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HomeMy WebLinkAboutPARKING SENSE USA - CONTRACT - AGREEMENT MISC - PARKING SENSE USA INCSERVICE LEVEL AGREEMENT PARKING SENSE USA Inc. THE CITY OF FORT COLLINS, COLORADO Civic Center Parking Structure DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B THIS AGREEMENT dated: Tuesday July 26th, 2018 PARTIES 1. PARKING SENSE USA Inc. a duly incorporated company having its registered office at 37535 IH- 10W, Boerne, Texas, The United States of America (“PSUSA”) 2. City of Fort Collins (“the Customer”) BACKGROUND: A The Customer has acquired the PSUSA Hardware and Software for use in the sites operated by the Customer. B In order to enable the Customer to fully utilize and operate the System, PSUSA agrees to provide support and maintenance services for the Hardware, Software and the System, upon the terms of this Agreement. C The parties are entering into this Agreement to record the basis on which PSUSA will provide services related to the Hardware, Software and the System. AGREEMENT: 1 Interpretation 1.1 Definitions: In this Agreement, unless the context otherwise requires: Agreement means these terms and conditions together with the attached Schedules (reference page 11 to 13); Commencement Date means that date specified in Part B of Schedule 1 (on page 11); Confidential Information means both Parties non-public information in whatever form (verbal, written or file format) concerning the Software and the System including, without limitation: business plans, CD-ROMs, demonstration CD’s, disks, documentation, drawings, financial data, forecasts future upgrades, ideas, installation and/or support manuals, instructions, inventions, know-how, Customers, marketing information, market research, models, patent information, prototypes, product enhancements, Software and System design documents, source code, specifications, technical information, trade secrets, and user guides. Confidential Information shall include all information of the foregoing type, whether or not, identified as being confidential by the Parties at the time of its disclosure. Confidential Information shall also include all information of the foregoing type that one Party may have disclosed to the other before the date of this Agreement. Documentation means the user guide for the Hardware, Software and the System and other documentation relating to the Software and the System provided by PSUSA to the Customer from time to time. Hardware means indicators (lights), transmitters, easycounters, bus controllers and master controller. Intellectual Property means all intellectual property rights of PSUSA in the Hardware, Software and the System, together with all designs, copyright, plans, computer software, financial modeling, patents, copyright, formulae, processes, methods, inventions, eligible layout rights and all other intellectual property rights owned or used by PSUSA in respect of the Hardware, Software and the System; www.parkingsenseusa.com 37535 IH 10W, Boerne, TX 78006 +1 (830) 428-0291 DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B 3 of 15 Liability means any and all liability of PSUSA to the Customer (including liability to any third parties) for costs, damages or other legally payable amounts including lost revenues, lost profits, lost management time, lost data, loss of savings, interest or goodwill or any other consequential, indirect, special, punitive or incidental damages whether foreseeable or not for losses arising directly or indirectly out of PSUSA’s obligations under this Agreement; Permitted Purpose means for the purpose of the Customer operating the System in the Sites in all cases strictly as permitted by the terms of this Agreement; Services mean the support services and maintenance services described in the Schedule 2; (on page 13) Sites means individually located car-parking buildings and/or garages in that region referred to in Part C of Schedule 1. (on page 11) Software means the software specified in Part D of Schedule 1; (on page 11) System means the system referred to in Part E of Schedule 1; (on page 11) Term has the meaning set out in Part F of Schedule 1; (on page 11) Working Day means any day other than Saturday, Sunday, or a public holiday that is generally observed by the City of Fort Collins, CO Working Hours means the hours between 8.30am and 6.00pm on a Working Day. 1.2 Interpretation: In this Agreement unless the context requires otherwise: (a) the singular in all cases includes the plural and vice versa; (b) words importing one gender include any other gender; (c) references to sections, clauses or schedules are references to sections, clauses or schedules in this Agreement unless expressly specified otherwise; (d) any schedules and the provisions and conditions contained therein will have the same effect as if set out in the body of this Agreement; (e) references to “include”, “includes”, and “including” must be read as if they are followed by the phrase “without limitation”; (f) headings are for convenience of reference only and will not in any way affect the construction or interpretation of this Agreement. 2 Commencement and Term Commencement and Term: This Agreement will commence on the Commencement Date and, unless terminated earlier in DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B 4 of 15 accordance with section 9 (Termination), will continue in full force and effect for the Term. 3 Assignment 3.1 Permitted Assignment – The Customer: The Customer may assign its rights under this Agreement with the prior consent of PSUSA. PSUSA will not unreasonably withhold its consent. 