HomeMy WebLinkAboutCORRESPONDENCE - RFP - 8485 ENGINEERING DESIGN & SUPPORT FOR HORSETOOTH & COLLEGE INTERSECTION IMPROVEMENTS (4)Exhibit A – Scope of Services
8485 – Horsetooth & College Intersection Improvements
Wilson & Company, Engineers & Architects, Inc.
December 11, 2017
The City has secured multiple funding sources for the design, right-of-way acquisition and construction of the
project. A rough breakdown of the funding sources to date are shown in the table below:
Funding Source Amount
STP-Metro Federal Grant (FHWA through CDOT) including local matching funds $2,860,000
Local overmatch funds $500,000
Local bridge funds $150,000
Total Anticipated Funding $7,250,000
PROJECT GOALS - REVISED
The following draft goals have been developed for this project. Our intent is to revise these goals with the City, so
that they are aimed at advancing this project to the next levels of design, funding and construction.
1. Maximize safety, infrastructure and operational multi-modal improvements within a set project budget.
2. Minimize inconvenience to the traveling public and businesses during construction.
3. Complete the project by end of 2018.
4. Provide a high quality final product, including an acceptable ride quality for vehicles.
5. Provide strong urban design that responds to the interests of the stakeholders.
OVERVIEW OF SCOPE OF WORK
The following scope of work includes services following Preliminary Engineering (30% Design), including 60%
design for constructability review, 90% design for pricing negotiations and 100% for construction, including a
portion of CMGC services.
Exhibit A – Scope of Services
Project No. 8485 - Horsetooth & College Intersection Improvements
Page 2
Wilson & Company, Inc. December 11, 2017
1. Project Management – 25 weeks
A. Meetings
1. Plan and attend 5 standing design team coordination meetings – assumed 1 hour each
2. Attend 3 City coordination meetings
3. Attend 2 Utility coordination meetings
4. Prepare for and attend 1 public open house
5. Prepare meeting minutes for all coordination meetings
B. Project Planning and Setup
1. Project Coordination Plan – action items and castahead
2. Project Schedule – monitor
C. General Project Management
1. Weekly Project Management
a. Coordination of activities, design, and subs
b. Assumes 25 weekly calls with City PM
2. Invoicing – Invoice and status reports every 4 weeks
Item 1 Deliverables
• Meeting minutes for all formal meetings
• Public open house mailers, boards, misc. materials
• Project Schedule (revisions as necessary)
• Monthly invoices
2. 60% Design Phase – 11 weeks
A. Progress Roadway Design
1. Review cross slope options with pavement borings and contractor
2. Flowline revisions (if necessary) for drainage
3. Driveway and curb ramp design
4. Revise removal and roadway plans based on revised pavement limits
B. Progress Drainage Design – See EES Backup
1. Revise drainage profiles based on pothole information or grading changes
2. Review potential pipe bedding conflicts with existing or proposed utilities
3. Progress water quality design in alignment with any drainage system changes
4. Revise drainage report
5. Provide draft SWMP narrative and erosion control plans
C. Stormwater Management/Erosion Control Plans – See EES Backup
1. Develop SWMP narrative/report
2. Develop erosion control plans for initial, interim and final phases
a. Assumes separate sheets for each of the 3 phases
Exhibit A – Scope of Services
Project No. 8485 - Horsetooth & College Intersection Improvements
Page 3
Wilson & Company, Inc. December 11, 2017
D. Utility Coordination
1. Develop pothole plan – City to provide potholing through on-call contract
2. Review pothole information with base mapping
3. Coordinate signal pole locations with updated utility information
4. Prepare relocation plans for utility owner review
5. Revise utility plans to include pothole information and relocations
E. Progress Structure Design
1. Progress design of selected structures
2. Coordinate with urban design/landscape/drainage
F. Geotechnical Coordination – See Rocksol Backup
G. Landscape Design and Irrigation – See Britina and WaterCentric Backup
1. Coordinate with the City public artists for art incorporation into the project
2. Assist in selection of selected urban design concept
3. Develop design plans for the selected concept
H. Right of Way Coordination – See Backup from HC Peck
1. Include approved by CDOT plans in 60% submittal
2. Assist in acquisition process as needed
I. Environmental Coordination – See Mead & Hunt and Pinyon Backup
1. Review of 60% Plan Set for consistency with environmental resource clearances
2. Response to Comment on 60% Plan Set
J. Preliminary Construction Phasing and Traffic Control Plans
1. Review phasing with Contractor and utility owner schedules
2. Coordination with City Traffic
K. 60% Design Plans, Specifications and Estimate (PS&E)
1. Prepare preliminary design plans for 60% design review meeting with City and selected CMGC
Contractor
2. Update preliminary specifications in CDOT format
3. Update preliminary cost estimate based on estimated quantities
a. Incorporate pricing from historic data bases
b. Incorporate pricing from selected CMGC contractor
4. Submit plans, specs, tabulations/cost estimate, updated CDOT form 463 and 30% CRF electronically
L. 60% Design Review Meeting
1. Coordinate, schedule and develop agenda for a review meeting
2. Attend review meeting with City, CDOT and CMGC Contractor
3. Prepare meeting minutes
4. Compile 60% design/review meeting comments in a comment resolution form (CRF)
Item 2 Deliverables
• Meeting minutes for all formal meetings
• Revised drainage report
• Revised geotechnical investigation report and pavement design (if necessary)
• Electronic versions of 60% PS&E (pdf, word, excel and dwg) – unchecked status set for
constructability review
• 60% design/FIR meeting comments and responses in CRF
Exhibit A – Scope of Services
Project No. 8485 - Horsetooth & College Intersection Improvements
Page 4
Wilson & Company, Inc. December 11, 2017
3. Final Engineering Phase (90% Design - FOR) – 12 weeks
A. Final Roadway Design
1. Finalize cross sections and pavement limits
2. Revise removal and roadway plans based on revised pavement limits
3. Coordinate materials with urban design/landscape plans
B. Final Drainage Design – See EES Backup
1. Revise drainage profiles based on updated hydraulic modeling
2. Review potential pipe bedding conflicts with utilities
3. Finalize water quality design
