HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9182445Economic Health Office
300 LaPorte Avenue
PO Box 580
Fort Collins, CO 80522
970.221.6505
970.224.6107 - fax
fcgov.com
March 26, 2018
Ben Walker
Northern Colorado Bioscience Cluster
320 E Vine Dr #101, Fort Collins, CO 80524
Dear Ben,
Thank you for your interest in the City of Fort Collins’ Cluster Initiative Support Fund. The Economic Health Office
looks to partner with targeted local industry clusters and regional sectors, which advance the economic vitality of
our community. Industry clusters are geographic concentrations of interconnected companies, specialized
suppliers, service providers, and associated institutions in a particular field that enhance productivity through
collaboration. The City follows the triple helix approach (university, industry, government) for innovative growth,
and allocates resources towards a number of local efforts.
In total, the City received $278,875 in funding requests in 2018, and has $150,000 available for allocation through
this process. Applications went through three (3) rounds of evaluation, including an initial review period, review
committee deliberations and recommended funding level, and an executive approval.
Northern Colorado Bioscience Cluster was awarded $25,000 in this process for Community Networking and
Recruitment event hosting, Colorado BioScience Association Membership dues, NoCoBio Annual Life Science
Summit hosting costs, Colorado Life Science Innovation Forum booth fees, Access to GlobalData Bioscience
research, Student Intern compensation, and NoCoBio Advisory Board meeting hosting costs.
We appreciate your commitment to our community, and look forward to assisting you in the future. If you have any
questions, please don’t hesitate to reach out to me.
Sincerely,
Josh Birks
City of Fort Collins Economic Health Director
PO Box 580
Fort Collins, CO 80522
CC: Jes Rawley, Cluster Grant Program Coordinator, City of Fort Collins
DocuSign Envelope ID: 37331B95-D628-4A72-9F7F-1CE07660BB84
Economic Health Office Grant Agreement
THIS AGREEMENT is made and entered into as of the date of acceptance by the City, by and between the
CITY OF FORT COLLINS, COLORADO, a municipal corporation (“City”) and Northern Colorado Bioscience
Cluster, with the Innosphere, a nonprofit corporation, acting as fiscal agent (“Recipient”).
RECITALS:
A. In 2004, the Fort Collins Economic Vitality and Sustainability Group recommended that certain
business cluster be investigated as economic development strategies.
B. In 2006, City Council, through the Budgeting for Outcomes Process, funded the Industry Cluster
Analysis and Targeting Study, which established goals and criteria, such as “grow and retain existing
businesses,” “high employment multiplier effects,” and more.
C. On March 21, 2006, the City Council adopted Resolution 2006-037, authorizing the City Manager to
join efforts with Colorado State University (“CSU”), the Northern Colorado Economic Development
Corporation, Fort Collins Area Chamber of Commerce, Poudre School District, Larimer County, and private
enterprises, to develop a Clean Energy Cluster for Northern Colorado.
D. The strong relationship between the City, Colorado State University (“CSU”), Front Range Community
College, entrepreneurs, and local businesses provides an outstanding collaborative setting within which
these entities can work together for the betterment of the community and region.
E. Fort Collins has a highly educated workforce capable of providing an intelligent pool of highly capable
researchers able to enhance existing technologies and develop new innovative strategies and products.
F. It is in the best interests of the City of Fort Collins, Larimer County, and the State of Colorado to
develop employment that is economically stable, and nationwide attention is being paid to the concept of
local and regional industry clusters as a means of furthering the economic health of communities.
G. The clustering of related industries calls for a high degree of collaboration among individuals,
businesses, and public entities in the development, design, production, transfer, and information and
marketing of a particular kind of product in a single geographic location, on the theory that such entities can
better further their industry objectives through such close interaction and collaboration.
H. On August 17, 2010, City Council adopted Resolution 2010-055 reaffirming and supporting the five
existing cluster initiatives, which consist of interrelated groups of businesses and organizations from within
the identified Target Industries, including: 1) Clean Energy, 2) Water Innovation, 3) Bioscience, 4) Technology,
and 5) Uniquely Fort Collins.
I. The Economic Health Strategic Plan highlighted supporting the growth of the innovation economy by
supporting the targeted industry clusters, and through the Budgeting for Outcomes process and the Keep
Fort Collins Great Enhancement, the City Council has allocated $200,000 annually in the City’s 2017-2018
budget for support of the Targeted Industry Clusters.
