Loading...
HomeMy WebLinkAboutLIZ YOUNG - CONTRACT - AGREEMENT MISC - LIZ YOUNGNature in the City Grant Agreement 1 NATURE IN THE CITY CAPITAL PROJECT AGREEMENT THIS AGREEMENT is made and entered into this 14th day of June, 2018, by and between the CITY OF FORT COLLINS, COLORADO, a municipal corporation (the "City"), and Liz Young (the "Grantee"), whose address is 1854 Marlborough Ct, Fort Collins, Colorado. RECITALS A. It is in the best interests of the City, Larimer County, and the State of Colorado to pursue conservation efforts that protect and enhance wildlife habitat, recognizing there is nationwide attention regarding the impact local and regional environmental efforts can have on furthering environmental and economic health of communities, and B. It is the objective of the City of Fort Collins to conserve the natural environment for its wildlife habitat value as a service to the people of Fort Collins; and C. The City Plan policies adopted by the Fort Collins City Council include Open Lands Policy OL-1 .2, Urban Development, to encourage and assist efforts by private landowners and organizations to protect, restore or enhance privately owned natural areas within the City's Growth Management Area; and D. The mission of the Natural Areas Department is to protect and enhance lands with existing or potential natural values in furtherance of the Open Lands Policy and the City Strategic Plan, including Environmental Health strategy 4.8, to expand, improve, restore and protect wildlife habitat, urban forests and the ecosystems of the Poudre River and urban ecosystems, and E. On March 25, 2015, City Council adopted Resolution 2015-039 approving the Nature in the City (NIC) Strategic Plan, to be administered by the Natural Areas Department in partnership with the Planning Services division of Community Development & Neighborhood Services (CDNS), with the goal of investing in community enhancement of natural spaces, and F. In November 2015, City voters approved a ballot measure to fund the NIC capital project program as a component of the Community Capital Improvement Program (CCIP), and G. In 2016, City Council appropriated funds to provide staff capacity and program funding through the Keep Fort Collins Great sales tax to implement the NIC Strategic Plan, including a localized community grant program, and H. NIC developed the NIC Grant program to incentivize private property owners to collaborate and coordinate with City to identify, establish, and recover community natural spaces, and I. NIC staff has selected Grantee’s proposed project, as described in further detail in Exhibits “A” and “C” attached hereto, for funding in accordance with the NIC Grant program’s guidelines and the CCIP capital project funding restrictions. NOW, THEREFORE, in consideration of their mutual promises contained herein, the parties agree as follows: DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB Nature in the City Grant Agreement 2 1. Grantee shall install the project and use the funds provided under this Agreement in accordance with the NIC Grant program capital project proposal scope of work (“Scope”), attached as Exhibit "A" and incorporated by this reference, at the following location (Project site): 1854 Marlborough Ct.____________________________________________________________ Address 2. Grantee shall provide long-term maintenance of the project and maintain the project site in as good or better condition than it exists as of the date of installation and in compliance with the project maintenance plan as described in Exhibits A and B. 3. Any modification of the performance of this project from that indicated in the Scope, must be submitted for and receive prior written approval by the City, at the sole discretion of the City. 4. For installation of this project, Grantee shall receive one thousand dollars ($1,000.00). Project funds may be distributed as a lump sum or as a reimbursement, at the City’s sole discretion. Funding arrangements will be detailed within the project Scope. All funds shall be expended by Grantee by June 1, 2018. 5. Grantee shall provide the City with a written evaluation and fiscal report, including copies of receipts for expenditures of funds, results achieved, community impact, and goals for long- term maintenance of the project no later than June 15, 2018. A template for this report is attached as Exhibit B and incorporated by this reference. 