4. Finalize drainage report
C. Stormwater Management/Erosion Control Plans – See EES Backup
1. Finalize SWMP narrative/report
2. Finalize erosion control plans for initial, interim and final phases
D. Final Utility Coordination
1. Finalize pothole information with base mapping
2. Finalize relocation plans for utility owner review
3. Revise utility plans to include pothole information and relocations
E. Final Structure Design
1. Finalize design of selected structures
2. Coordinate with urban design/landscape/drainage
F. Final Landscape and Irrigation Design – See Britina and WaterCentric Backup
1. Coordinate with the City public artists for art incorporation into the project
2. Coordinate with APP – assume 1 meeting
3. Finalize design plans for the selected concept
G. Right of Way Coordination – See Backup from HC Peck
1. Include approved by CDOT plans in 90% submittal
2. Assist in acquisition process as needed
H. Environmental Coordination – See Mead & Hunt and Pinyon Backup
1. Review of 90% Plan Set for consistency with environmental resource clearances
2. Response to Comment on 90% Plan Set
3. Environmental Permitting to support Bottom-Part of CDOT Form 128 Signature
I. Final Construction Phasing and Traffic Control Plans
1. Review phasing with Contractor and utility owner schedules
2. Coordinate with City Traffic
J. 90% Design Plans, Specifications and Estimate (PS&E)
1. Prepare preliminary design plans for 60% design review meeting with City and selected CMGC
Contractor
2. Update preliminary specifications in CDOT format
3. Update preliminary cost estimate based on estimated quantities
a. Incorporate pricing from historic data bases
b. Incorporate pricing from selected CMGC contractor
4. Submit plans, specs, tabulations/cost estimate and 60% CRF electronically
Exhibit A – Scope of Services
Project No. 8485 - Horsetooth & College Intersection Improvements
Page 5
Wilson & Company, Inc. December 11, 2017
K. 90% Design Review Meeting
1. Coordinate, schedule and develop agenda for a FOR meeting
2. Attend review meeting with City, CDOT and CMGC Contractor
3. Prepare meeting minutes
4. Compile 90% design/FOR meeting comments in a comment resolution form (CRF)
Item 3 Deliverables
• Meeting minutes for all formal meetings
• Final drainage report
• Preliminary SWMP narrative/report
• Final geotechnical investigation report and pavement design
• Electronic versions of 90% PS&E (pdf, word, excel and dwg) – checked plan set
• Preliminary ROW plans
• 90% design/FOR meeting comments and responses in CRF
4. Final Design – 2 weeks
A. Final Plans, Specs and Estimate
B. Final Plans, Specs and Estimate QA
C. Public Open House Graphics
1. Prepare graphics
2. 1 staff attendance to 1 open house meeting
Item 4 Deliverables
• Meeting minutes for all formal meetings
• 100% plans, specs and estimate – reviewed
• Open House graphics
5. CMGC Services – 25 weeks
A. Meetings
1. Attend 8 bi-weekly contractor meetings – assumed 4 hours total for each
2. Assume meeting minutes to be provided by the Contractor
B. CMGC Coordination during Negotiations
OVERALL PROJECT SUMMARY
Subtotal: $14,651.92
Subtotal: $52,705.57
Subtotal: $59,391.36
Subtotal: $21,281.87
Subtotal: $23,933.96
$171,964.68
$17,196.47
Mileage $2,086.50
Misc $4.20
$2,090.70
$191,251.85
Geotechnical Consultation Services $10,526.70
Drainage Consultant Services $63,096.00
Environmental Vendor Services $10,707.00
ROW Acquisition Services $29,448.00
Landscape & Irrigation Consultant Services $52,570.45
Bicycle and Pedestrian Consultant Services $5,000.00
$171,348.15
$362,600.00
Note: See attached Wilson & Company Scope of Services for detailed scope of work to be performed including deliverables and exclusions
See Backup from Entitlement & Engineering Solutions
4. Final Design
Reimbursable Expenses Total:
Total Labor
OVERALL PROJECT TOTAL COST
Sub consultant/Vendor Tasks
Sub consultant Fee Total:
Reimbursable Expenses
2. 60% Design Phase
See Backup from Fox Tuttle Hernandez Transportation Group
5. CMGC Services
See Backup from Britina and WaterCentric
See Backup from HC Peck
Fixed Fee (10%)
OVERALL WILSON TOTAL
Project No. 8485
Horsetooth & College Intersection Improvements
City of Fort Collins, Colorado
1. Project Management
Cost
See Backup from Mead & Hunt and Pinyon
See Backup from Rocksol
3. Final Engineering Phase (90% Design - FOR)
Staffing
Principal & QA/QC
Manager
(Waterman)
Project Manager
(Burch)
Alternative Delivery
(Scholfield)
Admin (Grabsztul)
Admin (Davis)
Graphics Manager
(Riddle)
Billing Rate $ 236.39 $ 127.42 $ 267.36 $ 97.47 $ 62.63 $ 124.69
PROJECT MANAGEMENT TASKS
Subtotal: 9,495.58
Standing coordination meetings (assumes 25 @ 1 hr each) 25 25 3,185.50
City coordination meetings (assumes 3 total @ 4 hr each) 12 12 1,529.04
Meeting Minutes 2 8 10 755.88
Project Schedule 2 2 254.84
Weekly Project Management - 1 hr/week PM 25 25 3,185.50
Invoicing - 1 hr/month Admin 6 6 584.82
0 0.00
Subtotal: 1,744.82
Interdiscipline Design Review (IDR) 2 4 6 982.46
Attend Review Meeting 4 4 509.68
Review Meeting Minutes & CRF 1 2 3 252.68
0 0.00
Subtotal: 5,978.07
Interdiscipline Design Review (IDR) 1 4 5 746.07
Internal QC (plans, quantities, specs, estimate) 2 4 6 982.46
Internal QA 2 2 472.78
Attend FOR Meeting 4 4 509.68
FOR Meeting Minutes & CRF 1 2 3 252.68
Public Open House Support 8 16 24 3,014.40
0 0.00
Subtotal: 1,601.11
Address Final Comments 2 2 254.84
Internal QC (Plans, quantities, specs, estimate) 1 4 5 746.07
Internal QA 2 2 472.78
Seal Final PS&E 1 1 127.42
0 0.00
Subtotal: 17,608.52
Meetings (8 biweekly meetings) 12 32 32 76 15,469.64
CMGC Coordination During Negotiations 8 8 2,138.88
0 0.00
22 135 40 6 12 16 231
$ 5,201 $ 17,202 $ 10,694 $ 585 $ 752 $ 1,995 36,428.10
0.00
Mileage 904.15
904.15
37,332.25
Note: See attached Wilson & Company Scope of Services for detailed scope of work to be performed including deliverables and exclusions
1. Project Management
5. CMGC Services
3. Final Engineering Phase (90% Design - FOR)
2. 60% Design Phase
4. Final Design
Project No. 8485
City of Fort Collins, Colorado
Hours Cost
Staffing
Principal & QA/QC
Manager
(Waterman)
Senion Planner
Manager (Paz de
Arajuo)
Senior Project
Engineer (Kochis)
Engineer Intern
(Zamarripa)
CADD Tech (Fisher)
Billing Rate $ 236.39 $ 205.30 $ 136.19 $ 95.65 $ 96.45
PLANNING & TRAFFIC TASKS
Subtotal: 0.00
Standing coordination meetings (assumes 4 @ 1 hr each) 0 0.00
City coordination meetings (assumes 3 total @ 4 hr each) 0 0.00
Meeting Minutes 0 0.00
0 0.00
Subtotal: 3,164.68
