HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9177009Innovate Fort Collins Challenge Grant Agreement
THIS AGREEMENT (the “Agreement”) is made and entered into as of the date of acceptance by the
City, by and between the CITY OF FORT COLLINS, COLORADO, a municipal corporation (“City”) and
Poudre School District (“Recipient”).
NOW, THEREFORE, in consideration of their mutual promises contained herein, the parties agree as
follows:
1. The Recipient shall use the funds provided under this Agreement in accordance with the
Recipient’s Proposal, which is attached as Exhibit A and incorporated herein by this reference
(“the Project”). Any funds received by the Recipient under this Agreement and not reasonably
necessary to carry out the Project shall be returned to the City within thirty (30) days of
completion of the Project.
2. Any modification of the implementation of the Project from that indicated in the Recipient’s
application must receive the City’s prior written approval.
3. For implementation of the Project, the Recipient shall receive a payment as set forth below on a
one time basis, in the total amount of no more than $ 40,000, which shall be expended by the
Recipient to complete the Project no later than December 15, 2018.
4. The Recipient shall provide the City with copies of all receipts by December 15, 2018, and a
written evaluation of the Project documenting accomplishments, results achieved, community
impact, and monetary and other returns if applicable including jobs created. A report template
will be available from the Environmental Services Department (“ESD”), incorporated herein by
this reference as Exhibit B.
5. The Recipient agrees to make all records pertaining to activities carried out under this
Agreement available to the City for audit upon request for at least three (3) years following the
fulfillment of this Agreement.
6. If any provision of this Agreement is not met in the manner and time specified herein by the
Recipient, the Recipient shall be in breach and the City may terminate the Agreement. Upon
such termination, the Recipient shall return to the City all funds paid in accordance with this
Agreement within thirty (30) days following receipt of the written request from the City to do
so.
7. This Agreement is not assignable without prior written consent of the City, in its sole discretion,
and any assignment without the City’s prior written consent shall be deemed null and void.
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8. If the Project involves a specific site, the Recipient hereby represents and warrants that they
have the permission of the owner of the site upon which the Project will take place, and further
represents and warrants that it is fully authorized to undertake the activities.
9. This Agreement shall terminate upon expiration of all performance periods, including but not
limited to all requirements related to recordkeeping and auditing, as set forth herein.
10. At all times during the performance of this Agreement, the Recipient shall strictly adhere to all
applicable federal, state and local laws, rules and regulations that have been or may hereafter
be established.
11. The signatories maintain that, to the best of their knowledge, no City employee has a personal
or financial interest whatsoever in the service or property described herein. While there may be
City employees that work with the Recipient, no such employees are parties hereto or will
receive payment through the receipt of the grant funds provided hereunder.
12. Each Party agrees to release the other party from all liability for and to be responsible for its
own wrongful or negligent acts or omissions, or those of its officers, agents, or employees to
the full extent allowed by law, including all claims, damages, liability and court awards, incurred
as a result thereof or arising from each party’s performance under this Agreement.
Nevertheless, liability of the City and Recipient is at all times herein strictly limited and
controlled by the Colorado Government Immunity Act, C.R.S.§ 24‐10‐101, et. seq. as now or
hereafter amended. Nothing in this Agreement shall be construed as a waiver of the
protections of said Act. Each party represents and warrants that it maintains comprehensive
general liability insurance and all coverages required by law sufficient for the purpose of
carrying out the duties and obligations arising under this Agreement. A Party will furnish the
other Party a certificate evidencing such insurance upon written request.
13. Funds shall be payable to the Recipient in accordance with the following schedule: One (1)
payment(s) of $40,000, made within ten (10) days after the effective date of this Agreement,
payable upon acceptance of this Agreement by the City and receipt of the invoice.
14. The City and Recipient are subject to the Colorado Open Records Act (C.R.S. 24‐72‐101 through
24‐72‐112) (“Act”). Thus, documents and other materials received by ESD and its employees
under this Agreement from the Recipient may be subject to public disclosure unless they fall
within an exception under the Act. ESD will deny the right of inspection of records which the
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City believes are considered under the Act to be trade secrets, privileged information, and
confidential commercial and financial data, any of which Recipient must clearly indicate at the
time it is provided to ESD. Upon receiving an official open records request, ESD will promptly
notify the Recipient and as needed, seek legal guidance from the City Attorney.
15. If the Recipient is a corporation or other entity, the person signing this Agreement on behalf of
the Recipient hereby affirms that he or she has authority to act on behalf of the Recipient and
to bind the Recipient to the terms of this Agreement.
16. Additional terms and conditions specific to this Agreement may be attached as Exhibit C and
incorporated herein by this reference.
AGREED BY: THE CITY OF FORT COLLINS, COLORADO:
POUDRE SCHOOL DISTRICT
By: ________________________________
By: _____________________________________ Gerry Paul
Title: ___________________________________ Director of Purchasing
DATE: ______________________________
On Behalf of the Recipient
Address: ________________________________ ATTEST:
Phone: __________________________________ ____________________________________
_______________________________________
_______________________________________ APPROVED AS TO FORM:
_______________________________________ ____________________________________
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2407 LaPOrte Ave
970-490-3355
Executive Director of Finance
Assistant City Attorney
10/24/2017
City Clerk
Exhibit A
PSD desires to implement a sustainable and educational solution for organic food waste. Third party
hauling of organic waste has become cost prohibitive and northern Colorado lacks the infrastructure
needed to support third party hauling. The district would like to purchase equipment to handle organic
food waste generated from kitchen and child nutrition processes. Because the equipment would be on-
site and/or portable, it will provide a hands on instructional opportunity at district sites. The district has
researched equipment options that can be implemented at a site level, that have low manual operational
requirements, and that can treat the volumes of food waste at a school site within 24-48 hours. The
option selected is an in-vessel portable compost unit that would be installed in a trailer and would go site
to site. Food waste generated is processed within 24-48 hours using specialized, self-sustaining
microbes. Automated systems monitor and control heat to optimal thermal levels for rapid
decomposition. The end product is a compost that can be added to top soils in gardens and on turf
surfaces to aid in moisture retention and decreased irrigation water use. This process supports reduction
of greenhouse gas emissions. No methane is generated or released during food processing. Organics are
not disposed of in landfills adding to the volume of methane generated. Third party haulers are not
generating CO2 from transport of materials to an offsite location. The length of project implementation
is 6-12 with a 2-3 month lead time for the equipment. In 2017, PSD set a goal to achieve a district wide
diversion rate of 60% by 2020. The waste reduction goals adopted by the Fort Collins City Council in
2013 include a diversion rate of 75% by 2020. Providing sites with an option for food waste will
improve the overall district diversion rate and align with the City’s goal of phasing out the disposal of
compostable organic materials in landfills by 2018. This project also aligns with the City wide goals
listed in the December 2013 Road to Zero Waste Plan which include: developing more pilot programs to
compost or digest organics and encouraging larger generators of compostable materials to consider
developing small-scale composters on their own sites or nearby sites.
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CITY OF FORT COLLINS Environmental Services
Innovate Fort Collins Challenge Fund 2017: Annual Report Requirements
Annual Progress Report & Award Responsibilities
Each applicant that successfully receives funding from the Innovate Fort Collins Fund must submit a
six month and annual report (2‐4 pages) documenting accomplishments, results achieved,
community impact, and monetary and other returns if applicable. The final report must be
electronically submitted to the Environmental Services within 15 days of the completed project
date (due date specified in the Grant Agreement) or by Dec 14, 2018 for extended projects. Please
utilize the format below, and contact us with any key questions or feedback.
Project Name, Organization, Person Completing the Form and Contact Information
Introduction
In 1‐3 paragraphs, please describe the overall success of your project. Please be project
specific, and tie results back to your metrics, goals and projected outcomes.
Budget & Receipts
Please provide documentation of how the City grant was allocated.
Performance Metrics
Please provide key metrics that indicate project reach, success, etc. This should include the
following as well as project specific metrics indicated in the application:
1) Greenhouse Gas Reductions
Impact of the project to date
Projected impact at the end of the project (terminus of funding)
Projected impact at full scale
2) Partnerships and jobs created.
Total # of Part Time & Full Time Employees (FTE)
Total # of Jobs (Part Time & Full Time Employees)
Total # of collaborative partners involved.
3) Customers served and/or program participants.
Total # of participants (public, private, academic, etc.)
For example: Businesses served, Student contact,
3) Dollars matched or leveraged.
Grants received / non‐profit capital accrued.
Private investment
Annual $ received by public entities (Local Governments, etc.)
In kind donations
Exhibit B
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Self‐Evaluation
Did you achieve or exceed objectives outlined in the application?
What are your key lessons learned from the project?
Are there any aspects of the project that you would have done differently?
Is there anything else you learned that you would like to share?
Testimonials
Please provide 1‐3 testimonials from project or community partners documenting
the impact of the project.
What did City funding enable you to achieve that you would not have been able to
otherwise?
Follow Up
Please include what the next steps for your project are the coming year (12
months+).