3.2 Permitted Assignment – PSUSA: PSUSA may assign its rights and obligations under this Agreement provided the Customer gives its prior written consent, which shall not be unreasonably withheld. 4 PSUSA’s Obligations 4.1 Services: PSUSA shall provide the Services to the Customer throughout the Term at such frequency and duration as is further set out in the Schedule 2 . (on page 13). 4.2 Charges for the Services: The Customer will pay PSUSA for the Services as is more particularly set out in Schedule 2. (on page 13). 5 Payment for Charges 5.1 Invoices & Payment: Unless otherwise agreed in writing the Customer will pay PSUSA for the Services no later than 30 calendar days following the date that PSUSA invoices the Customer for the Services. 5.2 Taxes: The Customer is a tax – exempt governmental entity and shall have no oblication to pay any taxes, duties or other Government fees. Customer shall supply a tax-exempt form upon request. 5.3 Currency: All amounts to be paid by the Customer to PSUSA will be payable by the Customer to PSUSA in the functional currency referred to in Part G of Schedule 1. (see page 11). 6 The Customer’s Obligations 6.1 The Customer’s obligations: The Customer will: (a) give PSUSA prompt and adequate access to its facilities and information systems environment (including, where applicable and without limitation, remote access to the Customer’s network) as is reasonably necessary to enable PSUSA to perform the Services, and to otherwise comply with the rights and obligations of the parties in this Agreement subject to compliance by PSUSA with the Customer’s security and network access procedures; PSUSA will provide 48 hour’s advance written notice of site visit need.' (b) provide all information, decisions, assistance and co-operation that PSUSA may reasonably request to facilitate the performance of the Services; and (c) follow the problem classification, problem analysis and support request procedures agreed with PSUSA from time to time. DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B 5 of 15 7 Confidential Information:.Confidential Information shall be defined as set forth in Section 1.1 herein 7.1 Obligations of the Customer and PSUSA: The Customer and PSUSA will keep confidential at all times, all Confidential Information and will not use, communicate, cause to be communicated, copy, make available or otherwise resupply any Confidential Information to any person other than those of its employees, contractors, agents or representatives to whom disclosure is reasonably necessary for the purposes of this Agreement, or as otherwise required by law. 7.2 Return of Confidential Information: At the request of PSUSA, the Customer will return or destroy any Confidential Information belonging to PSUSA. At the request of the Customer, PSUSA will return or destroy any Confidential Information belonging to the Customer. 8 Warranties 8.1 Authority: PSUSA and the Customer each warrant to the other that they have full power and authority to enter into and perform this Agreement in accordance with its terms and that the performance of each of their obligations will neither conflict with any obligation or duty owed to any third party nor infringe the rights of any third party. 8.2 Service quality: PSUSA warrants that the Services provided by it under this Agreement will be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to the Customer. 8.3 Product, Hardware, Software PSUSA provides a manufacturer's warranty to the Customer for each new Parking Sense® branded product that is sold by an authorized Parking Sense Dealer. This warranty provides the Customer with a guarantee against faulty workmanship in manufacture and/or defective components for the warranty period (see Part II, of below) from the date of purchase. 8.4 The benefits given by this manufacturer's warranty are in addition to other rights and remedies of the customer under a law in relation to the goods to which this warranty relates (see Part Ill and Part IV, of below). 8.5 Making a Claim: If any product supplied by PSUSA is found to be defective due to faulty manufacture and/or defective components within the warranty period, PSUSA through its authorized dealers will repair or replace the product to the Customer at PSUSA’s cost in a manner and at a time acceptable to the City providing; Proof of purchase is provided. The fault is not caused by misuse, neglect, adjustments and or modifications by the Customer. The Customer presents the product at an authorized dealer's premises. Failure has not occurred through normal wear and tear. Any costs incurred to obtain warranty consideration or services is the Customer’s responsibility, including shipping and handling, travel expense, lost time, or pickup and delivery. 8.6 Customer Responsibilities: Customers must take reasonable steps to maintain the products as detailed in the installation and/or operations manual supplied with the products. PSUSA is not responsible if the Customer causes the product to become of unacceptable quality or if the product is damaged by abnormal use. DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B 6 of 15 8.7 Warranty Periods: The warranty periods are as follows: Manufacturer’s warranty – 12 months from date of installation Optional extended warranty (including willful damage) is provided for the life of this agreement per the payment details in the schedule 2. 