HomeMy WebLinkAboutCORRESPONDENCE - RFP - 7490 POUDRE RIVER DOWNTOWN PROJECT (7)May 9, 2017
COFC18.01_Poudre DesignCO_ SOW_2017-05-09.docx Page 1 of 2 Anderson Consulting Engineers, Inc.
SCOPE OF WORK
FOR
POUDRE RIVER DOWNTOWN PROJECT
REACH 3, PHASE I – DESIGN, CONSTRUCTION ASSISTANCE, AND LOMR
CHANGE ORDER #1 – MAY 2017
The following scope of work and accompanying budget have been prepared based on additional
work effort required to address the addition of properties to the project site, plat preparation,
additional permitting requirements, and a significant increase in coordination needs, including
stakeholders and the selected CMGC contractor, assuming design, permitting and coordination efforts
are completed by August 31, 2017.
TASK 1. PREPARATION OF OUTREACH GRAPHICS AND VINE DRIVE PROPERTY PLANNING
BHA will produce a bird’s eye rendering for the project site to be used to facilitate fundraising.
TASK 2. FIELD SURVEY AND BASE MAP PREPARATION
Field survey data within the project area previously collected by King Surveyors will be supplemented to
include the private properties recently acquired by the City along Vine Drive. This work will include
detailed site survey, utility locates/survey, and topographic mapping. This additional survey will be
incorporated into both the design base map (horizontally referenced to the City of Fort Collins ground
master network and vertically referenced to the North American Vertical Datum of 1988 – NAVD88) and
the floodplain base map (horizontally referenced to Colorado State Plane North (NAD1983) and
NAVD88). The electronic surface of existing terrain in State Plane/NAVD88 will also be updated.
A Subdivision Plat will be prepared for the project, along with up to ten (10) easement descriptions,
easement vacations, or property conveyance exhibit drawings. Comments received during the PDP
process will be addressed and revisions to the plat made for FDP submittal. King will coordinate with
Project Team members and City staff as part of the plat and easement preparation process.
TASK 3. ECOLOGICAL, HABITAT AND CULTURAL RESOURCES EVALUATIONS
The Ecological Characterization Study (ECS) and Ecological Assessment Technical Memorandum, two
separate and distinct documents (required by the City and USACE, respectively) will be revised to
include the Krush Property.
TASK 4. SCHEMATIC DESIGN
Additional schematic design services will be provided by BHA for the added properties along Vine Drive.
TASK 5. DESIGN DEVELOPMENT (50% DESIGN) / PRELIMINARY DEVELOPMENT PLAN
The additional properties along Vine Drive will require design effort that was not anticipated by the
approved scope or work, including expansion of the site plans, grading plans, landscape plans, and
drainage plans, as well as revising the color rendered site plan, PDP documents and calculations, and
architectural design concepts for the overlook shelter. In addition, the extended frontage along Vine
Drive will require the design of an extended storm sewer system and additional roadway improvements.
Through the PDP process it was also determined that: (a) the design of the ultimate roadway section
would be required to demonstrate the current Vine Drive improvements would be compatible with
possible future roadway expansion; and (b) the Phase 2 parking lot would need to be designed. This
task includes the work effort for these items. Finally, to coordinate the proposed site drainage
improvements with area storm sewer improvements anticipated by the Stormwater Department for
properties north of Vine and abandoning the Coy Ditch, it will be necessary for ACE to prepare a
hydrologic model for areas north of the project site, essentially creating a local drainage master plan.
May 9, 2017
COFC18.01_Poudre DesignCO_ SOW_2017-05-09.docx Page 2 of 2 Anderson Consulting Engineers, Inc.
TASK 6. PERMITTING
CONDITIONAL LETTER OF MAP REVISION (CLOMR)
The approved scope of work did not include effort that may be required to address review comments
from either the City or FEMA. Although the potential nature and extent of comments cannot be
foreseen, this task will set aside $5,000 for addressing City CLOMR comments and $3,000 to address
FEMA CLOMR comments. This budget will be used on a time and materials basis to the extent necessary
to satisfy the City and FEMA reviews. If additional effort beyond these allowances is needed to address
comments, that work would need to be conducted under a supplemental scope of work and budget.
