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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9184818 (2)WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CH2M HILL Engineers, Inc. WORK ORDER NUMBER: Work Order - No. 1 PROJECT TITLE: Environmental Services for Halligan Water Supply Project ORIGINAL BID/RFP NUMBER & NAME: RFP #8737, Environmental Services for Halligan Water Supply Project MASTER AGREEMENT EFFECTIVE DATE: June 26, 2018 ARCHITECT/ENGINEER: CH2M HILL Engineers, Inc. OWNER’S REPRESENTATIVE: Adam Jokerst WORK ORDER COMMENCEMENT DATE: June 26, 2018 WORK ORDER COMPLETION DATE: June 30, 2019 MAXIMUM FEE: (time and reimbursable direct costs): $ 241,466 PROJECT DESCRIPTION/SCOPE OF SERVICES: Services include review of environmental permitting document, development of conceptual mitigation plans, and permitting agency coordination. Refer to Attachment A – Scope of Services Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of seven (7) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: CH2M HILL Engineers, Inc. By: Date: Name: Title: Work Order 1 8737 Environmental Services for Halligan Water Supply Project Page 1 of 9 DocuSign Envelope ID: A14C6BF0-4C9F-4639-8556-F616A7C33DB9 Albert Paquet Designated Manager 8/10/2018 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: ______________ Adam Jokerst, Project Manager ACCEPTANCE: Date: ______________ Carol Webb, Deputy Director, Utilities REVIEWED: Date: ______________ Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: ______________ Name,City Attorney (if greater than $1,000,000) ACCEPTANCE: Date: ______________ Name, Title ACCEPTANCE: Date: ______________ Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: ______________ Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: ______________ Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: ______________ City Clerk (if greater than $1,000,000) Work Order 1 8737 Environmental Services for Halligan Water Supply Project Page 2 of 9 DocuSign Envelope ID: A14C6BF0-4C9F-4639-8556-F616A7C33DB9 8/10/2018 8/10/2018 8/10/2018 8/10/2018 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Attachment A - Scope of Services Attachment A to the AGREEMENT between the City of Fort Collins, Colorado, a Municipal Corporation, hereinafter referred to as the City, and CH2M HILL Engineers, Inc., hereinafter referred to as the Professional, for a project generally described as Professional Services for the Environmental review and conceptual mitigation planning for the Halligan Water Supply project. This scope of services will be performed under a Work Order issued in accordance with the Professional Service Agreement for RFP #8737 Environmental Services for Halligan Water Supply project. The Professional’s services for the project are detailed hereinafter. Project Objective: To provide environmental services and permitting support that. It is understood the City will designate Mr. Adam Jokerst as the City Project Manager (PM) and primary point of contact with respect to the work performed under this AGREEMENT, with authority to transmit instructions, receive information, and interpret and define City policies and decisions relative to elements pertinent to the work covered by this AGREEMENT. Task 1: Onboarding and Background Review Schedule Task 1 objective: bring Professional up to speed and integrate with the City team. Subtasks: 1. Kickoff workshop(s) a. Prepare for and attend City’s presentations of project history, timeline, issues, etc. and engage in question and answer (Q/A) session. Assumes attendance by four team members at one meeting in Denver. A second workshop focused on strategy will be held at the City’s service center, to be attended by three team members. 