8.9 What Legal Entity is providing these Warranties: The herein described warranties (both manufacturers and statutory) are provided by the following entity: Parking Sense Limited (NZBN 9429041232644) 273 Te Miro Road, RD4 Cambridge 3496 New Zealand PSUSA is obligated to ensure, through it’s arrangement with Parking Sense Limited, that Parking Sense Limited provides the warranties to Cutomer described herein. Limitation of PSUSA’s Liability and Exclusion of Warranties 8.10 Except in respect of the warranties set out in clause 8 above, all representations and warranties of PSUSA (statutory, express or implied) and whether in writing or oral are hereby expressly excluded, including any implied warranties. 8.11 PSUSA agrees to indemnify and save harmless the Customer, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, resulting from or occurring in connection with the performance of any service hereunder. 9 Termination 9.1 Termination for breach of Agreement: Either party may terminate this Agreement in the event that the other party breeches any part of this agreement. 9.2 Termination for cause: Without prejudice to any other rights that a party may have under this Agreement or at law, either party may terminate this Agreement immediately by notice in writing if the other party: (a) is in breach of this Agreement and such breach is not remedied within 30 days of written notice of the breach by the terminating party; 9.3 Consequences of termination: Upon expiry or termination of this Agreement for any reason, each party shall (upon request by the other party) deliver up to the other party all property of the other party in its possession or control. DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B 7 of 15 9.4 Preservation of rights: Termination or expiry of this Agreement will not affect: (a) any rights of a party against the other party which accrued up to and including such termination or expiry; and (b) the provisions of this Agreement which by their nature survive such termination or expiry, namely section 7 (Confidential Information), section 8 (Limitation of PSUSA’s Liability and Exclusions of Warranties) and this section 9 (Termination). 9.5 Termination for convenience: The Customer may terminate this Agreement at any time without cause by providing written notice of termination to PSUSA, with such notice being delivered at least (30) calendar days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. 10 Dispute resolution 10.1 Good faith: The parties undertake to use all reasonable efforts in good faith to resolve any dispute which arises between them in connection with this Agreement. 10.2 Notice of dispute: A party will, as soon as reasonably practicable give the other a written notice of any dispute in connection with this Agreement. 10.3 Internal dispute resolution: Any dispute will be initially referred to senior level employee(s) of the parties who will endeavor to resolve the dispute within ten (10) working days of the giving of the notice. 10.4 Not arbitration: Clause 10.3 provides for a form of alternative dispute resolution and is not a reference to arbitration. 10.5 Continuing performance: Pending the final settlement of any matter, each party shall continue to perform its obligations respective obligations under this Agreement as far as possible as if no dispute had arisen. 10.6 Injunctive relief: Notwithstanding anything in this section 11, a party may commence court proceedings in relation to any dispute, controversy or claim arising under or in connection with this Agreement at any time. 10.7 Governing Law: This Agreement will be governed by and interpreted according to the laws of Colorado. Each party irrevocably submits itself to the exclusive jurisdiction of the state or federal courts of Colorado in respect of any proceedings arising out of or relating to this Agreement. DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B 8 of 15 11 Notices 11.1 Giving of notices: A notice consent or approval to be given under this Agreement (a “Notice”) may be given by one party to any other party to this Agreement by personally serving it on that party or by sending it by post or overnight commercial courier to that party, or by transmitting it by facsimile or by emailing it to the address set out below (or to such other address as the party to be notified may advise in writing for the purpose from time to time) marked for the attention of the respective person named below: PSUSA Contacts: Attention: Jacob M. Bezzant Email: jakeb@parkingsense.com Phone: +1 830 428 0279 Mobile: +1 415 423 4719 Mailing address: 37535 IH-10W Building 2 Suite 1, Boerne, Texas 78006, Escalation and Response Contacts Details of the PSUSA contacts for escalation and response are provided in Part H of Schedule 1. The Customer The details of the Customer are provided in Part A of Schedule 1. 11.2 Deemed Receipt: Unless there is evidence to the contrary, any notice or document so given shall be deemed to have been given or made: (a) In the case of a communication by letter, three business days after mailing or the next business day if sent by overnight commercial courier; (b) In the case of a communication by hand, on personal delivery to the recipient; (c) In the case of a communication by facsimile, upon delivery with proof of receipt; (d) In the case of email, upon delivery, with proof of receipt. 