DocuSign Envelope ID: 37331B95-D628-4A72-9F7F-1CE07660BB84
NOW, THEREFORE, in consideration of their mutual promises contained herein, the parties agree as follows:
1. The Recipient shall use the funds provided under this Agreement in accordance with the Recipient’s
Project Scope of Work and Budget, which is attached as Exhibit A and B respectively, and incorporated
herein by this reference (“the Project”). Any funds received by the Recipient under this Agreement and
not reasonably necessary to carry out the Project shall be returned to the City within thirty (30) days of
completion of the Project.
2. Any modification of the implementation of the Project from that indicated in the Recipient’s application
must receive the City’s prior written approval.
3. For implementation of the Project, the Recipient shall receive payments as set forth below on a bi-annual
basis, in the total amount of no more than $25,000, which shall be expended by the Recipient to complete
the Project no later than December 15, 2018.
4. The Recipient shall provide the City with a midyear written evaluation of the Project by August 31, 2018.
This evaluation will document initial accomplishments, results achieved, community impact, and
monetary and other returns, if applicable, including jobs created. The midyear written evaluation serves
as a draft final written evaluation further discussed in Section 5 and incorporated herein by this reference
as Exhibit C.
5. The Recipient shall provide the City with copies of all receipts by December 15, 2018, and a written
evaluation of the Project documenting accomplishments, results achieved, community impact, and
monetary and other returns if applicable including jobs created. A report template will be available from
the Economic Health Office, incorporated herein by this reference as Exhibit C. Additionally, successful
Recipients may be required to participate in an annual EHO conference, EHO/Cluster marketing materials,
and serve as a cluster ambassador.
6. The Recipient agrees to make all records pertaining to activities carried out under this Agreement
available to the City for audit upon request for at least three (3) years following the fulfillment of this
Agreement.
7. If any provision of this Agreement is not met in the manner and time specified herein by the Recipient,
the Recipient shall be in breach and the City may terminate the Agreement. Upon such termination, the
Recipient shall return to the City all funds paid in accordance with this Agreement within thirty (30) days
following receipt of the written request from the City to do so.
8. This Agreement is not assignable without prior written consent of the City, in its sole discretion, and any
assignment without the City’s prior written consent shall be deemed null and void.
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9. If the Project involves a specific site, the Recipient hereby represents and warrants that they have the
permission of the owner of the site upon which the Project will take place, and further represents and
warrants that it is fully authorized to undertake the activities.
10. This Agreement shall terminate upon expiration of all performance periods, including but not limited to
all requirements related to recordkeeping and auditing, as set forth herein.
11. At all times during the performance of this Agreement, the Recipient shall strictly adhere to all applicable
federal, state and local laws, rules and regulations that have been or may hereafter be established.
12. The signatories maintain that, to the best of their knowledge, no City employee has a personal or financial
interest whatsoever in the service or property described herein. While there may be City employees that
work with the Recipient, no such employees are parties hereto or will receive payment through the
receipt of the grant funds provided hereunder.
13. The Recipient shall indemnify, save and hold harmless the City, its officers, employees and agents against
any and all claims, damages, liability and court awards, including costs, expenses and attorney fees
incurred as a result of any act or omission by the Recipient, its employees, agents, subcontractors or
assignees arising from their performance under this Agreement or arising from the Project.
14. Funds shall be payable to the Recipient in accordance with the following schedule: two payments of
$12,500 each, the first payment will be made within thirty (30) business days after the effective date of
this Agreement, payable upon acceptance of this Agreement by the City. The second payment will be
made within ten (10) business days of the midyear written report delivered to the City no later than
August 31, 2018, payable upon acceptance of this evaluation by the City. The City may suspend payment
until any default under this Agreement has been cured, or, in the event of failure by the Recipient to cure
any default or pay any amount due to the City that has become overdue and delinquent, within fifteen
(15) days after written notice by the City, the City may terminate this Agreement and shall have no
obligation to make any further payment hereunder.
15. The City of Fort Collins Economic Health Office (“EHO”) is subject to the Colorado Open Records Act (C.R.S.
24-72-101 through 24-72-112) (“Act”). Thus, documents and other materials received by EHO and its
employees under this Agreement from the Recipient may be subject to public disclosure unless they fall
within an exception under the Act. EHO will deny the right of inspection of records which the City believes
are considered under the Act to be trade secrets, privileged information, and confidential commercial
and financial data, any of which Recipient must clearly indicate at the time it is provided to EHO. Upon
DocuSign Envelope ID: 37331B95-D628-4A72-9F7F-1CE07660BB84
receiving an official open records request, EHO will promptly notify the Recipient and as needed, seek
legal guidance from the City Attorney.
