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HomeMy WebLinkAboutCOUNCIL TREE COVENANT CHURCH - CONTRACT - AGREEMENT MISC - COUNCIL TREE COVENANT CHURCHNature in the City Grant Agreement 1 NATURE IN THE CITY PLANNING PROJECT AGREEMENT THIS AGREEMENT is made and entered into this 6th day of March, 2018, by and between the CITY OF FORT COLLINS, COLORADO, a municipal corporation (the "City"), and COUNCIL TREE COVENANT CHURCH (the "Grantee"), whose address is 4825 South Lemay Avenue, Fort Collins, Colorado 80525. RECITALS A. It is in the best interests of the City, Larimer County, and the State of Colorado to pursue conservation efforts that protect and enhance wildlife habitat, recognizing there is nationwide attention regarding the impact local and regional environmental efforts can have on furthering environmental and economic health of communities; and B. It is the objective of the City of Fort Collins to conserve the natural environment for its wildlife habitat value as a service to the people of Fort Collins; and C. The City Plan policies adopted by the Fort Collins City Council include Open Lands Policy OL-1 .2, Urban Development, to encourage and assist efforts by private landowners and organizations to protect, restore or enhance privately owned natural areas within the City's Growth Management Area; and D. The mission of the Natural Areas Department is to protect and enhance lands with existing or potential natural values in furtherance of the Open Lands Policy and the City Strategic Plan, including Environmental Health strategy 4.8, to expand, improve, restore and protect wildlife habitat, urban forests and the ecosystems of the Poudre River and urban ecosystems; and E. On March 25, 2015, City Council adopted Resolution 2015-039 approving the Nature in the City (NIC) Strategic Plan, to be administered by the Natural Areas Department in partnership with the Planning Services division of Community Development & Neighborhood Services (CDNS), with the goal of investing in community enhancement of natural spaces; and F. In November 2015, City voters approved a ballot measure to fund the NIC capital project program as a component of the Community Capital Improvement Program (CCIP); and G. In 2016, City Council appropriated funds to provide staff capacity and program funding through the Keep Fort Collins Great sales tax to implement the NIC Strategic Plan, including a localized community grant program; and H. NIC developed the NIC Grant program to incentivize private property owners to collaborate and coordinate with City to identify, establish, and restore community natural spaces; and I. NIC staff has selected Grantee’s proposed project, as described in further detail in Exhibits “A” and “C” attached hereto, for funding in accordance with the NIC Grant program’s guidelines and the CCIP capital project funding restrictions. NOW, THEREFORE, in consideration of their mutual promises contained herein, the parties agree as follows: DocuSign Envelope ID: 850F83B6-66E3-42DA-8ED0-85C613A4A880 Nature in the City Grant Agreement 2 1. Grantee shall plan and design the project and use the funds provided under this Agreement in accordance with the NIC Grant program capital project proposal scope of work (“Scope”), attached as Exhibit "A" and incorporated by this reference, at the following location (Project site): Council Tree Covenant Church – 4825 South Lemay Avenue, Fort Collins, Colorado 80525 2. Any modification of the performance of this project from that indicated in the Scope, must be submitted for and receive prior written approval by the City, at the sole discretion of the City. 3. For the completion of the design and planning of this project, Grantee shall receive Five Thousand dollars ($5,000.00). Project funds may be distributed as a lump sum or as a reimbursement, at the City’s sole discretion. Funding arrangements will be detailed within the project Scope. All funds shall be expended by Grantee by June 1, 2019. 4. Grantee shall provide the City with a written evaluation and fiscal report, including copies of receipts for expenditures of funds, results achieved, community impact, and goals for long- term maintenance of the project no later than June 15, 2019. A template for this report is attached as Exhibit B and incorporated by this reference. Grantee agrees to allow the City to monitor the Project site through citizen science and other research endeavors that support the NIC program, and to allow the City to feature the project and associated proposal (images, videos, etc.) in public outreach, marketing and educational materials. The City will contact Grantee for permission prior to accessing the Project site. 5. Grantee agrees to make all records pertaining to activities carried out under this Agreement available to the City for audit upon request for at least three years following the fulfillment of this Agreement. 6. If any provision of this Agreement is not met in the manner and time specified by Grantee, Grantee will be in breach and the City may terminate the Agreement. Upon such termination, Grantee will return to the City all funds paid in accordance with this Agreement within thirty (30) days following receipt of the written request from the City to do so. 7. This Agreement is not assignable without prior written consent of the City. 8. Grantee hereby represents and warrants it is the owner of, or if not the owner, has the permission of the owner of, the Project site upon which the proposed activities will take place, and further represents and warrants it is fully authorized to undertake the activities set forth in Exhibit A. 9. At all times during the term or performance of this Agreement, Grantee shall comply with all applicable federal, state and local laws, rules and regulations that have been or may hereafter be established. This requirement includes, but is not limited to the City of Fort Collins and/or Larimer County Land Use and Building Codes. DocuSign Envelope ID: 850F83B6-66E3-42DA-8ED0-85C613A4A880 Nature in the City Grant Agreement 3 10. The signatories aver that to their knowledge no City employee has a personal or beneficial interest whatsoever in the services or property described herein. 