INDIVIDUAL 404 PERMIT
The approved scope of work did not include effort that may be required to address review comments
received from the USACE or others through the 404 Permit process, or revisions to the initial 404 IP
submittal due to the addition of the Krush Property. Comments from the USACE, received pursuant to
the initial 404 IP application, will require the preparation a significantly revised 404 IP application to
reformulate the project purpose and provide enhanced alternative analysis documentation. The revised
submittal will also include changes pursuant to obtaining the Krush Property. This will necessitate
significant effort by staff from both Walsh and ACE to revise the 404 IP application. Although the
potential nature and extent of future comments cannot be foreseen, this task will also set aside
approximately $6,000 for addressing potential future 404 IP comments. This budget will be used on a
time and materials basis to the extent necessary to satisfy the USACE. If additional effort beyond this
allowance is needed to address comments, that work would need to be conducted under a supplemental
scope of work and budget.
TASK 7. CONSTRUCTION DOCUMENTS / FINAL DEVELOPMENT PLAN
The additional properties along Vine Drive will require design effort that was not anticipated by the
approved scope or work, including expansion of the site plans, layout plans, grading plans, landscape
plans, and drainage plans. In addition, the extended frontage along Vine Drive will require the design of
an extended storm sewer system and additional roadway improvements. Finally, final design of the
Phase 2 parking lot will be prepared.
TASK 8. PROJECT COORDINATION
Anticipated coordination efforts for this project have exceeded that reflected in the approved scope of
work. Rather than monthly and bi-weekly project coordination meetings, weekly meetings have been
held throughout much of the preliminary design and permitting phases. In addition, consultant project
team members have been involved with most of the project stakeholder and adjacent property owner
meetings, when most of these meetings were not previously included. It is anticipated that stakeholder
and property owner meetings will continue to be held throughout much of final design.
It is expected that weekly coordination meetings will the held with the selected CMGC contractor over
the course of 18 weeks (May through August 2017). In addition to formal meetings, it is anticipated that
as-needed coordination between the City Project Manager, ACE Project Manager, BHA Project Manager
and lead design staff will be conducted via email and phone calls during this same 18-week period.
All services conducted under this Project Coordination task will be tracked on a time-and-materials basis
throughout the project, with a summary of costs incurred and budget remaining under this task
provided with each invoice.
May 9, 2017
COFC18.01_Poudre DesignCO_Budget_ALL_2017-05-09.xlsx Page 1 of 1 Anderson Consulting Engineers, Inc.
TOTAL PROJECT BUDGET
for the
POUDRE RIVER DOWNTOWN PROJECT
REACH 3, PHASE I -- DESIGN, CONSTRUCTION ASSISTANCE, AND LOMR
CHANGE ORDER #1 -- MAY 2017
PROJECT: Poudre River Downtown Project, Reach 3, Phase I -- CO #1
CLIENT: City of Fort Collins
ACE PROJECT NO.: COFC18.01
PREPARED BY: GJK / BAS
DATE: 05/09/2017
Task/Description Cost Cost Cost Cost Cost Cost Cost Cost Cost Cost Cost Cost
1. Preparation of Outreach Graphics and Vine Drive Property Planning $3,230 $3,230
2. Field Survey and Base Map Preparation $22,702 $22,702
3. Ecological, Habitat and Cultural Resources Evaluations A $0
4. Schematic Design B $2,148 $2,148
5. Design Development (50% Design) / Preliminary Development Plan B $14,784 $9,036 $23,820
6. Permitting B, C, D $21,200 $1,466 $5,000 $27,666
7. Construction Documents / Final Development Plan $28,916 $6,131 $35,047
8. Project Coordination $49,200 $21,085 $11,174 $81,459
9. Construction Assistance $0
10. Prepare As-Built Drawings $0
11. Prepare LOMR Application C $0
TOTAL PROJECT BUDGET $114,100 $43,096 $11,174 $0 $5,000 $0 $0 $22,702 $0 $0 $0 $196,072
A No additional cost is shown for this task; the extra work effort will be covered under the prior budget.
