• Sunday Morning Circuit: Up to **11 stops within Fort Collins City (FTC) limits
(including LaPorte) at Old Town, Harmony, Council Tree, and all Boxes. No TS
stop.
Route: start at Old Town at 7:30 a.m. and do the transfers between Old
Town, Harmony and Council Tree Libraries; and complete box collections
dropping the boxes as determined.
**Special Notes: Sunday morning collection and transfer will include all
materials (transfers, holds & book drops) and can not be taken to the
Harmony Library any earlier than 8:30 a.m. to allow for building security.
Both Library staff and Service Provider couriers will work collaboratively
to keep materials from being mixed up.
3. Drop Times:
• Harmony Library – prior to 8:30 a.m. M-F; 11:00 a.m. Sunday
• Old Town Library – prior to 9:00 a.m. M-F; 11:30 a.m. Sunday
• Council Tree Library – prior to 9:30 M-F; noon Sunday
• Technical Services – opens at 7:00 a.m. M-F
DocuSign Envelope ID: E215B2FD-9EA0-46DE-9945-8590280C8766
Drop times are negotiable depending on the situation and circumstances of the
Service Provider. All time changes must have prior approval of the District’s
Representative.
4. Service Provider must provide reliable transportation and dolly.
5. District requires itemized (number of visits per-site per month) monthly billing.
6. Monthly reports of concerns, issues and recommendations must be submitted to the
District’s Representative by the 10th of each month. Open, immediate and daily
communication is required in conjunction with the monthly reports.
7. Service Provider must sign a key request form with Front Range Community College –
Larimer for a key to Harmony Library.
8. Holiday service will be determined in partnership with the District’s Representative.
9. Should an expansion of service be deemed necessary, rate revisions subject to
negotiation.
10. Remote Drop Box Locations:
a. Home State Bank at 2337 S. Shields St. in Fort Collins
(Temporary location until Senior Center construction is finished.)
b. Fort Collins Senior Center at 1200 Raintree Dr. in Fort Collins
(Resume after construction is finished - approx. May 2014.)
c. First National Bank at 155 E. Boardwalk in Fort Collins
d. Albertson’s at 1636 N College Ave. in Fort Collins
e. Cache LaPoudre Elementary & Junior High School at 3511 W. County
Road 54G in LaPorte
f. King Soopers at 2602 Timberline Rd. in Fort Collins
g. Poudre Valley Rural Electric Association at 7649 REA Pkwy in
Fort Collins
h. Annunciation Chapel at 290 E County Road 56 in Fort Collins
11. Size of Crates:
• Blue (closed top) 15 x 22 x 12
• Blue collapsible (open top) 14 x 21 x 11
• Small gray or red solid 15 x 22 x 10
12. Number of Crates Between Library Sites (average is 20 crates per building which will
change with the reduction in runs and the use of Floating Collections by the District):
• First delivery:
Old Town 6-9 transits avg. = 19-20
3-6 holds
2-4 new
Harmony 8-10 transits avg. = 20-22
4-6 holds
3-5 new
DocuSign Envelope ID: E215B2FD-9EA0-46DE-9945-8590280C8766
Council Tree 12-15 transits avg. = 22-24
5-7 holds
2-4 new
• Mid delivery:
Old Town 3-7 drop boxes & holds
Harmony 5-10 drop boxes & holds
Council Tree 7-10 drop boxes & holds
• Number of items per Crate:
Blue collapsible 50-80 items
Blue (closed top) 50-70 items
Small gray/red 15-25 items
• Approximate weight (loaded):
Blue collapsible 20-40 lbs
Blue (closed top) 25-45 lbs
Small gray/red 5-15 lbs
13. Service Provider must have ability to provide staff and equipment to complete required
number circuits, handle average number of crates, and at specified drop times every day
District facilities are open.
14. Holiday Schedule - 2014
Wednesday January 1st New Year's Day
Sunday April 20th Easter Sunday
Monday May 26th Memorial Day
Friday July 4th Independence Day
Monday September 1st Labor Day
Wednesday November 26th Thanksgiving Eve - Will close early at 5:00p.m.
Thursday November 27th Thanksgiving Day
Wednesday December 24th Christmas Eve - Will close early at 5:00 p.m.