2. Document Review: a. Purpose: Professional will review existing documents to prepare for the following: i. Onboarding ii. Identify fatal flaws iii. Formulate mitigation b. Review the following documents: i. Environmental Impact Statement (EIS) Chapter 1 ii. Technical reports, listed in table below. Note: Reports labelled in the Background Review column in the table below will be reviewed as part of Work Order 1. iii. Showing Document (partial) 1. Executive Summary Work Order 1 8737 Environmental Services for Halligan Water Supply Project Page 3 of 9 DocuSign Envelope ID: A14C6BF0-4C9F-4639-8556-F616A7C33DB9 2. Aquatic Resources Appendix 3. Miller Aquatic Habitat Appendix 4. Minimization Appendix Technical Report (with lead 3rd party contractor) Status* Professional’s Background Review Priority** Additional Review Anticipated*** Aesthetics and Visual Resources (CDM Smith) Final Draft Low No Air Quality Report (CDM Smith) Final Draft Low No Altered Flows - Wetland and Riparian Resources (WEST) Final Draft; S.D. Addendum High Yes Alternatives Screening Report (DWC) Final Draft High No Aquatic Resources Baseline (GEI) Final Draft High No Aquatic Resources Impact (GEI) Prelim Draft; S.D. Revisions High Yes Cultural Resources Technical Report (Centennial) Final Draft Low No Geology (CDM Smith) Final Draft Low No Groundwater (CDM) Final Draft Low No Hazardous Sites (CDM Smith) Final Draft Low No Hydrologic Modeling (Fort Collins - CDM) Final Draft; S.D. Addendum Low No Noise (CDM Smith) Final Draft Low No North Fork Baseline Geomorph S/T (ACE) Final Draft Med No North Fork Baseline WQ (CDM) Final Draft Med No North Fork Sediment Transport/Geomorphology Impact (ACE) Prelim Draft in progress N/A Yes Operations Plan (Fort Collins) Prelim Draft Med Yes Purpose and Need (HE) Final Draft Low No Socioeconomics, Recreation and Land Use (Harvey) Final Draft; S.D. Revisions Med Yes Soils Report (CDM Smith) Final Draft Low No Species of Concern (WEST) Final Draft; S.D. Addendum High Yes Surface Water Quality (Hydros - CDM) Final Draft; S.D. Addendum High Yes Vegetation Resources Technical (WEST) Final Draft; S.D. Revisions High Yes Water Resources (CDM Smith) Final Draft; S.D. Revisions Med Yes Wetland Resources, North Fork Baseline (WEST) Final Draft Med No Wildlife Technical (WEST) Final Draft; S.D. Addendum High Yes * S.D. = Showing Document. S.D. resulted in additional information being generated for various technical reports, addressed either by addendums or revisions. City/Jacobs will review any new information generated by S.D. Task 2: Environmental Review of Permitting Documents Task 2 Objective: Provide comments on future Environmental Impact Statement (EIS) materials shared by United States Army Corps of Engineers (USACE) with the City. Subtasks: 1. Review final drafts of EIS technical reports as provided by USACE (reports listed as ‘Yes’ in the Additional Review column in the table above) and generate comments for submittal. Task assumptions: a. Mary Powell (Corvus Environmental) to lead reviews related to wetlands. b. May require independent analysis in certain cases. Task 3: Develop Conceptual Mitigation Plan Task 3 objective: Develop conceptual mitigation plan for release with draft EIS that has agency buy-in. Subtasks 1. Effects analysis and mitigation needs (document in memo/report to City) a. Determine level of impacts based on document review, discussions with City, etc. b. Review Fort Collins mitigation concepts developed to date c. Suggest preliminary avoidance and minimization measures d. Suggest preliminary CM measures e. Suggest possible enhancements 2. Develop preliminary conceptual mitigation measures (document in technical memorandum to USACE and Cooperating Agencies (CAs). a. Provide simple listing or outline of mitigation measures b. Mitigation measure outline is for incorporation in EIS, if possible given that EIS is currently being drafted. 