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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 7068 CUSTODIAL SERVICES 2010 (2)Rev 02/2010 January 8, 2014 Varsity Contractors Inc Attn: David Martinez 3720 West 72nd Ave Westminster, CO 80030 dmartinez@varsityfs.com RE: Renewal 7068 Custodial Services Dear Mr. Martinez: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: - An increase of 1.5% is allowed based on the CPI-U change for Denver-Boulder- Greeley index from the first half of 2012 to the first half of 2013. The term will be extended for one (1) additional year, January 1, 2014 through December 31, 2014. If the renewal is acceptable to your firm, please sign this letter in the space provided include a current copy of insurance naming the City as an additional insured and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 80522, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Doug Clapp, Senior Buyer at (970) 221-6776 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing and Risk Management __________________________________________ ________________ Signature Date (Please indicate your desire to renew 7068 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:ll Finance Services Purchasing Division 215 N Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 – fax Fcgov.com/purchasing DocuSign Envelope ID: 81323B47-6559-4016-B179-8BDB4D5A1819 1/9/2014 Certificate of Completion Envelope Number: 81323B4765594016B1798BDB4D5A1819 Status: Completed Subject: Renewal Letter for 7068 Custodial Services Source Envelope: Document Pages: 1 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Louisa Liu AutoNav: Enabled EnvelopeId Stamping: Enabled 215 N Mason St Fort Collins, CO 80524 lliu@fcgov.com IP Address: 198.59.47.100 Record Tracking Status: Original 1/8/2014 3:15:16 PM PT Holder: Louisa Liu lliu@fcgov.com Location: DocuSign Signer Events Signature Timestamp Doug Clapp dclapp@fcgov.com Senior Buyer City of Fort Collins Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.59.47.100 Sent: 1/8/2014 3:18:07 PM PT Viewed: 1/9/2014 8:04:58 AM PT Signed: 1/9/2014 8:05:16 AM PT Consumer Disclosure: Not Offered ID: Gerry Paul gspaul@fcgov.com Director of Purchasing & Risk Management City of Fort Collins Security Level: Email, Account Authentication (None) Using IP Address: 198.59.47.100 Sent: 1/9/2014 8:05:17 AM PT Viewed: 1/9/2014 11:59:08 AM PT Signed: 1/9/2014 12:00:02 PM PT Consumer Disclosure: Not Offered ID: David Martinez dmartinez@varsityfs.com Security Level: Email, Account Authentication (None) Using IP Address: 70.103.196.131 Signed using mobile Sent: 1/9/2014 12:00:04 PM PT Viewed: 1/9/2014 12:28:21 PM PT Signed: 1/9/2014 12:32:12 PM PT Consumer Disclosure: Accepted: 1/9/2014 12:30:44 PM PT ID: 9de5ca70-4c6b-43f7-a91f-0bf3495b3fa4 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Louisa Liu lliu@fcgov.com Administrative Aide City of Fort Collins Security Level: Email, Account Authentication (None) Sent: 1/9/2014 12:32:13 PM PT Resent: 1/9/2014 12:32:15 PM PT Viewed: 1/21/2014 11:12:49 AM PT Consumer Disclosure: Not Offered ID: Doug Clapp dclapp@fcgov.com Senior Buyer City of Fort Collins Security Level: Email, Account Authentication (None) Sent: 1/9/2014 12:32:13 PM PT Consumer Disclosure: Not Offered ID: Jim Pierce jpierce@fcgov.com Security Level: Email, Account Authentication (None) Sent: 1/9/2014 12:32:13 PM PT Consumer Disclosure: Not Offered ID: Notary Events Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/9/2014 12:32:13 PM PT Certified Delivered Security Checked 1/9/2014 12:32:13 PM PT Signing Complete Security Checked 1/9/2014 12:32:13 PM PT Completed Security Checked 1/9/2014 12:32:13 PM PT Consumer Disclosure CONSUMER DISCLOSURE From time to time, City of Fort Collins (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Fort Collins: Consumer Disclosure created on: 10/15/2013 6:07:04 PM Parties agreed to: David Martinez You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: gspaul@fcgov.com To advise City of Fort Collins of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at gspaul@fcgov.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. 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By checking the 'I Agree' box, I confirm that:  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC CONSUMER DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify City of Fort Collins as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Fort Collins during the course of my relationship with you. INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ CLAIMS-MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ PRO- $ POLICY JECT LOC COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS HIRED AUTOS NON-OWNED PROPERTY DAMAGE $ AUTOS (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WC STATU- OTH- TORY LIMITS ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD ACORDTM CERTIFICATE OF LIABILITY INSURANCE 01/09/2014 Hub Int'l. Mountain States Ltd PO Box 968 10 West Judicial Street Blackfoot, ID 83221 208-522-1260 208-522-1267 Varsity Facility Services Varsity Contractors, Inc dba PO Box 1692 Pocatello, ID 83204 Travelers Property Casualty Co St Paul Fire and Marine Insuran Travelers Casualty and Surety C 25674 24767 19038 A X X x TC2JGLSA1761B75413 09/01/2013 09/01/2014 1,000,000 500,000 N/C 1,000,000 2,000,000 2,000,000 A X X X TC2JCAP1761B74213 09/01/2013 09/01/2014 1,000,000 B X X X 10000 ZUP11P9636213NF 09/01/2013 09/01/2014 19,000,000 19,000,000 A N TC2JUB1761B69813 09/01/2013 09/01/2014 X 1,000,000 1,000,000 1,000,000 C Employee Theft 105667657 09/01/2013 09/01/2014 Limit $1,000,000 3rd Party $2,500,000 Certificate holder, City of Fort Collins, its officers, agents and employees are covered in accordance with the terms of the General Liability Blanket Additional Endorsement CGD246. City of Fort Collins Doug Clapp - Senior Buyer P.O. Box 580 Fort Collins, CO 80522 1 of 1 #S502750/M419768 Client#: 207724 32VARFACI THA2 1 of 1 #S502750/M419768 Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp