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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8497 STORMWATER CONSULTING ENGINEERING SERVICES (7)April 30, 2018 ICON Engineering, Inc. Attn: Craig Jacobson 7000 S. Yosemite Street, Suite 120 Centennial, CO 80112 RE: Renewal, 8497 Stormwater Consulting Engineering Services Dear Mr. Jacobson: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, June 26, 2018 through June 25, 2019. 2) Revised contract rates as attached, effective June 26, 2018 3) Fort Collins Expense Guidelines as attached, dated January 1, 2018. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Marisa Donegon, Buyer at (970) 416-4377 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8497 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: B289A536-419E-4869-9775-2FFC1702FC89 4/30/2018 FORT COLLINS MINOR CAPITAL CONSULTING SERVICES 2018 RATE RENEWAL ICON ENGINEERING HOURLY RATES Professional Services Rate Principal Engineer $173 Professional Engineer III $161 Professional Engineer II $150 Professional Engineer I $138 Engineer IV $130 Engineer III $121 Engineer II $108 Engineer I $94 Field Representative $108 Senior Design Professional $133 Design Professional $103 GIS Specialist $93 CADD Technician II $93 CADD Technician I $84 Administrative $66 GPS Unit (1/2 Day Min) $44 Mileage IRS Rate/Mile Cellular Phone Actual Cost Misc. Direct Expenses Actual Cost BTRENCHLESS HOURLY RATES Professional Services Standard Truck and Crew Rates Up to 10 hours: Hourly Rate: $195.00/ hour/truck – Port to Port Per Hole: Quoted by Specific Project Daily Rate: $1,950.00 day/truck (10-hour Day 8 Hour on Site) Super Truck and Crew Rates Up to 10 hours: (Over 12 ft. in Depth): Hourly Rate: $260.00 hour/truck - Port to Port Daily Rate:$2,600.00 day/truck (10-hour Day 8 Hour on site) Additional Charges: Core Drill Asphalt: $65.00 Per Hole Core Drill Concrete: $75.00 Per Hole Traffic Flaggers (2): $450.00 Per 8 Hour Day Traffic Control above and beyond Road work ahead signs and cones (Lane Closures): $850.00 Per Day Traffic Control (Minor) Shoulder work and Right of Way: $450.00 Per Day DHM DESIGN HOURLY RATES Professional Services Rate Principal Landscape Architect Planner $140-$170 Principal Ecologist $140-$160 Associate Principal $108-$128 Senior Associate $106-$115 Associate $95-$105 Senior Designer/Planner $85-$95 Designer $75-$85 Natural Resources / GPS Tech $80-$85 Graphic Designer $80-$95 Clerical / Word Processing $60-$65 ERO RESOURCES HOURLY RATES Professional Services Rate Senior Principal $180 Project Principal $148 Senior Project Biologist $138 Biologist I $97 Biologist II $97 Staff Biologist $80 Biological Technician $60 Sr. Environmental Planner $138 Project Environmental Planner $123 Staff Environmental Planner $113 Senior Engineer $148 Project Engineer $138 Senior Geoscientist $138 Geoscientist I $118 Geoscientist II $97 Staff Geoscientist $80 Geoscience Technician $60 GIS/Graphics Specialist $97 Senior Cultural Resource Specialist $102 Project Cultural Resource Specialist $87 Staff Cultural Resource Specialist I $72 Cultural Resource Specialist II $60 Cultural Resources Technician $50 Word Processing/Editor $80 Administrative Staff $70 Clerical Staff $60 Field Technician $50 Additional Expenses Vehicle mileage IRS Rates Off-Road Charge $30/day Field Equipment $10/day Black & White copies 8.5x11 $0.15 each Color copies 8.5x11 $0.30 each Large format plots $1.00 sq. ft. GPS Rental $95/day CR Data Collector $50/day Other direct expenses +6% Subcontractor costs +6% LITHOS ENGINEERING HOURLY RATES Professional Services Rate President/ Senior Consultant $185 Principal / Senior Associate $170 Project Manager $145 Senior Professional $125 Professional $95 Staff Professional 2 $90 Staff Professional 1 $80 Administrative $60 Mileage IRS Rate SAN ENGINEERING HOURLY RATES Professional Services Rate Civil Engineering Manager $130 Structural Engineering Manager $130 TETRA TECH HOURLY RATES Professional Services Rate Principal Engineer Geomorphologist $280 Principal / Project Manager $220 Senior Project Manager II $190 Senior Project Manager I $170 Senior Engineer / Scientist III $155 Senior