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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9183066Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DITESCO WORK ORDER NUMBER: D - WRF-2018-13 PROJECT TITLE: DWRF Yard Piping Map Phase I ORIGINAL BID/RFP NUMBER & NAME: 7515, Consulting Engineering Services for Future W/WW & Stormwater Facilities Capital Improvements MASTER AGREEMENT EFFECTIVE DATE: July 22, 2013 ARCHITECT/ENGINEER: Ditesco OWNER’S REPRESENTATIVE: Eileen Dornfest WORK ORDER COMMENCEMENT DATE: April 19, 2018 WORK ORDER COMPLETION DATE: July 31,2018 MAXIMUM FEE: (time and reimbursable direct costs): $9,650.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: Complete phase 1 of DWRF yard piping map. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of four (4) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Ditesco By: Date: Name: Title: Page 1 of 7 DocuSign Envelope ID: 32088731-9687-4D43-8B3E-39F28348FE62 Owner/Manager April 14, 2018 KEITH MEYER Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Eileen Dornfest, Special Project Manager REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Owen Randall, Water Systems Engineering Division Manager ACCEPTANCE: Date: Jason Graham, Water Reclamation & Biosolids Division Manger ACCEPTANCE: Date: Carol Webb, Water Resources & Treatment Operations Manager ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 7 DocuSign Envelope ID: 32088731-9687-4D43-8B3E-39F28348FE62 April 12, 2018 April 12, 2018 May 15, 2018 April 16, 2018 May 16, 2018 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES & COST DETAIL Page 3 of 7 DocuSign Envelope ID: 32088731-9687-4D43-8B3E-39F28348FE62 Page 1 of 4 2133 S. Timberline Rd, Ste. 110 Fort Collins, CO 80525 ditescoservices.com Delivery by email edornfest@fcgov.com March 20, 2018 Ms. Eileen Dornfest City of Fort Collins 700 Wood Street Fort Collins, CO 80524 RE: DWRF Mapping Work Order Dear Eileen: Thank you for giving Ditesco the opportunity to provide engineering support, and reconciliation of underground utility mapping for the City of Fort Collins Drake Water Reclamation Facility (DWRF). Please find attached our proposed scope of work to support a new work order; this has been provided to continue the work on the DWRF base mapping project. Please let me know if you have any questions or require further information regarding this proposal, I can be reached by phone at 970.988.8605 and email keith.meyer@ditescoservices.com. Sincerely, Keith Meyer, P.E. Enc. Scope Cc: file Page 4 of 7 DocuSign Envelope ID: 32088731-9687-4D43-8B3E-39F28348FE62 Page 2 of 4 Exhibit A City of Fort Collins Utilities On Call Services Scope of Services Project Understanding The City of Fort Collins has project record drawings of work completed at the Drake Water Reclamation Facility (DWRF) dating back to the 1950s. These documents are both hard copy and electronic providing information about underground utilities on the site. The City of Fort Collins (COFC) Utilities Department would like to develop a base map of all utilities at the DWRF site for future use. This tool would provide a better understanding for planning of future Capital Improvement Projects and future master planning efforts. The City of Fort Collins will utilize Ditesco’s on-call contract with the Utilities Department to develop an AutoCAD Civil 3D utility map of the Drake Water Reclamation Facility. Ditesco will utilize the existing CAD files provided by City to begin this base map effort. Ditesco will then further this effort through the use of as-built drawings, both hard copy and electronic to develop a base map for the DWR Facility. Phase 1 – Data Collection  Ditesco staff has participated in coordination meeting with DWRF staff to begin the process of base map data collection; this has yielded (COMPLETE)  Ditesco staff completed initial planning meetings with City of Fort Collins staff to finalize the scope of the utility mapping effort. (COMPLETE)  Ditesco staff will utilize COFC electronic project records to continue populating a Civil 3D base map. These electronic records will be supplemented with hard copy project records. This work will include added map book data to the AutoCAD base map.  