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HomeMy WebLinkAboutFIRST PRESBYTERIAN CHURCH - CONTRACT - AGREEMENT MISC - FIRST PRESBYTERIAN CHURCHNature in the City Grant Agreement 1 NATURE IN THE CITY PLANNING PROJECT AGREEMENT THIS AGREEMENT is made and entered into this 6th day of March, 2018, by and between the CITY OF FORT COLLINS, COLORADO, a municipal corporation (the "City"), and FIRST PRESBYTERIAN CHURCH (the "Grantee"), whose address is 531 South College Avenue, Fort Collins, Colorado 80524. RECITALS A. It is in the best interests of the City, Larimer County, and the State of Colorado to pursue conservation efforts that protect and enhance wildlife habitat, recognizing there is nationwide attention regarding the impact local and regional environmental efforts can have on furthering environmental and economic health of communities; and B. It is the objective of the City of Fort Collins to conserve the natural environment for its wildlife habitat value as a service to the people of Fort Collins; and C. The City Plan policies adopted by the Fort Collins City Council include Open Lands Policy OL-1 .2, Urban Development, to encourage and assist efforts by private landowners and organizations to protect, restore or enhance privately owned natural areas within the City's Growth Management Area; and D. The mission of the Natural Areas Department is to protect and enhance lands with existing or potential natural values in furtherance of the Open Lands Policy and the City Strategic Plan, including Environmental Health strategy 4.8, to expand, improve, restore and protect wildlife habitat, urban forests and the ecosystems of the Poudre River and urban ecosystems; and E. On March 25, 2015, City Council adopted Resolution 2015-039 approving the Nature in the City (NIC) Strategic Plan, to be administered by the Natural Areas Department in partnership with the Planning Services division of Community Development & Neighborhood Services (CDNS), with the goal of investing in community enhancement of natural spaces; and F. In November 2015, City voters approved a ballot measure to fund the NIC capital project program as a component of the Community Capital Improvement Program (CCIP); and G. In 2016, City Council appropriated funds to provide staff capacity and program funding through the Keep Fort Collins Great sales tax to implement the NIC Strategic Plan, including a localized community grant program; and H. NIC developed the NIC Grant program to incentivize private property owners to collaborate and coordinate with City to identify, establish, and restore community natural spaces; and I. NIC staff has selected Grantee’s proposed project, as described in further detail in Exhibits “A” and “C” attached hereto, for funding in accordance with the NIC Grant program’s guidelines and the CCIP capital project funding restrictions. NOW, THEREFORE, in consideration of their mutual promises contained herein, the parties agree as follows: DocuSign Envelope ID: FBE9FD5B-5EEE-4454-A80D-D5B58555BA05 Nature in the City Grant Agreement 2 1. Grantee shall plan and design the project and use the funds provided under this Agreement in accordance with the NIC Grant program capital project proposal scope of work (“Scope”), attached as Exhibit "A" and incorporated by this reference, at the following location (Project site): First Presbyterian Church - 531 South College Avenue, Fort Collins, Colorado 80524 2. Any modification of the performance of this project from that indicated in the Scope, must be submitted for and receive prior written approval by the City, at the sole discretion of the City. 3. For the completion of the design and planning of this project, Grantee shall receive Five Thousand dollars ($5,000.00). Project funds may be distributed as a lump sum or as a reimbursement, at the City’s sole discretion. Funding arrangements will be detailed within the project Scope. All funds shall be expended by Grantee by June 1, 2019. 4. Grantee shall provide the City with a written evaluation and fiscal report, including copies of receipts for expenditures of funds, results achieved, community impact, and goals for long- term maintenance of the project no later than June 15, 2019. A template for this report is attached as Exhibit B and incorporated by this reference. Grantee agrees to allow the City to monitor the Project site through citizen science and other research endeavors that support the NIC program, and to allow the City to feature the project and associated proposal (images, videos, etc.) in public outreach, marketing and educational materials. The City will contact Grantee for permission prior to accessing the Project site. 5. Grantee agrees to make all records pertaining to activities carried out under this Agreement available to the City for audit upon request for at least three years following the fulfillment of this Agreement. 