HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9185089Analytical Services Quotation
SD Myers LLC 180 South Avenue, Tallmadge, OH 44278
Page: 1
Fort Collins, CO 80521
August 17, 2018
PO Box 580 Fort Collins, CO 80521
700 Wood Street 700 Wood Street
10189255
Kevin Knotts Kevin Knotts
Fort Collins Light & Power Dept. Fort Collins Light & Power Dept.
Equipment Location:
Quotation No.
Customer No. 0029770
SD Myers LLC (SDM) Analytical Services is pleased to submit this quotation for your
review and approval. Per our discussion, our pricing will be as follows:
Item No. Description Unit Price Qty. Amount
4000 CriticalPac 204.00 16 3,264.00
TC's: 52,54,56,58,60,62,64,66,68,70,72,77,79,81,83,85
4004 LTCPac 102.00 16 1,632.00
TC's: 53,55,57,59,61,63,65,67,69,71,73,78,80,82,84,86
4066 Filming Cmpds/particles 154.00 16 2,464.00
TC's: 53,55,57,59,61,63,65,67,69,71,73,78,80,82,84,86
4005 RegPac-Single 102.00 3 306.00
TC's: 74-76
4041 Oil Screen Test 21.00 2 42.00
TC's: 43,44
4043 K F Dissolved Water 21.00 2 42.00
TC's: 43,44
4054 Power Factor 25.00 1 25.00
TC's: 43
TD-300 Health Center - Fleet 20.00 17 340.00
TC's: 43,52,54,56,58,60,62,64,66,68,70,72,77,79,81,83,85
4565 Opt Out- Send Hardcopy Reports 25.00 1 25.00
4500 Inspection & Sampling Up To 1 Day 500.00 1 500.00
TOTAL: 8,640.00
180 South Avenue, Tallmadge, Ohio 44278 USA www.sdmyers.com 1-330-630-7000
Page: 2
Quote Number 10189255
SD Myers LLC
Diagnostic & Analytical Coord.
Brian Carpenter
Regards,
If you need more information or have any questions about these or additional tests please do not
hesitate to contact me at (800) 444-9580 ext. 3903 or Brian.Carpenter@sdmyers.com. Upon
approval please confirm via email or fax to (330) 633-8081.
Quoted prices are valid for sixty (60) days and contingent upon the quoted test quantities. Any
change to the number or type of tests could result in a change in quoted prices.
Note that any syringes being supplied for mail-in testing not returned to SD Myers within 90
days are subject to a non-refundable late fee of $30.00.
180 South Avenue, Tallmadge, Ohio 44278 USA www.sdmyers.com 1-330-630-7000
Page: 3
Quote Number 10189255
Company Overview
SDM has been in the business of testing liquid filled electrical equipment
since 1965. From that time we have served tens of thousands of customers
and have collected more customer and analytical data than anyone in our
industry. This includes millions of transformer test records on hundreds of
thousands of transformers. Our database continues to grow as we analyze
hundreds of thousands of samples annually to determine reliable life of
electrical equipment. In addition to our analytical services we also offer field
service consulting to help our customers understand their electrical
equipment problems and to understand the type of field services they require.
We also offer a variety of educational seminars and materials through our
Training and Education department (T&E). Our T&E materials and courses are
designed to help individuals better understand their electrical equipment to
prevent premature failures and unexpected power outages. Other services
offered are international engineering services to help with moisture reduction
and PCB removal.
Scope of Work Summary
SDM will provide the following services for the preventative maintenance
of your liquid filled electrical equipment which are further defined in this quote:
1. Scheduling of SDM's Mobile Diagnostic Technician.
2. Perform on-site sampling of liquid filled electrical equipment,
equipment inspection, nameplate and equipment data collection.
3. Safely ship samples to our Tallmadge, Ohio lab facility.
4. Test liquid, perform test result analysis, and provide service
recommendations.
5. Provide Transformer Dashboard website access to view test results,
analysis, recommendations, and reports.**
Scheduling
An SDM representative will contact you to schedule work. The normal
work week for SDM technicians is Monday through Friday. Weekend work
and/or specific dates must be scheduled in advance and may result in
additional charges.