16. If the Recipient is a corporation or other entity, the person signing this Agreement on behalf of the
Recipient hereby affirms that he or she has authority to act on behalf of the Recipient and to bind the
Recipient to the terms of this Agreement.
17. Additional terms and conditions specific to this Agreement may be attached as Exhibit D and incorporated
herein by this reference.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this day of ______________.
AGREED BY: THE CITY OF FORT COLLINS, COLORADO:
Recipient
By ________________________________________ APPROVED AS TO FORM: _________________________
Name _____________________________________ John Duval
Title ______________________________________ Deputy City Attorney
BY: ___________________________________________
On Behalf of the Organization Gerry Paul
Organization _______________________________ Director of Purchasing
Address ___________________________________
__________________________________________ ATTEST: _______________________________________
Phone ____________________________________ Delynn Coldiron
City Clerk
DocuSign Envelope ID: 37331B95-D628-4A72-9F7F-1CE07660BB84
4/12/2018
Fort Collins CO 80524
NOCO BIO Executive Director
Ben Walker
320 E Vine
970-218-4413
Innosphere
Exhibit A: Proposed Project Scope of Work
The proposed Scope of Work and Grant Request for Northern Colorado Bioscience Cluster are detailed below
within each of the primary Program Areas of focus as stated in the Grant Application.
Program Areas
Peer networks: opportunities to interact with peers. Examples include CEO roundtables, occupation-specific
professional development workshops, and industry-specific, topical symposia.
Projects proposed: _Quarterly NoCoBio Advisory Board hosting costs; hosting costs for 7 networking and
recruitment events; Colorado BioScience Association Membership dues; NoCoBio Annual Life Science Summit
(July 2018) hosting costs_____________________________________________________________________
Amount requested: _$10,000 to be spent pursuant to Project Budget (Exhibit B)_
Suppliers and inputs: better access to supplies or suppliers to reduce costs. Examples include recruitment of
suppliers, purchasing cooperatives, and shared storage facilities.
Amount requested: _$0_
Projects proposed: ____________________________________________________________________________
Talent: increased access to qualified workers. Examples include customized training programs for key
occupations, marketing to build Fort Collins brand in industry, informative relocation-oriented website geared at
specific talent segments, collaborative recruitment.
Amount requested: _$0_
Projects proposed: ____________________________________________________________________________
Markets: increased visibility in market segments and improved market penetration. Examples include
export/trade assistance, co-marketing opportunities at trade shows, trade delegation trips, and general
marketing activities that promote a Fort Collins brand for the industry.
Projects proposed: _Colorado Life Science Innovation Forum (Sept 14, 2018) participant booth fees___________
Amount requested: _$1,500 to be spent pursuant to Project Budget (Exhibit B)_
Capital: improved access to capital networks – local and beyond. Examples include local angel investor network,
local revolving loan fund, networking opportunities with venture capitalists, events to raise awareness of Fort
Collins entrepreneurs.
Amount requested: _$0_
Projects proposed: ____________________________________________________________________________
Industry intelligence: access to data and market research to inform business planning and strategic decision-
making. Examples include shared access to industry databases and news sources, research assistance, and
industry conferences.
Projects proposed: _Compensation for 1 Student Intern; annual subscription to GlobalData Bioscience research_
Amount requested: _$13,500 to be spent pursuant to Project Budget (Exhibit B)_
DocuSign Envelope ID: 37331B95-D628-4A72-9F7F-1CE07660BB84
Exhibit B: Project Budget
Line Item Description Applicant Detail
Cluster Funding
Requested
Matching Funds
(Cash)
Matching funds
(In-Kind)
Staff-Leadership & Admin Executive Director $ 5,000 $ 50,000
Staff-Program Specific Student Intern $ 5,000 $ 10,000
Program support and physician
entrepreneurial innovation $ - $ 15,000
Contract/External Services Facilitaor for the event
Materials & Supplies Food & Non-Alcoholic Drinks
Marketing & Advertising Social Media ads, poster design & printing
Travel & Entertainment Van Rental + Gas
Conferences & Associations Colorado Life Science Forum $ 1,500 $ 1,500
NoCo Bioscience Annual Life Science Summit $ 1,000 $ 1,000
Subscriptions-Data or Research Industry Reports and analysis $ 6,000 $ 6,000
Scholarships Grants to top ideas in the "Innovation Pitch"
Overhead-Venue/Rent Venue and tech needs for the event
Overhead-Admin
Laptop & software for the Interns to plan
event
Other - PLEASE PROVIDE DETAIL NoCo Advisory Board $ 1,000 $ 9,500
Community Networking and Recruitment $ 4,000 $ 4,000
Colorado Bioscience Association
Membership $ 1,500 $ 1,500
EXAMPLE
Program/Event Subtotal $ 25,000 $ 98,500 $ -
NoCo Bio Cluster
DocuSign Envelope ID: 37331B95-D628-4A72-9F7F-1CE07660BB84
Exhibit C: Midyear & Annual Report Requirements
Each applicant that successfully receives funding from the Cluster Fund must submit an annual report (less than
4 pages) documenting accomplishments, results achieved, community impact, and monetary and other returns
if applicable including jobs created. The midyear progress report (less than 2 pages) must be electronically
submitted to the Economic Health Office no later than August 1, 2018; and the annual report must be submitted
by December 15, 2018. Please utilize the format below, and contact us with any questions.