Signal Plans 4 8 12 1,309.96
Signing & Striping Plans 4 8 12 1,309.96
Interdiscipline Design Review (IDR) 4 4 544.76
Attend Review Meeting 0 0.00
0 0.00
Subtotal: 2,127.10
Signal Plans 2 4 6 654.98
Signing & Striping Plans 2 4 6 654.98
Interdiscipline Design Review (IDR) 4 4 544.76
Internal QC (plans, quantities, specs, estimate) 2 2 272.38
Attend FOR Meeting 0 0.00
0 0.00
Subtotal: 927.36
Address Final Comments 2 4 6 654.98
Internal QC (Plans, quantities, specs, estimate) 1 1 136.19
Seal Final PS&E 1 1 136.19
0 0.00
Subtotal: 0.00
Meetings 0 0.00
CMGC Coordination During Negotiations 0 0.00
0 0.00
0 0 26 28 0 0 54
$ - $ - $ 3,541 $ 2,678 $ - $ - 6,219.14
0.00
Mileage 0.00
0.00
6,219.14
Note: See attached Wilson & Company Scope of Services for detailed scope of work to be performed including deliverables and exclusions
PLANNING & TRAFFIC TOTAL COST
Sub consultant Tasks
Sub consultant Fee Total:
Reimbursable Expenses
Assumes 0 meetings @ $0.535 per mile
Reimbursable Expenses Total:
Project No. 8485
Horsetooth & College Intersection Improvements
Total Labor
1. Project Management
2. 60% Design Phase
3. Final Engineering Phase (90% Design - FOR)
Staffing
Principal & QA/QC
Manager
(Waterman)
Project Manager
(Burch)
Senior Project
Engineer (Devos)
Engineer Intern
(Zamarripa)
CADD Tech (Fisher)
Billing Rate $ 236.39 $ 127.42 $ 215.78 $ 95.65 $ 96.45 $ -
ROADWAY TASKS
Subtotal: 382.60
Standing coordination meetings (assumes 4 @ 1 hr each) 4 4 382.60
City coordination meetings (assumes 3 total @ 4 hr each) 0 0.00
Meeting Minutes 0 0.00
0 0.00
Subtotal: 16,147.44
Progress Roadway Design 16 40 56 5,864.72
Prepare 60% design plans 40 40 80 7,684.00
Update specifications to 60% 8 8 1,019.36
Update cost estimate to 60% 8 8 765.20
Interdiscipline Design Review (IDR) 2 4 6 814.16
Attend Review Meeting 0 0.00
0 0.00
Subtotal: 14,509.76
Final Roadway Design 16 60 40 116 11,635.72
Interdiscipline Design Review (IDR) 4 4 382.60
Internal QC (plans, quantities, specs, estimate) 8 8 1,726.24
Attend FOR Meeting 0 0.00
Public Open House Support 8 8 765.20
0 0.00
Subtotal: 2,520.94
Address Final Comments 16 16 1,530.40
Internal QC (Plans, quantities, specs, estimate) 4 4 863.12
Seal Final PS&E 1 1 127.42
0 0.00
Subtotal: 0.00
Meetings 0 0.00
CMGC Coordination During Negotiations 0 0.00
0 0.00
0 41 14 184 80 0 319
$ - $ 5,224 $ 3,021 $ 17,600 $ 7,716 $ - 33,560.74
Fox Tuttle Hernandez Transportation Group 5,000.00
5,000.00
Mileage 0.00
0.00
38,560.74
Note: See attached Wilson & Company Scope of Services for detailed scope of work to be performed including deliverables and exclusions
ROADWAY TOTAL COST
Sub consultant Tasks
Sub consultant Fee Total:
Reimbursable Expenses
Assumes 0 meetings @ $0.535 per mile
Reimbursable Expenses Total:
Project No. 8485
Horsetooth & College Intersection Improvements
Total Labor
1. Project Management
Staffing
Principal & QA/QC
Manager
(Waterman)
Senior Project
Manager (Hildahl)
Engineer (Fairbanks)
Engineer (Bodenstab)
CADD Tech (Fisher)
Billing Rate $ 236.39 $ 197.67 $ 108.17 $ 89.04 $ 96.45 $ -
STRUCTURAL TASKS
Subtotal: 3,162.72
Standing coordination meetings (assumes 4 @ 1 hr each) 4 4 790.68
City coordination meetings (assumes 3 total @ 4 hr each) 12 12 2,372.04
Meeting Minutes 0 0.00
Task Management 0 0.00
0 0.00
Subtotal: 21,676.95
Progress design of selected structures 8 70 78 9,153.26
Prepare 60% design plans 19 66 85 8,420.93
Update specifications to 60% 2 4 6 828.02
Update cost estimate to 60% 4 12 16 2,088.72
Interdiscipline Design Review (IDR) 2 2 395.34
Attend Review Meeting 4 4 790.68
0 0.00
Subtotal: 30,053.63
Final Design of Horsetooth Bridge and College Bridge 8 70 78 9,153.26
Prepare 90% design plans 19 66 85 8,420.93
Prepare 90% specifications 2 4 6 828.02
Prepare 90% cost estimate 4 12 16 2,088.72
Independent Design Check - Structures Design 40 40 3,561.60
Load Ratings for 2 structures 16 8 24 2,443.04
Interdiscipline Design Review (IDR) 2 2 395.34
Internal QC (plans, quantities, specs, estimate) 12 12 2,372.04
Attend FOR Meeting 4 4 790.68
0 0.00
Subtotal: 5,486.04
Address Final Comments 8 12 8 28 3,651.00
Prepare Field Packs for two structures 6 6 649.02
Internal QC (Plans, quantities, specs, estimate) 4 4 790.68
Internal QA 1 1 197.67
Seal Final PS&E 1 1 197.67
0 0.00
Subtotal: 6,325.44
Meetings (8 biweekly meetings) 32 32 6,325.44
CMGC Coordination During Negotiations 0 0.00
0 0.00
0 114 244 48 140 0 546
$ - $ 22,534 $ 26,393 $ 4,274 $ 13,503 $ - 66,704.78
0.00
Mileage 904.15
904.15
67,608.93
Note: See attached Wilson & Company Scope of Services for detailed scope of work to be performed including deliverables and exclusions
STRUCTURAL TOTAL COST
Sub consultant Tasks
Sub consultant Fee Total:
Reimbursable Expenses
Assumes 13 meetings @ $0.535 per mile
Reimbursable Expenses Total:
Staffing
Principal & QA/QC
Manager
(Waterman)
Project Manager
(Burch)
Project Engineer
(Burns)
Engineer Intern
(Luce)
CADD Tech (Fisher)
Billing Rate $ 236.39 $ 127.42 $ 104.08 $ 98.61 $ 96.45 $ -
UTILITIES TASKS
Subtotal: 1,611.02
Standing coordination meetings (assumes 4 @ 1 hr each) 4 4 394.44
Utility coordination meetings (assumes 2 total @ 4 hr each) 8 8 1,019.36
Meeting Minutes 2 2 197.22
0 0.00
Subtotal: 7,822.80
Review Pothole Information 2 4 6 649.28
Identify Relocations Necessary 2 8 10 1,043.72
Progress Utility Plans, Spec and Estimate 8 40 8 56 5,735.36
Interdiscipline Design Review (IDR) 4 4 394.44
Attend Review Meeting 0 0.00
0 0.00
Subtotal: 4,573.92
Final Utility Plans, Pothole Table, Spec and Estimate 8 20 8 36 3,763.16
Interdiscipline Design Review (IDR) 4 4 394.44
Internal QC (plans, quantities, specs, estimate) 4 4 416.32
Attend FOR Meeting 0 0.00
0 0.00
Subtotal: 2,150.90
Address Final Comments 2 8 8 18 1,815.32
Internal QC (Plans, quantities, specs, estimate) 2 2 208.16
Seal Final PS&E 1 1 127.42
0 0.00
Subtotal: 0.00
Meetings 0 0.00
CMGC Coordination During Negotiations 0 0.00
0 0.00
0 31 6 94 24 0 155
$ - $ 3,950 $ 624 $ 9,269 $ 2,315 $ - 16,158.64
0.00
Mileage 139.10
139.10
16,297.74
Note: See attached Wilson & Company Scope of Services for detailed scope of work to be performed including deliverables and exclusions
Project No. 8485
Horsetooth & College Intersection Improvements
Total Labor
1. Project Management
2. 60% Design Phase
3. Final Engineering Phase (90% Design - FOR)
4. Final Design
5. CMGC Services
Total Hours
Hours Cost
City of Fort Collins, Colorado
UTILITIES TOTAL COST
Sub consultant Tasks
Staffing
Principal & QA/QC
Manager
(Waterman)
Project Manager
(Burch)
Environmental