12 General 12.1 Independent contractors: The parties are independent contractors, not employees, agents or representatives of each other. Neither party has the right to bind the other party or any other party to any agreement. 12.2 Severability: If any provision of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality or enforceability of the remainder hereof shall not in any way be affected or impaired and shall be construed to preserve enforceability to the maximum extent compatible with the applicable law. DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B 9 of 15 12.3 Waiver: No delay, grant of time, release, compromise, forbearance (whether partial or otherwise) or other indulgence by one party in respect of any breach of any other party’s obligations under this Agreement is to: (a) operate as a waiver or prevent the subsequent enforcement of that obligation; (b) be deemed a delay, grant of time, release, compromise, forbearance (whether partial or otherwise) or other indulgence in respect of, or a waiver of, any subsequent or other breach. 12.4 Variation: This Agreement may not be modified, varied, altered or amended except by a written amendment signed by both parties or their respective successors or permitted assigns. 12.5 Sub-Contracting: PSUSA reserve the right to sub-contract and/or outsource any or all of its obligations under this Agreement; provided PSUSA obtains prior written consent from the Customer, which shall not be unreasonably withheld. If any PSUSA’s obligations are subcontracted hereunder (with consent of the Customer), then the following provisions shall apply: (a) the subcontractor must be a reputable, qualified firm with and established record of successful performance in its respective trade performing identic or substantially similar work, (b) the subcontractor will be required to comply with all applicable terms of this Agreement, (c) the subcontract will not create any contractual relationship between any such subcontractor and the Customer, nor will it obligate the Customer to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor will be subject to inspection by the Customer to the same extent as the work of PSUSA. DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B 10 of 15 THE CITY OF FORT COLLINS, COLORADO By: Gerry Paul Purchasing Director DATE: ATTEST: APPROVED AS TO FORM: PARKING SENSE USA INC. By: Printed: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B 7/31/2018 Jb Jacob Bezzant Senior Assistant City Attorney 7/31/2018 City Clerk 11 of 15 SCHEDULE 1 Part A: Customer Name: City of Fort Collins, Colorado, a municipal corportation Physical Address: 215 North Mason St, Fort Collins, CO 80524 Postal Address: As above Phone number: (970) 416 2615 Contact person: Belinda Barnes Contact email address: bebarnes@fcgov.com Part B: Commencement Date: TBA Part C: Sites: Civic Center Parking Structure, Southeast corner of Mason and Laporte Part D: Software: SpaceNet and EasyGuide Part E: System: Civic Center Parking Structure: EasyGuide x 599 Covered Spaces with 6 x Car Counters Part F: Term The period commencing on the Commencement Date and ending on that date being 48 calendar months after the Commencement Date. Part G: Functional Currency of Payment United States Dollars (USD) DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B 12 of 15 Part H: Escalation and Response Contacts Priority Level Customer Contacts: PSUSA Contacts: First point of Contact: Name: Mike Eckels Address 215 North Mason St, 2nd Floor, Fort Collins, CO 80524 Tel (B) 970-221-6355 Mob: Email: meckels@fcgov.com Name: Parking Sense Support Address: 37535 IH-10W, Boerne, Texas Tel (B): +18304280280 Email: support@parkingsenseusa.com Escalation Contact: Name: Address Tel (B) Mob Email: Belinda Barnes As Above 970-416-2615 bebarnes@fcgov.com Name: Brian Sloan Address: As above Tel (B): +18304280280 Mob: +17575085653 Email: brians@parkingsenseusa.com Escalation Contact: Name: Address Tel (B) Mob Email: Craig Dubin As Above 970-224-6196 cdubin@fcgov.com Name: Larry Eade Address: As above. Tel (B): +18304280277 Email: larrye@parkingsense.com DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B 13 of 15 SCHEDULE 2 CHARGES AND PAYMENT The amount that the Customer is obliged to pay PSUSA for the provision of services, as outlined in Section 5 of the Agreement, is as follows: (a) $1.00 Per Stall per month, x 599 Stalls equals $599.00 per month, $7,188.00 per annum. (b) $200.00 per Easy Counter, 6 x counters in the garage, $ 1,200.00 per annum. Total annual payments excluding taxes $8,388.00 per annum. SERVICES PSUSA shall provide the following Services: (a) Hardware, (indicators, transmitters, easy counters, bus controllers and master controller), Software and Services as per agreement. (b) Advice and assistance by telephone and email on operating the Software and/or the System and troubleshooting issues with the System; (c) Such other advice or assistance as may be reasonably required by the Customer to obtain the full benefit and use of the EasyGuide System; (d) Investigation, diagnosis, repair and correction of defects and problems in the Hardware, Software and/or the System, including on-site assistance