3. Develop final conceptual mitigation plan (develop report for public release) a. Final product due at time of draft EIS release b. Will require soliciting input from USACE and CAs per Task 4 below. Task 4: Study Planning, Data Collection, and Agency Coordination Task 4 objective: Initiate activity on other permits (401 Certification, Colorado Parks and Wildlife (CPW) mitigation, Bureau of Land Management Right Of Way (BLM ROW), 1041) so the City can hit the ground running after the draft EIS is released. Subtasks: 1. The City will be required to obtain various federal, state, and local authorizations (“Other Permits”) for the Halligan Project to proceed. Such Other Permits are distinct from the Clean Water Action Section 404 permitting process, but may utilize data and findings developed for the Section 404 permit and NEPA documents. Professional will assist the City in initiating activity on other permits, which may include Work Order 1 8737 Environmental Services for Halligan Water Supply Project Page 5 of 9 DocuSign Envelope ID: A14C6BF0-4C9F-4639-8556-F616A7C33DB9 a. Clean Water Action Section 401 water quality certification; b. Consultation and mitigation under Endangered Species Act regulations; c. National Historic Preservation Act coordination; d. Mitigation planning pursuant to CRS 37-60-122.2; e. Coordination Larimer County reviews pursuant to CRS 24-65.1-101; and f. Right-of-way acquisition on federal land managed by the Bureau of Land Management 2. Applications for Other Permits will be made after the draft EIS is released and will be included in Work Order 2; however, the City desires to being planning, coordination, and data collection for such authorizations in the coming year. Task 2 includes effort for up to 40 hours of field work may be necessary to prepare information for other permits within the next year. Task 5: On-Call Technical Support Task 5 objective: Provide general technical support to City staff for Halligan Project permitting On call assistance may include, but is not limited to: 1. Miscellaneous USACE and CA correspondence 2. Legal/lobbying issues 3. Non-Governmental Organizations (NGO) and landowner concerns 4. Public engagement 5. GIS/mapping 6. Internal communications Task 6: Project Administration and Meetings The Professional’s project manager (PM) shall prepare, implement, monitor, and update the project work plan as required throughout the project. Professional’s PM will prepare and submit to the City’s PM, on a monthly basis, a brief cost and schedule status report. The report shall include a narrative description of progress to-date, actual costs for each Task, estimates of percent complete, and potential cost variances. The scope assumes: 1. Professional will perform necessary project administration. 2. Preparation and participation in status calls and meetings. 3. Two to three of Professional’s staff will attend up to three meetings in Ft. Collins and participate in up to four conference/Skype meetings. Deliverables: • Monthly project cost and schedule status report, (pdf format). Professional will work expeditiously to support the City’s schedule. An anticipated schedule is shown below in Table 1. Work Order 1 8737 Environmental Services for Halligan Water Supply Project Page 6 of 9 DocuSign Envelope ID: A14C6BF0-4C9F-4639-8556-F616A7C33DB9 Table 1, Project Schedule Activity Completion Date Notice to Proceed (NTP) August 2018 Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 October 2018 April 2019 April 2019 June 2019 June 2019 June 2019 Assumptions Used in Developing this Scope of Services The Professional’s estimate of engineering costs for the project is based on the elements included in task descriptions above, and the following assumptions: 1) City will examine information submitted by Professional and render in writing or otherwise provide decisions within two weeks. 2) City will give prompt notice to Professional whenever City observes or becomes aware of any development that affects the scope or timing of Professional’s services, or of any defect in the work of Professional. 3) Professional will provide the City with deliverables as defined respectively in this scope of work. 4) Deliverables will be distributed electronically via email (pdf format). 