HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9183742Work Order Form
Official Purchasing Form
Last updated 10/2017
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
ARTSMARKET INC.
WORK ORDER NUMBER: 2
PROJECT TITLE: Phase 3
ORIGINAL BID/RFP NUMBER & NAME: 8554 Arts & Culture Master Plan
MASTER AGREEMENT EFFECTIVE DATE: February 28, 2017
WORK ORDER COMMENCEMENT DATE: June 15, 2018
WORK ORDER COMPLETION DATE: January 31, 2019
MAXIMUM FEE: (time and reimbursable direct costs): $46,400
PROJECT DESCRIPTION/SCOPE OF SERVICES: See attached Exhibit A.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of two (2) page(s) are hereby accepted and incorporated herein,
by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Date:
John Stevens, Co-Principal
ACCEPTANCE: Date:
Wendy Williams, Project Manager
REVIEWED: Date:
Beth Diven, Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
DocuSign Envelope ID: 8D9115FB-96EF-4046-BB5C-BF7B28967BD8
6/14/2018
on behalf of 6/21/2018
6/21/2018
Work Order Form
Official Purchasing Form
Last updated 10/2017
EXHIBIT A
SCOPE OF SERVICES & COMPENSATION
Phase 3 of FOCO Creates is devoted to finalizing the FOCO Creates plan as a City of Fort
Collins document. It begins with convening stakeholders including the FOCO Creates
leadership group and a round table of business leaders to respond to the initial draft vision,
mission, and goals. During this on-site, the consultant will also facilitate a planning meeting with
the combined members of the Cultural Resources Board, the Arts in Public Places advisory
board, and the friends organizations from the Lincoln Center and the Gardens, responding to
the draft vision, values, mission, and goals for the plan. The consultant will meet with leaders of
several city departments to ensure that the plan aligns with overall City priorities and emerging
themes for the new City Plan.
The consultant will then write Draft 2, and will return to Fort Collins for the next round of
responsive input by the Leadership Group, the city’s cultural advisory board, and various city
departments. This draft will be shared with education leaders from the Poudre River School
District to ensure that it aligns with their goals for arts learning. It will be shared with public and
private sector leaders involved in philanthropy and funding strategies, including testing the
feasibility of funding implementation steps through a regional cultural and scientific facilities
district model. The consultant will review the draft with City elected officials and City
administration.
With this input secured, the next round of the plan will be written. Again, it will be reviewed with
the City for alignment with the City plan, including integrating language from FOCO Creates into
the City plan, and v/v. Cultural services staff and other departments’ staff will review the plan in
detail, insuring that it contains the necessary outcomes measures that will support its
implementation by the City. As appropriate, the consultant will meet with city elected officials to
discuss the draft.
The plan will be made public in an official presentation by the consultant to City Council and a
presentation to the Leadership group, the advisory boards and friends groups for the Lincoln
Center, Gardens and Museum, and with all partners. Final on-site planning meetings will hand-
off the plan for implementation by City staff. The plan and all supporting documentation will be
provided to staff.
DocuSign Envelope ID: 8D9115FB-96EF-4046-BB5C-BF7B28967BD8
Work Order Form
Official Purchasing Form
Last updated 10/2017
PHASE 3 STAKEHOLDER AND CITY
PLANNING
SCHEDULE DAYS
ON-
SITE
OFF-
SITE
TOTAL FEE
TOTAL
TRAVEL
TOTAL
1. KEY STAKEHOLDER PLANNING INTERVIEWS
AND MEETINGS, LEADERSHIP GROUP, BUSINESS
LEADERS, COMBINED CURB, PUBLIC ART,
MUSEUM, LINCOLN CENTER, GARDENS
ADVISORY BOARD, PLANNING, ECONOMIC
HEALTH
JUNE 3 Y $5,700 $1,250 $5,950
2. DRAFT PLAN #2 DOCUMENT JUNE-JULY 2.65 Y $5,050
3. PLANNING WITH CITY STAFF, LEADERSHIP
GROUP, CURB, OTHERS TBD, RESPONDING
TO DRAFT #2. CITY COUNCIL MEMBERS
REVIEW.
JULY 3 Y $6,950
4. WRITE #3 DRAFT AUGUST 2 Y $3,800
5. FACILITATE FINAL PUBLIC AND STAKEHOLDER
INPUT, DIVERSE COMMUNITIES INPUT,
EDUCATORS, REGIONAL
FUNDERS/MUNICIPALITIES
SEPT. 3 Y $5,700 $1,250 $6,950
6. DEVELOP “FINAL DRAFT” DOCUMENTS OCT 2 Y $3,800
7. REVIEW DRAFT WITH CITY STAFF, ALIGN WITH
CITY PLAN. REVIEW WITH ADVISORY BOARDS.
OCT/NOV
TBD
2 Y $3,800 $1,250 $5,050
8. WRITE FINAL DOCUMENT. WORK WITH CITY
STAFF VIA PHONE/EMAIL TO FINALIZE
NOV. 2 Y $3,800 $3,800
PRESENT PLAN, ALL GROUPS, CITY COUNCIL
DEC/JAN
TBD
2 $3,800 $1,250 $5,050
TOTAL $46,400.00
DocuSign Envelope ID: 8D9115FB-96EF-4046-BB5C-BF7B28967BD8