Specialist (Chesser)
Senior Planner
Manager (Eberhart)
GIS/Graphics
(Haugh)
Engineer Intern
(Zamarripa)
Billing Rate $ 236.39 $ 127.42 $ 173.53 $ 190.16 $ 108.52 $ 95.65
ENVIRONMENTAL TASKS
Subtotal: 0.00
Standing coordination meetings (assumes 4 @ 1 hr each) 0 0.00
City coordination meetings (assumes 3 total @ 4 hr each) 0 0.00
Task Management 0 0.00
0 0.00
Subtotal: 2,148.88
Attend Review Meeting 4 4 694.12
Response to Comment on 60% Plan Set 4 4 8 1,454.76
0 0.00
Subtotal: 2,148.88
Attend FOR Meeting 4 4 694.12
Response to Comment on FOR Plan Set 4 4 8 1,454.76
0 0.00
Subtotal: 8,595.52
Comment/Response to Comment on Final Design 4 4 694.12
Environmental Permitting 4 16 20 3,736.68
Completion of CDOT Form 128 for CDOT Clearance 24 24 4,164.72
0 0.00
Subtotal: 0.00
Meetings 0 0.00
CMGC Coordination During Negotiations 0 0.00
0 0.00
0 0 48 24 0 0 72
$ - $ - $ 8,329 $ 4,564 $ - $ - 12,893.28
Mead & Hunt (Historic Resources) $1,920.00
Pinyon Environmental (Technical Resource Support) $8,787.00
10,707.00
Mileage 139.10
139.10
23,739.38
Note: See attached Wilson & Company Scope of Services for detailed scope of work to be performed including deliverables and exclusions
Project No. 8485
Horsetooth & College Intersection Improvements
Total Labor
1. Project Management
2. 60% Design Phase
3. Final Engineering Phase (90% Design - FOR)
4. Final Design
5. CMGC Services
Total Hours
Hours Cost
City of Fort Collins, Colorado
ENVIRONMENTAL TOTAL COST
Sub consultant Tasks
Staffing
Principal & QA/QC
Manager
(Waterman)
Survey Manager
(Ortt III)
Survey Party Chief
(Wheeler)
Survey Instrument
Person (Tyson III)
CADD Tech (Briscoe)
Billing Rate $ 236.39 $ 150.88 $ 75.49 $ 56.93 $ 103.16 $ -
SURVEY & ROW TASKS
Subtotal: 0.00
No tasks 0 0.00
0 0.00
Subtotal: 0.00
No tasks 0 0.00
0 0.00
Subtotal: 0.00
No tasks 0 0.00
0 0.00
Subtotal: 0.00
No tasks 0 0.00
0 0.00
Subtotal: 0.00
No tasks 0 0.00
0 0.00
0 0 0 0 0 0 0
$ - $ - $ - $ - $ - $ - 0.00
HC Peck (ROW Acquisition) 29,448.00
29,448.00
Mileage 0.00
0.00
29,448.00
Note: See attached Wilson & Company Scope of Services for detailed scope of work to be performed including deliverables and exclusions
Project No. 8485
Horsetooth & College Intersection Improvements
Total Labor
1. Project Management
2. 60% Design Phase
3. Final Engineering Phase (90% Design - FOR)
4. Final Design
5. CMGC Services
Total Hours
Hours Cost
City of Fort Collins, Colorado
SURVEY & ROW TOTAL COST
Sub consultant Tasks
Sub consultant Fee Total:
Reimbursable Expenses
Assumes 0 meetings @ $0.535 per mile
Reimbursable Expenses Total:
Labor Hours Rate/Hour Total Estimated
Fee
Engineering Geologist (Note 1) 16 $112.00 $1,792.00
Geotechnical Staff (Note 2) 20 $82.33 $1,646.60
Senior Geotechnical Engineer 12 $146.00 $1,752.00
Admin Assistant (Note 3) 4 $69.00 $276.00
RockSol Laboratory Tech 12 $76.80 $921.60
Drafting 4 $82.00 $328.00
Total Labor $6,716.20
Notes:
1) Includes obtaining ROW permits, review of borehole logs and sample review, and report preparation.
Other Direct Costs
Drilling (6 boreholes to 5 feet with truck mounted drill rig) (night shift) $2,000.00
Vehicle (300 miles @ $0.535) $160.50
Pavement Backfill and Patch Materials $50.00
Traffic Control (1 partial day for utility clearance and 1 Night drilling) $1,600.00
Total Other Direct Cost $3,810.50
Based on:
2 trips for utility clearance and pavement boreholes
1 night drill rig (boreholes and pavement cores)
1 night traffic control (boreholes and pavement cores)
Requirements:
Traffic Control
Fort Collins and CDOT ROW Permit
Total for Geotechnical Tasks $10,526.70
2) Includes borehole location marking, utility locate/clearance coordination, and borehole logging), report
preparation.
Boreholes to determine presence or absence of old concrete pavement beneath existing pavement.
RockSol Consulting Group, Inc.
Estimate for Geotechnical Engineering and Pavement Design Services
Geotechnical Task Scope - 6 Pavement Boreholes to depths of 5 feet with existing pavement
measurements. Attendance at two project meetings. Finalize Geotechnical Report, with
pavement design, as deliverable. Coordination with the City and Contractor for
geotechnical/materials questions.
Horsetooth and College Intersection Improvements - Final Design Phase
Submitted December 6, 2017
Fort Collins, Colorado
Horsetooth and College Intersection Improvements (60% to Final) Proposal Date: 11/17/2017
Fort Collins, CO Site Area (in acres): 7.00
Expected
Rate = $144 Rate = $122 Scope
Phase Descriptions Units Hours Fee Hours Fee SubTotals
60% Drainage and Erosion Control 50 178 $ 30,468
Meetings (including meeting preparation): Meetings
Site Visit (including time to and from site) 1 3 $432 0 $0 $432
City and Agency Meetings 2 6 $864 0 $0 $864
Client/Design Meetings 0 0 $0 0 $0 $0
Design Team Meetings 1 2 $288 0 $0 $288
Coordination and Submittals: Units
City Coordination/Submittals 1 2 $288 4 $488 $776
DOT Coordination/Submittals 1 2 $288 4 $488 $776
Dry Utility Coordination/Submittals 0 0 $0 0 $0 $0
Water District Coordination/Submittals 0 0 $0 0 $0 $0
Sanitary District Coordination/Submittals 0 0 $0 0 $0 $0
Coordination with other consultants 2 4 $576 8 $976 $1,552
Preliminary Design Plans: # Plans
Comment Response from 30% comments 7 2 $288 4 $488 $776
Title Sheet 0 0 $0 0 $0 $0
Demo Plan 0 0 $0 0 $0 $0
Preliminary Site Plan 0 0 $0 0 $0 $0
Erosion Control Plans and Details 18 8 $1,152 54 $6,588 $7,740
Grading Plan 0 0 $0 0 $0 $0
Storm Sewer Plan and Profiles 7 4 $576 28 $3,416 $3,992
Preliminary Drainage Plan (Maps) 4 2 $288 8 $976 $1,264
Detail Sheets 4 1 $144 8 $976 $1,120
Specifications 1 1 $144 4 $488 $632
Internal QC 16 4 $576 8 $976 $1,552
Preliminary Design Reports: # Reports
Drainage and Erosion Control Quantity Estimates 1 1 $144 4 $488 $632
30% to 60% Drainage Report 1 4 $576 24 $2,928 $3,504
Preliminary Erosion Control Plan Narrative 1 4 $576 20 $2,440 $3,016
Internal QC 1 4 $576 8 $976 $1,552
90% Drainage and Erosion Control (FOR) 44 126 $21,708
Meetings (including meeting preparation): Meetings
Site Visit (including time to and from site) 1 3 $432 0 $0 $432
City and Agency Meetings 2 6 $864 0 $0 $864
Client Meetings 0 0 $0 0 $0 $0
Design Team Meetings 1 2 $288 0 $0 $288
Coordination and Submittals: Units
City Coordination and submittal preparation 1 1 $144 4 $488 $632
DOT Coordination/Submittals 1 1 $144 4 $488 $632
Dry Utility Coordination/Submittals 0 0 $0 0 $0 $0
Water District Coordination/Submittals 0 0 $0 0 $0 $0
Sanitary District Coordination/Submittals 0 0 $0 0 $0 $0