6. If any provision of this Agreement is not met in the manner and time specified by Grantee, Grantee will be in breach and the City may terminate the Agreement. Upon such termination, Grantee will return to the City all funds paid in accordance with this Agreement within thirty (30) days following receipt of the written request from the City to do so. 7. This Agreement is not assignable without prior written consent of the City. 8. Grantee hereby represents and warrants it is the owner of, or if not the owner, has the permission of the owner of, the Project site upon which the proposed activities will take place, and further represents and warrants it is fully authorized to undertake the activities set forth in Exhibit A. 9. At all times during the term or performance of this Agreement, Grantee shall comply with all applicable federal, state and local laws, rules and regulations that have been or may hereafter be established. This requirement includes, but is not limited to the City of Fort Collins and/or Larimer County Land Use and Building Codes. DocuSign Envelope ID: FBE9FD5B-5EEE-4454-A80D-D5B58555BA05 Nature in the City Grant Agreement 3 10. The signatories aver that to their knowledge no City employee has a personal or beneficial interest whatsoever in the services or property described herein. 11. Grantee shall indemnify, save and hold harmless the City, its officers, employees, and agents, against any and all claims, damages, liability, and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by Grantee, its employees, agents, subcontractors, or assignees pursuant to the terms of this Agreement. 12. Grantee, if an individual, must i. produce either a valid Colorado driver's license or a Colorado identification card; a U.S. military card or military dependent's identification card; a U.S. Coast Guard merchant mariner card; or a Native An1erican tribal document; and ii. execute an affidavit stating he or she is a U.S. citizen or legal permanent resident or he or she is otherwise lawfully present in the U.S. pursuant to federal law. 13. Grantee represents and agrees that: i. As of the date of this Agreement: 1. Grantee does not knowingly employ or contract with an illegal alien; and 2. Grantee has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, I 04th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to verify confirm the employment eligibility of all newly hired employees that Grantee does not employ any illegal aliens. ii. Grantee shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or knowingly enter into a contract with a subcontractor that fails to certify to Grantee that the subcontractor shall not knowingly employs or contracts with an illegal alien to perform work under this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 6th day of March, 2018. DocuSign Envelope ID: FBE9FD5B-5EEE-4454-A80D-D5B58555BA05 Nature in the City Grant Agreement 4 CITY OF FORT COLLINS, COLORADO: By: Gerry Paul, Director of Purchasing ATTEST: Approved as to form: GRANTEE: By: Print Name: Title: (if applicable) Email Phone DocuSign Envelope ID: FBE9FD5B-5EEE-4454-A80D-D5B58555BA05 Corey Nelson 9706320298 cnelson@firstpresfc.org Senior Pastor Assistant City Attorney City Clerk • • • • • DocuSign Envelope ID: FBE9FD5B-5EEE-4454-A80D-D5B58555BA05 DocuSign Envelope ID: FBE9FD5B-5EEE-4454-A80D-D5B58555BA05 DocuSign Envelope ID: FBE9FD5B-5EEE-4454-A80D-D5B58555BA05 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ City of Fort Collins CO - Nature in the City program Natural Areas 2018 Nature in the City Community Projects Grants 5/3/2018 deadline First Presbyterian Church First Presbyterian Church Garden $ 5,000.00 Requested $ 5,000 Applicant Match Submitted: 9/29/2017 9:57:25 AM (Pacific) Project Contact Corey Nelson cnelson@firstpresfc.org Tel: 970-482-6107 Additional Contacts none entered First Presbyterian Church 531 S College Ave Ft Collins, CO 80524 Senior Pastor Corey Nelson cnelson@firstpresfc.org Telephone970-482-6107 Fax 970-482-0227 Web www.firstpresfc.org EIN 84-0407040 Pre-Qualification 1. Are you the owner of the property you’d like to complete a community project on, OR do you have written permission from the property owner that you can complete this project? 2. Have you secured all community approvals needed for your project to move forward (e.g. HOA approval)? 3. Is your project located within Fort Collins city limits? (Although most NIC projects need to be within city limits to qualify for funding, your project might still qualify. Contact us before you proceed) 4. Do you have funding and a plan for the long term maintenance needs of your project? 5. If selected for a grant, you will be required to sign a NIC project agreement similar to the one found in the "NIC Resources" tab on the dashboard. After reviewing the document, would you be able to agree the terms of the agreement? 