Engineer / Scientist II $145 Engineer / Scientist III $135 Engineer / Scientist II $120 Engineer / Scientist $115 Junior Engineer / Scientist II $100 Draftsman / Technician II $90 Word Processor / Clerical $85 In House Equipment Rate Truck (4x4) $1 / mile Automobile - Approved GSA Rates for Privately Owned Vehicles Boat (16-ft inflatable) $125 / day Jet boat (18-ft) $225 / day Inflatable Zodiac (9-ft) $100 / day Inflatable Kayak $10 / day Level & Sonic Sounder $10 / day RTK GPS Equipment (1 base / 2 rovers) $2500 /week $600 / day RTK GPS Equipment (1 base / 1 rover) $1800 /week $400 / day Echosounder $625 / week $125 / day ADCP Unit $1500 /week ADCP with GPS Equipment $3000 /week ADCP with GPS Equipment And Echosounder $3500 /week Total Station $10 / hour Current Meter $50 / day Water Quality Meter $30 / day DocuSign Envelope ID: B289A536-419E-4869-9775-2FFC1702FC89 ICONENGINEERING, 7000 S. Yosemite Street, Suite 120, Centennial, INC. CO 80112 303.221.0802 | www.iconeng.com Planning | Design | Management April 26, 2018 Ms. Marisa Donegon Buyer City of Fort Collins Purchasing RE: Renewal Contract for 8497 Stormwater Consulting Engineering – Rate Adjustments Dear Marisa, Attached is our proposed rate adjustments for the above referenced contract, for the contract renewal period between May 2018 and May 2019. The proposed rate adjustments are based on the changes in the Consumer Price Index (CPI) from 2017 – 2018 as published in the most recent CPI data. This CPI change over the last year is approximately 2.4%. ICON rates provided reflect no more than an increase of 2.4%. Sub-consultants have also provided current rate schedules, generally reflecting less than a 3% increase in rates. Some sub-consultant rates were increased to match other City on-call services, including BT’s, as they had not increased fees since the contract’s inception in 2015. In addition to the rate changes and justification letter, we have also included current certificates for general and professional liability insurance, naming the City of Fort Collins as additionally insured, where applicable. Thank you and please let us know if you have any questions regarding this information. We look forward to signing the renewal letter. Sincerely, ICON Engineering, Inc. Craig D. Jacobson, P.E, CFM Principal DocuSign Envelope ID: B289A536-419E-4869-9775-2FFC1702FC89 Page 1 of 2 EXHIBIT FORT COLLINS EXPENSE GUIDELINES Lodging, Per Diem Meals and Incidentals and Other expenses: January 1, 2018 Lodging:  Hotels will be reimbursed at $109/day provided the government rate is available. If the government rate is not available, the best available rate shall be used and a printout of the available rates at the time of the reservation provided as documentation.  Hotel taxes do not count to the $109 limit, i.e. the rate is $109 plus applicable taxes.  Receipts are to be provided.  Actual expense will apply Meals and Incidentals: In lieu of requiring expense receipts, Fort Collins will use Federal GSA per diem guidelines.  Daily rate: $59  Travel Days rate: 75% of $59 = $44.25 Vehicle Expenses:  All costs related to rental vehicles (gas, parking, etc.) must be documented if they are to be reimbursed. The standard for vehicle size is mid-size to lower.  If a private vehicle is used, mileage will be reimbursed using the mileage rate set by the IRS. The standard for determining total mileage is the most direct route from the firm’s primary place of business to the City.  Mileage for 2 wheel drive vehicles will be at the current rate found at www.gsa.gov. The rate for 2018 is $0.545.  Mileage for 4 wheel drive vehicles will be $0.78 when required by the City of Fort Collins. Extra Ordinary Cost  Prior authorization required. Expenses Not Allowed  Liquor, movies, or entertainment (including in-room movies);  Sporting events;  Laundry, dry-cleaning or shoe repair;  Personal phone calls, including connection and long-distance fees;  Computer connections (unless required for City business);  Other personal expenses not directly related to City business;  Convenience charges;  Rescheduling Airline Charges not related to City requirements.  