Liquid Filled Electrical Equipment Sampling
SDM will provide a qualified technician, tools, supplies, and approved
containers to obtain representative samples of liquid from specified electrical
equipment. The technician will also perform a visual inspection of the
specified equipment, complete a field report and package sample containers
for shipment. The samples and field reports will be shipped to SDM
laboratory for analysis. You must provide the SDM technician with an
escort competent in the knowledge of environmental and safety regulations
pertaining to your facility, along with clear and safe access to equipment. Your
escort will also be responsible for inspecting all equipment worked on and assuring
that all valves are properly and securely closed and no leaks are present.
SDM technicians reserve the right to decline any portion of work they deem
to be hazardous or unsafe.
180 South Avenue, Tallmadge, Ohio 44278 USA www.sdmyers.com 1-330-630-7000
Page: 4
Quote Number 10189255
Safety
SDM provides an average of 40 hours of training per year to all of our field
technicians including, but not limited to, OSHA 10 hour General Industry
Practices, Hazwoper and NFPA 70E training. This training and proper use of
personal protective equipment prepares technicians to safely enter
substations and collect samples from most energized equipment. To further
ensure safety procedures and proper sampling procedures are adhered to,
SDM performs periodic check rides with all of our technicians.
Insurance
SDM carries various types of insurance to industry standards. If it is
necessary for you to obtain a copy of SDM's certificate of insurance please
let your SDM representative know as soon as possible to avoid any delays in
scheduling.
Waste Disposal
To collect a representative sample it is necessary to flush a volume of fluid
from the sample valve prior to collecting the sample. This fluid is classified as
waste generated by the customer. SDM technicians are not permitted to
remove waste fluid from your site. You are responsible for the proper
disposal of all waste fluids generated on site. You should consult federal and
state agencies to identify applicable regulations for proper disposal.
Sample Shipping Information
When shipping samples domestically to a laboratory, you must abide by all
regulations listed in the Code of Federal Regulations (49CFR). International
shipping must abide by IATA (International Air Transportation Association)
regulations. SDM guarantees its customers that the shipping of samples will
be in accordance with these regulations. This protects you from any spills
and or liabilities that may occur due to improper shipping.
Testing, Analysis, and Recommendations
SDM has the resources and capabilities to perform the testing listed on this
quote. Tests are performed in accordance with the methods listed on page 7
of this quote. Sample test analysis will be evaluated and a report
generated for each piece of electrical equipment tested. Reports may include
equipment nameplate data, additional equipment data, if applicable, visual
inspection data, test results, and test analysis. An Executive Recap Report of
all electrical equipment tested in this quote will also be generated to include a
summary of the equipment information, test result analysis, and service
recommendations. Lab Express results will not contain an Executive Recap
Report or any test analysis.
Rush Analysis
If you request an expedited or rush analysis, additional charges will apply
Contact your SDM representative to discuss additional charges and any
necessary arrangements for expedited or rush turnaround.
180 South Avenue, Tallmadge, Ohio 44278 USA www.sdmyers.com 1-330-630-7000
Page: 5
Quote Number 10189255
Transformer Dashboard
For most purchases, analytical data pertaining to each piece of electrical
equipment tested, including the reports listed above will be available via SDM
Transformer Dashboard at www.transformerdashboard.net. An email notification
will be sent to each individual authorized to view test results immediately after
testing is complete. The notification e-mail will provide further instructions for
accessing test results. OCR results will not be available through Transformer
Dashboard.
Health Center
SDM Health Center combines all test results with a transformer's historical
data to give each transformer a rating - At Risk, Service, Watch, or Satisfactory.
Health center will economize the amount of time you spend interpreting your owwn
test result data and help prioritize the maintenance needs of your transformer
fleet. Health Center subscription levels can be customized to transformers
deemed critical to your output or to include all transformers to better anticipate
upcoming maintenance needs. For more information, plese see:
Maintenance Assessment Report
Optional Maintenance Assessment Reports are available for each piece of oil
filled electrical equipment tested. Maintenance Assessment Reports are a
detailed description of the recommended maintenance (including repairs and
reclaiming) needed on each piece of equipment based on the test results of
the equipment. The Maintenance Assessment Report is a great tool to
present to your supervisors, ISO Personnel, and insurance agents. This
report takes the guesswork out of what service needs to be done on "QU"
(Questionable) and "UN" (Unacceptable) test results. It also gives a clean bill
of health on the "AC" (Acceptable) units. Should you have any further
questions or would like to see an example of the Maintenance Assessment
Report please contact your SDM representative.