Introduction
In 1-3 paragraphs, please describe the overall success of your project. Please be project specific, and tie results
back to your specific cluster/sector, as well as the strategic objectives of the City and local economy.
Budget & Receipts
Please provide documentation of how the City grant was allocated (Have receipts available upon request).
Budget template
Industry Cluster Grant Budget Template
Q1 Line Item Funding
Amount
Requested
Actual
Expense (To
Date)
Matching funds (if
applicable)
Outcome Summary
Q2 Line Item Funding
Amount
Requested
Actual
Expense (To
Date)
Matching funds (if
applicable)
Outcome Summary
Q3 Line Item Funding
Amount
Requested
Actual
Expense (To
Date)
Matching funds (if
applicable)
Outcome Summary
DocuSign Envelope ID: 37331B95-D628-4A72-9F7F-1CE07660BB84
Q4 Line Item Funding
Amount
Requested
Actual
Expense (To
Date)
Matching funds (if
applicable)
Outcome Summary
Performance Metrics
I. Financial Performance
a. Budget Accuracy (See above template)
b. Leverage Ratio/Other leveraged dollars
c. Grants received/non-profit capital accrued
d. Private investment in your Industry Cluster Initiative
e. Annual $ received by public entities (Local Governments, etc).
II. Industry Impact
a. Total # of Jobs (Part Time & Full Time Employees) created by companies in your Cluster.
b. Types of jobs created: Provide a narrative summary on the various jobs and job duties that were created
as a part of this grant (director, admin, programmatic, high-skill, etc).
c. Growth in the targeted industries and sectors in terms of employees, wages, sales, talent, private
investment, and establishments.
III. Collective Impact
a. Total # of participants (public, private, academic, etc).
b. Total # of collaborative partners involved
c. For example: (3) Public Entities: City of Fort Collins, City of Loveland, City of Boulder, (12) Private Sector:
X, Y, Z, etc (4) Academic/Higher Education: CSU, FRCC, etc.
IV. Cluster Impact
a. Continued innovation, which may be measured by patents, start-ups funded, business support,
collaborative efforts, and research funded.
b. Has this grant award helped develop a strategic vision for this organization in the long term?
c. Select at least two of the below questions related to the key focus areas of the Industry Cluster Program:
DocuSign Envelope ID: 37331B95-D628-4A72-9F7F-1CE07660BB84
i. Peer Networks: Has this grant increased your organizations ability to interact with peers or peer
organizations/partners? What additional interactions/connections have been made possible with this
grant?
ii. Suppliers and inputs: Has the grant fund allowed your organization to achieve better access to
supplies/suppliers to reduce ongoing costs? Examples include: recruitment of suppliers, purchasing
cooperatives, facility access.
iii. Talent: Has this grant enabled your organization to contribute to the development of talent in the
regional workforce?
iv. Markets: Has this grant expanded your organizational capacity and allowed your organization to be
recognize din larger markets. ((Shannon))
v. Capital: Has this grant enabled your organization to connect to new or expanded capital sources?
These can include access to an angel investor network, a local revolving loan fund, or networking
opportunities with venture capitalists or other investors.
vi. Industry intelligence: What data or market research has your organization been able to access as a
result of this grant? What have been the outcomes that have occurred as a result of this access?
Self-Evaluation
Did you achieve or exceed objectives outlined in the application? What are your key lessons learned from the
project? Are there any aspects of the project that you would have done differently? What are the continuing
needs/challenges that are being experienced by your organization? Is there anything else you learned that you
would like to share?
Testimonials
Please provide 1-3 testimonials from project or community partners documenting the impact of the project.
What did City funding enable you to achieve that you would not have been able to otherwise?
DocuSign Envelope ID: 37331B95-D628-4A72-9F7F-1CE07660BB84