11. Grantee shall indemnify, save and hold harmless the City, its officers, employees, and agents, against any and all claims, damages, liability, and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by Grantee, its employees, agents, subcontractors, or assignees pursuant to the terms of this Agreement. 12. Grantee, if an individual, must i. produce either a valid Colorado driver's license or a Colorado identification card; a U.S. military card or military dependent's identification card; a U.S. Coast Guard merchant mariner card; or a Native An1erican tribal document; and ii. execute an affidavit stating he or she is a U.S. citizen or legal permanent resident or he or she is otherwise lawfully present in the U.S. pursuant to federal law. 13. Grantee represents and agrees that: i. As of the date of this Agreement: 1. Grantee does not knowingly employ or contract with an illegal alien; and 2. Grantee has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, I 04th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to verify confirm the employment eligibility of all newly hired employees that Grantee does not employ any illegal aliens. ii. Grantee shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or knowingly enter into a contract with a subcontractor that fails to certify to Grantee that the subcontractor shall not knowingly employs or contracts with an illegal alien to perform work under this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 6th day of March, 2018. DocuSign Envelope ID: 850F83B6-66E3-42DA-8ED0-85C613A4A880 Nature in the City Grant Agreement 4 CITY OF FORT COLLINS, COLORADO: By: Gerry Paul, Director of Purchasing ATTEST: Approved as to form: GRANTEE: By: Print Name: Title: (if applicable) Email Phone DocuSign Envelope ID: 850F83B6-66E3-42DA-8ED0-85C613A4A880 Erik Savig 773.315.9488 Community Supported Agriculture Coordinator erik@counciltreecovenant.com Assistant City Attorney City Clerk • • • • • DocuSign Envelope ID: 850F83B6-66E3-42DA-8ED0-85C613A4A880 , 2019 2018 Capital DocuSign Envelope ID: 850F83B6-66E3-42DA-8ED0-85C613A4A880 DocuSign Envelope ID: 850F83B6-66E3-42DA-8ED0-85C613A4A880 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ City of Fort Collins CO - Nature in the City program Natural Areas 2018 Nature in the City Community Projects Grants 5/3/2018 deadline Council Tree Covenant Church Planning Grant/Dinner Time $ 5,000.00 Requested $ 5,000 Applicant Match Submitted: 10/2/2017 12:46:04 PM (Pacific) Project Contact Erik Savig erik@counciltreecovenant.com Tel: 773.315.9488 Additional Contacts bert@counciltreecovenant.com Council Tree Covenant Church 4825 S. Lemay Ave. Fort Collins, CO 80525 Lead Pastor Bert Wright bert@counciltreecovenant.com Telephone970.223.6507 Fax Web counciltreecovenant.com EIN 84-0856416 Pre-Qualification 1. Are you the owner of the property you’d like to complete a community project on, OR do you have written permission from the property owner that you can complete this project? 2. Have you secured all community approvals needed for your project to move forward (e.g. HOA approval)? 3. Is your project located within Fort Collins city limits? (Although most NIC projects need to be within city limits to qualify for funding, your project might still qualify. Contact us before you proceed) 4. Do you have funding and a plan for the long term maintenance needs of your project? 5. If selected for a grant, you will be required to sign a NIC project agreement similar to the one found in the "NIC Resources" tab on the dashboard. After reviewing the document, would you be able to agree the terms of the agreement? 6. If you'd like to provide additional information about any of the pre-qualification questions above, please provide ✔✔✔✔ YES NO ✔✔✔✔ YES NO ✔✔✔✔ YES NO ✔✔✔✔ YES NO ✔✔✔✔ YES NO EXHIBIT C ORIGINAL APPLICATION DocuSign Envelope ID: 850F83B6-66E3-42DA-8ED0-85C613A4A880 the information below. -no answer- Application Questions General Information 1. What type of NIC grant are you applying for? 2. In a paragraph or two, please describe your community project. Dinner Time, is a vision to expand our whole grounds into a sanctuary and gift to the people in our city. It's goal is to create a space that the larger community is welcomed and willing to come into. One of its first, primary goals is to serve low-income households in our area by having produce available from a garden and fruit tree orchard. Those areas would be run and maintained not only by the church, but by people of the community - neighbors, garden enthusiasts, etc. - and the low-income families who have a share in the garden. With that garden and fruit tree orchard as the first main elements to implement, there are also major plans for nature walkways, flower gardens, healthy bee and insect habitats, public kid's playground, community class/event space, fire pit, benches and shaded seating areas, other animal and bird habitats, and possibly a greenhouse. The hope would be to see any Fort Collins neighbors coming through just to enjoy the natural space, while also having regular community members come work, and even schedule events over the grounds. The hope would be to create even other avenues where community members