HomeMy WebLinkAbout604005 HRQ HOLDINGS INC - CONTRACT - RFP - 7642 JOB ANALYSIS, PERFORMANCE & LEARNING COMPETEN (2)Agreement Amendment #12
7642 Job Analysis, Performance & Learning Competency Assessment Page 1 of 4
Amendment #12 to the Services Agreement
between The City of Fort Collins and hrQ Holdings LLC
This Twelfth Amendment (“Amendment #12”) is entered into by and between hrQ Holdings LLC
(the “Service Provider”) and the City of Fort Collins, Colorado (the “City”).
WHEREAS, the Service Provider and the City are parties to a Services Agreement dated
August 25, 2014; and
WHEREAS, the Service Provider and the City amended said Services Agreement on
February 27, 2015 (Amendment #01), March 17, 2015 (Amendment #02), February 25, 2016
(Amendment #03), May 26, 2016 (Amendment #04), July 27, 2016 (Amendment #05), and
February 16, 2017 (Amendment #06), March 9, 2017 (Amendment #07); October 19, 2017
(Amendment #08); January 3, 2018 (Amendment #09); March 13, 2018 (Amendment #10); May
12, 2018 (Amendment #11); and
WHEREAS, the Services Agreement and Amendments #01-11 are hereafter referred to
as the “Agreement”; and
WHEREAS, the City desires and the Service Provider agrees to perform additional work
pursuant to the Agreement terms and new Statement of Work attached hereto;
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises
herein contained, the parties agree as follows:
1. Statement of Work. Appendix “A”, Statement of Work, is added by this Amendment #12 per
the attached document consisting of three (3) pages for the completion of the Wage Equity
Analysis Project on behalf and at the direction of the City Attorney’s Office.
2. Contract Sum. The City agrees to pay the Service Provider a fixed fee of Forty Thousand
Two Hundred Fifty Dollars ($40,250) for the work under Amendment #12. The Service
Provider will invoice as costs are incurred under the assumption that planned hours are used
within the expected timeline. Each payment shall be subject to the City’s review and approval.
Except as expressly amended by this Amendment #12, all other terms and conditions of the
Agreement, as amended by Amendments #01, #02, #03, #04, #05, #06, #07, #08, #09, #10, and
#11 shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment the day and year shown.
THE CITY OF FORT COLLINS,
COLORADO
By:________________________________
Gerry Paul
Purchasing Director
Date: ______________________________
hrQ HOLDINGS LLC
By:
Printed:
Title:
Date:_________________ ______
DocuSign Envelope ID: B39BAAB6-D027-4E48-BA9C-96C2D82BD042
6/13/2018
Brian Wilkerson
Managing Partner
6/13/2018
Agreement Amendment #12
7642 Job Analysis, Performance & Learning Competency Assessment Page 2 of 4
APPENDIX A
hrQ STATEMENT OF WORK
This Appendix serves as a Statement of Work governed by the terms and conditions of the
Consulting Agreement by and between the City of Fort Collins (“Client”) and hrQ Inc.
(“Consultant”) and outlines the services to be provided by hrQ Inc. for the City during the
completion of the Wage Equity Analysis project. In the event of any conflict between this Exhibit
and the Agreement, the terms of the Agreement shall prevail.
Project Objectives
The City of Fort Collins City Attorney’s Office (CAO) would like to engage an outside consultant
to conduct a confidential personnel study to examine the current status of wage equity within the
City and for the purpose of the CAO providing legal advice to appropriate City employees or
officials. This project will be conducted under the direction of the City Attorney’s office and
examine personnel data related to positions, tenure, wages, and other personnel elements. The
project will result in a baseline analysis of wage equity within the City. When hrQ produces a
written document for submission to the CAO, hrQ will submit any such documents to Jenny
Lopez Filkins, Senior Assistant City Attorney, at email address jlopezfilkins@fcgov.com and
such documents will be marked "confidential, attorney-client privileged and attorney work
product." At such time that hrQ is prepared to make presentation of initial findings, it will contact
Ms. Lopez Filkins to arrange for such presentation.