6. Grantee shall acknowledge receipt of City support by displaying a sign provided and approved by the City at the Project site, and include the following statement on all project promotional materials: THIS PROJECT IS SUPPORTED BY FUNDING FROM THE CITY OF FORT COLLINS NATURE IN THE CITY PROGRAM, A COMPONENT OF THE COMMUNITY CAPITAL IMPROVEMENT PROGRAM APPROVED BY CITY VOTERS IN NOVEMBER 2015 Grantee agrees to allow the City to monitor the Project site through citizen science and other research endeavors that support the NIC program, and to allow the City to feature the project and associated proposal (images, videos, etc.) in public outreach, marketing and educational materials. The City will contact Grantee for permission prior to accessing the Project site. 7. If at any time within five (5) years after completion of the project, Grantee plans to remove or change the condition or design of the Project site, Grantee shall request review by the City at least fourteen (14) days in advanced of such activity. City will respond in writing within fifteen (15) business day with approval or denial of the request. If the City determines, in its sole discretion, the removal or change materially reduces the natural space conservation value or accessibility of the Project site or conflicts with the NIC Grant guidelines, Grantee may be required to repay all or a portion of the project funds. Repayment shall be made within thirty (30) days of the City’s written request. No repayment of project funds will be required upon project removal or significant change occurring five years or later after project completion; however, the City reserves the right to request removal of any designation of affiliation between the project and the NIC program. DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB Nature in the City Grant Agreement 3 8. Grantee agrees to make all records pertaining to activities carried out under this Agreement available to the City for audit upon request for at least three years following the fulfillment of this Agreement. 9. If any provision of this Agreement is not met in the manner and time specified by Grantee, Grantee will be in breach and the City may terminate the Agreement. Upon such termination, Grantee will return to the City all funds paid in accordance with this Agreement within thirty (30) days following receipt of the written request from the City to do so. 10. This Agreement is not assignable without prior written consent of the City. 11. Grantee hereby represents and warrants it is the owner of, or if not the owner, has the permission of the owner of, the Project site upon which the proposed activities will take place, and further represents and warrants it is fully authorized to undertake the activities set forth in Exhibit A. 12. The term of this Agreement shall be from the date of signature until the fifth anniversary of that signature date, unless terminated earlier, and except for all maintenance obligations of Grantee which shall survive until the expiration of those obligations, as set forth in Exhibit A. 13. At all times during the term or performance of this Agreement, Grantee shall comply with all applicable federal, state and local laws, rules and regulations that have been or may hereafter be established. This requirement includes, but is not limited to the City of Fort Collins and/or Larimer County Land Use and Building Codes. 14. The signatories aver that to their knowledge no City employee has a personal or beneficial interest whatsoever in the services or property described herein. 15. Grantee shall indemnify, save and hold harmless the City, its officers, employees, and agents, against any and all claims, damages, liability, and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by Grantee, its employees, agents, subcontractors, or assignees pursuant to the terms of this Agreement. 16. Grantee, if an individual, must i. produce either a valid Colorado driver's license or a Colorado identification card; a U.S. military card or military dependent's identification card; a U.S. Coast Guard merchant mariner card; or a Native American tribal document; and ii. execute an affidavit stating he or she is a U.S. citizen or legal permanent resident or he or she is otherwise lawfully present in the U.S. pursuant to federal law. 17. Grantee represents and agrees that: i. As of the date of this Agreement: 1. Grantee does not knowingly employ or contract with an illegal alien; and DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB Nature in the City Grant Agreement 4 2. Grantee has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, I 04th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to verify confirm the employment eligibility of all newly hired employees that Grantee does not employ any illegal aliens. ii. Grantee shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or knowingly enter into a contract with a subcontractor that fails to certify to Grantee that the subcontractor shall not knowingly employs or contracts with an illegal alien to perform work under this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 14th day of June, 2018. CITY OF FORT COLLINS, COLORADO: By: Gerry Paul, Director of Purchasing ATTEST: Approved as to form: GRANTEE: By: Print Name: Title: (if applicable) Email Phone DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB Liz Young 224-639-3378 eyoung328@gmail.com Assistant City Attorney ll City Clerk EXHIBIT A Grant Proposal (Scope of Work) NATURE IN THE CITY // MINI GRANT SCOPE OF WORK Updated 3.10.18 A Nature in the City Mini Grant will include the following components, as applicable for each project: NIC Staff Capacity NIC Staff Commitment of up to 40 Hours of project facilitation. Project facilitation may include:  Design Assistance  City permits and development review assistance  Plant