HomeMy WebLinkAboutWORK ORDER - SOLE SOURCE - OTAK, INCOfficial Purchasing Document
Last updated 10/2017
Work Order #1
SS 2018 – NISP FEIS Page 1 of 3
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
OTAK, INC.
WORK ORDER NUMBER: 1
PROJECT TITLE: NISP FEIS Preparatory Tasks
ORIGINAL BID/RFP NUMBER & NAME: SS 2018 – NISP
MASTER AGREEMENT EFFECTIVE DATE: April 1, 2018
WORK ORDER COMMENCEMENT DATE: April 1, 2018
WORK ORDER COMPLETION DATE: July 31, 2018
MAXIMUM FEE: (time and reimbursable direct costs): $49,900
PROJECT DESCRIPTION/SCOPE OF SERVICES: See attached.
Professional agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of ( ) page(s) are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
PROFESSIONAL: Date:
Julie Ash, CO WNR Group Manager
ACCEPTANCE: Date:
Jennifer Shanahan, Project Manager
REVIEWED: Date:
Beth Diven, Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
DocuSign Envelope ID: 4D14A662-6585-4F72-B333-3BE4D45BB2F0
4/11/2018
4/11/2018
4/11/2018
Official Purchasing Document
Last updated 10/2017
Work Order #1
SS 2018 – NISP FEIS Page 2 of 3
Project Support for City of Fort Collins Northern Integrated Supply Project – Flushing
Flows Analysis and Final Environmental Impact Statement Comment Period
OVERVIEW
Service Provider will provide project support to the City in preparation for Final EIS comment
period. The following tasks represent identified activities based on the City’s priorities and
currently available information and is intended to provide a multiple lines of evidence approach
to investigating the potential conveyance loss through the City post-NISP. These initial task
descriptions are not intended to be a comprehensive description of all work to occur under the
Agreement, but rather to provide an overview of the intention of the Agreement. These tasks
and any others identified in the future will only be started with written authorization by City staff
in the form of a Work Order (see Exhibit A).
SUMMARY OF INITIAL TASKS
Task 1: Literature and Historic Aerial Review
Task 1 consists of performing a literature review that compares and contrasts the approaches
used in the Flushing Flows Report with those commonly presented in the literature. Otak would
also search for other projects where the U.S. Army Corps of Engineers (Corps) used
mobilization of the entire bed (i.e., channel maintenance flows) to define the impacts of a
diversion or dam construction project. Review of the varying flushing flow analyses and results
presented throughout the NISP EIS process will be conducted to finalize comments to be
delivered during the FEIS public comment period
Available historic aerials, maintenance records, and other sources of information will be
reviewed to assess the impact of the 1999 flood and subsequent drought on vegetation
encroachment along the Poudre River from Overland Trail downstream to Windsor.
Deliverables: Technical memorandum summarizing the results from the literature review and
historic aerial analysis along with final comments for the FEIS public comment period.
Cost: Scope for this task assumes 115 hours and cost shall not exceed $14,310 without
authorization from the City. Assumptions include the availability of existing data and one
meeting with an estimated duration of two hours.
Task 2: Flushing Flow Analysis
Task 2 uses the existing model and data used in the Flushing Flows Report to recalculate bed
stability and sediment yield metrics, using peer-review approaches, to gain a better
understanding of pre-and post-project geomorphology of the Poudre River.
To better understand the stability of the bed under existing and post-project conditions, Otak
would use existing data and models to recalculate flushing flow and sediment yield metrics. A
range of critical shear values, previously measured grain size (e.g., D50) values from reaches
where they are available, and an effective discharge calculation will be performed to serve as a
basis of comparison against the reported baseline. Post-project conditions, as defined in the
existing documents, will also be run and subsequently compared to the baseline condition.
Deliverables: Technical memorandum summarizing the results from the above analyses,
specifically detailing what, if any, differences with previously stated flushing flow values would
mean for sediment transport through the City under post-project conditions.
DocuSign Envelope ID: 4D14A662-6585-4F72-B333-3BE4D45BB2F0
Official Purchasing Document
Last updated 10/2017
Work Order #1
SS 2018 – NISP FEIS Page 3 of 3
Cost: Scope for this task assumes 239 hours and cost shall not exceed $29,350 without
authorization from the City. Assumptions include hydraulic modeling support from City staff, use
of the same model used in the Flushing Flows Report, and pre-defined hydrology for pre- and
post-project conditions. The hour and fee estimate includes 2 meetings at approximately two
hours each.
Task 3: Long-term Sediment Transport Data Collection and Monitoring Plan
Otak will review existing information and work with the City and Colorado State University
experts to develop a long-term monitoring plan for Poudre River geomorphology through Fort
Collins, or for an agreed upon reach of river. Repeat cross section and profile measurements,
sediment samples, and bedload measurements will help the City understand how the Poudre is
functioning and establish a baseline upon which to compare post-NISP conditions and
measurements. Scope for this task includes the development of a monitoring plan, including
locations, frequencies, and methods, that will outline a recommended option to monitor the
channel’s geomorphology.
Deliverables: Technical memorandum and GIS database describing tasks, locations,
frequencies, and methods to be used to develop the monitoring plan.
Cost: Scope for this task assumes 52 hours and cost shall not exceed $6,240 without
authorization from the City.
Total Cost and Timeframe:
Johannes Beeby, Luke Swan, Travis Stroth, Gary Wolff and Julie Ash will be the Otak staff
working on this project and their hourly rates are $120, $140, $90, $180 and $195 respectively.
Brian Bledsoe will be a sub to Otak with an hourly rate of $200. This work will be billed on an
hourly basis. Total cost shall not exceed $80,000 for all tasks described above and are
presented by task in the table below. Anticipated expenses are included. The work shall begin
April 1st with deliverables due by May 11th for Tasks 1 and 2, with on-going support work and
the completion of Task 3 through July 31st, 2018 or the end of the FEIS comment period. Project
coordinator Jen Shanahan will be consulted if the effort is going to exceed this range or if
requested additional work would expand the time and/or cost.
Task Name Task Total
Task 1: Lit. Review and Historic Aerial Review $14,310
Task 2: Flushing Flow Analysis $29,350
Task 3: Long Term Data Collection and Monitoring Plan $ 6,240
Total $49,900
DocuSign Envelope ID: 4D14A662-6585-4F72-B333-3BE4D45BB2F0