Payment
Payment terms are Net thirty (30) from date of invoice with no discounts.
Terms and Conditions
This quotation is subject to SDM Analytical Services Terms and Conditions
(Revision #4), attached.
180 South Avenue, Tallmadge, Ohio 44278 USA www.sdmyers.com 1-330-630-7000
Project Acceptance
The undersigned agrees to all the above scope of work as stated and agrees to accept SDM
Analytical Services Terms and Conditions (Revision #4).
Thank you for your consideration of this proposal. If you would like to move forward, please sign and
return this completed form via email or fax it to (330) 633-8081. I thank you again for this opportunity
to serve you. If you have any further questions, please call me at (800) 444-9580 ext. 3903.
Fort Collins Light & Power Dept. SD Myers LLC
Signature
Name (print)
P.O. Number
Date
Signature
Name (print)
Title
Date
Brian Carpenter
Page: 6
Diagnostic & Analytical Coord.
Quote Number 10189255
Askarel filled transformers
4051 SIL PAC 4041, 4042, 4043 Silicone filled transformers
4010 S-FLUID PAC 4041, 4042, 4043 Apparatus filled with special fluids
4009 SWITCH PAC 4041, 4042, 4043 Switch Gear
4008 OCB PAC 4041, 4042, 4043 Oil Circuit Breakers
4007 REG PAC STEP 4041, 4042, 4043, 4047, 4050, 4054 Regulators
4006 REG PAC THREE 4041, 4042, 4043, 4047, 4050, 4054 Regulators
4005 REG PAC SINGLE 4041, 4042, 4043 Regulators
4004 LTC PAC 4041, 4042, 4043 Load Tap Changers
4003 DISTRIBUTION PAC 4041, 4042, 4043 Distribution class apparatus
4002 POWER PAC 2 4041, 4042, 4043, 4047, 4054 69-230 kV transformers
4001 POWER PAC 1 4041, 4042, 4043, 4046,4047, 4054 69-230 kV transformers with forced oil cooling
4000 CRITICAL PAC 4041, 4042, 4043, 4046, 4047, 4050, 4054 Any apparatus critical to your operation
ITEM PACKAGE ITEMS INCLUDED IN PACKAGE * RECCOMENDED FOR THIS EQUIPMENT
MaxLife Analytical Test Packages
Page: 7
* For the description of the item numbers, see the following page.
4052
4058
4060
4063
ASK PAC
WEC PAC
SIL PAC PLUS
FR3/BIOTEMP PAC
4041, 4043, 4050
4041, 4043
4041, 4042, 4043, 4050
4041, 4042, 4043, 4050, 4054
Wecosol filled transformers
Silicone filled transformers with furan test
Apparatus with natural and synthetic ester fluids
4012 LTC CRITICAL 4041, 4042, 4043, 4066 Load Tap Changers
Page: 8
^Test method(s) performed with modifications to ensure higher accuracy and quality results.
Should you need additional information, please contact us at DL-DASRequest@sdmyers.com.