B The budget shown only reflects a portion of the work effort associated with this task; the remaining work effort will be covered under the prior budget.
C Budget does not include FEMA and City review fees.
D Includes $14,000 allowance to address City, FEMA and USACE review comments.
SM&RC
Structural
Anderson Consulting Engineers Project Team Totals
Anderson
Consulting
Engineers
BHA Design Biohabitats Water & Earth
Technologies
King
Surveyors Terracon
Hines
Irrigation
Consultants
ESC
Engineering
Walsh
(E&E)
S2O Design
May 9, 2017
COFC18.01_PoudreDesignCO_ACEBudget_2017-05-09.xlsx Page 1 of 1 Anderson Consulting Engineers, Inc.
ACE ONLY BUDGET
for the
POUDRE RIVER DOWNTOWN PROJECT
REACH 3, PHASE I -- DESIGN, CONSTRUCTION ASSISTANCE, AND LOMR
CHANGE ORDER #1 -- MAY 2017
PROJECT: Poudre River Downtown Project, Reach 3, Phase I -- CO #1 Anderson Consulting Engineers, Inc.
CLIENT: City of Fort Collins Direct Labor ODC's Totals
ACE PROJECT NO.: COFC18.01
PREPARED BY: GJK / BAS
DATE: 05/09/2017 $160/hr $125/hr $110/hr $101/hr $94/hr $87/hr $80/hr $80/hr $65/hr $60/hr
160 125 110 101 94 87 80 80 65 60
Task/Description Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Cost Hours Cost
1. Preparation of Outreach Graphics and Vine Drive Property Planning A 0 $0
2. Field Survey and Base Map Preparation A 0 $0
3. Ecological, Habitat and Cultural Resources Evaluations A 0 $0
4. Schematic Design A 0 $0
5. Design Development (50% Design) / Preliminary Development Plan B 6 28 72 56 162 $14,784
6. Permitting B, C, D 18 16 32 $14,000 66 $21,200
7. Construction Documents / Final Development Plan 14 92 148 46 300 $28,916
8. Project Coordination 170 200 370 $49,200
9. Construction Assistance 0 $0
10. Prepare As-Built Drawings 0 $0
11. Prepare LOMR Application C 0 $0
ACE PROJECT HOURS 208 0 336 0 0 220 88 46 0 0 898
ACE PROJECT BUDGET $33,280 $0 $36,960 $0 $0 $19,140 $7,040 $3,680 $0 $0 $14,000 $114,100
A No additional cost is shown for this task; the extra work effort will be covered under the prior budget.
B The budget shown only reflects a portion of the work effort associated with this task; the remaining work effort will be covered under the prior budget.
C Budget does not include FEMA and City review fees.
D ODCs for Task 6 reflect the direct labor allowance to address City, FEMA and USACE review comments.
Senior
GIS/CADD
Technician
Admin. Admin.