selection consultation Initial Consultation: 1.5-2 Hours Meet with homeowner to discuss project goals and timeline. Project Planning Meeting: 2 Hours Discuss plans for landscape, irrigation, soil amendment (if applicable), plant selection, and design. Discuss funding amounts, landowner match, etc. Post Install Visit: 2 Hours Discuss project install, maintenance plans, answer any questions and address any challenges. Season 2 Visit: 2 Hours After one season to establish landscape, a season 2 site visit to discuss long term maintenance, survival after season 1, etc. Funding Amount: $1,000 of qualifying expenses. If partnering with the Xeriscape Incentive Plan, NIC Mini funds will engage once matching XIP funding is extinguished. DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB EXHIBIT B NATURE IN THE CITY 2018 Capital Project Fund: Fiscal Report and Project Evaluation Each applicant that successfully receives funding from NIC must submit a fiscal report and project evaluation to document how NIC project funds were spent according to the Scope of Work, assess project success and community impact, and provide feedback for future years. The report must be electronically submitted to the NIC project manager tasked with this project by June 15th, 2018. Please utilize the format below, and contact us with any questions or feedback. NIC Funding Documentation Please provide documentation of how all NIC project funds were spent. Please provide a line-item budget (preferably in Microsoft Excel format) with all actual costs of NIC funded project components. Please also attach (preferably in pdf format) all receipts showing proof of payment for materials, labor, and services for NIC funded project components. Project Success In 1-3 paragraphs, please describe the overall success of your project. Discuss, being specific as possible, how the implemented project has furthered NIC’s goals of providing additional connectivity to nature for both wildlife and Fort Collins residents, maintaining and restoring wildlife habitats within the urban portions of the community, and shifting landscapes to more diverse forms. Testimonials Please provide 1-3 testimonials from project or community partners documenting the impact of the project. What did NIC funding enable you to achieve that you would not have been able to otherwise? Self-Evaluation Did you achieve or exceed objectives outlined in your application? What are your key lessons learned from the project? Are there any aspects of the project that you would have done differently? Is there anything else you learned that you would like to share? NIC Program Evaluation What feedback do you have for NIC to improve next year? Are there changes in process, support, or implementation that could improve other projects in the future? Are there additional resources you wish you would have had going through the process? Performance Metrics Please provide any performance metrics you have gathered or observed after the project implementation. Examples of performance metrics could include DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB quantitative metrics, such as number of visitors to the project site, change in number of wildlife species observed, or participation in programming provided at the site. Metrics can also be qualitative, such as the change in a site’s aesthetics , user’s perception of the value of the site for connecting to nature, etc. Long Term Maintenance Plan In 1-3 paragraphs, discuss your plans for long term maintenance of the project site and if you anticipate any challenges to long term maintenance of the project. DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB EXHIBIT C Original Grant Application DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ City of Fort Collins CO - Nature in the City program Natural Areas 2018 Nature in the City Community Projects Grants 5/3/2018 deadline Liz Young Xeriscape Project $ 1,000.00 Requested $ 1,000 Applicant Match Submitted: 9/17/2017 12:41:49 PM (Pacific) Additional Contacts none entered Liz Young 1854 Marlborough Ct. Fort Collins, CO 80526 eyoung328@gmail.com Tel: 224-639-3378 Pre-Qualification 1. Are you the owner of the property you’d like to complete a community project on, OR do you have written permission from the property owner that you can complete this project? 2. Have you secured all community approvals needed for your project to move forward (e.g. HOA approval)? 3. Is your project located within Fort Collins city limits? (Although most NIC projects need to be within city limits to qualify for funding, your project might still qualify. Contact us before you proceed) 4. Do you have funding and a plan for the long term maintenance needs of your project? 5. If selected for a grant, you will be required to sign a NIC project agreement similar to the one found in the "NIC Resources" tab on the dashboard. After reviewing the document, would you be able to agree the terms of the agreement? 