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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8127 ENGINEERING SERVICES FOR ELECTRIC FACILITIES CAPITAL IMPROVEMENTS (2)July 27, 2018 Exponential Engineering Attn: Thomas Ghidossi 2950 E Harmony Road, Suite 265 Fort Collins, CO 80528 RE: 2017 Renewal, 8127 Engineering Services for Electric Facilities Capital Improvements Dear Mr. Ghidossi: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, September 15, 2018 through September 14, 2019. 2) Revised contract rates and pricing as attached, effective September 15, 2018. 3) Fort Collins Expense Guidelines as attached, dated January 1, 2018. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Pat Johnson, CPPB, Senior Buyer at (970) 221-6816 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8127 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 10ED9DD6-D51D-4194-B2E8-EE5CA152B060 7/30/2018 EXPONENTIAL ENGINEERING COMPANY 2018-2019 HOURLY RATE SCHEDULE FOR CITY OF FORT COLLINS 8127 FOR ELECTRIC FACILITIES CAPITAL IMPROVEMENTS EFFECTIVE: SEPTEMBER 15, 2018 TO SEPTEMBER 14, 2019 DESCRIPTION 2018-2019 RATE Principal Engineer $206.00/hour Project Manager $185.40/hour Senior Engineer $185.40/hour Engineer II – 2 $168.92/hour Engineer II – 1 $154.50/hour Engineer I – 2 $143.17/hour Engineer I – 1 $139.05/hour Project Controls Manager $135.96/hour Director of Business Operations $135.96/hour Senior Designer $108.15/hour Designer II $103.00/hour Designer I $97.85/hour CAD/Drafter $76.22/hour Senior Engineering Technician $141.11/hour Engineering Technician II $124.63/hour Engineering Technician I $103.00/hour Engineering Assistant $76.22/hour Executive Assistant $86.52/hour Office Administrative $59.74/hour Company Vehicle $0.775/mile Survey Grade GPS Unit $1,500/week $500/day Power System Analysis & High Level Design Software o Milsoft WindMil and LightTable o ASPEN OneLiner and PowerFlow o SKM Dapper/Captor/Arc Flash o PLS-CADD $12.50/hour PSS/E Power System Analysis Software $100.00/hour Per Diem (Meals, Incidental Expenses, Lodging) Per Federal Travel Regulations DocuSign Envelope ID: 10ED9DD6-D51D-4194-B2E8-EE5CA152B060 Appendix A Request For Proposal No. 8127 2018 Fee Schedule Hourly Rates: Office Work: $92.50 per hour for survey technician, project management, calculations, research, PLS review/analysis, drafting, meetings, etc. Field Work: $147.50 per hour for each 1-2 man survey field crew operating a single RTK GPS system or total station. Unit Rates: Property Descriptions: $491.50 per description. DocuSign Envelope ID: 10ED9DD6-D51D-4194-B2E8-EE5CA152B060 Engineering Analytics, Inc. Rate Sheet 2019 Our services are normally rendered on a time and expense basis according to the following schedule: PERSONNEL Principal ................................................................................................... $228 to $258/hour Senior Professional II ............................................................................................ $211/hour Senior Professional I ............................................................................................. $195/hour Project Professional II ........................................................................................... $180/hour Project Professional I ............................................................................................ $166/hour Senior Staff II ........................................................................................................ $148/hour Senior Staff I ......................................................................................................... $133/hour Staff II ................................................................................................................... $121/hour Staff I .................................................................................................................... $110/hour Engineering Assistant ............................................................................................. $94/hour Senior Construction Manager ............................................................................... $121/hour Technician III .......................................................................................................... $95/hour Technician II ........................................................................................................... $82/hour Technician I ............................................................................................................ $71/hour Technical Editor .................................................................................................... $121/hour Site Facilities Support ................................................................................................. $27/hr AutoCAD II .......................................................................................................... $110/hour AutoCAD I .............................................................................................................. $91/hour Project Assistant...................................................................................................... $82/hour Project Support........................................................................................................ $72/hour COMPANY VEHICLE AND EQUIPMENT 4-WD field vehicle ................................................................. Current Rate at www.gsa.gov 2-WD field vehicle ................................................................. Current Rate at www.gsa.gov Field Equipment ................................................................................... Available on request ADMINISTRATIVE EXPENSES ......................................................................................... 