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Home My WebLink AboutCORRESPONDENCE - RFP - 8073 ENGINEERING SERVICES FOR WATER, WASTEWATER, & STORMWATER FACILITIES CAPITAL IMPROVEMENTS PROJECTS (2)Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND HDR ENGINEERING, INC. WORK ORDER NUMBER: 5026410131 PROJECT TITLE: Zone 3 - Old Town Library Water and Wastewater ORIGINAL BID/RFP NUMBER & NAME: 8073, Engineering Services for Water, WW and Stormwater Facilities Capital Improvements MASTER AGREEMENT EFFECTIVE DATE: May 15, 2015 ARCHITECT/ENGINEER: OWNER’S REPRESENTATIVE: Brian Mulligan WORK ORDER COMMENCEMENT DATE: October 23, 2017 WORK ORDER COMPLETION DATE: February 23, 2018 MAXIMUM FEE: (time and reimbursable direct costs): $125,962.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: Work includes professional services in the conceptual design and scoping of the water and wastewater repair and replacement in Zone 3-Old Town Library Park area. Work includes identifying the pipelines to be repaired and replaced, project scope, determining the best construction methods, and the project limits. See attached supporting documentations. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of seven (7) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: HDR Engineering, Inc. By: Date: Name: Title: DocuSign Envelope ID: AD6B112A-09F1-46A2-97BE-0763B2BAE619 R. Bradley Martin Senior Vice President October 24, 2017 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Brian Mulligan, Special Project Manager REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Owen Randal, Water Systems Engineering Division Manager ACCEPTANCE: Date: Matt Fater, Water Engineering & Field Services Operations Manager ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) DocuSign Envelope ID: AD6B112A-09F1-46A2-97BE-0763B2BAE619 October 17, 2017 October 17, 2017 October 25, 2017 October 26, 2017 October 27, 2017 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES DocuSign Envelope ID: AD6B112A-09F1-46A2-97BE-0763B2BAE619 Fort Collins Utilities | Old Town Library Park Water and Sewer R&R Scope of Work Scope of Work Date: Friday, August 25, 2017 Project: Old Town Library Park Water and Sewer Rehabilitation and Replacement Project Understanding The Old Town Library Park area was identified by the city as a high priority zone for rehabilitation and reconstruction of water and sanitary sewer utilities. Water mains in the project area range from 4-inch to 16-inch diameter with ages of 80- to greater than 100-years. The existing sanitary sewer system is of similar age with pipe sizes ranging from 6-inch to 10-inch. The city’s goal with this project is to rehab or replace water and sewer utilities, and potentially local storm sewers and inlets, in the project area such that additional infrastructure work is not required within the projected 50-year useful life of those utilities. The approximate project area is shown below in Figure 1. It is anticipated the project area boundary may change to accommodate connections to existing utilities and/or to meet available project funds. Figure 1 – Update after city provides GIS data 419 Canyon Avenue, Suite 316, Fort Collins, CO 80521-2679 hdrinc.com 1 DocuSign Envelope ID: AD6B112A-09F1-46A2-97BE-0763B2BAE619 Fort Collins Utilities | Old Town Library Park Water and Sewer R&R Scope of Work Predesign Phase Objective: Identify key project issues and the resulting preferred rehab/replacement approach and scope for water, sewer and local stormwater systems within the project area. Task 1. Project Management, Coordination and QA/QC Objective: Manage scope, schedule, and staff, coordinate project technical elements, and provide quality reviews of work products. TASK 1.1 PROJECT MANAGEMENT, ACCOUNTING AND QUALITY CONTROL • Initiate project accounting, budget and resource management tools. • Prepare a project guide that