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HomeMy WebLinkAboutTHE GROWING PROJECT - CONTRACT - AGREEMENT MISC - THE GROWING PROJECT (2)Nature in the City Grant Agreement 1 NATURE IN THE CITY PLANNING PROJECT AGREEMENT THIS AGREEMENT is made and entered into this 6th day of March, 2018, by and between the CITY OF FORT COLLINS, COLORADO, a municipal corporation (the "City"), and THE GROWING PROJECT (the "Grantee"), whose address is PO Box 388, Fort Collins, Colorado 80522. RECITALS A. It is in the best interests of the City, Larimer County, and the State of Colorado to pursue conservation efforts that protect and enhance wildlife habitat, recognizing there is nationwide attention regarding the impact local and regional environmental efforts can have on furthering environmental and economic health of communities; and B. It is the objective of the City of Fort Collins to conserve the natural environment for its wildlife habitat value as a service to the people of Fort Collins; and C. The City Plan policies adopted by the Fort Collins City Council include Open Lands Policy OL-1 .2, Urban Development, to encourage and assist efforts by private landowners and organizations to protect, restore or enhance privately owned natural areas within the City's Growth Management Area; and D. The mission of the Natural Areas Department is to protect and enhance lands with existing or potential natural values in furtherance of the Open Lands Policy and the City Strategic Plan, including Environmental Health strategy 4.8, to expand, improve, restore and protect wildlife habitat, urban forests and the ecosystems of the Poudre River and urban ecosystems; and E. On March 25, 2015, City Council adopted Resolution 2015-039 approving the Nature in the City (NIC) Strategic Plan, to be administered by the Natural Areas Department in partnership with the Planning Services division of Community Development & Neighborhood Services (CDNS), with the goal of investing in community enhancement of natural spaces; and F. In November 2015, City voters approved a ballot measure to fund the NIC capital project program as a component of the Community Capital Improvement Program (CCIP); and G. In 2016, City Council appropriated funds to provide staff capacity and program funding through the Keep Fort Collins Great sales tax to implement the NIC Strategic Plan, including a localized community grant program; and H. NIC developed the NIC Grant program to incentivize private property owners to collaborate and coordinate with City to identify, establish, and restore community natural spaces; and I. NIC staff has selected Grantee’s proposed project, as described in further detail in Exhibits “A” and “C” attached hereto, for funding in accordance with the NIC Grant program’s guidelines and the CCIP capital project funding restrictions. NOW, THEREFORE, in consideration of their mutual promises contained herein, the parties agree as follows: DocuSign Envelope ID: 2E80CE3F-6908-4650-942A-B28938DDB9E4 Nature in the City Grant Agreement 2 1. Grantee shall plan and design the project and use the funds provided under this Agreement in accordance with the NIC Grant program capital project proposal scope of work (“Scope”), attached as Exhibit "A" and incorporated by this reference, at the following location (Project site): Hickory Villages Mobile Park Home - 400 Hickory Street, Fort Collins, Colorado 80524 2. Any modification of the performance of this project from that indicated in the Scope, must be submitted for and receive prior written approval by the City, at the sole discretion of the City. 3. For the completion of the design and planning of this project, Grantee shall receive Five Thousand dollars ($5,000.00). Project funds may be distributed as a lump sum or as a reimbursement, at the City’s sole discretion. Funding arrangements will be detailed within the project Scope. All funds shall be expended by Grantee by June 1, 2019. 4. Grantee shall provide the City with a written evaluation and fiscal report, including copies of receipts for expenditures of funds, results achieved, community impact, and goals for long- term maintenance of the project no later than June 15, 2019. A template for this report is attached as Exhibit B and incorporated by this reference. Grantee agrees to allow the City to monitor the Project site through citizen science and other research endeavors that support the NIC program, and to allow the City to feature the project and associated proposal (images, videos, etc.) in public outreach, marketing and educational materials. The City will contact Grantee for permission prior to accessing the Project site. 5. Grantee agrees to make all records pertaining to activities carried out under this Agreement available to the City for audit upon request for at least three years following the fulfillment of this Agreement. 