Do you anticipate additional impacts in the next 3‐5 years based on your pilot?
The City may ask for additional information in the future following the completion of your
project.
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Communications Toolkit
City of Fort Collins and 2017 Innovate Fort Collins Challenge winners
Background:
The City of Fort Collins brand is recognized nationally – and in some cases
globally – because of its climate action work. Most recently, in September 2017,
C40 Cities Bloomberg Philanthropies Awards named the City one of 25
international finalists for climate action.
The City brand has been developed to provide consistency in look, messaging
and design styles as part of the City’s identity in the community.
In August 2017, the City announced five winners of the first Innovate Fort
Collins Challenge (IFCC).
Purpose of this document:
This document identifies roles and responsibilities and key messaging for IFCC
winners regarding use of the City’s logo and name related to the IFCC.
The City and IFCC winners can jointly promote their arrangement:
• To meet the goals of both organizations.
• To avoid mistakes or misinformation in marketing materials, websites
and media related to specific City of Fort Collins references and/or
funding.
• To manage specific key messages or images that the City and the funded
organizations want to portray.
• To continually update City Council and the community on the progress
being made by the partners.
Stock paragraph when referencing City funding:
• (Your organization) received funding from the City of Fort Collins through
the 2017 Innovate Fort Collins Challenge, a competition for innovative
projects that help achieve the community’s ambitious Climate Action
Plan goals in waste, energy and transportation.
Additional facts if needed:
• Fort Collins in August 2017 awarded $265,000 to five projects in the
Innovate Fort Collins Challenge to help the community reduce its carbon
footprint by 2020 and beyond.
Exhibit C
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(Your organization) was one of five winners selected from 58 applications worth
$5.5 million.
The community aims to reduce greenhouse gas emissions 20 percent below
2005 levels by 2020 and 80 percent by 2030 with the goal of being carbon
neutral by 2050.
Logos/fonts:
Use of the City logo needs to receive prior approval from the City's
Creative Director. To request approval or for questions related to City
references in marketing materials or on websites, please contact Emily
Wilmsen at ewilmsen@fcgov.com or 970.221.6870.
Fonts: Not applicable.
The City may also request logos from the participants to share on the IFCC
website, http://www.fcgov.com/innovate.
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CITY OF FORT COLLINS 27
How can I use our logo, what colors are part of the
City Brand and what fonts should I be using?
LOGO USAGE
The City of Fort Collins logo represents the organization as a
whole and must always be legible and in its original form. No
alterations, squeezing or manipulations are allowed.
Contains variations that include Book, Italic,
Narrow, Bold, Thin, Black, Ultra and more.
Contains multiple variations that include Regular, Italic, Bold and
Bold Italic.
COLOR PALETTE
The City has identified 10 colors that are part of our standard brand style. Below is the color
breakdown provided for various needs and purposes.
TYPEFACE 1: Used typically for design only (ie., posters, publications, flyers, etc.)
TYPEFACE 2: Used for basic communication (ie., Word, PowerPoint, etc.)
GOTHAM SUITE
ARIAL
CMYK: 100/60/0/85
RGB: 0/28/61
PMS: 295
Webcolor: #001C3D
CMYK: 87/50/81/66
RGB: 1/50/32
PMS: 627
Webcolor: #013220
CMYK: 100/57/0/38
RGB: 0/70/127
PMS: 541
Webcolor: #003E74
CMYK: 56/71/76/78
RGB: 44/22/8
PMS: 1545
Webcolor: #2C1608
CMYK: 62/22/0/3
RGB: 86/159/211
PMS: 542
Webcolor: #001C3D
CMYK: 0/88/86/36
RGB: 158/19/22
PMS: 1795
Webcolor: #9E1316
CMYK: 54/0/100/0
RGB: 136/176/75
PMS: 295
Webcolor: #84BD00
CMYK: 0/63/100/0
RGB: 255/126/0
PMS: 151
Webcolor: #FF7E00
CMYK: 83/39/100/50
RGB: 25/89/5
PMS: 357
Webcolor: #1945905
CMYK: 0/33/100/0
RGB: 255/179/0
PMS: 295
Webcolor: #FFB300
The City Brand has been developed to provide consistency in our look, messaging and
design styles, and is an essential part of creating an identity throughout the community.
Below is a quick look at our logo, color and font usage. For a more complete understanding
of our Brand regarding design rules, signage, merchandise, apparel and more, please visit
(Link to brand guide).
Maastricht Blue
Dark Green
Cobalt Blue
Zinnwaldite Brown
Maya Blue
Spartan Crimson
Greenery
Sae/Ece Amber
Lincoln Green
Gold
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