HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9183432Work Order Form
Official Purchasing Form
Last updated 10/2017
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
OTAK, INC.
WORK ORDER NUMBER: 1
PROJECT TITLE: State of the Poudre
ORIGINAL BID/RFP NUMBER & NAME: SS 2018- State of the River Project
MASTER AGREEMENT EFFECTIVE DATE: March 1st, 2018
WORK ORDER COMMENCEMENT DATE: March 1st 2018
WORK ORDER COMPLETION DATE: August 1st 2018
MAXIMUM FEE: (time and reimbursable direct costs): $20,200
PROJECT DESCRIPTION/SCOPE OF SERVICES: see attached
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of one (1) page(s) are hereby accepted and incorporated herein,
by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Date:
Julie Ash, CO WNR Group Manager
ACCEPTANCE: Date:
Jennifer Shanahan, Project Manager
REVIEWED: Date:
Beth Diven, Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
DocuSign Envelope ID: 3EB3B29D-0E8C-4890-A48E-274346C01203
4/5/2018
4/10/2018
4/10/2018
Work Order Form
Official Purchasing Form
Last updated 10/2017
Scope of Work for Work Order #1
Project Support for City of Fort Collins State of the Poudre Follow-up
Background: The City of Fort Collins Natural Areas and Utilities Departments conducted an
ecological assessment of the Poudre River from 2016-2017 resulting in the first State of the
Poudre River Report. This report highlighted opportunities for additional assessment and
analysis and follow up discussions. Therefore, the purpose of this scope of work is to complete
two projects that are direct outcomes and necessary next steps of application of the SOPR.
Task 1: Multi-criteria decision analysis tool
As a follow up to the State of the Poudre project development of a multi-criteria decision
analysis tool has been started. The purpose of this task is to complete the MCDA and present it
as a tool to a variety of City departments. This task includes the following steps: 1) final
analysis and quality control for the MCDA table, 2) complete review with Jen Shanahan, 3)
develop a brief methods document, 4) creation of professionally designed concept designs and
5) presentation and participation in numerous related City meetings.
Deliverables: Final MCDA methods, table, and concept designs. Presentation at one to three
meetings. All materials should be completed by May 14, 2018. Scheduling and presentation
with other City departments is yet undetermined but will likely be complete by August, 2018.
Cost: Scope for this task assumes 140 hours and cost shall not exceed $13,000 without
authorization from the City. Assumptions include the availability of existing data and one
meeting with an estimated duration of two hours.
Task 2: Documentation of methods and data organization
The development of a consolidated methods document for the State of the Poudre is underway
and is being led by Sue Miller, a consultant providing editorial services. This task outlines
support needed Otak’s via input and oversight of specific areas of expertise and respective roles
in the project. The second element of this task is the organization all pertinent SOPR data files.
This will require some coordination with City staff Jared Heath and Doug Cain. This task will
include two two-hour meetings with City staff, Johannes Beeby and Brad Johnson.
Deliverables: Edits and input as requested by Sue Miller or project manager, Jen Shanahan.
Delivery of all bare bones SOPR data and GIS files to Jen Shanahan. The due date for all
components of this task is May 31st.
Cost: Scope for this task assumes 60 hours and cost shall not exceed $7,200 without
authorization from the City.
DocuSign Envelope ID: 3EB3B29D-0E8C-4890-A48E-274346C01203