clearly identifies the project work elements, deliverables, budget and schedule. • Prepare monthly invoices and progress reports. • Perform QA/QC reviews of calculations and supporting documents. TASK 1.2 PROJECT COORDINATION MEETINGS • Hold weekly and bi-weekly meetings as needed at City offices to discuss progress, address technical issues, and review submittal comments. Approximately 20, 1-hr progress meetings. Key Assumptions: • 7 month Work Order duration (predesign through issuance of construction documents) Deliverables: • Action item summary lists • Monthly invoices Task 2. Data Collection Objective: Obtain and review data necessary for predesign and final design activities. Task 2.1 Coordinate, Collect and Review City Utility Data • Obtain city LIDAR data for use as project topography and aerial imagery for drawing base plan reference. • Review water system data: o GIS data including pipe size, material, and water service locations. o Coordinate with City Meter Shop for service line and meter improvement requirements within the project area. o Coordinate with FCU Consultant (Ditesco) for water model scenario of upsizing 4-inch mains and reducing size of existing 16-inch main. • Review sewer system data: o GIS data including manhole inspections, manhole inverts, pipe age, pipe material, pipe condition/defects, sewer services, etc. to obtain a thorough understanding of the sewer system. o Identify data gaps including pipe invert elevations and coordinate with FCU consultant (Ditesco) for data collection. o Review CCTV data to validate pipe condition/defects, sewer profile, and service locations. • Review storm sewer data 419 Canyon Avenue, Suite 316, Fort Collins, CO 80521-2679 hdrinc.com 2 DocuSign Envelope ID: AD6B112A-09F1-46A2-97BE-0763B2BAE619 Fort Collins Utilities | Old Town Library Park Water and Sewer R&R Scope of Work o Review Oak Street Outfall drawings relative to water main/service line locations. o Identify inlet types within the project area and coordinate with City Stormwater group for potential improvements to address maintenance issues. Task 2.2 Perform Utility survey • Locate existing utilities and identify utility owner and contact information. • Perform ground survey of marked utilities and surface utility elements including valves, hydrants, curb stops, meter pits, sanitary manhole covers, storm manhole covers, storm inlets, etc. o Sanitary sewer invert and pipe data will be obtained from the city GIS. o Storm sewer invert and pipe data will be added based on GIS and record drawing data, if required. • Prepare Existing Utility Plan incorporating: o Ground survey of utilities. o GIS-based property lines. o Sanitary sewer invert and pipe size and material data obtained from the city GIS. o Aerial imagery provided. • Survey utility pothole locations (two separate occasions). Task 2.3 Perform Geotechnical Investigations • Review and incorporate existing geotechnical information from previous City of Fort Collins pipeline projects along Oak Street and in the project vicinity to refine and optimize proposed boring locations and laboratory testing program. • Drill 4 borings to 25 feet along the proposed replacement and rehabilitation alignment(s). o Samples will be collected in even intervals for classification and laboratory testing. o Borings will be backfilled in accordance with City standards. • Submit samples for geotechnical testing to determine in place soil parameters and characterization. Key Assumptions: • GIS and LIDAR data are sufficient for vertical design information • Potholing locations will be identified in project progress meetings and the Contractor partner (Connell Resources) will perform potholing. Deliverables: • Existing Utility Plan and associated AutoCAD files • Geotechnical Engineering Report: o Geotechnical pipeline design recommendations o Analysis of alternative and feasible trenchless rehabilitation alternatives o Construction considerations o Trenchless specifications for pipe bursting and horizontal directional drilling Task 3. Problem Characterization Objective: Identify key project issues and opportunities to define the limits of the project area and scope of the project. 