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HomeMy WebLinkAboutRFP - 7612 PARATRANSIT SERVICES (3)Addendum 2 – 7612 Paratransit Services Page 1 of 3 ADDENDUM NO. 2 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 7612: Paratransit Services OPENING DATE: 3:00 PM (Our Clock) March 26, 2014 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answers Please contact, Gerry Paul, Director of Purchasing and Risk Management at (970) 221- 6779 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing EXHIBIT 1 – QUESTIONS & ANSWERS Addendum 2 – 7612 Paratransit Services Page 2 of 3 1. The requirement for Road Supervisors in Section 2.3 will be new to this contract. Please verify that a contractor will need to provide dedicated road supervision at all times when vehicles are in service. No, dedicated road supervision is not required for 100% of the time. We will consider creative proposals to allow for expanded road supervision. However, the intent is to provide a fully trained, experienced road supervisor to be available during peak periods, conduct proactive road supervision for evaluation and quality control and to provide on-call coverage during off-peak times. Peak periods are 7am to 9am, 11am to 1pm and 3pm to 5pm Monday thru Friday. As this is a request proposal, tiered proposals with varying options for levels of service will be considered and are encouraged. 2. Please clarify the responsibility for certifying the eligibility of COLT passengers for this service. Transfort will be the responsible party for ensuring eligibility certification. COLT will likely continue to provide their own certification, however, this will be communicated through Transfort. 3. Please clarify whether the COLT service is paratransit only, or does it also encompass some Fixed Route services. This will be paratransit only. 4. Will any vehicles be made available for use by the contractor to provide COLT services? If so, please provide the make, model, capacity (amb/wc) year, mileage and replacement schedule for the vehicles. At this time, there is no arrangement for provision of additional vehicles not detailed in the RFP. At such time that the COLT option is executed, this may be a point that could be further negotiated and discussed. 5. Will MDT units be provided for the vehicles serving COLT? Will the same Trapeze system also be used to schedule the COLT service? There are no additional units available. The intent is to use the same inventory of MDT’s to extend to the COLT service. As noted in a response to a question from Addendum 1, Transfort would consider proposals to use contractor-provided equipment with specific criteria. This could be to either replace or enhance the current system. As the COLT scope is an option, this could be further negotiated and discussed at such time that the option is executed. 6. Please clarify whether the COLT service and DAR service will be billed together or separately. They will be billed separately but routed for approval through Transfort. Addendum 2 – 7612 Paratransit Services Page 3 of 3 7. Please provide the anticipated amount of shuttle services as described in Section 4.4. Will shuttle services need to be ADA compliant? All service that Transfort provides should be ADA compliant or provide an ADA compliant alternative. This is not, however, considered ADA complementary paratransit service. 8. Please provide a replacement schedule for City provided vehicles during this contract period. The vehicles being provided are not yet on a replacement schedule. This is part of the 2014 work plan, however, there have been no efforts made to procure new vehicles. Transfort will however consider proposals that would negate the requirement for the use of these vehicles. 9. Section 9.4 asked the contractor to ensure no more than one complaint per 1,000 revenue hours. The service is currently billed on a cost per trip basis and the standard of complaint per passenger is a more common standard. Would the City consider a complaint/passenger performance indicator rather than a complaint/hour performance indicator? This is our current reporting method and Transfort will calculate accordingly. Transfort would consider other methodologies provided there was a clear understanding of the calculation by both parties. 10. Please provide the UDBE Goal for this contract. Please also provide which agencies can certify a UDBE provider in the area. Finally, if a UDBE provider is in the process of being certified during the evaluation period, will the provider be considered for purposes of meeting the goal? Transfort’s overall goal for DBE participation is 9.9%. A separate goal has not been established for this procurement. The Colorado CDOT website is a good resource for the DBE certification process. Transfort will consider a firm’s pending DBE certification in conjunction with the evaluation process provided sufficient information is provided to evaluate the firm’s qualifications.