5) Meetings with the City will be held at the City’s service center office. Work Order 1 8737 Environmental Services for Halligan Water Supply Project Page 7 of 9 DocuSign Envelope ID: A14C6BF0-4C9F-4639-8556-F616A7C33DB9 Task Description Jim Clarke , Project Manager Patrick Hickey, Wetland Ecologist Whitney Wimer, 404 Permitting Patrick Basting, Sr. Wildlife Biologist Kristina Neptun, Aquatic Ecologist Christy Payne, Wildife/Fisheries Biologist Moha Parikh, Air Quality Susan Butler, CWA Regulatory Comp. Todd Wang, Permitting Senior Technical Strategist Shawn Snow, Cultural Resources Ann Doud, BLM ROW Diane Yates, Wetland mitigation Klint Reedy, Water Supply Kyle Hamilton, Principal Technical Consultant Ryan Mitchell, Geomorphology Troy Slocum, Hydraulic Modeling Rebecca Birtley, GIS Mapping Al Paquet, Project Principal Patti Steinholtz, NEPA Technical Writer Lisa Hoffman Clerical Amy Stapley Accounting Total Labor Subconsultant Expenses Total by Task Code 03 06 07 06 06 07 04 03 02 08 05 04 03 04 05 04 07 03 19 19 19 (hours) ($) ($) 2018 Billing Code $ 235 $ 160 $ 142 $ 160 $ 160 $ 142 $ 205 $ 235 $ 250 $ 129 $ 185 $ 205 $ 235 $ 205 $ 185 $ 205 $ 142 $ 235 $ 142 $ 90 $ 90 Task 1 Onboarding and Background Review 24 58 0 0 0 0 0 0 16 0 0 0 4 32 0 0 0 8 0 2 0 144 $ 28,480 $ - $ 100 $ 28,580 Kickoff workshops 12 12 12 6 4 2 48 100 Document Review 0 EIS Chapter 1 2 2 2 6 Technical reports 8 40 4 24 4 80 Showing Document 2 4 2 2 10 Task 2 Environmental reviews of permitting documents 18 40 10 10 10 20 4 10 28 0 0 0 15 20 20 5 35 0 4 2 2 253 $ 46,508 $ 3,150 $ 2,500 $ 52,158 1a(i) Wetland delineation, function, and impacts 2 10 10 10 10 10 1 1 54 $ 3,150 $ 500 1a(ii) Impacts to riverine aquatic biological resources 2 2 10 8 20 10 10 62 $ 500 1a(iii) Hydrologic modeling and impacts 2 2 10 20 10 5 49 $ 500 1a(iv) Effects to geomorphology and sediment ATTACHMENT C CERTIFICATE OF INSURANCE CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents. Work Order 1 8737 Environmental Services for Halligan Water Supply Project Page 9 of 9 DocuSign Envelope ID: A14C6BF0-4C9F-4639-8556-F616A7C33DB9 transport 2 2 5 10 5 5 29 $ 500 1a(v) Surface water quality impacts 2 12 2 5 21 $ 500 1b(i) Provide review comments to City for 1a items 8 12 4 8 4 1 1 38 Task 3 Develop Conceptual Mitigation Plan 20 80 0 40 8 40 0 2 8 0 4 30 20 0 20 20 30 8 16 1 1 348 $ 61,312 $ 3,150 $ 500 $ 64,962 Develop mitigation plan 20 80 40 8 40 2 8 30 20 10 20 30 8 16 1 1 334 $ 3,150 $ 500 Task 4 -Study planning, data collection, and preliminary regulatory agency coordination 26 8 0 48 14 60 0 20 6 30 16 0 0 0 0 0 0 0 0 0 0 228 $ 38,860 $ 2,100 $ 2,400 $ 43,360 i. Clean Water Action Section 401 water quality certification; 2 2 20 6 30 $ 500 ii. Consultation and mitigation under Endangered Species Act regulations; 4 2 8 4 40 58 $ 1,050 $ 500 iii. National Historic Preservation Act coordination; 4 30 34 $ 500 iv. Mitigation planning pursuant to CRS 37-60- 122.2; 4 2 40 10 20 76 $ 1,050 $ 500 v. Coordination Larimer County reviews pursuant to CRS 24-65.1-101; and 8 2 10 $ 200 vi. Right-of-way acquisition on BLM 4 16 20 $ 200 Task 5 On-Call Technical Support 26 40 0 0 0 0 0 0 20 0 0 0 0 0 0 0 0 0 8 20 0 114 $ 20,446 $ 2,100 $ 2,500 $ 25,046 On Call Support 26 40 20 0 8 20 0 114 $ 2,100 $ 2,500 Task 6 Project administration, status calls, and meetings. 26 40 0 0 0 0 0 0 20 0 0 0 0 0 0 0 0 12 0 7 20 125 $ 22,760 $ 2,100 $ 2,500 $ 27,360 26 40 20 12 7 20 125 $ 2,100 $ 2,500 TOTAL 140 266 10 98 32 120 4 32 98 30 20 30 39 52 40 25 65 28 28 32 23 1,212 218,366 12,600 10,500 241,466 Exhibit C - Compensation Project Environmental Studies NEPA and Regulatory Compliance Water Resources Support services Totals ATTACHMENT B WORK ORDER COST DETAIL Work Order 1 8737 Environmental Services for Halligan Water Supply Project Page 8 of 9 DocuSign Envelope ID: A14C6BF0-4C9F-4639-8556-F616A7C33DB9 ** Priority listed for Task 1 *** Review for Task 2. Work Order 1 8737 Environmental Services for Halligan Water Supply Project Page 4 of 9 DocuSign Envelope ID: A14C6BF0-4C9F-4639-8556-F616A7C33DB9