4084 Viscosity D 445 3104 Measures oils resistance to flow
Measures remaining acid scavenger in Askarel units
retrofilled with perchloroethylene
4083 AGE (allyl glycidyl ether)
4085 Resistivity D 1169 60247 Measures electrical insulating properties of the liquid
D 97 3016 Indicates the lowest temperature to which oil may be
cooled without limiting the circulation of the oil
4091 Pour Point
4089 Flash Point D 92 60034 Indicates the flammability of an oil
4087 Corrosive Sulfer D 1275 315/86 Test for corrosive sulfur compounds in oil
Proprietary
Identifies particles and oxidation compounds
Particle and Filming
Compounds Analysis
4066
D 6786 Provides a general degree of contamination level;
useful in accessing the condition of specific types of
electrical equipment
4081 Particle Count Distribution
4090 Degree of Polymerization D 4243 Measures the remaining life of the paper insulation
D 4059 60997 Measures the amount of PCB's present in oil in order
to handle and /or dispose of in the manner
prescribed by law
4044 Polychlorinated Biphenyls (PCB)
4046^ Dissolved Metals (ICP) D 7151 Determines the amount of metals in solution; in
conjunction with other tests is a diagnostic tool for
transformer operation
4042 Gas Content D 3612 60567 The rate of gas generation and changes in
concentration of specific gasses over time may be
used to evaluate the condition of electrical apparatus
4050 Furanic Compounds D 5837 61198 Determines the aging rate of paper insulation and
the type and extent of damage
4043^ Karl Fischer (Water Content) D 1533 60814 High water content may make a dielectric liquid
unsuitable for some electrical applications
Liquid Power Factor
(Dissipation Factor)
4054^ D 924 60247 Measures dielectric losses in an oil; indicates
presence of contaminates or deterioration products
4047^ Oxidation Inhibitor Content D 2668 60666 Measures the amount of inhibitor remaining after
oxidation have reduced its concentration
4041** Sediment ** D 1524 Notes particles in the sample: none, light, medium or
heavy
4041** Visual Examination ** D 1524 May detect unusual color changes or contamination
with particulate matter
Specific Gravity ** D 1298 60296 Influences the heat transfer rates and may determine
suitability for use in specific applications
4041**
Color ** D 1500 60296 Increase in color number indicates deterioration of
insulating oil
4041**
D 1816 Method for use on oil being processed into
apparatus. Should not be used for new oil
4067 Dielectric Breakdown Voltage
Dielectric Breakdown Voltage ** D 877 60156 Measures ability of insulating liquid to withstand
electric stress without failure; Indicates presence of
contaminating agents
4041**
Terms and Conditions Page: 9
Analytical Services
These terms and conditions apply to all purchases of Analytical Services, DELAYS:
from SD Myers LLC, "Seller," or from its agents, employees, officers,
representatives, or assigns. The term "Buyer" includes any person,
customer, or entity, which may be involved with the selection, order, or
use of Seller's services. These terms and conditions shall take
precedence over Buyer's supplemental or conflicting terms and
conditions of which notice of objection is hereby given. These terms and
conditions may only be waived or modified by written agreement signed
by an authorized representative of the Seller.
Seller assumes no liability for delays caused by strikes, riots, floods, fires,
acts of God, or any cause beyond our control, and shall not be required to
supply services to Buyer while interruption of service due to any such
cause shall continue. In the event Seller is unable to perform due to such
causes, Seller may terminate the order without any further liability to
Buyer.
PRICES AND QUOTATIONS:
Prices are subject to change without notice. Written quotes are firm for
sixty (60) days from date of quote and are subject to change or
termination if Buyer changes test type or quantity. All orders, contracts,
terms and conditions are subject to final acceptance or rejection by
Seller.
Seller will provide site specific sampling kits and shipping containers free
of charge within the continuous US with advance notice. Kits are shipped
to Buyer via UPS, DHL, or Fed Ex with minimum five (5) businesses
days' notice. Rush or courier services for shipping bottles to Buyer is
available at additional cost. Return shipments to the laboratory must be
freight prepaid unless otherwise arranged. Syringes remain the property
of Seller and must be returned within (90) days from date of shipment.
Buyer will be charged $30 per syringe if syringes are not returned on
time.
Payment terms are net thirty (30) days from the date of invoice with no
discounts. Checks should include the invoice number(s) to insure credit
to your account. Samples will be accepted only when accompanied by a
valid purchase order or advance payment. Reports may be held if
payments are past due. No orders contingent upon payment from a third
party will be accepted.
PAYMENT TERMS:
Seller will provide on-site service to obtain samples when requested by
Buyer. Such service is at Buyers expense and will be reflected by a
service charge on the invoice sent to Buyer.
ON-SITE SERVICE:
Seller requires ten (10) business days' notice for any schedule changes
or cancellations. Failure to provide notification of cancellation or ready
access will result in cancellation/turn away charges of $800 per day for
every day of scheduled work.