419 Canyon Avenue, Suite 316, Fort Collins, CO 80521-2679 hdrinc.com 3 DocuSign Envelope ID: AD6B112A-09F1-46A2-97BE-0763B2BAE619 Fort Collins Utilities | Old Town Library Park Water and Sewer R&R Scope of Work Task 3.1 Prepare project basemap • Compile utility survey, GIS data and LIDAR data within AutoCAD • Validate LIDAR data with MH rim elevations and other similar utility survey ground shots. • Perform plan-in-hand site review of utilities and base data. Task 3.2 Identify Project Issues and Opportunities • Assess project area boundary and available budget through coordination with contractor and City. • Assess sewer condition and determine extent and type of R&R needs. • Identify sewer services and connections to mains requiring R&R. • Evaluate water system replacement limits, services and temporary service arrangements. • Identify Old Town Library Park area stakeholders and potential construction issues including: o DDA/DBA, Library Park and other city events via discussions with the City Event Coordinator. o Residential and commercial parking and access. o Library access. o Pavement condition/age and material. o Floodplain/floodway limits (Whedbee and Oak Streets). o Etc. • Prepare Project Characterization Mapping summarizing project scope, constraints and opportunities. Review, update and refine during progress meetings. • Prepare a Gantt chart or similar table outlining Old Town events that may be impacted by construction activities. Deliverables: • Project Area and Utilities Base Map • Project Issues and Opportunity Map • Old Town Event Table/Gantt Chart Task 4. Water and Sewer Rehab and Reconstruction Alternatives Objective: Develop and evaluate alternative to identify the recommended plan that provides rehab and reconstruction (R&R) of the water and sewer utilities. Task 4.1 Develop and Evaluate Alternatives • Collaborate and evaluate potential construction methods based on Project Characterization Mapping, key project issues, R&R needs, geotechnical conditions, construction sequencing, disturbance limits, etc. • Develop pre-design level mapping to present alternatives, identify impacts, and coordinate estimates of construction costs. • Assess alternatives based on impact mitigation, schedule, risk, cost, etc. Summarize pros/cons in tabular/fact sheet format. 419 Canyon Avenue, Suite 316, Fort Collins, CO 80521-2679 hdrinc.com 4 DocuSign Envelope ID: AD6B112A-09F1-46A2-97BE-0763B2BAE619 Fort Collins Utilities | Old Town Library Park Water and Sewer R&R Scope of Work Task 4.2 Identify and Summarize Recommended Plan • Identify preferred alternatives for each system (water, sanitary, storm) and summarize rationale for selection in brief memo. • Identify sequencing options for design and construction activities of preferred alternative. Deliverables: • Alternative analysis memo with supporting alternatives and recommended plan mapping. Final Design Phase (Not Included in this Work Order) Objective: Refined the preferred alternative and develop final construction document package(s). 