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HomeMy WebLinkAboutRFP - 8730 ENGINEERING DESIGN AND SUPPORT SERVICES FOR THE POWER TRAIL GRADE SEPARATED CROSSING AT HARMONY ROAD (3)Addendum 2 Page 1 of 2 ADDENDUM NO. 2 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 8730: Engineering Design and Support Services – Power Trail Grade Separated Crossing at Harmony Road OPENING DATE: 3:00 PM (Our Clock) May 8, 2018 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 –Questions & Answers Please contact Elliot Dale, Senior Buyer at (970) 221-6777 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 2 Page 2 of 2 EXHIBIT 1 –QUESTIONS & ANSWERS 1. Can the City provide maps of the known existing utilities in the area? Existing utility information cannot be provided at this time but known utility info will be provided to the selected firm/team. The proposing firms/teams can anticipate many utilities in the area including City Light & Power, City Water, PRPA, Comcast, CenturyLink, water districts, etc. Proposing firms/teams should state reasonable assumptions regarding utilities and base their scope, hour and fee estimates on the stated assumptions. 2. Has the City started coordination with Platte River Power Authority (PRPA) or Union Pacific Railroad(UPR)? The City has not begun formal coordination with PRPA or UPR at this time. 3. Can proposing firms/teams include 11x17 sheets in the proposal and will they count as 1 or 2 pages? Proposing firms/teams may use up to 3 single sided 11x17 sheets in their proposal. Each 11x17 single sided sheet up to 3 will count as 1 page each. Each 11x17 single sided sheet over 3 sheets will count as 2 pages each. 4. Has utility potholing occurred, and do proposing firms/teams need to include potholing? The City has not initiated utility potholing at this time. Per page 9 of the RFP, the selected firm/team should have a potholing contractor they can use to get potholes. The City may choose to use the City's on-call potholing contractor instead of the Consultants’. 5. Can the contract use standard hourly rates instead of Cost Plus Fixed Fee as stated in the RFP? The RFP states that the contract will be a Cost Plus Fixed Fee contract. This is revised stating that the contract will be an Hourly Rate, with a Not to Exceed total fee amount. 6. Can the proposing firms/teams develop a cost estimate for the kickoff phase and feasibility study/alternatives analysis, and then provide hourly rates for work occurring after the feasibility study? It is expected that the proposing firms/teams develop a cost estimate for the initial feasibility study and alternatives analysis phase. It is also expected that the proposing firms/teams develop a cost estimate for the remainder of the design contract after the feasibility study. Proposing firms/teams should state reasonable assumptions and base their hour and cost estimates on the stated assumptions. Please see Page 21 of the RFP for how Cost and Work Hours are scored. Because this RFP is not a Low Bid selection, hour and fee estimates are used, in part, to determine if proposing firms/teams understand the scope of work.