HomeMy WebLinkAboutAddenda - RFP - 8405 TRANSFORT SNOW & ICE REMOVAL (3)Addendum 1 - Page 1 of 4
ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP 8405: Transfort Snow & Ice Removal
OPENING DATE: 3:00 PM (Our Clock) November 15, 2016
To all prospective bidders under the specifications and contract documents described above,
the following changes/additions are hereby made and detailed in the following sections of this
addendum:
Exhibit 1 – Clarifications, Questions & Answers
Exhibit 2 – Prebid Attendance
Please contact Elliot Dale, Buyer at (970) 221-6777 with any questions regarding this
addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
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EXHIBIT 1 – CLARIFICATIONS, QUESTIONS & ANSWERS
CLARIFICATIONS:
• Snow removal at the Civic Center Parking Structure (CCPS), the bridge that spans
the CCPS to the Opera Galleria, and Old Town Parking Structure shall be removed
from the Scope of Work and will be completed by others.
• Remove the phrase “on call by the Contractor” in the 1st paragraph of SCOPE OF
WORK.
• Snow must be pushed 3 feet from edge of raised bus station platforms into the street.
• The maps provided in the RFP document shall be used as the basis for the Scope of
Work at each site, not the web address found in 1st paragraph of SCOPE OF WORK.
• Underground superman ramps at Troutman Station are to be included in Scope of Work.
• The stairway on the east side of the Downtown Transit Center is included in the Scope
of Work.
• The City of Fort Collins and the Contractor have the option to not renew the contract
after each one year term.
QUESTIONS AND ANSWERS FROM PRE-BID AND SITE WALK:
1. Does Transfort provide designated snow storage areas?
Transfort provides locations at each site to store snow. These locations will be
communicated to the Contractor before the start of the contract.
2. What are the quality expectations for snow removal services? Simply functional? Or
100% safe at all moments?
Due to the nature of work and client base that Transfort services, a very high
expectation is set forth for snow removal services to consistently maintain safe
conditions for all citizens.
3. What are the requirements for Commercial Drivers Licenses (CDLs)?
CDLs are required for personnel who operate trucks or equipment that requires
a CDL, as defined in §382.107 in intrastate or interstate commerce.
4. What are the requirements for drug testing?
Participation in an alcohol and controlled substances testing program is
required for all individuals operating with a CDL, subject to the requirements of
49 CFR Part 383.
The City believes all personnel may need to participate in a Drug and Alcohol
Testing program, per 49 U.S.C. §5331, 49 CFR Parts 653 and 654 and FTA
contract clause found on page 58 of the RFP. The City will confirm participation
requirements in a future addendum.
5. Does the City offer overnight parking?
There are minimal restrictions on overnight parking and some lots may contain
vehicles that are present at all hours.
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6. In order to gauge the true requirements for each location, what were the levels of services
performed at each site during the 2015-16 snow removal season?
Crew requirements at each site will change based on unique factors for each
snowfall event. Factors include: timing of snowfall, quantity of snowfall,
temperature of snowfall, intensity of snowfall, etc. For a crew size estimate at
each location during an average snowfall event, refer to the
RECOMMENDATIONS AND PRIORTIES table on page 6 of the RFP.
7. What type of check-in meetings can be expected? As needed? Regularly scheduled?
Throughout the snow season, the Contractor is required to set up regularly
scheduled meetings with the Transfort representative every two to three weeks
to ensure clear and concise communication.
8. How would Transfort like invoicing?
Invoicing shall be submitted no later than 30 days after snow removal services.
The specific quantity and timing of invoicing will be coordinated after award.
EXHIBIT 2 – PREBID ATTENDANCE
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