6. If you'd like to provide additional information about any of the pre-qualification questions above, please provide ✔✔✔✔ YES NO ✔✔✔✔ YES NO ✔✔✔✔ YES NO ✔✔✔✔ YES NO ✔✔✔✔ YES NO EXHIBIT C ORIGINAL APPLICATION DocuSign Envelope ID: FBE9FD5B-5EEE-4454-A80D-D5B58555BA05 the information below. The church property is owned by The Presbytery of Plains and Peaks, but the members of First Presbyterian Church are responsible for property care and improvements. As with all PCUSA churches, decisions concerning building or grounds falls into the hands of appointed church leaders.The FPC Board of Elders supports this garden project for the future and the submission of this planning grant proposal. Funding and plans for long term maintenance would be managed by the FPC Foundation and our Session. Church volunteers would be stewards to physically maintain the area. We could pursue talents and guidance from the CSU Landscape and Horticulture department as well. A possible option would be discussions with CSU to view the garden at FPC as a “vest-pocket” venture to compliment the beautifully designed CSU test gardens down the street at Remington and College. This could allow inclusion of staff and student expertise and involvement in shared maintenance and care. Application Questions General Information 1. What type of NIC grant are you applying for? 2. In a paragraph or two, please describe your community project. The roots for our church began in nature. In August of 1872 thirteen men and women founded First Presbyterian Church on the banks of the Poudre River. In 2022, our membership (which is now nearly 800 people), will celebrate the 150th anniversary of our church. Today we are preparing for ways to enrich our heritage and commitment as a faith presence in our community. Returning to nature by offering a neighborhood community garden seems appropriate and beneficial to our church members and visitors in the future, as well as the entire neighborhood and community of Ft. Collins. The community garden would be designed as a place where people could relax, eat lunch, read, get a drink of water, and enjoy outdoor beauty throughout the week. Our downtown location centered between activity of the Mason Street Corridor, College, Myrtle, and Mulberry is a hub for traffic by foot, car, bus, and bike. This garden would be a welcoming gift to all who pass by and seek a quiet place to rest and restore. Connectivity 3. Describe how your project will benefit plants and animals and their habitat in your neighborhood. With advice of landscape professionals, this garden would include trees, shrubs, plants, and private niches that would attract birds, butterflies and insects that thrive on the harmony of sharing habitat. With careful planning these small creatures will not only benefit from the surroundings, but also add color, sound and enhancement for garden visitors. Our goal is to start at the planning stage with a complete assessment and survey of our outdoor property. With this help from landscaping professionals, we can posture to remove diseased or harmful vegetation, and look forward to new plantings that will encourage a desirable habitat for welcomed wildlife. 4. How will your project better connect your neighborhood to nearby nature? Many of our closest neighbors are businesses and restaurants where people are contained indoors during their work day. Other neighbors mostly reside in small houses and apartments with limited space to enjoy the outdoors and access to nature. A nearby garden can offer reprieve and invitation to find a place of quiet and the beauty of nature that is only a short stroll away from a residence or the workplace. At the present time, we do not believe that there is a similar natural space within a short walking distance of our location. 5. Will there be public access to your project site? If not, discuss why public access is not appropriate for your project. Public access to our project site is a very positive feature of our centralized downtown location. Public sidewalks surround all four sides of our property. Our parking lot and side streets provide ample space for all types of vehicles. In addition, city buses stops at our back door on Mason and at College Avenue. The ground level garden would also be completely accessible to people with wheel chairs or walkers and strollers. Landscaping would include designed pathways for exploring features and species throughout the garden space. Visual identification of plants and flowers could provide an educational aspect to the garden to serve both adults and children. Mini Grant (max $1,000) ✔✔✔✔ Planning Grant (max $5,000) Implementation Grant (max $25,000) DocuSign Envelope ID: FBE9FD5B-5EEE-4454-A80D-D5B58555BA05 6. Who will your project