419 Canyon Avenue, Suite 316, Fort Collins, CO 80521-2679 hdrinc.com 5 DocuSign Envelope ID: AD6B112A-09F1-46A2-97BE-0763B2BAE619 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL DocuSign Envelope ID: AD6B112A-09F1-46A2-97BE-0763B2BAE619 9/7/2017 Exhibit B - Fee Proposal HDR Engineering Rich Thornton Contract and Senior Project Manager Technical Advisor / QC Reviewer Keith Bushdiecker Senior Engineer III Brandon Luster Senior Engineer III Sara Race Project Engineer I Mike Austin CAD Designer Project Accounting and Administration Clerical Assistant Hours Labor Total Expenses HDR Fee Total Fee $ 220 $ 225 $ 180 $ 175 $ 120 $ 115 $ 77 $ 67 Task Description Task 1. Management, Coordination and QA/QC 1.1 Project Management, Accounting and Quality Control 24 24 48 $ 7,134 $ 571 $ 7,705 $ 7,705 1.2 Project Coordination Meetings 40 40 40 120 $ 20,800 $ 2,300 $ 23,100 $ 23,100 Sub-total 64 0 40 0 40 0 24 0 168 $ 27,934 $ 2,871 $ 30,805 $ - $ - $ 30,805 Task 2. Data Collection Task 2.1 Coordinate, Collect and Review City Utility Data 4 8 16 12 40 $ 5,620 $ 450 $ 6,070 $ 6,070 Task 2.2 Perform Utility survey 1 4 8 8 2 23 $ 2,954 $ 236 $ 3,190 $ 11,545 $ 14,735 Task 2.3 Perform Geotechnical Investigations 1 4 4 2 2 13 $ 1,784 $ 143 $ 1,927 $ 17,600 $ 19,527 Sub-total 6 0 16 0 28 22 0 4 76 $ 10,358 $ 829 $ 11,186 $ 11,545 $ 17,600 $ 40,331 Task 3. Problem Characterization Task 3.1 Prepare project basemap 4 6 16 16 4 46 $ 5,988 $ 479 $ 6,467 $ 6,467 Task 3.2 Identify Project Issues and Opportunities 12 2 16 4 32 16 82 $ 12,350 $ 1,306 $ 13,656 $ 13,656 Sub-total 16 2 22 4 48 32 0 4 128 $ 18,338 $ 1,785 $ 20,123 $ - $ - $ 20,123 Task 4. Water and Sewer Rehab and Reconstruction Alternatives Task 4.1 Develop and Evaluate Alternatives 24 2 32 10 48 48 2 166 $ 24,654 $ 2,290 $ 26,944 $ 26,944 Task 4.2 Identify and Summarize Recommended Plan 10 2 2 4 24 4 2 48 $ 7,184 $ 575 $ 7,759 $ 7,759 Sub-total 34 4 34 14 72 52 0 4 214 $ 31,838 $ 2,865 $ 34,703 $ - $ - $ 34,703 Hours 120 6 112 18 188 106 24 12 586 Fee $26,400 $1,350 $20,160 $3,150 $22,560 $12,190 $1,854 $803 $ 88,467 8,349 $ 96,817 $ 11,545 $ 17,600 $ 125,962 City of Fort Collins Utilities Old Town Library Park Water and Sewer Rehab & Reconstruction King Surveyors Lithos C:\Users\rthornto\Documents\01_Marketing\Fort Collins\OTLP W-WW R&R\OTLP - W San R&R Fee DocuSign Envelope ID: AD6B112A-09F1-46A2-97BE-0763B2BAE619 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT C SCHEDULE DocuSign Envelope ID: AD6B112A-09F1-46A2-97BE-0763B2BAE619 ID Task Mode Task Name Duration Start Finish 1 Project Management and QC 120 days Mon 9/4/17Mon 3/5/18 2 Task 1.1 Project Management, Accounting and QC 120 days Mon 9/4/17 Mon 3/5/18 3 Task 1.2 Project Coordination Meetings 120 days Mon 9/4/17 Mon 3/5/18 4 Predesign Phase 65 days Mon 9/11/1Wed 12/13/ 5 Task 2. Data Collection 20 days Mon 9/11/17 Fri 10/6/17 6 Task 2.1 Coordinate, Collect, and Review City Utility Da 20 days Mon 9/11/17 Fri 10/6/17 7 Task 2.2 Perform Utility Survey 20 days Mon 9/11/17 Fri 10/6/17 8 Task 2.3 Perform Geotechnical Investigations 20 days Mon 9/11/17 Fri 10/6/17 9 Task 3. Problem Characterization 15 days Mon 10/9/17 Fri 10/27/17 10 Task 3.1 Prepare Project Basemapping 5 days Mon 10/9/17 Fri 10/13/17 11 Task 3.2 Identify Project Issues & Opportunities 10 days Mon 10/16/17 Fri 10/27/17 12 Task 4. Water and Sewer R&R Alternatives 30 days Mon 10/30/17Wed 12/13/17 13 Task 4.1 Develop and Evaluate Alternatives 20 days Mon 10/30/17 Wed 11/29/17 14 Task 4.2 Identify and Summarize Rec Plan 10 days Thu 11/30/17 Wed 12/13/17 15 Final Design Phase (Future Work Order) 41 days Thu 12/14/ Tue 2/20/18 16 Develop drawings and specifications 30 days Thu 12/14/17 Mon 2/5/18 17 Submit Drawings for Cost Validation 1 day Tue 2/6/18 Tue 2/6/18 18 Cost Validation Process 10 days Wed 2/7/18 Tue 2/20/18 19 Construction Phase (Future Work Order) 11 days Wed 2/21/1Wed 3/7/18 20 Contracting (Connell/City) 10 days Wed 2/21/18 Tue 3/6/18 21 NTP 1 day Wed 3/7/18 Wed 3/7/18 2/6 3/7 Aug Sep Oct Nov Dec Jan Feb Mar Apr Qtr 4, 2017 Qtr 1, 2018 Qtr 2, 2018 Task Split Milestone Summary Project Summary External Tasks External Milestone Inactive Task Inactive Milestone Inactive Summary Manual Task Duration‐only Manual Summary Rollup Manual Summary Start‐only Finish‐only Deadline Progress Page 1 Project: OTLP ‐ W San R&R Sched Date: Thu 8/17/17 DocuSign Envelope ID: AD6B112A-09F1-46A2-97BE-0763B2BAE619