6. If any provision of this Agreement is not met in the manner and time specified by Grantee, Grantee will be in breach and the City may terminate the Agreement. Upon such termination, Grantee will return to the City all funds paid in accordance with this Agreement within thirty (30) days following receipt of the written request from the City to do so. 7. This Agreement is not assignable without prior written consent of the City. 8. Grantee hereby represents and warrants it is the owner of, or if not the owner, has the permission of the owner of, the Project site upon which the proposed activities will take place, and further represents and warrants it is fully authorized to undertake the activities set forth in Exhibit A. 9. At all times during the term or performance of this Agreement, Grantee shall comply with all applicable federal, state and local laws, rules and regulations that have been or may hereafter be established. This requirement includes, but is not limited to the City of Fort Collins and/or Larimer County Land Use and Building Codes. DocuSign Envelope ID: 2E80CE3F-6908-4650-942A-B28938DDB9E4 Nature in the City Grant Agreement 3 10. The signatories aver that to their knowledge no City employee has a personal or beneficial interest whatsoever in the services or property described herein. 11. Grantee shall indemnify, save and hold harmless the City, its officers, employees, and agents, against any and all claims, damages, liability, and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by Grantee, its employees, agents, subcontractors, or assignees pursuant to the terms of this Agreement. 12. Grantee, if an individual, must i. produce either a valid Colorado driver's license or a Colorado identification card; a U.S. military card or military dependent's identification card; a U.S. Coast Guard merchant mariner card; or a Native An1erican tribal document; and ii. execute an affidavit stating he or she is a U.S. citizen or legal permanent resident or he or she is otherwise lawfully present in the U.S. pursuant to federal law. 13. Grantee represents and agrees that: i. As of the date of this Agreement: 1. Grantee does not knowingly employ or contract with an illegal alien; and 2. Grantee has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, I 04th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to verify confirm the employment eligibility of all newly hired employees that Grantee does not employ any illegal aliens. ii. Grantee shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or knowingly enter into a contract with a subcontractor that fails to certify to Grantee that the subcontractor shall not knowingly employs or contracts with an illegal alien to perform work under this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 6th day of March, 2018. DocuSign Envelope ID: 2E80CE3F-6908-4650-942A-B28938DDB9E4 Nature in the City Grant Agreement 4 CITY OF FORT COLLINS, COLORADO: By: Gerry Paul, Director of Purchasing ATTEST: Approved as to form: GRANTEE: By: Print Name: Title: (if applicable) Email Phone DocuSign Envelope ID: 2E80CE3F-6908-4650-942A-B28938DDB9E4 dana@thegrowingproject.org Dana Guber Executive Director 303-517-4031 Assistant City Attorney City Clerk • • • • • DocuSign Envelope ID: 2E80CE3F-6908-4650-942A-B28938DDB9E4 DocuSign Envelope ID: 2E80CE3F-6908-4650-942A-B28938DDB9E4 DocuSign Envelope ID: 2E80CE3F-6908-4650-942A-B28938DDB9E4 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ City of Fort Collins CO - Nature in the City program Natural Areas 2018 Nature in the City Community Projects Grants 5/3/2018 deadline The Growing Project Hickory Villages Mobile Home Park Community Garden $ 6,000.00 Requested $ 1,500 Applicant Match Submitted: 9/26/2017 4:13:46 PM (Pacific) Project Contact Dana Guber dana@thegrowingproject.org Tel: 303-517-4031 Additional Contacts none entered The Growing Project PO Box 388 Fort Collins, CO 80522 Executive Director Dana Guber dana@thegrowingproject.org Telephone303-517-4031 Fax Web www.thegrowingproject.org EIN 26-4087080 Pre-Qualification 1. Are you the owner of the property you’d like to complete a community project on, OR do you have written permission from the property owner that you can complete this project? 2. Have you secured all community approvals needed for your project to move forward (e.g. HOA approval)? 3. Is your project located within Fort Collins city limits? (Although most NIC projects need to be within city limits to qualify for funding, your project might still qualify. Contact us before you proceed) 4. Do you have funding and a plan for the long term maintenance needs of your project? 5. If selected for a grant, you will be required to sign a NIC project agreement similar to the one found in the "NIC Resources" tab on the dashboard. After reviewing the document, would you be able to agree the terms of the agreement? 