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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 7616 WETLAND RIVER & FLOODPLAIN ECOLOGICAL RESTORATION (6)Restore the Earth & Inspire Ecological Stewardship November 21, 2017 Rick Bachand Environmental Program Manager Fort Collins Natural Areas Program PO Box 580 Fort Collins, CO 80522-0580 PROPOSAL Longview Trail Mitigation Final Design PROPOSAL NO.: 17941-00-01 Dear Rick: Attached please find our scope of work and fee for the Final Design phase of the Longview Wetland Mitigation project. The scope is based on our understanding of the bridge and trail construction project schedule, discussions with Rachel Steeves and input from the City Utilities and Purchasing Departments, and construction contractor discussions on estimated level of effort. Per these discussion, it was agreed that the scope for the entire “turnkey” project would be divided into three phases with separate work order to cover design, construction and monitoring. We also understand from Rachel that a project cost overview is helpful to see the overall scale of the project as summarized in the following cost estimate table. PHASE SCOPE FEE 1 DESIGN $ 25,550.00 2 CONSTRUCTION $ 94,690.00 3 MONITORING $ 13,730.00 PROJECT TOTAL $ 133,970.00 Fees include all labor, direct costs, and reimbursable expenses required to successfully complete the scope of work. Our rates to complete any out of scope items will be billed in accordance with our contract rate schedule attached. We hope that this scope and fee meet your current needs. Please contact me or Vince Sortman if you have any questions or wish to discuss the scope of work in more detail (303-477-0660 or cbrowne@biohabitats.com). Thank you for the opportunity to assist the Natural Area Department. Sincerely, Claudia Browne, Project Manager Attachments Longview Trail Wetland Mitigation Final Design Restore the Earth & Inspire Ecological Stewardship 1 11/21/2017 SCOPE OF WORK 1. Biohabitats will coordinate with Longview Trail project representatives from the City of Ft Collins, Larimer County and Castle Rock Construction Company regarding scheduling, work area limits, and wetland considerations on Hazaleus Natural Area. 2. Biohabitats will produce final design-build construction documents and submit applicable stormwater permits/notifications for the Longview Trail Wetland Mitigation at Hazaleus Natural Area. WORK PLAN PHASE 1 – TRAIL PROJECT COORDINATION & FINAL MITIGATION DESIGN TASK 1.1 PROJECT COORDINATION & WETLAND MAPPING a. Biohabitats will visit the site for a kick-off meeting with project representative(s) (from the county and construction contractor (as appropriate), Parks Department, and Natural Areas staff to discuss project tasks, expectations, schedule, design objectives, and communication. Specifically, we will discuss bridge and trail construction activities, access and stockpile locations, impact areas and potential dewatering activities, and existing wetland area considerations. b. Biohabitats will conduct more detailed site assessment activities to refine wetland mapping within the construction area for Bridge No. 5 and along the edge of the proposed mitigation area. Additional GPS data, soil sampling and spot elevation data will be collected as needed for design refinement. c. We will attend the construction site meeting for Bridge No. 5 and weekly progress meetings for the trail project (up to four) prior to and during work on the Hazaleus Natural Area as relevant to the wetland mitigation project. Deliverables: Summary notes of meetings. TASK 1.2 FINAL GRADING AND PLANTING DESIGN a. Biohabitats will develop a grading plan based on the attached June 2017 concept design and updated site information (e.g., for wetlands, work areas, and elevations) to a level of detail sufficient for the Design-Build construction project and City Utilities Department review. We will also develop a planting plan for the types and locations of desired plantings based on elevations relative to the design water level. The plans will be submitted electronically and will likely include the following items:  Plan-view of grading with proposed spot elevations provided at key locations.  Typical cross section through the proposed grading area.  Plan-view of planting locations and zones.  Plant species composition schedules with species list and quantities.  Description and details of erosion controls. Longview Trail Wetland Mitigation Final Design Restore the Earth & Inspire Ecological Stewardship 2 11/21/2017 b. In addition to the plans, Biohabitats will provide a brief memorandum covering e.g.:  Itemized cost estimate.  List of special considerations including hydrology assumptions and potential trail and bridge coordination activities.  