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Home My WebLink AboutCORRESPONDENCE - RFP - 8111 CONSTRUCTION MANAGEMENT & INSPECTION ON-CALL (16)4/16/2018 4/17/18 Page 1 of 4 2133 S. Timberline Road – Suite 110 Fort Collins, CO 80525 ditescoservices.com Delivery by email mdempsey@fcgov.com April 7, 2018 Ms. Melina Dempsey Transit Planner City of Fort Collins 250 N. Mason Street Fort Collins, CO 80524 RE: 2018 Transfort Bus Stop Installation Project Dear Melina: Thank you for the opportunity to present this proposal for Project/Construction Management services for the 2018 Transfort Bus Stop Installation Project. This scope of work follows on our recent discussions regarding the need for installation and upgrades to several Transfort Bus Stops located throughout Fort Collins in 2018. Transfort has funding to upgrade around 35 bus stops this year with design expected early in the spring/summer and construction occurring late summer/fall. Attached please find a detailed scope of work and task breakdown for our services. We plan to provide design, prioritization, contracting and easement acquisition assistance. It is our understanding the City Engineering Department will manage the construction phase. Thank you again for this opportunity. We look forward to a successful project! Please let me know if you have any questions or require further information regarding this proposal. I can be reached by phone at 970.988.8605 and email keith.meyer@ditescoservices.com. Sincerely, Keith Meyer, P.E. Enc. Scope of work Cc: George Latour file Page 2 of 4 Exhibit A Transfort Bus Stop Installation Project/Construction Management Scope of Services Project Understanding In 2018, Transfort anticipates upgrading 35 bus stops to meet current route and new design standards. These bus stops are spread throughout Fort Collins along major routes of travel. This scope of services is meant to provide project management assistance to prioritize, design, create construction contracts and facilitate easement acquisition for up to 42 bus pad locations. A specific goal of the project is to construct bus stops that could accommodate, at minimum, a bench or shelter to Transfort’s standards. Phase: Project Management • Ditesco staff will meet with City and Transfort personnel to finalize the bus stop installation list for the top 35 stops to be constructed in 2018. • Our team will review each location in the field for installation standards, ADA compliance and design development. • We will coordinate with City’s real estate department to resolve any real estate or easement issues that may be present. For the purposes of this proposal, we have assumed 12 locations will require some sort of land acquisition. We have allowed time and cost for King Surveyors to assist with land research, easement identification, easement descriptions and exhibits for up to 12 stop locations. • Ditesco staff will coordinate meetings with Transfort staff to engage private property owners as necessary to facilitate bus stop installation and property acquisition. • We will develop a CPM schedule to manage the acquisition and design phases. • Our staff will develop design concepts for each stop that may require specific grading or pad design to ensure ADA compliance. We envision this to be template based for each location to accommodate the type of bench or shelter identified in the prioritization matrix. • Ditesco staff will prepare work order contracts with the City’s on-call concrete flatwork contractor. We have estimated up to 4 work orders for the list of stops (depending on work order limits). Phase: Construction Management • Ditesco staff will coordinate one transition meeting to “hand-off” the project to City Engineering staff. Ditesco will not provide construction management or inspection during this phase. • Our staff will be available to assist City Engineering with field engineering issues that may arise. We will answer questions and provide clarifications as needed. • Ditesco will not provide construction administration of the work order contracts. This work will be done by the City of Fort Collins Engineering Department. Deliverables • Deliverables will include: all project documentation developed during the course of the preconstruction phase including copies of work orders, correspondence, easement and design documents, etc. All project documentation will be provided electronically on an external drive. Page 3 of 4 Schedule The anticipated schedule is as follows: Project Management/Preconstruction: May – July 2018 Construction: late summer/fall 2018 Fee Estimate Estimated Fee: $57,688.00 A detailed task breakdown is included. Please find this on page 4 of this scope of work proposal. The fee shown above is to be billed on a time and material, not to exceed basis based on the rates provided for in our on-call services contract and as shown below on page 3. All reimbursable expenses will be billed at direct cost. Ditesco City of Fort Collins Construction Management and Inspection Services 2017-18 Wage Rate Schedule Principal: $128.00 - $145.00 per hour Project Manager: $105.00 - $135.00 per hour Engineer: $102.00 - $120.00 per hour Construction Manager/Resident Engineer: $106.00 - $125.00 per hour Project Engineer: $85.00 - $117.00 per hour Inspector: $75.00 to $98.00 per hour CAD Design $65.00 - $85.00 per hour Administrative: $55.00 - $65.00 per hour Mileage Reimbursement: IRS Rate Subconsultant Markup 5% of cost All other costs at direct expense Terms 30 days net Transfort Bus Pad Installation - 2018 4/7/2018 Keith Meyer Josh Ooms Cassidy Hill Principal/Project Manager Project Engineer Administrative (hrs) (hrs) (hrs) $142 $95 $65 Preconstruction/Design Phase $ 48,158.00 PM 1.2 - Meeting Attendance - Real Estate Acquisition Coordination (assume 12 stops need easements) 24 12 0 $ 4,548.00 - Bi-weekly progress meetings (May, June, July) 18 18 0 $ 4,266.00 PE 1.1 - Field Work and Design - Field Review 42 105 0 $ 15,939.00 - Design; Easement Identification 42 88 0 $ 14,343.00 - Easement Descriptions/Legals/Research (King Surveying) $ 4,380.00 PE 1.3 - Contract Document Preparation (Work Orders) 16 24 2 $ 4,682.00 Construction Phase $ 8,400.00 CM 1.7 - Transition Meeting with City staff 3 3 0 $ 711.00 CM 1.14 - Resident Engineering (on site support to Engineering) 12 63 0 $ 7,689.00 Other direct costs at 5% (mileage, reproduction, etc.) $ 1,130.00 Work Effort Subtotal 157 313 2 $ 56,558.00 Subtotal Reimbursable Items $ 1,130.00 Cost per labor category $ 22,294.00 $ 29,754.00 $ 130.00 Effort (days) 20 39 0 Effort (weeks) 3.9 7.8 0.1 Total Contract Value: $ 57,688.00 Assumptions: - 35-42 Bus pad locations - Contracting to be with on-call City contractors - Planning May-June 2018;Construction in summer/fall 2018 - Construction duration approximately 2 months Task Total Classification Phase/Task Description Page 4 of 4