CANCELLATION:
In order to comply with environmental and safety requirements of Buyer's
property, Buyer is to provide Seller's personnel with an escort
knowledgeable of environmental and safety regulations of Buyer's
facility. Buyer must provide clear and safety access to equipment and
area that Seller's personnel must work in. Seller's personnel reserve the
right to decline any portion of the work they deem hazardous or unsafe.
Buyer's escort will accompany and instruct Seller's personnel on safety
and environmental regulations, to inspect equipment upon which Seller's
personnel have worked and assure that all valves are properly and
securely closed, plugged, or capped, and that there are no leaks from
the valves or electrical devices. After inspection is complete, Buyer will
have an authorized person sign Seller's Job Summary Form. In signing,
Buyer will forever hold harmless and indemnify Seller, their employees,
agents, or officers from any leaks or failures which may occur thereafter.
ON-SITE SAFETY AND SERVICE RULES:
DELIVERY:
When samples are submitted for analysis, the following minimum
information is to be provided by Buyer: Buyer name, address, phone
number, number and type of samples, analysis requested for each sample,
sample site identification, date and time of sampling, date results are
needed (rush samples require prior arrangement), and billing information
(including purchase order number or authorization and contact name).
Samples must be provided within sixty (60) days of the draw date - any
samples beyond this period will be tested as "data only", and Seller will not
provide any recommendations or classifications for such results.
SAMPLE SUBMISSION:
The total liability of Seller, its owners, directors, officers, agents, employees
or successor to the Buyer arising out of or in connection with the services to
be provided herein shall not exceed the invoiced amount for said services.
Buyer's acceptance of a work order and/or proposal releases Seller from
any liability in excess of the invoiced amount for the services. In no event
shall Seller be liable for any special, indirect, incidental, or consequential
damages including but not limited to: loss of profit or revenues, loss of use
of equipment, damages to associated products or equipment, cost of
capital, costs of substitute, facilities, downtime costs, labor or associated
expenses, or claims of Buyer's customers for such costs.
LIMIT OF LIABILITY:
Any disputes that arise between Buyer and Seller shall be governed by the
laws of the state of Ohio without regard to conflicts of law rules. Any
disputes that arise between the Buyer and Seller shall be submitted to
binding arbitration by the American Arbitration Association, to be
determined and resolved by said Association under its rules and procedures
in effect at the time of submission and the Buyer and Seller hereby agree to
share equally in the costs of said arbitration. Buyer hereby consents to
arbitration in Ohio. The final arbitration decision shall be enforceable
through the courts of the state of Sellers address or any other state in which
the Buyer resides or may be located.
GOVERNING LAW AND DISPUTE RESOLUTION:
WAIVER:
Sellers failure to insist on performance of any term or condition contained in
these terms and conditions or failure to exercise any of Sellers rights
hereunder shall not constitute a waiver of any of Sellers rights under these
terms and conditions.
Shipping or delivery dates are quoted in good faith, however, the backlog
and availability of labor and materials at time the order is received may
affect the completion date. Approximate shipping dates will be provided
on request by calling Sellers representative handling the order.
Rush analyses are available for an additional charge and must be
arranged in advance. Rush turnaround time begins when samples are
received at Seller's designated location. Normal working and sample
receiving hours are 8:00 am to 5:00 pm, Monday through Friday. If, for
unforeseen reasons, the rush turnaround time cannot be met, the normal
price will apply.
RUSH ANALYSES:
MAIL IN SAMPLE KITS:
If any provision(s) of these terms shall be held invalid, illegal, or
unenforceable, such provision(s) shall be enforced to the fullest extent
permitted by applicable law, and the validity, legality, and enforceability of
the remaining provision(s) shall not in any way be affected or impaired
thereby.
SEVERABILITY:
Analytical Services Terms - Effective October 15, 2017 (Revision #4)
InterfacialTension ** D 971 60296 Detects soluble polar contaminants and products of
deterioration
4041**
4041** Neutralization Number ** D 974 60296 Measures acidic constituents; reveals chemical
change or deterioration
4041** Liquid Screen Test ** ** The seven (7) tests indicated with (**) are included in
the SD Myers LLC Liquid Screen Test
ITEM ANALYSIS ASTM # IEC # SIGNIFICANCE
MaxLife Tests and Their Significance