Ditesco will scan any necessary hard-copies for electronic use. All scanned plan files will be furnished by the City of Fort Collins.  Ditesco will participate in ongoing project review meetings with City of Fort Collins. These are assumed to twice during this final phase of the AutoCAD mapping project. Phase 2 – Mapping  Ditesco will utilize the selected base map layer naming structure for all waste water facilities. This has been reviewed with City of Fort Collins staff prior to finalizing the mapping effort. (COMPLETE)  Ditesco will populate the map with current utility information. Any conflicting utility information will be reviewed with COFC plant staff to clarify discrepancies.  The mapping effort will identify utility type and pipe size, when known.  The mapping effort will also include project survey control points.  As an option, Ditesco has provided an estimated cost to create the GIS attribute interface for future attribute addition to the map. If this option is taken, this cost will be deducted from the future Phase 3. Phase 3 – GIS Online (future phase) • Ditesco staff will coordinate with Invision GIS to develop a GIS-based map of the Drake Water Reclamation Facility utilities. This base map will be initially developed utilizing the Civil 3D mapping file. • Ditesco staff will add attributes to all pipe systems through the GIS database as developed by Invision. • The GIS mapping database will contain polygon layers, linking PDF record drawings to the GIS map, based on the drawing area. These will not be linked individually to each attribute. • Future deliverable for this phase is an online GIS integrated map with attributes. Deliverables Deliverables will include Civil 3D AutoCAD file containing all base map utility information. Page 5 of 7 DocuSign Envelope ID: 32088731-9687-4D43-8B3E-39F28348FE62 Page 3 of 4 Schedule The anticipated schedule for this scope of work is to have all items complete by June 2018. Fee Estimate We have based our fee estimate on the following assumptions of the project schedule. • 2-month remaining project timeframe Estimated Fee: $6,100.00 Estimated Reimbursable Expenses: $ 350.00 Subtotal: $6,450.00 Optional GIS Attribute Interface: $3,200.00 Total Fee: $9,650.00 Future GIS Online Phase: $27,023.00 The fee shown above is to be billed on a time and material not to exceed basis based on the rates shown in the table on page 4 of this proposal. All reimbursable expenses will be billed at direct cost. Page 6 of 7 DocuSign Envelope ID: 32088731-9687-4D43-8B3E-39F28348FE62 City of Fort Collins - DWRF Mapping March to June 2018 3/20/2018 Project Manager Project Engineer CAD / Design (hrs) (hrs) (hrs) $135 $110 $80 Phase 1: Data Collection $1,200 1.1 Coordination Meetings - 2 meetings with plant staff 0 4 0 $440 1.2 Review all Electronic Project Records 0 2 4 $540 1.3 Review all Hard Copy Project Records 0 2 0 $220 Phase 2: Mapping $4,900 2.1 Finalize base map with all electronic and hard copy records 2 4 12 $1,670 2.2 Reconcile utility data 0 4 16 $1,720 2.3 Input all survey data and control point information 0 0 2 $160 2.4 Quality Control Deliverables 2 4 8 $1,350 2.5 GIS Attribute interface creation (optional) 0 0 0 $3,200 Phase 3: GIS Online (future phase) $27,023 3.1 Create Polygon Layers for Base Drawings 0 12 4 $1,640 3.2 Add attributes to all pipe systems (Assumes 9 plan sets x 5hrs/set) 0 45 0 $4,950 3.3 Quality Control Deliverables (Assumes 9 plan sets x 2hrs/set) 2 18 0 $2,250 GIS Subconsultant Create GIS Database $18,183 Reimbursable Expenses Reprographics: Scan 24"x36" hard copy files $250 Reprographics: Printing $100 Work Effort Subtotal 6 95 46 $6,100 Subtotal Reimbursable Items $350 Contract Subtotal $6,450 With GIS Attribute Interface (option) $3,200 Contract Total $9,650 Cost per labor category $810 $10,450 $3,680 Effort (days) 1 12 6 Effort (weeks) 0 2 1 Effort (hours per day) 1 1 1 Assumptions: - 2 month project (8 weeks) - Start Date - April 2018 - End Date - June 2018 Phase/Task Description Task Total Classification Page 4 of 4 Page 7 of 7 DocuSign Envelope ID: 32088731-9687-4D43-8B3E-39F28348FE62