Coordination with other consultants 2 4 $576 8 $976 $1,552
Final Design Plans: # Plans
Comment Response from 60% comments 29 1 $144 4 $488 $632
Title Sheet 0 0 $0 0 $0 $0
Demo Plan 0 0 $0 0 $0 $0
Site Plan 0 0 $0 0 $0 $0
Erosion Control Plans and Details 18 6 $864 36 $4,392 $5,256
Grading Plan 0 0 $0 0 $0 $0
90% Drainage Plan (Drainage Maps) 4 1 $144 4 $488 $632
Storm Sewer Plan and Profiles 7 1 $144 8 $976 $1,120
Detail Sheets 4 2 $288 4 $488 $776
Specifications 1 1 $144 2 $244 $388
Internal QC 34 4 $576 8 $976 $1,552
Horsetooth and College Intersection Improvements (60% to Final) Proposal Date: 11/17/2017
Fort Collins, CO Site Area (in acres): 7.00
Expected
Rate = $144 Rate = $122 Scope
Phase Descriptions Units Hours Fee Hours Fee SubTotals
EXHIBIT A - EES ESTIMATED SCOPE OF SERVICES
Project Manager Engineer
Final Design Reports and/or Specifications: # Reports
Final Cost Estimate and Quantities 1 1 $144 4 $488 $632
60% to 90% Drainage Report 1 4 $576 24 $2,928 $3,504
60% to 90% Erosion and Sediment Control Report 1 2 $288 8 $976 $1,264
Internal QC 1 4 $576 8 $976 $1,552
100% Drainage and Erosion Control (Final) 25 60 $10,920
Meetings (including meeting preparation): Meetings
Site Visit (including time to and from site) 0 0 $0 0 $0 $0
City and Agency Meetings 2 6 $864 0 $0 $864
Client Meetings 0 0 $0 0 $0 $0
Design Team Meetings 1 2 $288 0 $0 $288
Coordination and Submittals: Units
City Coordination and submittal preparation 1 1 $144 4 $488 $632
DOT Coordination/Submittals 1 1 $144 4 $488 $632
Dry Utility Coordination/Submittals 0 0 $0 0 $0 $0
Water District Coordination/Submittals 0 0 $0 0 $0 $0
Sanitary District Coordination/Submittals 0 0 $0 0 $0 $0
Coordination with other consultants 1 2 $288 4 $488 $776
Final Design Plans: # Plans
Comment Response from 90% comments 29 1 $144 2 $244 $388
Title Sheet 0 0 $0 0 $0 $0
Demo Plan 0 0 $0 0 $0 $0
Site Plan 0 0 $0 0 $0 $0
Erosion Control Plans and Details 18 1 $144 8 $976 $1,120
Grading Plan 0 0 $0 0 $0 $0
90% Drainage Plan (Drainage Maps) 4 1 $144 4 $488 $632
Storm Sewer Plan and Profiles 7 1 $144 8 $976 $1,120
Detail Sheets 4 1 $144 4 $488 $632
Specifications 1 0 $0 1 $122 $122
Internal QC 34 4 $576 4 $488 $1,064
Final Design Reports and/or Specifications: # Reports
Final Cost Estimate and Quantities 1 0 $0 1 $122 $122
90% to 100% Drainage Report 1 0 $0 8 $976 $976
90% to 100% Erosion and Sediment Control Report 1 0 $0 4 $488 $488
Internal QC 1 4 $576 4 $488 $1,064
SUMMARY OF PHASES Est Time Expected
to 1st Sub Rate = $144 Rate = $122 Scope
Weeks Hours Fee Hours Fee Totals
60% Drainage and Erosion Control 10 54 $ 7,776 186 $ 22,692 $ 30,468
90% Drainage and Erosion Control (FOR) 22 50 $ 6,336 126 $ 15,372 $ 21,708
100% Drainage and Erosion Control (Final) 26 25 $ 3,600 60 $ 7,320 $ 10,920
TOTAL ALL PHASES 129 $ 17,712 372 $ 45,384 $ 63,096
Project Manager Engineer
Entitlement and Engineering Solutions, Inc. Exhibit A Page 2 of 2
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April 21, 2017
December 8, 2017
Mr. Jon Chesser
Wilson & Company, Inc. Engineers & Architects
1675 Broadway, Suite 200
Denver, CO 80202
Subject: Horsetooth and College Intersection Reconstruction, Final Design
City of Fort Collins Public Works, Colorado
Dear Mr. Chesser:
Mead & Hunt, Inc. (Mead & Hunt) is pleased to submit this scope and fee to provide additional historical
survey services to Wilson & Company, Inc. Engineers & Architects (Wilson & Company) and the City of
Fort Collins (City) for the above-referenced project, if requested.
Project Understanding
The City selected Wilson & Company to assist with construction engineering support and environmental
clearance services for the Horsetooth and College Intersection Reconstruction, which includes a bridge
replacement over a segment of the Larimer Canal No. 2. Mead & Hunt prepared a letter and site forms
for the project, which was submitted to the State Historic Preservation Office (SHPO) in November 2017,
with concurrence received from SHPO in December 2017. Should the final design require any changes
to the Section 106 of the National Historic Preservation Act (Section 106) effect determinations, Mead &
Hunt will assist (maximum of 12 hours) with review, evaluation, and preparation of any documentation to
request concurrence from SHPO for the revised project effects to historic properties.
Scope of Services
After receipt of authorization to proceed, Mead & Hunt shall perform the following tasks:
Task 1: Revise Section 106 documentation
Mead & Hunt will consult with the Wilson & Company/City project team regarding proposed project activities
if there are changes to the ditch impacts and prepare the revised effect determination and correspondence
for the Colorado Department of Transportation (CDOT) to consult with SHPO on the project changes.
Responsibilities of Wilson & Company
Our Scope of Services and Compensation are based on Wilson & Company performing or providing the
following:
A designated representative with complete authority to transmit instructions and information, receive
information, interpret policy, and define decisions.
Mr. Jon Chesser
December 8, 2017
Page 2
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Available data, drawings, and information related to the project.
Protection of Mead & Hunt-supplied digital information or data, if any, from contamination, misuse, or
changes.
Work Not Included in the Scope of Services
The following items are excluded from this agreement and will be provided by Wilson & Company or
provided by Mead & Hunt as an Additional Service only as authorized by Wilson & Company:
Additional determinations of eligibility or site forms for additional parcels with structures in the project
area that may be subject to right-of-way acquisitions and/or easements.
Archaeological survey and evaluation.
Field survey.
Compensation
The work described under the Scope of Services will be performed on a time-and-expense basis if the
work is required. Wilson & Company will pay Mead & Hunt no more than $1,920 for the work performed
under this contract. This includes six hours at $160/hour to prepare additional documentation to submit to
SHPO if the Section 106 determinations of effect need to be revised, and six hours at $160/hour to
answer any questions from SHPO, CDOT, or the U.S. Army Corps of Engineers, if required.
We appreciate the opportunity to submit this scope to Wilson & Company and want to thank you for your
business.
Respectfully submitted,
MEAD & HUNT, Inc.