6. If you'd like to provide additional information about any of the pre-qualification questions above, please provide the information below. -no answer- ✔✔✔✔ YES NO ✔✔✔✔ YES NO ✔✔✔✔ YES NO ✔✔✔✔ YES NO ✔✔✔✔ YES NO Application Questions DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB General Information 1. What type of NIC grant are you applying for? 2. In a paragraph or two, please describe your community project. I have been working on redoing my front yard in a xeriscape landscape format for the past year, but have been delayed by the cost. We chose to do the work on our own to save money, for the personal experience, and showed the plan to a landscape architect friend to talk about options. In the end, we used a plan from a "Garden in a Box" template and applied it to our space. The project was approved by the Xeriscape program and I have participated in the classes required by the City to satisfy those requirements. The design solves a few issues: (1) it is intended to assist other neighbors and the HOA in becoming intrigued to remove their grass yards to promote low water and native plant use; (2) part of the plan includes a raised bed that is intended to provide fresh vegetables and herbs to neighbors (and potentially learning opportunities for neighbor's children); (3) practically, the design is solving a negative drainage issue on the side of the house; and (4) the design seeks to solves a draught issue by removing grass and promotes bee habitat by including pollinator friendly plants. Connectivity 3. Describe how your project will benefit plants and animals and their habitat in your neighborhood. The biggest benefit is supporting low water and native plants. By removing grass and replacing it with plants that can thrive in the Colorado climate, we are benefiting the ecosystem locally. Additionally, the "Garden in a Box" template we chose is "pollinator-friendly" and encourages bee habitat and pollination needs. Last, by including a vegetable garden, we may support the local raccoon and squirrel population, however, we hope that is not actually a secondary factor of the design. 4. How will your project better connect your neighborhood to nearby nature? As stated previously, one of the goals of this project is to demonstrate to neighbors and to the HOA that xeriscape is not ZERO-scape, that xeriscape yard design can be beautiful and beneficial without having green grass as a standard. My hope is that more neighbors will be encouraged to remove their water-heavy grasses and consider doing some xeriscaping in their own yards, thereby connecting to native Colorado nature in a personal way. 5. Will there be public access to your project site? If not, discuss why public access is not appropriate for your project. The project is in my yard, so technically it is not public, per se; however, if someone wanted to walk through my yard or check out the plants, I wouldn't necessarily mind. Additionally, I have talked to my neighbors with small children about using the vegetable garden space to let the kids grow something if they are interested in that, to allow them to help with the garden, as well as to have some of the vegetables/herbs that are produced. 6. Who will your project benefit in the neighborhood and the community in general? NIC is especially interested in connecting those in the community who have barriers to connecting with nature. In addition to benefiting my direct neighbors to show how a xeriscape plan can be implemented in their own yard, a hope is that this project will benefit the HOA's decision making. Our green space is beautiful and provides a wide open space to play but we spend several thousand dollars on watering the grass each year. I hope to use my yard as an example to make a case to the HOA to remove some grassy areas in our greenspace that are awkward, unused spaces. For example, in between my back yard and my neighbor's side yard, there is a triangle of grass in the communal greenbelt that is never ever used. It is an awkward size and it is a perfect place to put low water, high heat resistance plants, which will remove the grass and reduce the need for water, increase the beautification and enjoyment of the space, and ultimately reduce the water costs associated with water a grassy space that is unused. This is more of a long term goal, for which I hope I can reapply as an HOA to either this grant or the community neighborhood grant. Project Approvals 7. It is common for projects to require a building permit or minor amendment from the City. Have you consulted with the City’s Planning Services staff to discuss whether you need a building permit or minor amendment to proceed with your project? Planning Services can be reached at (970)416-4311 or reverette@fcgov.com. 8. After discussing your project with Planning Services, describe what permits will be required and/or what ✔✔✔✔ Mini Grant (max $1,000) Planning Grant (max $5,000) Implementation Grant (max $25,000) YES ✔✔✔✔ NO DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB development review processes you will need to go through for your project. Still don't know for sure? Contact us and we'll help you navigate the process. I won't need any permits for my landscape plan. 9. What other approvals you will be required to complete your project (e.g. HOA, school, etc.)