Assistant Other
Direct
Costs
Principal
Engineer
Senior
Project
Manager
Senior
Engineer II
Senior
Engineer I Engineer II
Project
Engineer II
Project
Engineer I
PRDP Phase 1 Improvements - BHA Add Services 5-5-17_gjk edit.xls
Page 1
Poudre River Downtown Plan - Additional Services
FEE SUMMARY
BHA Design, Inc. Task Task
Task Description Name Extension Name Extension Name Extension Hours Amount
Name Principal Assoc/PM LA
Rate $145.00 $98.00 $78.00
Task 1 Preliminary Graphics for Fundraising $3,230
Bird's Eye Rendering 2 $290.00 30 $2,940.00 $0.00 32 $3,230.00
Task 2 Field Survey and Base Map Preparation $0
No additional services provided by BHA in this task $0.00 $0.00 $0.00 0 $0.00
Task 3 Ecological, Habitat and Historical Evaluations $0
No additional services provided by BHA in this task $0.00 $0.00 $0.00 0 $0.00
Task 4 Schematic Design $2,148
Design Services Associated with Added Properties 4 $580.00 16 $1,568.00 $0.00 20 $2,148.00
Task 5 Design Development/PDP Process $9,036
Reivsions to AutoCAD Base Map for added properties 2 $290.00 12 $1,176.00 $0.00 14 $1,466.00
Reivsions to Site Plans for added properties 1 $145.00 8 $784.00 $0.00 9 $929.00
Revised Grading Plans for added properties 2 $290.00 2 $196.00 $0.00 4 $486.00
Revised Landscape Plans for added properties 2 $290.00 16 $1,568.00 $0.00 18 $1,858.00
Architectural design concepts for Overlook Shelter 1 $145.00 12 $1,176.00 3 $234.00 16 $1,555.00
Revised color rendered plan to include added properties $0.00 8 $784.00 $0.00 8 $784.00
Revisions to PDP documments and calculations 2 $290.00 16 $1,568.00 $0.00 18 $1,858.00
Reimbursable Expenses $0.00 $0.00 $0.00 0 $100.00
Task 6 Permitting $1,466
Revisions to Permit Drawings required for added properties 2 $290.00 12 $1,176.00 $0.00 14 $1,466.00
Task 7 Construction Documents/FDP $6,131
Site Plans - for added properties 4 $580.00 16 $1,568.00 $0.00 20 $2,148.00
Layout Plans - for added properties $0.00 4 $392.00 $0.00 4 $392.00
Coordinate Grading for added properties with ACE $0.00 4 $392.00 $0.00 4 $392.00
Landscape Plans for added properties 3 $435.00 16 $1,568.00 $0.00 19 $2,003.00
Landscape Plans for Poudre Pet and Feed 3 $435.00 7 $686.00 $0.00 10 $1,121.00
Reimbursable Expenses $0.00 $0.00 $0.00 0 $75.00
Task 8 Meetings & Coordination $21,085
Additional SD and DD Meetings, Coordination and Presentations 16 $2,320.00 42 $4,116.00 $0.00 58 $6,436.00
Weekly Pre-Construction Meetings with CMGC (22 Meetings) 55 $7,975.00 55 $5,390.00 $0.00 110 $13,365.00
Additional Design coordination for added properties $0.00 8 $784.00 $0.00 8 $784.00
Reimbursable Expenses $0.00 $0.00 $0.00 0 $500.00
Task 9 Bidding Assistance and Construction Administration $0
No additional services provided by BHA in this task $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 0 $0.00
Total Hours 97 254 3 354
Total Amount $14,065.00 $24,892.00 $234.00 $43,096.00
Total Fee $43,096.00
Notes:
Additional Meetings and Coordination includes, but is not limited to the following
A. Art-In-Public Places Power Point, Interview and Design Coordination
B. Landmark Preservation Commission Power Point Presentation and Attendance
C. P&Z Power Point Presentation and Attendance
D. Weekly meetings with City and ACE
E. Blue Ocean Meeting
F. Forestry Meetings on-site
G. Meetings with Planning on-site for wetlands and Russian Olives
H. Meetings with PFA
I. Additional Birdseye Perspective Rendering
318 McConnell Dr. Lyons, CO, 80540 303.819.3985
May 4, 2017
Greg Koch
Vice President
Anderson Consulting
Greg—
Per your request S2o is requesting that our current contract be extended to include 10 additional
meetings to be used on an as-needed basis in the coming months as the Poudre River Project moves
through permitting and final design. These ten meetings will be billed on an as-needed basis with the
following allowance and understanding:
Additional Meetings: The additional meetings will be billed at $1,025.00 per meeting. This rate assumes
2 hour travel time plus 3 hour meeting time but will be billed in actual hours spent based on our current
billing rates of $205/hr for Principal, $150/hr Engineer 1/Landscape 1.