Dianna Litvak
Senior Historian
December 11, 2017
Jon Chesser
Wilson and Company, Inc.
1675 Broadway, Suite 200
Denver, CO 80202
Via eMail: Jon.Chesser@wilsonco.com
Subject: Complete Senate Bill 40 and Pre-Construction Notification
Project Name: Horsetooth and College Intersection Improvement Project
Project Location: Fort Collins, Colorado
Dear Mr. Chesser:
Pinyon Environmental, Inc. (Pinyon), respectfully submits this Proposal to complete Final Design Environmental
Support Services for Horsetooth and College Intersection Improvements (Project) in Fort Collins, Colorado.
The scope of services and schedule details included are outlined in Attachment A.
Pinyon assumes existing conditions have been identified under the contract for this project dated September
6, 2017 and no additional field work is required. Pinyon also assumes Wilson and Company will provide
temporary and permanent impacts for Waters of the U.S. including wetlands as well as riparian habitat based
on field data for the project area collected by Pinyon. It is assumed that resource work/clearances will follow
CDOT/FHWA processes unless otherwise noted. The project duration is assumed to be six months; if the
project duration is extended, a change order may be required.
Details regarding Pinyon’s estimated scope of work, assumptions, and deliverables are presented in Attachment
A. Pinyon estimates the cost to complete this project, in accordance with the outlined services, will be
approximately $8,787.00 (Table 1). Pinyon will invoice on a time and materials basis, in accordance with our
2017 Standard Rates. The authorized amount will not be exceeded without prior approval.
To authorize the outlined scope of services, please issue a subconsultant agreement for review and execution.
Should you have any questions or require additional information, please do not hesitate to call. Thank you for
considering Pinyon for your environmental consulting needs.
Sincerely,
PINYON ENVIRONMENTAL, INC.
Robyn Kullas
Technical Group Manager NEPA and Planning
Jon Chesser
December 11, 2017
Page 2
Cc: File
File Location: Z:\PROJECTS\2017\11737804 Fort Collins Horsetooth & College\PM\Scope and
Fee\horsetooth_changeorder_12.11.17.docx
ATTACHMENT A
Detailed Scope of Services
Task Scope of Work Summary Deliverables
General
Project
Management
General project management, contract administration, invoicing, etc. Project duration is assumed to be eight (6)
months or less. No meetings are included in this task.
• Monthly invoices
• Progress reports
Wetlands/
Waters of the
US
Pinyon assumes a wetland delineation is not required since this task was completed during preliminary design under
the original contract.
Pinyon provided GIS data to Wilson as part of the original contract during preliminary design for incorporation into
the project plans, and for impact analysis during advanced design. Pinyon assumes that Wilson will calculate
wetland impacts using the provided GIS data.
Impacts to wetlands/Waters of the US are presumed to be minimal, and it is assumed that impacts will be permitted
under a US Army Corp of Engineers Nationwide Permit (USACE) (likely 14 for Linear Transportation Project). A
Wetland Finding is assumed to not be required for this project as threshold limits are not expected to be
exceeded. Mitigation is assumed to be accomplished by purchase of mitigation credits at a mitigation bank (by the
project owner). Pinyon will draft the Preconstruction Notification to the USACE. An Individual Permit is assumed
not required.
• Pre-Construction
Notification to the USACE
Senate Bill 40
(SB 40)
Pinyon evaluated SB 40 resources in proximity to the project and mapped SB 40 resources (riparian trees and
shrubs concurrently during wetland field surveys) during the preliminary design phase. Pinyon provided GIS data to
Wilson for impact analysis during advanced design. Pinyon assumes that the client will calculate SB 40 impacts using
the provided GIS data. Pinyon will prepare SB 40 Certification documents for CDOT submittal to Colorado Parks
and Wildlife (CPW).
An informal Certification is assumed to be applicable; Pinyon will draft the notification letter to CPW.
• Informal SB40 Certification
Letter
Table 1
Summary of Estimated Costs
Task 1: Task Management
Description Quantity Unit Rate Extension
Labor Rates
Project Manager 12.0 hours $163.00 $1,956.00
Field Technician/Project Assistant 6.0 hours $78.00 $468.00
Task Subtotal $2,424.00
Task 2: US Army Corps of Engineers Pre-Construction Notification
Description Quantity Unit Rate Extension
Labor Rates
Principal Engineer/Scientist 1.0 hour $205.00 $205.00
Project Manager 4.0 hours $163.00 $652.00
Project Specialist 20.0 hours $139.00 $2,780.00
Project Engineer/Scientist 4.0 hours $115.00 $460.00
Task Subtotal $4,097.00
Task 3: Senate Bill 40 Informal Certification Notification
Description Quantity Unit Rate Extension
Labor Rates
Principal Engineer/Scientist 1.0 hour $205.00 $205.00
Project Manager 1.0 hour $163.00 $163.00
Project Specialist 12.0 hours $139.00 $1,668.00
Project Engineer/Scientist 2.0 hours $115.00 $230.00
Task Subtotal $2,266.00
Project Total $8,787.00
Proposal #WC1701-01 - Page 1
November 28, 2017
Jessica Boryn Burch, PE
Project Manager
Wilson & Company, Inc., Engineers & Architects
1675 Broadway, Suite 200
Denver, CO 80202
Re: Horsetooth & College Intersection Improvements – Final Engineering Design
City of Fort Collins Project #8485
Britina Proposal #WC1701-01
Dear Jessica,
It is our great pleasure to submit the following proposal for Landscape Architectural and Irrigation
Design Professional Services for the Horsetooth & College Intersection Improvements project in Fort
Collins, Colorado.
This agreement is between Britina Design Group, Inc. (BDG) of Denver, Colorado and Wilson &
Company, Inc. (WC) of Denver, Colorado. BDG in conjunction with WaterCentric, LLC shall provide
professional design services on the above project, the extent of which will include landscape design
and irrigation design for 60% Design Phase, Final Engineering Phase (90% Design – FOR) and Final
Design (as described below) for the urban design opportunity areas depicted on the 30% FIR
construction plans dated November 10, 2017.
Based on the presumed urban design opportunities, we anticipate the development of construction
documents for the following items:
o Parkways (including LID treatments where applicable).
o Intersection Corner Treatments.
o Medians and Pedestrian Refuge Islands.
o Bridge Aesthetics.
Note: BDG will develop design intent level details for bridge abutment aesthetics and/or consult
with selected public artist as necessary if bridge aesthetics shift to public artist scope.
o Specialty Signage (as illustrated in the Midtown Plan).
Note: BDG will develop custom elements to a design intent level.
o Conceptual Lighting Design (including consultation with the team’s electrical engineer).
Note: BDG shall not be responsible for any lighting and/or electrical documentation.
The following items are included in this Scope of Services:
Task 7 – 60% Design Phase
o Upon WC's approval of the preliminary engineering phase deliverables and clear direction on the
preferred urban design concept, BDG and WaterCentric shall develop 60% construction documents
and specifications in CDOT format.
Proposal #WC1701-01 - Page 2
o BDG and WaterCentric shall prepare working drawings and specifications to reasonably conform to
applicable codes and regulations of governmental bodies having jurisdiction over the work at the
time of preparation.
o In developing working drawings and specifications, BDG and WaterCentric shall use their best effort
to maintain a construction budget in accordance with WC’s budget.
o Work Tasks:
BDG and WaterCentric will develop the 60% construction documents and associated cost
estimate.
BDG will continue to coordinate with the selected public artist as necessary to appropriately
integrate the proposed public art within landscape areas.
BDG will continue to coordinate with the City of Fort Collins Streetscape Team as necessary.