if necessary; (e) Monthly maintenance visits to the site/s. A mutually-acceptable schedule/plan will be produced upon execution of this agreement. (f) Monthly reports to the customer outlining the work completed during the month and any issues to be raised. All reports to be followed up with a phone call to the customer by PSUSA. (g) provision of updates and new releases of the Software and/or the System; REPORTING Every maintenance visit will be followed by a Parking Sense Report, delivered to the customer. The report will detail the date; time, reason for the visit and particulars of the visit, along with how any issue were rectified. In addition, a monthly performance report will be provided to the customer outlining issues in that period. SUPPORT HOURS: Parking Sense shall provide the Services during Working Hours, Monday to Friday, 9:00 am to 5:00 pm CT. DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B 14 of 15 DEFECT PRIORITY When notifying a defect to Parking Sense, the Customer shall assign a priority to the defect using the following priority levels: Priority Level Description LeddarTech Car Counter Easyguide Sensors Level 1: High Business processes and major system functionality are critically affected or unavailable. A large number of users are affected by the incident and there exists no workaround or alternative means of performing normal work. An entire system or site is down, causing critical impact to business operations if service is not restored quickly. Space count accuracy - if less than 75% accuracy - 132 spaces, if count incorrect by +/- 33 cars, reporting incorrectly per structure\garage Space count accuracy - if more than 3% of the Sensors are reporting incorrectly per structure\garage System Down (excluding CoFC power or network issue) One or more digital signs completely non- functional. Passport not reflecting Parking Sense data (integration issue) Level 2: Medium Business processes and major system functionality are seriously affected and there is a major impact on business operations. A site is partially down with either a key component of equipment or functionality unavailable. Or a systemic issue is causing disruption and/or customer dissatisfaction at multiple sites. Space count accuracy - if less than 80% accuracy - 132 spaces, if count incorrect by +/- 26.4 cars, reporting incorrectly per structure\garage One or more digital signs have one panel non-functional Space count accuracy - between 1 and 3% are 15 of 15 SERVICE LEVELS – RESPONSE TIMES AND RESOLUTION TIMES Parking Sense shall respond to and resolve defects in accordance with the following Service Levels: Priority Level Initial Response Time Fix / Workaround Supplied Progress Updates Required Underlying Problem Resolved Level 1: High Within 1 Business Hour Within 1 Calendar Day Hourly if necessary Within 5 Business Days Level 2: Medium Within 4 Business Hours Within 2 Business Days Daily by COB Within 10 Business Days Level 3: Low Within 1 Business Day Within 5 Business Days Every Other Business day Within 15 Business Days Key Performance Indicators (KPIs) KPI Target Description 1. System fully operational during Parking Sense core business hours 99% The API availability data feed, central website and app are fully operational. Core business hours 9:00 AM to 5.30 PM Monday to Friday 2. System fully operational including core and out of business hours 99% The API availability data feed, central website and app are fully operational. Core business hours 9:00 AM to 5.30 PM Monday to Friday 3. Indicators operational 99.5% An average individual Indicator will be fully operational at least 99.5% of the time. 4. Indicator accuracy: 99.5% The Indicators should accurately register a parking event at least 99.5% of the Month. A parking event includes both the initial arrival and the exit. Parking Sense shall apply all available resources to correct defects within the Resolution Times set out above. If Parking Sense is unable to correct a defect within the applicable Resolution Time, Parking Sense will notify the Customer of such inability and the circumstances regarding such inability before the expiry of the Resolution Time period, and the parties may agree upon an alternative timeframe within which the Defect must be resolved. Notwithstanding the foregoing, if Parking Sense fails to correct a defect within the applicable Resolution Time, Parking Sense shall, at no charge to the Customer, provide the Customer with the services of a skilled technician who will work on a dedicated basis until the defect is resolved. DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B reporting incorrectly per structure\garage One or more digital signs have one panel non-functional Level 3: Low Non-critical business process or system functionality is moderately affected. System performance is degraded. System functionality is noticeably impaired, but most business operations are able to continue. Space count accuracy - if less than 90% accuracy - 132 spaces, if count incorrect by +/- 13 cars, reporting incorrectly per structure\garage System Down (excluding CoFC power or network issue) One or more digital signs completely non- functional. Passport not reflecting Parking Sense data (integration issue) Space count accuracy - affecting less than 1% are reporting incorrectly per structure\garage DocuSign Envelope ID: D8B8F9C3-48C2-4A4C-A62B-8124FCF8D56B