could connect with nature and each other. Connectivity 3. Describe how your project will benefit plants and animals and their habitat in your neighborhood. As we started a portion of our CSA garden this year, we have seen an increase in bees and birds, rabbits and all kinds of insects already! As we keep expanding each year, we expect those populations to increase even more and create natural habitats for them. We'd also like to setup specific habitats/homes for bees, insects, and natural predators like hawks. The CSA garden itself will expand into even more flowers, fruits, and vegetable plants than are already present. For instance, there will be squashes, chard, chives, tomatoes, basil, cilantro, parsley, dill, sunflowers, marigolds, zinnias, grapes, raspberries, and more! On top of this, even more plant life will be introduced around our grounds - they are the prominent changes to our site! We will next be adding a fruit tree orchard to the grounds and CSA, and then we will introduce plenty of other flowers, bushes, etc. around our grounds for natural habitats and pathways for people to enjoy and better connect with nature. 4. How will your project better connect your neighborhood to nearby nature? Pathways will be increased throughout all these natural habitats, flowers, and other plant-life listed above, giving the public a space to connect with nature - strolling through it at their leisure, having places to sit and enjoy, and having educational signs/material near plants and habitats so people can learn about them. Other clear signs will help describe our site - drawing people in even from the nearby roads. More than this, people will have the opportunity to work in nature and beside us in what we're doing. There will be many ways to connect, whether it is in helping garden, planting and tending and harvesting in the CSA, working on physical development projects, compiling healthy recipes based on the produce we grow, driving our extra produce to the food bank, participating in future outdoor classes, or helping us dream and invent new ideas to connect to the community and expand our ministry. All these opportunities will be open to the public. 5. Will there be public access to your project site? If not, discuss why public access is not appropriate for your project. Yes. In addition to signage communicating this, our information will be posted in places around the city where it may seem appropriate, there will be information posted on our website, and we are willing to have you mark our site for public access in city information. 6. Who will your project benefit in the neighborhood and the community in general? Mini Grant (max $1,000) ✔✔✔✔ Planning Grant (max $5,000) Implementation Grant (max $25,000) DocuSign Envelope ID: 850F83B6-66E3-42DA-8ED0-85C613A4A880 NIC is especially interested in connecting those in the community who have barriers to connecting with nature. In addition to neighbors and the general public who can connect and benefit in the ways mentioned above (#4), those same dignifying opportunities will be given to low-income families in the area - who may not otherwise garden, eat healthy produce, or connect with nature. This will happen as our produce is primarily intended to serve those low-income families and their needs. - Rather than pay (often high prices) for produce in the grocery store, low-income households will have an opportunity to sign up for a share in our Community Supported Agriculture. To receive that weekly share of produce, they are required to work once a month in that CSA, connecting them to the produce they receive, to a community around them, and to nature as they do it. Often being caught in hard and constant jobs, it is easier to disconnect and choose easy, unhealthy food options, and be robbed of time out in nature. People are given that opportunity back when working just a minor amount on the CSA, saves them a significant amount of money, on a significant amount of produce. Everyone in the community benefits from this as it connects them to neighbors from different classes, different races, different ages...where they all come together around a positive cause, through the medium of nature. As we teach people to slow down...how to carefully harvest...how to tend to plant-life...we hope for them to slow down in life also - for people to connect with everything and everyone around them. Project Approvals 7. It is common for projects to require a building permit or minor amendment from the City. Have you consulted with the City’s Planning Services staff to discuss whether you need a building permit or minor amendment to proceed with your project? Planning Services can be reached at (970)416-4311 or reverette@fcgov.com. 8. After discussing your project with Planning Services, describe what permits will be required and/or what development review processes you will need to go through for your project. Still don't know for sure? Contact us and we'll help you navigate the process. A minor amendment - particularly for the location of our fruit tree orchard, and for any pergola-type structure we create. 9. What other approvals you will be required to complete your project (e.g. HOA, school, etc.)? Have you received these approvals yet? No others required Funding 10. Has this project been funded by NIC in past years? 