Excessive meal tip amounts generally over 20%;  Delivery fees shall not exceed 10% of the total bill, if not already included;  Hotel Cleaning Tips;  Extra Baggage for one day trips;  Air Travel (when local);  Items that are supplied by the City. Time Frame for Reporting  Per contract (every 30 days). DocuSign Envelope ID: B289A536-419E-4869-9775-2FFC1702FC89 Page 2 of 2 Reference: The Federal GSA guidelines for Fort Collins are $109/day for hotel and $59 for meals and incidentals (M&IE). (Incidentals are defined as 1) fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards or stewardesses, and 2) transportation between places of lodging or business and places where meals are taken). Hotel taxes (i.e. lodging taxes) are not covered by per diem and are expensed as a separate line item. The M&IE is further broken down by:  Breakfast: $13  Lunch: $15  Dinner: $26  Incidentals: $5 Federal guidelines further provide for the use of 75% of the M&IE rate for travel days, i.e. $44.25 for Fort Collins. DocuSign Envelope ID: B289A536-419E-4869-9775-2FFC1702FC89 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- LOC JECT PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ PROPERTY DAMAGE $ BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER (MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY) POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $ $ OCCUR CLAIMS-MADE DED RETENTION $ PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $ EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1/24/2018 Hall & Company 19660 10th Ave NE Poulsbo WA 98370 Jim Ledbetter 360-626-2019 360-598-3703 jledbetter@hallandcompany.com RLI INSURANCE COMPANY 13056 732 Icon Engineering Inc 7000 S Yosemite Street, Suite 120 Centennial CO 80112 1006566076 A Professional Liab: Claims Made RDP0031478 1/30/2018 1/30/2019 $2,000,000 Per Claim $2,000,000 Aggregate Additional Insured Status is not available on Professional Liability Policy. Project: 8497 for Stormwater Consulting Engineering Services. City of Fort Collins 700 Wood Street Fort Collins CO 80521 DocuSign Envelope ID: B289A536-419E-4869-9775-2FFC1702FC89 INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD LIZB Beth Ficken 01/09/2018 ICONENG-01 A 34SBAPD8771 A 34SBAPD8771 B 4077567 A 34SBAPD8771 1,000,000 1,000,000 1,000,000 10,000 2,000,000 2,000,000 4,000,000 2,000,000 4,000,000 10,000 300,000 2,000,000 2,000,000 X X X X X X X X 01/30/2018 01/30/2019 01/30/2018 01/30/2019 02/01/2018 02/01/2019 01/30/2018 01/30/2019 RE: 8497 Stormwater Consulting Engineering Services As required by written contract, The City, its officers, agents and employees shall be named as additional insureds on the General Liability and Automobile Liability insurance policies for any claims arising out of worked performed under this Agreement. CCIG 5660 Greenwood Plaza Blvd. Suite 500 Greenwood Village, CO 80111 (720) 212-2050 (303) 799-0156 City of Fort Collins 700 Wood Street Fort Collins, CO 80521 ICON Engineering Inc Douglas Williams 7000 S Yosemite St #120 Centennial, CO 80112 The Hartford Insurance Group Pinnacol Assurance 22357 41190 X X BethF@thinkccig.com DocuSign Envelope ID: B289A536-419E-4869-9775-2FFC1702FC89 Senior Project Engineer $120 Staff Engineer $115 Senior CADD Drafter $105 Drafter $95 NOTE: RATES DID NOT CHANGE FROM 2017. DocuSign Envelope ID: B289A536-419E-4869-9775-2FFC1702FC89 Reimbursable Expenses Xerox Copies $0.12/copy Color Copies $1.50/copy Mylar $3.50 /sq. ft. Vellum $2.30 / sq. ft. Bond $0.45 / sq. ft. Color Computer Plots $2.80 / sq. ft. Mileage IRS Rate/Mile Outside reimbursable expenses (printing, copying, postage and deliveries) at cost. Subconsultants direct cost +4% KING SURVEYORS, INC. HOURLY RATES Professional Services Rate Project Surveyor $111 Project Manager $97 Draftsman $93 CAD Technician I $85 CAD Technician II $80 Crew Rate (2-man) $155 GPS Crew $149 Crew Chief $93 Rodman $85 Expert Witness $210 Clerical $51 ATV $37 Boat $37 Additional Expenses Copies 8.5 x 11 $0.15/copy Copies 8.4 x 14 $0.20/copy Copies 11x17 $0.25/copy 18x24 Prints $1.50/copy 24x36 Prints $2.00/copy 24x36 Mylars $8.00/copy DocuSign Envelope ID: B289A536-419E-4869-9775-2FFC1702FC89