Thank you,
Scott
Also include $924 for current overage on
coordination, for a total of $11,174. gjk
Environmental Scientists and Engineers, LLC
an ecology and environment company
4949 Pearl East Circle .
Suite 300 .
Boulder, Colorado 80301 .
Phone (303) 443-3282 .
FAX (303) 443-0367
May 5, 2017
Gregory Koch, P.E. Submitted via email to greg.koch@acewater.com
Vice President
Anderson Consulting Engineers
375 East Horsetooth Road, #5101
Fort Collins, CO 80525
RE: Additional Budget Request for Poudre River Whitewater Park, Clean Water Act Section
404 Permitting, Task Order COFC18.1-E2
Greg:
As we have discussed, this project encountered unforeseen schedule and scope changes and we have
reached the limit of the original budget estimate of the task order that was executed on July 31, 2015.
The main factors that led to a need for increased budget include:
• Direction provided by the U.S. Army Corps of Engineers after the Individual Permit
application had been submitted, which moved away from the alternatives analysis based on
the Poudre River Master Plan and in another direction. This necessitated a new alternatives
analysis and major re-working of the Individual Permit document and supporting figures.
• Discussions and efforts to reduce wetland impacts in the parcels north of the Poudre River.
• Discussions and revisions related to refinement of the design for access and seating along the
Poudre River.
As a result, we request additional budget of $5,000 for seeing the Individual Permit through the
review process and addressing any further issues that might be raised by the U.S. Army Corps of
Engineers.
It has been our pleasure to work with you on this project.
Best Regards,
Susan Nordstrom , Project Manager
650 East Garden Drive I Windsor, Colorado 80550 I p. 970.686.5011 I f. 970.686.5821
www.kingsurveyors.com
May 5, 2017
Anderson Consulting Engineers
Attn: Greg Koch
375 East Horsetooth Road, Building 5
Fort Collins, CO 80525-3314
Re: Subdivision Plat for the current City of Fort Collins Parcel #’s 9712200070, 9712200029, 9712200964,
9712200909, 9712200910, 9712200934, 9712231001 and the river parcel lying South of Vine St, East of College
Ave and North of the existing railroad ROW.
Greg:
King Surveyors is pleased to provide you with a proposal to perform the following services:
Item I
The fee to prepare a Subdivision Plat to of the city owned parcels described above will be $11,689. Our fee
includes the initial submittal and two additional submittals addressing City of Fort Collins comments. Major changes
made to the layout after our initial draft will be billed at our standard hourly rates. Attending meetings and copies for
submittals are not included in our fee. A current Title Commitment and copies of the Schedule B Exceptions will
need to be provided by the client before we can begin. Our fee includes one set of final mylars.
Item II
The fee to include Parcel 9712200026 (Owner: Division Seven Systems), Parcel 9712200012 (Owner: Morak), and
Parcel 9712200913 (Owner: City of Fort Collins) to the subdivision plat will be $2,000
Item III
The fee to prepare easement descriptions, easement vacations and matching exhibit drawings will be $4,000
(assuming 10 descriptions). Additional descriptions will be billed at $400 per description.
Item IV
The fee to prepare a Topographic Survey of the Division Seven System Parcel and Morak Parcel will be $4,101.
This will be added to the existing topo in both ground master and state plane. This fee also includes the fee of
$410 for private utility locates provided by Primo Locating Services, LLC.
650 East Garden Drive I Windsor, Colorado 80550 I p. 970.686.5011 I f. 970.686.5821
www.kingsurveyors.com
Item V
The fee to prepare the required flood plain exhibits and the cross section signature sheets will be $912.
The total of all items is $22,702.
If you have any questions regarding this proposal, please feel free to contact me at my office at (970) 686-5011.
Sincerely,
Ronnie L. Edwards
rone@kingsurveyors.com
J. Additional team coordination assoicated with the above items
K. Meeting with Xcel Energy
Fees and Reimbursable Expenses assume meetings with CMGC will be in ACE's office
5/5/2017