? Have you received these approvals yet? I received an HOA approval originally for this project, it is included in the document section. Funding 10. Has this project been funded by NIC in past years? 11. Please list any funding for your project provided by other City of Fort Collins grant programs. This whole project originated from applying to the Xeriscape Incentive Program, so the plan has been approved and I have gone through the necessary trainings and requirements to be a part of that program. 12. Unfortunately, NIC funds can't be used for ongoing maintenance. Please describe the amount and source of your project's long term maintenance funding (if needed). Each year, the yard will need regular weeding and maybe once or twice over the course of the yard's life it will need replace parts for the sprinklers; however, none of the funds requested are intended for maintenance. Timeline 13. What month would you like to install/complete your project? Typical installation time are in the spring(May/June) and fall (Sept/Oct). 14. Discuss any hard deadlines or other timing constraints that are driving your timeline. As you can see on the timeline, there are some fall 2017 goals that we have. However, the majority of the installation will start earlier in the late spring/summer (likely May or June) and will be completed by October. A hard deadline is in mid-October to schedule a review for the Xeriscape program completion/adherence meeting. Community Outreach and Impact 15. Describe your efforts to build support for the project with your neighborhood. Does your neighborhood support the project? Provide any documentation of neighborhood support as an attachment in the Documents tab The HOA has approved the plan. Additionally, my elderly neighbor is looking forward to my dead grass being removed from the lawn as she thinks it is unsightly. 16. Please discuss any controversial components of your project or any other barriers that might threaten the full success of your project. Honestly, I think people in the HOA could argue against the removal of the grass; however, the plan has been approved by the HOA board and I am happy to talk about the use of xeriscape plants versus grass in conservation of water efforts to my neighbors who are concerned. I do not expect there to be a conflict so severe that it threatens the success of the project, especially considering the HOA has already approved the plan. 17. What will be the impact to your neighborhood if this project isn't funded in 2018? The longer it takes me to complete this project, the longer it will be until the plants are well established. Therefore, the longer it will take for me to make a case to the HOA regarding the removal of some grass in the greenspace for beautification and water conservation. YES ✔✔✔✔ NO May June July August September ✔✔✔✔ October DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB Application ID: 94305 * ZoomGrants™ is not responsible for the content of uploaded documents. Budget Project Funding Confirmed Cash Funding Tentative Cash Funding Confirmed In- Kind Tentative In- Kind NIC (Requested) to offset below costs $ 1,000.00 Personal Cash $ 3,005.00 Utility Rebate for Xeriscape program $ 0.00 $ 0.00 $ 275.00 $ 0.00 $ 0.00 $ 0.00 Total $ 3,005.00 $ 1,000.00 $ 0.00 $ 275.00 Project Expenses Cash Costs Other Costs hardscape (boulders, flagstone, sand, gravel) $ 1,100.00 landscaping (plants, soil, compost, edging) $ 800.00 Irrigation changes (replace current sprinkler heads with drip lines and system) $ 400.00 Raised vegetable beds (built) $ 250.00 Raised vegetable bed filler (pea gravel, soil) $ 200.00 Contingency (10% of budget, REQUIRED) $ 255.00 Total $ 3,005.00 $ 0.00 Budget Narrative Hardscape $1100 --> rough estimate for rocks needed (primarily inch and a half rock, hopefully a boulder or two) Landscaping $800 --> rough estimate based on plan, estimated $10-$20 per plant, 30-40 plants ($550) soil/compost/amendments ($250) Irrigation changes $400 --> rough estimate for new piping, water sensor and timer, new sprinkler heads ($25 per kit) Raised Vegetable beds $250 --> cost $250 in materials (corrugated metal, wood, screws, glue) Raised Vegetable bed filler $200 --> rough estimate of pea gravel ($60 per ton) and soil/compost/clean fill dirt ($140) Contingency based on budget, 10% $225 --> required. Documents Documents Requested * Required? Attached Documents * Project Concept Plan/Construction Drawings Landscape plan Plant List Project Timeline download template ✔✔✔✔ NIC Timeline LY Contractor Bid 1 Contractor Bid 2 Contractor Bid 3 Contractor Bid 4 Project Existing Conditions Images (combine up to five images of the existing site conditions into a pdf if possible) Existing Yard Existing Yard South Other Document 1 (please name file a descriptive name that describes the content) Other document 2 Landowner permission to complete NIC project HOA/school/other approval documentation HOA Approval Letter DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2018 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser DocuSign Envelope ID: B5BA11C4-00CA-46AB-B799-03347AE385EB