3% An administrative fee of 3% will be added to labor billings to cover miscellaneous direct costs such as reproduction equipment, postage, computers, and communications. NON-LABOR EXPENSES .............................Per Applicable Fort Collins Expense Guidelines Food, lodging, travel, field supplies OUTSIDE SERVICES............................................................................................ Cost plus 5% Common outside services include laboratory testing, subcontractors, equipment rental, well construction materials, installed equipment, special insurance. SPECIALTY SOFTWARE..........................................................................Available on request SEEP/W, SLOPE/W, SIGMA/W, VADOSE/W, CTRAN/W, MODFLOW-SURFACT, APEX, Darwin, Surfer, Heave, Leapfrog, SoilVision, Slide, Phase2, Dips, ARCGIS. DocuSign Envelope ID: 10ED9DD6-D51D-4194-B2E8-EE5CA152B060 Engineering Analytics, Inc. Laboratory Testing Fee Schedule 2018 LABORATORY TESTING - SOILS AND AGGREGATES Sieve Analysis, Coarse Gravel to #200 ................................................................................ $ 111.00/ea Sieve Analysis, Fine Gravel to #200 ........................................................................................ $ 79.00 ea Sieve Analysis, Minus 200 wash ............................................................................................ . $ 79.00 ea Hydrometer Analysis ............................................................................................................... $196.00 ea Atterberg Limits ..................................................................................................................... $ 101.00 ea Classification ............................................................................................................................ $ 16.00 ea Moisture Determination ............................................................................................................ $ 14.00 ea Unit Weight .............................................................................................................................. $ 19.00 ea Unconfined Compression. ........................................................................................................ $ 85.00 ea Direct Shear 3-Points (consolidated-drained).......................................................................... $600.00/ea Direct Shear Additional Points ................................................................................................ $190.00/ea Swell-Consolidation - ASTM Method (5 load increments & 1 unload increment)................. $202.00/ea ASTM-Consolidation w/ Time Rate (8 load & 2 unload increments) ..................................... $665.00/ea Swell-Consolidation or Consolidation (additional load increments added to basic test) ......... $ 69.00/ea Swell-Consolidation or Consolidation (time rate added to basic test) ..................................... $ 79.00/ea Proctor "Density Curve": Standard (Method A, B) ............................................................................................. $160.00 ea Standard (Method C) .................................................................................................. $185.00 ea Modified (Method A, B) ............................................................................................ $185.00 ea Modified (Method C) ................................................................................................. $217.00 ea One Point Check. ....................................................................................................... $ 106.00 ea Relative Density (Plus 3/4" Material) ..................................................................................... $291.00 ea Relative Density (Minus 3/4" Material ................................................................................... $239.00 ea Permeability (Falling Head)-Shelby Tube Sample .................................................................. $220.00 ea Permeability (Falling Head)-Remolded ................................................................................... $275.00 ea Permeability (Constant Head) ................................................................................................. $300.00 ea Permeability (Flexible Wall Permeameter) ............................................................................. $500.00 ea Sulfate Determination ............................................................................................................... $ 59.00 ea pH Determination ..................................................................................................................... $ 59.00 ea Specific Gravity (soil) .............................................................................................................. $ 79.00 ea Soil Resistivity (Miller soil box- natural moisture content) ..................................................... $ 42.00 ea Soil Resistivity (Miller soil box- natural moisture & saturated moisture content) ................... $ 91.00 ea Sample Preparation (special testing, Shelby tube extraction, remolded and small samples) ... $ 80.00/hr LABORATORY TESTING - CONCRETE Compression Testing (4"x8" cylinders w/rubber caps) ............................................................ $ 26.50 ea Compression Testing - Mortar Cubes ....................................................................................... $ 21.25 ea Compression Testing - Masonry Grout Cubes.(Cored) ............................................................ $ 37.00 ea Bulk Specific Gravity of Aggregates .................................................................................... $111.00 ea Mix Design .................................................................................................................. Quote On Request DocuSign Envelope ID: 10ED9DD6-D51D-4194-B2E8-EE5CA152B060 QUOTE Quote # 7482 3813 Canal Dr. Ft. Collins, CO. 80524 970-494-1996 FAX 970-494-4449 Company Esponential Engineering Company Date 7/10/2018 Address 2950 E. Harmony Rd. Suite 265 PO # City, State Ft. Collins,CO. 80528 Rep Phone 629-9332 Contact Shawn Qty Description Unit Price Total 1 Mobilization per project $ 545.00 $ 545.00 1 Pothole existing utilities $ 136.25 $ 136.25 $ - 1 Flowfill per pothole $ 38.15 $ 38.15 1 Asphalt patch (hot patch) $ 27.25 $ 27.25 1 Concrete patch $ 39.24 $ 39.24 $ - 1 Traffic control if needed (per day) $ 888.35 $ 888.35 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Subtotal $ 1,674.24 Job Location Taxes Ft. Collins, CO. Total $ 1,674.24 Thank You DocuSign Envelope ID: 10ED9DD6-D51D-4194-B2E8-EE5CA152B060 Page 1 of 2 EXHIBIT FORT COLLINS EXPENSE GUIDELINES Lodging, Per Diem Meals and Incidentals and Other expenses: January 1, 2018 Lodging:  Hotels will be reimbursed at $109/day provided the government rate is available. If the government rate is not available, the best available rate shall be used and a printout of the available rates at the time of the reservation provided as documentation.  Hotel taxes do not count to the $109 limit, i.e. the rate is $109 plus applicable taxes.  Receipts are to be provided.  Actual expense will apply Meals and Incidentals: In lieu of requiring expense receipts, Fort Collins will use Federal GSA per diem guidelines.  Daily rate: $59  Travel Days rate: 75% of $59 = $44.25 Vehicle Expenses:  All costs related to rental vehicles (gas, parking, etc.) must be documented if they are to be reimbursed. The standard for vehicle size is mid-size to lower.  If a private vehicle is used, mileage will be reimbursed using the mileage rate set by the IRS. The standard for determining total mileage is the most direct route from the firm’s primary place of business to the City.  Mileage for 2 wheel drive vehicles will be at the current rate found at www.gsa.gov. The rate for 2018 is $0.545.  Mileage for 4 wheel drive vehicles will be $0.78 when required by the City of Fort Collins. Extra Ordinary Cost  Prior authorization required. Expenses Not Allowed  Liquor, movies, or entertainment (including in-room movies);  Sporting events;  Laundry, dry-cleaning or shoe repair;  Personal phone calls, including connection and long-distance fees;  Computer connections (unless required for City business);  Other personal expenses not directly related to City business;  Convenience charges;  Rescheduling Airline Charges not related to City requirements.  Excessive meal tip amounts generally over 20%;  Delivery fees shall not exceed 10% of the total bill, if not already included;  Hotel Cleaning Tips;  Extra Baggage for one day trips;  Air Travel (when local);  Items that are supplied by the City. Time Frame for Reporting  Per contract (every 30 days). DocuSign Envelope ID: 10ED9DD6-D51D-4194-B2E8-EE5CA152B060 Page 2 of 2 Reference: The Federal GSA guidelines for Fort Collins are $109/day for hotel and $59 for meals and incidentals (M&IE). (Incidentals are defined as 1) fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards or stewardesses, and 2) transportation between places of lodging or business and places where meals are taken). Hotel taxes (i.e. lodging taxes) are not covered by per diem and are expensed as a separate line item. The M&IE is further broken down by:  Breakfast: $13  Lunch: $15  Dinner: $26  Incidentals: $5 Federal guidelines further provide for the use of 75% of the M&IE rate for travel days, i.e. $44.25 for Fort Collins. DocuSign Envelope ID: 10ED9DD6-D51D-4194-B2E8-EE5CA152B060 Engineering Analytics, Inc. Rate Sheet 2018 Our services are normally rendered on a time and expense basis according to the following schedule: PERSONNEL Principal ................................................................................................... $221 to $250/hour Senior Professional II ............................................................................................ $205/hour Senior Professional I ............................................................................................. $189/hour Project Professional II ........................................................................................... $175/hour Project Professional I ............................................................................................ $161/hour Senior Staff II ........................................................................................................ $144/hour Senior Staff I ......................................................................................................... $129/hour Staff II ................................................................................................................... $117/hour Staff I .................................................................................................................... $107/hour Engineering Assistant ............................................................................................. $91/hour Senior Construction Manager ............................................................................... $117/hour Technician III .......................................................................................................... $92/hour Technician II ........................................................................................................... $80/hour Technician I ............................................................................................................ $69/hour Technical Editor .................................................................................................... $117/hour Site Facilities Support ............................................................................................ $25.96/hr AutoCAD II .......................................................................................................... $107/hour AutoCAD I .............................................................................................................. $88/hour Project Assistant...................................................................................................... $80/hour Project Support........................................................................................................ $70/hour COMPANY VEHICLE AND EQUIPMENT 4-WD field vehicle ............................................................................................... $0.78/mile 2-WD field vehicle ............................................................................................. $0.545/mile Field Equipment ................................................................................... Available on request ADMINISTRATIVE EXPENSES ......................................................................................... 3% An administrative fee of 3% will be added to labor billings to cover miscellaneous direct costs such as reproduction equipment, postage, computers, and communications. NON-LABOR EXPENSES ....................Per Fort Collins Expense Guidelines (dated 1/1/2018) Food, lodging, travel, field supplies OUTSIDE SERVICES............................................................................................ Cost plus 5% Common outside services include laboratory testing, subcontractors, equipment rental, well construction materials, installed equipment, special insurance. SPECIALTY SOFTWARE..........................................................................Available on request SEEP/W, SLOPE/W, SIGMA/W, VADOSE/W, CTRAN/W, MODFLOW-SURFACT, APEX, Darwin, Surfer, Heave, Leapfrog, SoilVision, Slide, Phase2, Dips, ARCGIS. DocuSign Envelope ID: 10ED9DD6-D51D-4194-B2E8-EE5CA152B060 INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: JECT LOC COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $ AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) The General Liability, Automobile Liability, Umbrella/Excess insurance policies applies on a primary and non-contributory basis. A Blanket Waiver of Subrogation applies for General Liability, Automobile Liability, Umbrella/Excess Liability and Workers Compensation. The Umbrella / Excess Liability policy provides excess coverage over the General Liability, Automobile Liability and Employers Liability. Please note that Additional Insured status does not apply to Professional Liability or Workers' Compensation. 2 of 2 #S22248354/M22246818 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORDTM CERTIFICATE OF LIABILITY INSURANCE Hartford Casualty Insurance Co Trumbull Insurance Company XL Specialty Insurance Company Hartford Underwriters Insurance Co 1/02/2018 USI Colorado, LLC Prof Liab P.O. Box 7050 Englewood, CO 80155 800 873-8500 800 873-8500 Exponential Engineering Company 2950 East Harmony Rd., Suite 265 FORT COLLINS, CO 80528 29424 27120 37885 30104 A X X X Y Y 34SBWVS2690 01/08/2018 01/08/2019 1,000,000 300,000 10,000 1,000,000 2,000,000 2,000,000 D X X X Y Y 34UEGNJ2289 01/08/2018 01/08/2019 1,000,000 A X X X 10000 Y Y 34SBWVS2690 01/08/2018 01/08/2019 5,000,000 5,000,000 B N Y 34WEGCC6085 01/08/2018 01/08/2019 X 1,000,000 1,000,000 1,000,000 C Professional Liability Claims Made Y DPR9920938 01/08/2018 01/08/2019 $1,000,000 per claim $2,000,000 annl aggr. As required by written contract or written agreement, the following provisions apply subject to the policy terms, conditions, limitations and exclusions: The Certificate Holder and owner are included as Automatic Additional Insured's for ongoing and completed operations under General Liability; Designated Insured under Automobile Liability; and Additional Insured under Umbrella / Excess Liability but only with respect to liability arising out of the Named Insured's work performed on behalf of the certificate holder and owner. (See Attached Descriptions) City of Fort Collins, a Municipal Corporation Attn: Janet McTague PO Box 580 Fort Collins, CO 80522 1 of 2 #S22248354/M22246818 Client#: 1084152 EXPONENG AXYZP 1 of 2 #S22248354/M22246818