11. Please list any funding for your project provided by other City of Fort Collins grant programs. None. 12. Unfortunately, NIC funds can't be used for ongoing maintenance. Please describe the amount and source of your project's long term maintenance funding (if needed). A part-time CSA Ministry Coordinator has been hired on - not to just tend to many of the gardens himself, but to bring together a community to help do it. For our grounds in general, we also have a $6100 yearly budget. This is mostly divided between lawn maintenance and outdoor worker payroll. Timeline 13. What month would you like to install/complete your project? Typical installation time are in the spring(May/June) and fall (Sept/Oct). ✔✔✔✔ YES NO YES ✔✔✔✔ NO ✔✔✔✔ May June July August September October DocuSign Envelope ID: 850F83B6-66E3-42DA-8ED0-85C613A4A880 14. Discuss any hard deadlines or other timing constraints that are driving your timeline. As a fruit tree orchard is the next step of implementation to our project, we actually would have liked to plant those yesterday (as they often take multiple years to produce any fruit, and as the orchard needs to be completed before any of other projects we have to get underway). Spring is one of the best/necessary times to plant fruit trees also. We will also need to have our minor amendment completed and approved before that time and/or any other necessary plans (a master/broader design plan is all we currently have before us). Community Outreach and Impact 15. Describe your efforts to build support for the project with your neighborhood. Does your neighborhood support the project? Provide any documentation of neighborhood support as an attachment in the Documents tab As owners of the property where we are working, the greatest support we had to build was within members of the church community (many of who live in the nearby/surrounding areas as well). This took people catching onto the vision for the impact we wanted to have on the larger community. And it was successful, so the project and Dinner Time vision now has the greater church's backing. Otherwise, there have been no other disprovals from the neighborhood, and one of the greatest testimonies to its support has been seeing a number of neighbors come out and take part in our efforts. Many people through nextdoor.com for instance have seen updates of our projects and events, been invited, and many have come out to aid in our endeavors! 16. Please discuss any controversial components of your project or any other barriers that might threaten the full success of your project. There are no significant barriers that I know of. Otherwise, I believe one of the hardest things to accomplish will be gathering many participants - both community members to work in the gardens, and all the low-income households we'd like to participate (to reach the capacity for what our garden's produce can give). Getting the word out there is also important for bringing the public in, even if it's just for them to come enjoy nature within our site. 17. What will be the impact to your neighborhood if this project isn't funded in 2018? The neighborhood will likely miss out on having any additional (fruit) trees in the area, and they will miss out on having any of the natural areas listed above, including the natural spaces to walk into, flower gardens, etc. They will miss out on both that place to connect with nature, and each other. Budget Project Funding Confirmed Cash Funding Tentative Cash Funding Confirmed In- Kind Tentative In- Kind Church Support Raised (CONFIRMED) $ 30,000.00 Funding Source 2 Funding Source 3 Total $ 30,000.00 $ 0.00 $ 0.00 $ 0.00 Project Expenses Cash Costs Other Costs Designer Fees $ 8,600.00 Fencing $ 5,200.00 Tool/Work Sheds $ 4,600.00 Sheet Composting/Ground Amendments (manure, netting, newspaper, etc) $ 1,450.00 Tools & Equipment $ 650.00 Volunteer Expenses $ 150.00 Irrigation Install (timer, lines, heads, etc) $ 3,500.00 Seeds & Seedlings $ 650.00 Contingency (10% of budget, REQUIRED) $ 3,000.00 Total $ 27,800.00 $ 0.00 Budget Narrative DocuSign Envelope ID: 850F83B6-66E3-42DA-8ED0-85C613A4A880 Application ID: 94720 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2018 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. The $30,000 budget above has been allocated for all of the land conversion necessary to implement our Community Supported Agriculture (/ Community Gardens). You will see it also on the attached master plan, listed as "Community Gardens." That master plan has even more, and broader, categories of all the expenses that would likely go into land conversion of our entire grounds (and the rest of our CSA/Community Gardens). Since our vision has expanded (beyond just the $30,000 set aside for the CSA development), we would incur expenses that we do not have money for. The expenses listed above are actually ones that have already occurred this year in our CSA developments. It is the only land conversion we have been able to raise money for so far; and it still has more things to undergo before it is finished (so also more expenses to incur) but it is nearly there. The fruit tree orchard is the next phase of development we'd like to implement. Documents Documents Requested * Required? Attached Documents * Project Concept Plan/Construction Drawings Council Tree Master/Greater Plans Project Timeline download template ✔✔✔✔ Council Tree First Developments Timeline Contractor Bid 1 Contractor Bid 2 Contractor Bid 3 Contractor Bid 4 Project Existing Conditions Images (combine up to five images of the existing site conditions into a pdf if possible) Other Document 1 (please name file a descriptive name that describes the content) Other document 2 Landowner permission to complete NIC project HOA/school/other approval documentation Extra You have submitted a Planning and Implementation grant for what appears to be the same project. Can you please provide additional information about any differences between the planning and implementation grant applications? -no answer- DocuSign Envelope ID: 850F83B6-66E3-42DA-8ED0-85C613A4A880