BDG and WaterCentric will make one (1) 60% landscape and irrigation plan submittal for
general coordination and initial agency review purposes.
All submittals will be made in digital format to WC for their review and distribution.
See the "Meetings & Site Visits" section for proposed meeting attendance during Task 7.
Task 8 - Final Engineering Phase (90% Design - FOR)
o Upon WC's approval of the 60% design phase deliverables, BDG and WaterCentric shall develop
90% construction documents and specifications in CDOT format.
o BDG and WaterCentric shall prepare working drawings and specifications to reasonably conform to
applicable codes and regulations of governmental bodies having jurisdiction over the work at the
time of preparation.
o In developing working drawings and specifications, BDG and WaterCentric shall use their best effort
to maintain a construction budget in accordance with WC’s budget.
o Work Tasks:
BDG and WaterCentric will develop the 90% construction documents and associated cost
estimate.
BDG will continue to coordinate with the selected public artist as necessary to appropriately
integrate the proposed public art within landscape areas.
BDG and WaterCentric will make one (1) 90% landscape and irrigation plan submittal as part of
the 90% design - FOR submittal for agency review.
All submittals will be made in digital format to WC for their review and distribution.
See the "Meetings & Site Visits" section for proposed meeting attendance during Task 8.
Proposal #WC1701-01 - Page 3
Task 9 – Final Design
o Upon WC's approval of the final engineering phase deliverables, BDG and WaterCentric shall
develop the 100% construction documents and specifications in CDOT format.
o BDG and WaterCentric shall prepare working drawings and specifications to reasonably conform to
applicable codes and regulations of governmental bodies having jurisdiction over the work at the
time of preparation.
o In developing working drawings and specifications, BDG and WaterCentric shall use their best effort
to maintain a construction budget in accordance with WC’s budget.
o Work Tasks:
BDG and WaterCentric will develop the 100% construction documents and associated cost
estimate.
BDG and WaterCentric will make one (1) 100% landscape and irrigation plan submittal for
bidding and construction purposes.
All submittals will be made in digital format to WC for their review and distribution.
See the "Meetings & Site Visits" section for proposed meeting attendance during Task 9.
Fee Summary:
o We shall provide professional services for the following fees, the extent of which is described in the
above scope of services:
Task 7 – 60% Design Phase
Landscape $12,869.80
Irrigation $8,650.00
Task 8 – Final Engineering Phase (90% Design – FOR)
Landscape $18,139.75
Irrigation $3,250.00
Task 9 – Final Design
Landscape $6,239.90
Irrigation $2,650.00
Anticipated Reimbursable Expenses
Landscape $471.00
Irrigation $300.00
Total Fee $52,570.45
Proposal #WC1701-01 - Page 4
o The proposed total fee includes up to one (1) 60% Design Phase Submittal, one (1) 90% Design -
FOR Submittal and one (1) 100% Design Submittal. Also included are QA/QC submittals at 90%
and 100%.
o Any additional scope items are available upon request and will be billed on an hourly basis upon
written approval by WC at the following billing rates:
o Britina Design Group, Inc.
Principal $180/hour
Senior Associate $130/hour
Staff Landscape Architect $90/hour
o WaterCentric Inc.
Principal $150/hour
Civil Engineer P.E. $125/hour
Senior Design Engineer $115/hour
Project Manager/Senior Designer $100/hour
Irrigation Designer $80/hour
Computer Drafting $65/hour
Administrative Support $50/hour
Reimbursable Expenses:
o Reimbursable Expenses are included in the proposed total fee.
o Reimbursable Expenses will include the cost of copies of drawings, xerography, printing and
photographic reproduction of drawings; automobile travel including car sharing; out-of-pocket
expenses for travel in connection with the work.
Meetings & Site Visits:
o The proposed total fee includes the following meetings only:
Task 7:
BDG will attend one (1) 60% design review meeting and up to two (2) design
team/coordination meetings.
See attached WaterCentric fee proposal for irrigation design related meetings and site visits.
Task 8:
BDG will attend one (1) CDOT 90% design – FOR meeting and up to three (3) design
team/coordination meetings.
See attached WaterCentric fee proposal for irrigation design related meetings and site visits.
Task 9:
BDG will attend up to one (1) design team/coordination meeting.
See attached WaterCentric fee proposal for irrigation design related meetings and site visits.
Proposal #WC1701-01 - Page 5
o Any additional required and/or requested meetings or site visits will be billed on an hourly basis
upon written approval by WC.
Exclusions to the Scope of Services:
o The following items are excluded from this Scope of Services.
Public and Stakeholder Involvement including associated Graphics.
Site Lighting Design including Photometric Plans.
Structural, Electrical, Mechanical and/or Geotechnical Engineering Services.
Environmental Consulting Services.
Existing Tree Inventory, Arborist Assessment or Mitigation.
Demolition and/or Removal.
Landscape and/or Hardscape Grading.
Booster Pump Design, Details and Specifications.
Water Feature Design and Mechanical Engineering.
Billing:
o Fees for Professional Services and Reimbursable Expenses shall be billed monthly separated on
the invoice.
o Accounts are payable due upon receipt and become past due 30 days from date of invoice. A
service charge will be applied to all accounts not paid within 30 days of invoice date in the amount
of one and one-half percent (1.5%) of invoice amount (18% annual rate). Any controversy or claim
arising out of or relating to the formation, interpretation, application, enforceability, or breach of this
Agreement, including disputes as to which persons or entities which may be liable hereunder, shall
be settled by arbitration at Denver, Colorado, in accordance with the rules of the American
Arbitration Association, and judgment upon any award rendered by the arbitrator(s) may be entered
in any court having jurisdiction thereof. In any such arbitration proceeding, discovery may be under
Colorado Code of Civil Procedure. The prevailing party in any such arbitration shall be entitled to
recover arbitration costs and reasonable attorney’s fees, as determined by the arbitrator(s), in
addition to any other relief available.
o It is understood that these services may be terminated upon 10 days written notice for good reason
by either party. In this event, BDG shall be compensated for all work performed prior to date of
termination. This proposal shall be considered revoked if acceptance is not received within 90 days
of the date hereof.
Proposal #WC1701-01 - Page 6
I would be pleased to answer any questions you may have or to clarify the various points above.
If this proposal meets your approval, please sign below and return one copy for our files. Thank you
again for the opportunity!
Sincerely,
Robert M. Couri
Principal/Landscape Architect
Accepted:
(Company)
By:
Title:
Date:
Corporate Office: 323 W. Drake Road, Suite 204, Fort Collins, CO 80526 / Ph: 970-282-1800/ Fax: 866-215-8974
November 27, 2017
Mr. Tim Piper
BRITINA DESIGN GROUP
1615 California Street, Suite 411
Denver, Colorado 80202
RE: IRRIGATION CONSULTING PROPOSAL,
HORSETOOTH & COLLEGE INTERSECTION IMPROVEMENTS
CONSTRUCTION DOCUMENTS
Dear Tim:
I am pleased to present the following proposal for irrigation design services for the above
referenced project. The scope of work provided by your office was used in developing this
proposal. Project scope includes irrigation system design for landscape located at the four
corners of Horsetooth and College, the ROW along Horsetooth and College and the medians
in both streets. Irrigation system design and detailing will be provided for all ROW systems.
Notes:
1. Major base changes made after 90% Construction Document submittal, resulting
in major irrigation design revisions, will require additional fees.
2. This proposal assumes a total of vie drawing submittals at, 60%, 90% and
Construction Documents. It is further assumed that one (1) QA/QC submittal, to
the project engineer, will be made prior to each formal submittal.