Project Activities
hrQ’s consultants will conduct a series of analyses to examine the status of wage equity within the
City. The analysis will be conducted for Each Job Level in Job Architecture across City
Departments and will include the following elements:
By Gender: Male/Female
By Ethnicity: White/Non-White & Ethnicity Categories
By Gender & Ethnicity: Male & White/Male & Non-White; Female & White/Female &
Non-White
By Tenure: Intervals to be based on City of Fort Collins pre-defined tenure bands
Employee Count Analysis will be conducted for all groups
Wage Analysis by Gender and/or Ethnicity will be conducted for those groups with
adequate employee counts to allow for statistical testing
Supervisory Position Analysis: Male/Female
Any other legitimate factor that could explain pay disparity (length of tenure, time at the
particular job level, performance rating, or prior experience)
Wage Analysis will be based on the Mean Wage for each group. Our analysis will identify the
City’s current performance in this area within its employee population and as compared to
relevant benchmarks.
Analysis will be based on Current Job Architecture Levels:
Managerial: 6 levels
Professional: 4 levels
Administrative: 6 levels
DocuSign Envelope ID: B39BAAB6-D027-4E48-BA9C-96C2D82BD042
Agreement Amendment #12
7642 Job Analysis, Performance & Learning Competency Assessment Page 3 of 4
Operations: 6 levels
Total: 22 levels
We would estimate an 8-10-week duration for this project. This timeline is subject to the
assumptions below.
Deliverables and Investment
The chart below illustrates the key project phases, deliverables and associated costs. We prefer
to price our projects on a fixed fee basis so that our clients achieve a predictable outcome at a
predictable cost. We do not anticipate any direct expenses associated with this project. Should
any direct expenses be required, these will be approved by the City prior to being incurred and
will be billed to the City at cost. These fees are subject to the assumptions below. The total
project investment would be $40,250.
Key Tasks / Deliverables Estimated Hours Associated Fee
Policy Review and Data Gathering
Review/Discuss Current HR Policies
Review Current Job Architecture Structure
Data Gathering
40 $7,000
Data Analysis and Initial Findings
Employee Data Validation to Current Job Architecture
Wage Analysis
Statistical Analysis & Significance Testing
Segment Analysis
Benchmark Analysis
Presentation of Initial Findings
100 $17,500
Recommendations and Report
Policy Recommendations
Process Development
Monitoring Recommendations
Additional Action Planning
Report Development
60 $10,500
Reviews
CAO
Final Revisions and Action Plan
30 $5,250
Assumptions
This Statement of Work is subject to the following assumptions. Should these assumptions
prove to be incorrect, it may impact the scope, timing, deliverables or cost associated with this
Statement of Work.
The City will assign a Point of Contact, Ms. Lopez Filkins, to this effort that will serve as
the day- to-day liaison for the consultants. This liaison will assist with required meeting
scheduling and other key project activities as required.
The City will designate a point of contact, Ms. Lopez Filkins, for required decisions, and
those decisions will be made without significant delay.
DocuSign Envelope ID: B39BAAB6-D027-4E48-BA9C-96C2D82BD042
Agreement Amendment #12
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The project team will have access to key documents and data necessary to conduct the
analysis, and this data will be provided within the first 2 weeks of the project
Required meetings will be scheduled without significant delay (generally within 10 days
of meeting request)
Conclusion
The key project point of contact will be:
Brian Wilkerson hrQ Inc
(303) 564-5686
bwilkerson@hrqinc.com
We look forward to the opportunity to continue to work with the City of Fort Collins. Please do
not hesitate to let us know if you have any questions or would like any modifications to this
statement of work.
Best regards,
Brian E. Wilkerson Managing Partner
DocuSign Envelope ID: B39BAAB6-D027-4E48-BA9C-96C2D82BD042