HomeMy WebLinkAboutAddenda - RFP - 8459 ON-CALL LANDSCAPE & STREETSCAPE DESIGN IRRIGATION & URBAN DESIGN SERVICESADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP 8459: Landscape & Streetscape Design Irrigation & Urban Design Services
OPENING DATE: 3:00 PM (Our Clock) February 14, 2017
To all prospective bidders under the specifications and contract documents described above,
the following changes/additions are hereby made and detailed in the following sections of this
addendum:
Exhibit 1 – Questions & Answers
Exhibit 2 – Prebid Attendance & PowerPoint
Please contact Gerry Paul, Purchasing Director at (970) 221-6779 with any questions regarding
this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
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EXHIBIT 1 – QUESTIONS & ANSWERS
1. Is an Architectural consulting firm required for this proposal?
No, an Architectural consulting firm is not required for this proposal.
2. Is a Surveying consulting firm required for this proposal?
No, a Survey consulting firm is not required for this proposal. Please disregard
the reference to “surveying” in the section labeled “Instructions to the
Consultant”, bullet point number 1.
3. If a new project required a sub-consultant’s expertise that the awarded, prime consultant
does not have; would the prime consultant be allowed to mark-up the sub-consultant’s fee to
cover administrative paperwork to process the project fees, invoices, etc.?
Yes, in this type of scenario the City would allow a mark-up on the sub-
consultants’ work to cover administrative fees.
4. In reference to the above question, what is the percent mark-up?
The percent mark-up will be a negotiated agreement between the Consultant and
the City.
5. How many firms does the City intend to select for this on-call contract?
The City will select up to a maximum of two firms for this on-call contract.
6. Which firm(s) currently holds this contract?
The current contract is held by BHA Design Incorporated. Additional information
about this contract can be found through our public records database on
fcgov.com.
7. Could you please provide a list of attendees from the pre-proposal meeting?
The attendance roster is included with Addendum #1.
8. Which discipline does the City plan will take the lead on the on-call?
The City does not have a preference on who takes the lead, as long as all of the
City’s criteria are met; as shown in the RFP body and the selection criteria.
9. Do front and back covers count as pages within the 40-page limit?
Yes, front and back covers count as two (2) pages toward the forty (40) page limit.
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10. Fort Collins already has a Civil Engineering on-call contract. What types and scale of Civil
and Structural Engineering are envisioned through this Landscape Architecture contract
(example, full roadway design, or review of other’s designs, or design of pedestrian bridges
and underpasses?
The goal of this contract, with respect to Civil and Structural Engineering support,
is smaller scale than a full roadway or full bridge design. Our desire is to have a
licensed Colorado Professional Engineer support this contract with minor utility
designs, localized grading, low impact development (LID) design support, and
structural calculations / foundation designs for urban design pieces.
11. Is UDBE synonymous with DISADVANTAGED BUSINESS ENTERPRISE (DBE) (49 CFR
Part 26)? And do the firms need to have been certified through the CDOT or other federal
process?
Yes, UDBE is synonymous with Disadvantaged Business Enterprise (DBE) (49
CFR Part 26)? To be eligible, firms must be certified through the CDOT DBE
certification process. A DBE goal will be established for Federally funded projects
as required by the specific Federal grant requirements applicable to the project.
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2/2/2017
1
Pre-Proposal Meeting for Bid No. 8459
01/27/17
Presentation Focus
• Bid No. 8459, On-Call Landscape and Streetscape
Design, Irrigation and Urban Design Services
• Key Facts
• Background and Need
• Overview of “typical” projects
• Questions
2
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2
Key Facts
• Proposals Due February 14, 2017 before
3:00pm (our clock)
• 20MB Maximum File Size for ‘e-submittals’ or
Five (5) Hard Copies – 40 Page Maximum
• Consultant Cost / Fees shall not be submitted
• City’s overall DBE Goal of 5%
• Last Day for Questions 01/31/17 @ 5:00pm
3
Background and Need
• Aesthetic Improvements
• Wide Range of Environments
o River / Stream Corridors
o High Density / Urban Areas
o Natural Areas / Open Spaces / Trail Networks
o Multi-modal Travel Corridors
• Creating a Sense of Place within the City’s Built
Environment
4
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Planning to Construction
• Coordination with Core Districts and Corridor Plans
o River District, Downtown Plan
o West Elizabeth ETC, Midtown in Motion
• Master Plan Implementation, APP Assistance
• Special Projects and LID Designs
• Bridges, Medians, Intersections, City Owned Parcels
5
Expected Deliverables
• Creation of Sketches, Renderings, and Graphics
• Cost Estimates and Specifications
• Design Drawings for Bidding / Construction
• Selection, Review, and Approval of: Shop Drawings,
Unique Project Items, Landscaping, etc.
• Meetings, Presentations, Budget Offers
6
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Bridges
7
Grade Separated Crossings
8
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Medians
9
Roundabouts
10
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Signalized Intersections
11
Familiarity With
• Larimer County Urban Area Street Standards
• City of Fort Collins Streetscape Standards
• CDOT Specs and Road & Bridge Manual
• Corridor Plans, Districts, Gateways
• City Processes for Plan Approval (Development Review,
Capital Projects, SPAR process, etc.)
12
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7
Team Structure
• Prime Consultant and Sub-Consultants Capable of:
o Urban Design and Landscape Architecture
o Civil Engineering
o Irrigation Design
o Structural Engineering
o Electrical / Lighting Design
o Historic and Environmental Services
13
Contact Information
Gerry Paul
Director of Purchasing
970-221-6779
gspaul@fcgov.com
14
Tim Kemp, PE, LEED AP
Engineering Department
970-416-2719
tkemp@fcgov.com
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