SCOPE-OF-WORK
Task 7 - 60% Design Phase $8,650
As a part of this task, WaterCentric will assist the project design team in determining the
irrigation system design approach for Horsetooth and College to aid in developing a 60%
project design approach, clarifying project pricing, and evaluation of alternatives.
Determine points-of-connection (POCs location, available pressure, and size in coordination
with the project Design Team to meet the phasing & full build out requirements of the
project.
Develop a control system approach based on project size, phase, and in concert with City of
Fort Collins standards.
Provide irrigation tap location, size and pressure, and capacity for inclusion in the 60%
design plans for the project.
Prepare an irrigation cost estimate, in the required format, and addressing primary project
design alternatives prepared by the Design Team.
Documentation of existing points-of-connection on both public and private systems will be
provided.
Extents of existing private and public irrigation systems impacted by construction will be
determined & documented.
Water Planning Division:
323 W. Drake Road, Suite 204
Fort Collins, Colorado 80526
Phone: 970-282-1800
Fax: 866-215-8974
IRRIGATION CONSULTING PROPOSAL, HORSETOOTH AND COLLEGE 100%
November 27, 2017
Page 2
Corporate Office: 323 W. Drake Road, Suite 204, Fort Collins, CO 80526 / Ph: 970-282-1800/ Fax: 866-215-8974
Produce 60% irrigation design plans for review and comment.
Provide irrigation tap location, size and pressure, and capacity for the project.
Provide controller location, type and power requirements for the project.
Provide preliminary mainline routing and required sleeving and sizes.
Participate in project related meetings during the planning & design process as requested by
the Client.
The irrigation controller location, electrical power source location and water tap information
(available pressure, meter requirements, etc.) will be documented as part of this scope.
Demolition & renovation notation/design will be provided for the impacted properties to
ensure adjacent/private irrigation systems impacted by construction are adjusted and repaired
to provide continued operation.
Cost Estimate will be provided in the required format with each submittal.
Deliverables: six (6) 11 x 17 drawing sheets at 20 scale.
Task 8 – Final Engineering Phase (90% Design-FOR) $3,250
Participate in project related meetings during the planning & design process as requested by
the Client.
Detailed irrigation design will include; sprinkler layout, mainline and lateral pipe routing and
sizing, drip irrigation valves and diagrammatic routing of drip laterals and remote control
valve locations.
Cost Estimate will be provided in the required format with each submittal.
Deliverables: six (6) 11 x 17 drawing sheets at 20 scale.
Task 9-Final Design $2,650
Participate in project related meetings during the planning & design process as requested by
the Client.
Cost Estimate will be provided in the required format with each submittal.
Preparation of Irrigation details in the required format.
Preparation of Irrigation specifications in CDOT format.
Deliverables: one (1) detail sheet, and specifications and cost estimate.
Deliverables: six (6) 11 x 17 drawing sheets at 20 scale.
Meeting & Site Visit Summary
Task-7: Two (2) design/coordination meetings in Fort Collins are included in this task.
Task-8: Two (2) design/coordination meetings in Fort Collins are included in this task.
Task-9: One (1) design/coordination meetings in Fort Collins are included in this task.
Estimate of Reimbursable Expenses $300
Drawing plots produced either by our office or outside plotting service
Travel to and from project meetings
Project Management/Administrative tasks
All final construction documentation, including specifications shall be approved by the
project Owner’s Representative prior to issuance for bidding.
IRRIGATION CONSULTING PROPOSAL, HORSETOOTH AND COLLEGE 100%
November 27, 2017
Page 3
Corporate Office: 323 W. Drake Road, Suite 204, Fort Collins, CO 80526 / Ph: 970-282-1800/ Fax: 866-215-8974
We request written approval to proceed with this project. Our fees and reimbursable expenses for these
services will not exceed $14,850 without written approval. Refer to Attachment A for a detailed list of
our General Conditions. If you are in agreement with the fee and services proposed, please promptly
sign and return a duplicate original (please sign below and on the bottom of Attachment A). Please call
with any questions or comments. I look forward to working with you on this project!
Kind Regards, AGREED TO BY:
WaterCentric LLC.. Britina Representative
_______________________________ __________
James N Hines Authorized Signature Date
Principal
P.O. BOX 19768, BOULDER, COLORADO 80308-2768
PHONE: 303.652.3571 | WWW.FTHTRANSGROUP.COM
December 8, 2017
Jessica Boryn Burch, P.E.
Wilson & Company, Inc.
1675 Broadway, Suite 200
Denver, CO 80202
RE: Proposal for Functional Design Support for Horsetooth Intersection
Dear Jessica:
Pursuant to your request, the Fox Tuttle Hernandez Transportation Group, LLC is pleased to
provide you with this proposed scope of work and fee estimate to support Wilson & Company in
the preparation of final design drawings for the Horsetooth and College intersection in Fort Collins,
Colorado.
We will work closely with the project team and City to ensure the support meets the requirements
in a timely and effective manner. A scope of work and fee estimate is listed in the following text.
Scope of Work
The Fox Tuttle Hernandez Transportation Group proposes to provide functional design support
and input related to transportation engineering, planning, and related technical services
necessary to evaluate the safe movement of bicycles and pedestrians through the intersection
Horsethooth and College Avenue that meet the City of Fort Collins requirements. Building upon
the preliminary design package, FTH will provide the following services:
Attend up to four (4) in‐person design meetings
Horsetooth and College Avenue Intersection Improvements
December 8, 2017
Page 2
Provide design input and collaborate with Wilson & Company on how to efficiently move
bicycles and pedestrians through the Horsetooth and College Avenue intersection. This
includes the following:
o Transitions from on‐street bike lanes to off‐street facilities (multi‐use paths or
raised bikeways)
o Driveway treatments
o Intersection treatments
o Connections to the Mason Trail
This task is estimated to cost $5,000.
Sincerely,
FOX TUTTLE HERNANDEZ TRANSPORTATION GROUP, LLC
Joshua Mehlem, LEED A.P.
Senior Associate
Attachments:
Staff Billing Rates
If the proposed work scope and fee estimate detailed above are acceptable, please sign below and return a
scanned copy to Josh.mehlem@fthtransgroup.com as our authorization to proceed.
By: ______________________________________ Date: _________________
EXHIBIT A - EES ESTIMATED SCOPE OF SERVICES
Project Manager Engineer
Entitlement and Engineering Solutions, Inc. Exhibit A Page 1 of 2
Sub consultant Fee Total:
Reimbursable Expenses
Assumes 2 meetings @ $0.535 per mile
Reimbursable Expenses Total:
Sub consultant Fee Total:
Reimbursable Expenses
Assumes 2 meetings @ $0.535 per mile
Reimbursable Expenses Total:
Project No. 8485
Horsetooth & College Intersection Improvements
Total Labor
1. Project Management
2. 60% Design Phase
3. Final Engineering Phase (90% Design - FOR)
4. Final Design
5. CMGC Services
Total Hours
Hours Cost
City of Fort Collins, Colorado
2. 60% Design Phase
3. Final Engineering Phase (90% Design - FOR)
4. Final Design
5. CMGC Services
Total Hours
Hours Cost
City of Fort Collins, Colorado
4. Final Design
5. CMGC Services
Total Hours
Hours Cost
City of Fort Collins, Colorado
Horsetooth & College Intersection Improvements
Assumes 14 meetings @ $0.535 per mile
PROJECT MANAGEMENT TOTAL COST
Total Hours
Total Labor
Sub consultant Fee Total:
Sub consultant Tasks
Reimbursable Expenses Total:
Reimbursable Expenses