benefit in the neighborhood and the community in general? NIC is especially interested in connecting those in the community who have barriers to connecting with nature. As a church, part of our mission is to be open and welcoming to all people in our neighborhood and beyond. Working toward this goal, we are currently extending our space to a number of groups meeting throughout the week including: Bible Study Fellowship, La Cocina, Young People’s Learning Center, Boy Scouts, Drugbusters, Al-Anon, MOPS (Mother of Preschoolers) and others. Homeless families become our house guests several times a year, through Faith Family Hospitality on a rotation basis with other churches. Hundreds of footsteps travel on our property beyond our members. These are footsteps of all ages and stages in life, including CSU students and faculty and members of the Old Town business community. Sharing our indoor space is common practice for us, and has been a part of our historic fiber. However, we have yet to develop an intentional outdoor natural space to extend to our neighbors. A community garden would allow us this avenue of outreach to all who visit our grounds. This project would allow us to live into the commitment to welcome not only people, but wildlife to enjoy our property and location. Project Approvals 7. It is common for projects to require a building permit or minor amendment from the City. Have you consulted with the City’s Planning Services staff to discuss whether you need a building permit or minor amendment to proceed with your project? Planning Services can be reached at (970)416-4311 or reverette@fcgov.com. 8. After discussing your project with Planning Services, describe what permits will be required and/or what development review processes you will need to go through for your project. Still don't know for sure? Contact us and we'll help you navigate the process. As we are applying for a Planning Grant, we anticipate navigating these next steps in partnership with your department, landscape professionals, and our team once we determine the scope of the project. 9. What other approvals you will be required to complete your project (e.g. HOA, school, etc.)? Have you received these approvals yet? Our Board of Elders is the decision making body of our church. They have approved the application process for this planning grant. Next steps would involve our Stewardship and Resources Center appointing a task force to plan and execute the project if a planning grant is awarded. Such a task force would include members with both a passion and expertise in planning, property management, and creativity. Funding 10. Has this project been funded by NIC in past years? 11. Please list any funding for your project provided by other City of Fort Collins grant programs. At this time, we have not applied for other city funds or grants. 12. Unfortunately, NIC funds can't be used for ongoing maintenance. Please describe the amount and source of your project's long term maintenance funding (if needed). Maintenance needs have not yet been calculated at this stage so an amount needed is not yet known. A fund will be established and held by our FPC Foundation to provide the ongoing financial support needed. Maintenance of both our indoor and outdoor facilities is currently included in our annual church operating funds. The addition of a community garden may increase the demand on these funds, so fortunately we have the access of assistance from the FPC Foundation to bolster operating funds as needed. Timeline 13. What month would you like to install/complete your project? Typical installation time are in the spring(May/June) and fall (Sept/Oct). YES ✔✔✔✔ NO YES ✔✔✔✔ NO ✔✔✔✔ May June July DocuSign Envelope ID: FBE9FD5B-5EEE-4454-A80D-D5B58555BA05 14. Discuss any hard deadlines or other timing constraints that are driving your timeline. In the event that we are awarded a planning grant, year 2018 would be reserved for; in-depth planning, working with a landscape firm on preliminary survey, adjustments to current grounds as needed, developing neighbor awareness and feedback, and involving FPC members as informed supporters to rally volunteerism. We would then anticipate applying for the “Nature in the City” Implementation Grant for 2019. With that financial assistance, and our matching funds, we would be ready to break ground and install the community garden in the spring. We hope that this project will be part of a larger campus renovation leading up to our 150th anniversary in 2022. Community Outreach and Impact 15. Describe your efforts to build support for the project with your neighborhood. Does your neighborhood support the project? Provide any documentation of neighborhood support as an attachment in the Documents tab At this early stage, the garden project has not yet been discussed with neighbors. After landscape plans become a reality, members will be equipped to contact affected neighbors to invite approval, support, and shared use of the community garden. 