6. If you'd like to provide additional information about any of the pre-qualification questions above, please provide ✔✔✔✔ YES NO ✔✔✔✔ YES NO ✔✔✔✔ YES NO ✔✔✔✔ YES NO ✔✔✔✔ YES NO EXHIBIT C ORIGINAL APPLICATION DocuSign Envelope ID: 2E80CE3F-6908-4650-942A-B28938DDB9E4 the information below. We are still in the process of conducting outreach with the community as to what they want the garden to have and look like. Application Questions General Information 1. What type of NIC grant are you applying for? 2. In a paragraph or two, please describe your community project. The Growing Project (TGP) is requesting funding to do a community garden upgrade and expansion at Hickory Villages Mobile Home Park. TGP has worked with 4 families at this garden for the past 3 years and is hoping to make it a more beautiful and inclusive space for other residents of the mobile home park. Our goal is to fix the existing garden boxes, build at minimum of 6 new garden boxes, add better irrigation, plant fruit trees and perennials plants, add a sitting area, add a gate into the fence from the road, and add a small children’s garden area. The Growing Project will conduct outreach in the neighborhood to get more families and individuals involved in both the planning process and in the maintenance of the garden next season. Connectivity 3. Describe how your project will benefit plants and animals and their habitat in your neighborhood. While Hickory Villages is in close proximity to the river and various natural areas, the actual mobile home park does not have a lot of natural areas for plants, animals, and humans to be. In expanding the size of the garden and adding fruit trees and perennial plants, it will attract more pollinators, birds, and other animals to the area and will create more habitat. 4. How will your project better connect your neighborhood to nearby nature? The current community garden at Hickory Villages is very basic, not aesthetically pleasing, and lacks color and creativity. In upgrading and expanding the garden, we believe this will encourage more people to want to spend time outdoors in the new and improved space. Also the garden is adjacent to both Soft Gold Park and McMurray Natural Areas. We believe that the more time people spend in the garden, the more awareness and access they will have to the nature surrounding the mobile home park. Learning about the plants and animals in the community garden can also spark the curiosity of children and their parents to explore some of the plants and animals of their local ecology in the surrounding natural areas. 5. Will there be public access to your project site? If not, discuss why public access is not appropriate for your project. The public will be able to see the garden from the road but in general, the garden will be specifically for the use of Hickory Villages Mobile Home Park residents. TGP believes that this garden should not be open to the public because: 1) Residents of Hickory Villages lack access to space and resources to garden, 2) The City of Fort Collins provides “rent-a-plot” community gardens for the general public to use, and 3) The Growing Project provides community garden opportunities for people living in surrounding areas such as Stonecrest Rentals Mobile Home Park and The Family Center/La Familia. We believe that there are other resources in the areas for the greater community to use and think that focusing on this specific mobile home park will address the needs of the neighborhood. 6. Who will your project benefit in the neighborhood and the community in general? NIC is especially interested in connecting those in the community who have barriers to connecting with nature. This project will benefit any family or individual in the mobile home park who is interested in gardening. Since a lot of families in Hickory Villages lack space and resources for gardening, we believe this project provides a connection to nature and healthy foods. Additionally this garden will provide a space for children to play and learn about nature. This is beneficial since some families in the mobile home park lack resources and transportation for their children to participate in after school and summer activities. Also the sitting area and orchard will be accessible for anyone in the neighborhood to spend time in. Project Approvals 7. It is common for projects to require a building permit or minor amendment from the City. Have you consulted with the City’s Planning Services staff to discuss whether you need a building permit or minor amendment to proceed with your project? Planning Services can be reached at (970)416-4311 or reverette@fcgov.com. Mini Grant (max $1,000) Planning Grant (max $5,000) ✔✔✔✔ Implementation Grant (max $25,000) DocuSign Envelope ID: 2E80CE3F-6908-4650-942A-B28938DDB9E4 8. After discussing your project with Planning Services, describe what permits will be required and/or what development review processes you will need to go through for your project. Still don't know for sure? Contact us and we'll help you navigate the process. Not that we are aware of unless we decided to install a tap. 9. What other approvals you will be required to complete your project (e.g. HOA, school, etc.)? Have you received these approvals yet? The property manager want to approve the final garden design. Funding 10. Has this project been funded by NIC in past years? 