Thursday December 25th Christmas Day
Wednesday December 31st New Year's Eve - Will close early at 5:00 p.m.
Thursday January 1st (2014) New Year's Day
DocuSign Envelope ID: E215B2FD-9EA0-46DE-9945-8590280C8766
EXHIBIT “C”
RATE SCHEDULE
2014
Bid 7093 Courier Services-Library District
Circuit Frequency Daily Rate
Weekday A.M. (M-Th) 1x/day $147.90 (plus fuel)
Weekday P.M. none/day N/A (plus fuel)
Friday-Morning & Evening 1x/day $272.90 (plus fuel)
Sunday Morning 1x/day $201.80 (plus fuel)
Total Weekly Rate: $622.60 (plus fuel)
DocuSign Envelope ID: E215B2FD-9EA0-46DE-9945-8590280C8766
Certificate of Completion
Envelope Number: E215B2FD9EA046DE99458590280C8766 Status: Completed
Subject: Please DocuSign the attached renewal letter for 7093 Courier Service - Library District
Source Envelope:
Document Pages: 5 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Louisa Liu
AutoNav: Enabled
EnvelopeId Stamping: Enabled
215 N Mason St
Fort Collins, CO 80524
lliu@fcgov.com
IP Address: 198.59.47.100
Record Tracking
Status: Original
12/23/2013 1:41:52 PM PT
Holder: Louisa Liu
lliu@fcgov.com
Location: DocuSign
Signer Events Signature Timestamp
David Carey
dcarey@fcgov.com
CPPO, Buyer
City of Fort Collins
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.59.47.100
Sent: 12/23/2013 1:50:22 PM PT
Viewed: 12/23/2013 1:51:21 PM PT
Signed: 12/23/2013 1:52:04 PM PT
Consumer Disclosure:
Not Offered
ID:
Gerry Paul
gspaul@fcgov.com
Director of Purchasing & Risk Management
City of Fort Collins
Security Level: Email, Account Authentication
(None)
Using IP Address: 198.59.47.100
Sent: 12/23/2013 1:52:05 PM PT
Viewed: 12/23/2013 1:52:29 PM PT
Signed: 12/23/2013 1:53:51 PM PT
Consumer Disclosure:
Not Offered
ID:
John Buoniconti
john@thefeet.com
Security Level: Email, Account Authentication
(None)
Using IP Address: 71.208.27.139
Signed using mobile
Sent: 12/23/2013 1:53:52 PM PT
Viewed: 12/30/2013 3:18:41 PM PT
Signed: 12/30/2013 3:21:57 PM PT
Consumer Disclosure:
Accepted: 12/30/2013 3:18:41 PM PT
ID: 7c013d5e-491c-4a05-99c9-6246fd856195
In Person Signer Events Signature Timestamp
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Nancy Osbahr
nosbahr@poudrelibraries.org
Security Level: Email, Account Authentication
(None)
Sent: 12/30/2013 3:21:58 PM PT
Consumer Disclosure:
Not Offered
ID:
David Carey
dcarey@fcgov.com
CPPO, Buyer
City of Fort Collins
Security Level: Email, Account Authentication
(None)
Sent: 12/30/2013 3:21:58 PM PT
Viewed: 12/30/2013 3:23:20 PM PT
Consumer Disclosure:
Not Offered
ID:
Louisa Liu
lliu@fcgov.com
Administrative Aide
City of Fort Collins
Security Level: Email, Account Authentication
(None)
Sent: 12/30/2013 3:21:58 PM PT
Resent: 12/30/2013 3:22:00 PM PT
Viewed: 1/6/2014 7:44:10 AM PT
Consumer Disclosure:
Not Offered
ID:
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Envelope Sent Hashed/Encrypted 12/30/2013 3:21:58 PM PT
Certified Delivered Security Checked 12/30/2013 3:21:58 PM PT
Signing Complete Security Checked 12/30/2013 3:21:58 PM PT
Completed Security Checked 12/30/2013 3:21:58 PM PT
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Consumer Disclosure created on: 10/15/2013 6:07:04 PM
Parties agreed to: John Buoniconti
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