Preliminary implementation timeline, including planting and seeding. c. Based on the draft design plan and memorandum, Biohabitats will submit appropriate notifications and documentation to the CO Department of Health and Environment (if necessary) and the City of Fort Collins Utilities Department. d. Following draft design review by City of Ft Collins Natural Areas and Parks Departments, Biohabitats will incorporate comments into the Final Design/Build documents that will include:  Grading plan  Planting plan  Stormwater Management Plan, including erosion control details Deliverable: Initial design/build plans, Final design/plans and design memo including itemized construction cost. TASK 1.3 FLOODPLAIN USE PERMIT AND CITY ESC MATERIAL REVIEW a. Based on the Final Design/Build documents, Biohabitats will produce and submit the necessary information for the City of Fort Collins Floodplain Use Permit including a No- Rise Certification Form. b. Based on the Final Design/Build documents, Biohabitats will produce and submit the necessary information for the City of Fort Collins Erosion & Sediment Control Material Review. Deliverable: Floodplain Use Permit, No-Rise Certification, and ESC Material Review. SCHEDULE Based on the Longview Trail Construction TAP by Castle Rock Construction Company (CO60- 083), the anticipated coordination and mitigation schedule is as follows: Milestones Tentative Target Date Mitigation Project Kickoff Meeting & Site Assessment Late November 2017 Bridge 5 Construction Coordination Meetings Late November–January 2018 Final Grading and Planting Design Late December 2017 Longview Trail Wetland Mitigation Final Design Restore the Earth & Inspire Ecological Stewardship 3 11/21/2017 FEE Our fee including expenses to perform this work is $25,550.00 based on the task breakdown provided below. Additional tasks will be billed, with City approval, on a time and materials basis, based on our contract rates (attached). Our fee associated with this scope of work is based on past discussions with City staff and the assumptions provided below. If any assumptions in this scope of work are inconsistent with the City’s understanding, Biohabitats would be more than happy to discuss them and revise our level of effort and associated fee accordingly. TASK TASK FEE PHASE 1 – COORDINATION & DESIGN SERVICES TASK 1.1 Project Kickoff, Site Assessment, Coordination Meetings $6,945.00 TASK 1.2 Final Grading and Planting Design (includes stormwater permit) $13,975.00 TASK 1.3 Floodplain Use Permit and City ESC Material Review $4,630.00 TOTAL $25,550.00 Assumptions The scope and fee estimate for Design is based on the assumptions listed below: 1. The City of Fort Collins is responsible for coordinating project planning activities between Parks and Natural Areas staff, Larimer County, construction crews, CDOT, and neighboring landowners. The City will be responsible for providing signage and notification to the public of the restoration activities, goals, expectations and contact information for questions. 2. Biohabitats’ scope of work does not include an assessment of water rights, property ownership, or other legal issues that may be associated with the project. Additionally, the scope does not include geotechnical testing or utility relocation. 3. The design approach avoids modification of the floodplain analysis provided by Anderson Consulting Engineers from the CLOMR. The scope, fee, and schedule do not include any hydraulic analysis related to floodplain regulations or attendance to meetings not covered by the existing work order. Longview Trail Wetland Mitigation Final Design Restore the Earth & Inspire Ecological Stewardship 4 11/21/2017 4. Additional permitting, other than those covered in the scope of work, is not anticipated (e.g., Section 7 consultation for federally listed species or other local, county, state, or federal permitting requirements), and is not included in the above scope. 5. Meetings that are necessary, but not included in the above scope, will be considered out of scope and billed on a time and materials basis. ADDITIONAL SERVICES Services in addition to those described above are to be compensated on a Time and Materials basis (unless otherwise noted) per Biohabitats’ contract rate schedule. Additional services will include (but are not limited to) additional meetings and field visits and major revisions to and/or expansion of scope of services. Whenever practical, changes, additions, or modifications to the scope of services shall be authorized by written change order request; however, the absence of such a written change order shall not act as a bar to payment of fees due Biohabitats, provided the change was in fact approved and ordered by the Client or Owner. Payment Terms INVOICES FOR SERVICES AND/OR EXPENSES DESCRIBED HEREIN ARE DUE AND PAYABLE UPON COMPLETION. All amounts not paid within 35 days shall be subject to a late payment interest charge at the rate of (1.5) percent per month, (eighteen percent APR) from the date of invoice. In the event that Biohabitats does not receive payment within 60 days from the date of the invoice, Biohabitats, after giving seven days written notice to the Client, may suspend or terminate the contract without causing any type of financial or legal penalty or action against Biohabitats by the Client or Owner. Work may commence once the Client has paid in full all amounts due for services rendered and expenses incurred, including interest on past due invoices. This proposal is based on a continuous work process. If the work schedule is delayed and/or the project scope or budget is changed, Biohabitats can provide additional services upon agreement by the Client to pay for additional services fees. Extensive itemized breakdowns of hourly activities or provision of detailed backup for reimbursed expenses for accounting purposes are not a normal procedure; however, at the Client’s request, Biohabitats will provide this service at an hourly rate of $65.00 (sixty-five dollars) per hour. Professional Services Agreement – Work Order Type 7616 Wetland, River & Floodplain Ecological Restoration Page 13 of 15 EXHIBIT C COMPENSATION DocuSign Envelope ID: 77D2F1D4-9FBD-435B-B8B8-F032F06A367F