11. Please list any funding for your project provided by other City of Fort Collins grant programs. NA 12. Unfortunately, NIC funds can't be used for ongoing maintenance. Please describe the amount and source of your project's long term maintenance funding (if needed). The Growing Project works with its community gardens closely every year. Each year we manage over 10 gardens providing supplies, education, and a garden mentor (TGP intern). The intern helps the residents maintain the garden and gets supplies as needed. Generally they schedule a weekly time for everyone to work in the garden together. Timeline 13. What month would you like to install/complete your project? Typical installation time are in the spring(May/June) and fall (Sept/Oct). 14. Discuss any hard deadlines or other timing constraints that are driving your timeline. We would like to have the garden planted by late May. Community Outreach and Impact 15. Describe your efforts to build support for the project with your neighborhood. Does your neighborhood support the project? Provide any documentation of neighborhood support as an attachment in the Documents tab The neighborhood does support this project but more outreach is needed with families who are not currently participating in the garden. The families we currently work with like the idea of having more space, more flowers, and fruit trees. They have mentioned not wanting more families involved in the past because of the lack of garden space. They also said having a space with tables and benches will make them want to spend more time there and having a little children’s garden will be beneficial when they bring their kids to the garden. This winter and next spring TGP will be doing outreach with other residents at the mobile home park to get feedback on what they want specifically in the garden (such as what types for trees and perennials). We will also collect information on how many families are interested in gardening and what format they would like the garden to have (every family have a plot or everyone garden together). 16. Please discuss any controversial components of your project or any other barriers that might threaten the full success of your project. Currently there is no water tap at the garden site. We have been using water from one of the mobile homes per approval of the home owner. We would be very interested in installing a tap at the garden site but do not know how much this would cost. We YES ✔✔✔✔ NO YES ✔✔✔✔ NO ✔✔✔✔ May June July August September October DocuSign Envelope ID: 2E80CE3F-6908-4650-942A-B28938DDB9E4 would be interested in investigating this issue with the property manager with the help of The City. We could also provide a monthly payment to the home owner as a solution but ideally the garden would have its own water source. 17. What will be the impact to your neighborhood if this project isn't funded in 2018? TGP will maintain its relationship with the families at Hickory Villages and help them manage the current garden in 2018. We may also be able to expand the garden a little through seeking donations of plants and lumber. We do aim to make this garden a better space regardless of grant support and involve more families. Budget Project Funding Confirmed Cash Funding Tentative Cash Funding Confirmed In-Kind Tentative In-Kind Growing Project Garden Build Scholarship $ 1,500.00 Growing Project Staff and Volunteer Time $ 1,500.00 Nature in the City $ 6,000.00 Total $ 7,500.00 $ 0.00 $ 1,500.00 $ 0.00 Project Expenses Cash Costs Other Costs Benches $ 240.00 Table $ 300.00 Lumber $ 3,200.00 River Rock $ 150.00 Perennial Plants $ 650.00 Trees $ 840.00 Irrigation Install (timer, lines, heads, etc) $ 1,000.00 Soil $ 625.00 Gate $ 300.00 Misc. Supplies $ 350.00 Contingency (10% of budget, REQUIRED) $ 765.00 Total $ 8,420.00 $ 0.00 Budget Narrative This is a rough estimate of the budget for this build. We still need to do outreach with the community to see what plants, trees, and how many beds (what kind) they want in the garden. Once the design is more established we will have a better idea of expenditures. TGP also tries to get as many supplies and plants donated as possible for our garden builds. Documents Documents Requested * Required? Attached Documents * Project Concept Plan/Construction Drawings Project Timeline download template ✔✔✔✔ Timeline Contractor Bid 1 Contractor Bid 2 Contractor Bid 3 Contractor Bid 4 Project Existing Conditions Images (combine up to five images of the existing site conditions into a pdf if possible) Other Document 1 (please name file a descriptive DocuSign Envelope ID: 2E80CE3F-6908-4650-942A-B28938DDB9E4 Application ID: 94870 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2018 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. name that describes the content) Other document 2 Landowner permission to complete NIC project HOA/school/other approval documentation DocuSign Envelope ID: 2E80CE3F-6908-4650-942A-B28938DDB9E4