16. Please discuss any controversial components of your project or any other barriers that might threaten the full success of your project. At this time we do not yet know of controversy or barriers. An initial step in planning for the garden would be to hire a landscape architectural firm to assess and survey our entire outdoor property to make the best decisions based on current reality. This initial step should be helpful in avoiding design problems that would raise questions and concerns. Like other downtown businesses and entities, we are well aware of the potential controversy in offering public space that can be abused by vagrancy coupled with vandalism. To that end, we have already begun forming partnerships with the Fort Collins Police Department, Outreach Fort Collins and others to proactively create a safe and hospitable community environment. We believe that this garden initiative will be another proactive step to creating a positive space for our neighborhood. Our desire is to maintain a position of being proactive rather than reactive to potential problems and to avoid barriers of misunderstandings. 17. What will be the impact to your neighborhood if this project isn't funded in 2018? The impact would likely be one of slowing down the progress of adding reserved space for environmental beauty and enjoyment in our neighborhood. At this time, our property block is the largest space available and most likely the most stable property for assuring continued occupancy and care taking. Our spacious grounds, with the existing trees, lawn, and plants, is the site in our neighborhood which is most capable for adding natural enrichment that can extend to all Ft. Collins residents and visitors. August September October Budget Project Funding Confirmed Cash Funding Tentative Cash Funding Confirmed In-Kind Tentative In-Kind First Presbyterian Church Foundation $ 5,000.00 Funding Source 2 Funding Source 3 Total $ 5,000.00 $ 0.00 $ 0.00 $ 0.00 Project Expenses Cash Costs Other Costs Landscape Design Engineering Survey Site Prep/Demolition Hardscape (boulders, mulch, breeze, etc) Landscaping (plants, soil, compost, trees) Irrigation Install (timer, lines, heads, etc) Electrical Service to Site Water Service to Site DocuSign Envelope ID: FBE9FD5B-5EEE-4454-A80D-D5B58555BA05 Application ID: 95049 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2018 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. Other Contractor 1 Other Contractor 2 Other Contractor 3 Permits and Fees Contingency (10% of budget, REQUIRED) Total $ 0.00 $ 0.00 Budget Narrative For this proposal, we have not entered cost estimates. We recognize that the planning stage of this project will focus on hiring a landscape architectural firm to survey our property, prepare a rendered master plan, demolition and grading plans, and then a dimensioned site plan and planting plan. We are aware of the possibility that we may need to address tree or vegetation removal, or other ground improvements that we have not yet discovered. The staff at Ripley Design Inc. has helped us to estimate potential costs at the planning stage. We feel confident that the full amount of $5000 for a Planning Grant, along with our matching funds, will be an appropriate amount to support the majority of the planning process as outlined above. We will also lean on the design company and the City to advise on any community approvals needed for this project to move to implementation stage.This fall we will be completing the work of a six month landscaping project in our church courtyard. The once neglected space has been transformed into a memory garden which includes nature enhancements along with gathering/meditation space and a new columbarium. This project has prepared us for careful planning, seeking reliable resources, and efficient budgeting. The result of this careful planning is providing a long awaited gift of a peaceful internal garden in our church home. With this recent experience, we feel confident that we can honor a city grant with another successful garden project! Documents Documents Requested * Required? Attached Documents * Project Concept Plan/Construction Drawings Project Timeline download template ✔✔✔✔ NIC Project Timeline Contractor Bid 1 Contractor Bid 2 Contractor Bid 3 Contractor Bid 4 Project Existing Conditions Images (combine up to five images of the existing site conditions into a pdf if possible) Other Document 1 (please name file a descriptive name that describes the content) Other document 2 Landowner permission to complete NIC project HOA/school/other approval documentation DocuSign Envelope ID: FBE9FD5B-5EEE-4454-A80D-D5B58555BA05