HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9177008Innovate Fort Collins Challenge Grant Agreement
THIS AGREEMENT is made and entered into as of the date of acceptance by the City, by and between
the CITY OF FORT COLLINS, COLORADO, a municipal corporation (“City”) and Insecticycle,
LLC (“Recipient”).
NOW, THEREFORE, in consideration of their mutual promises contained herein, the parties agree as
follows:
1. The Recipient shall use the funds provided under this Agreement in accordance with the
Recipient’s Proposal, which is attached as Exhibit A and incorporated herein by this reference
(“the Project”). Any funds received by the Recipient under this Agreement and not reasonably
necessary to carry out the Project shall be returned to the City within thirty (30) days of
completion of the Project.
2. Any modification of the implementation of the Project from that indicated in the Recipient’s
application must receive the City’s prior written approval.
3. For implementation of the Project, the Recipient shall receive payments as set forth below over
a three quarter basis, in the total amount of no more than $ 40,000 which shall be expended by
the Recipient to complete the Project no later than December 1, 2018.
4. The Recipient shall provide the City with copies of all receipts by December 14, 2018, and a
written evaluation of the Project documenting accomplishments, results achieved, community
impact, and monetary and other returns if applicable including jobs created. A report template
will be available from the Environmental Services Department (“ESD”), incorporated herein by
this reference as Exhibit B. The Recipient agrees to make all records pertaining to activities carried
out under this Agreement available to the City for audit upon request for at least three (3) years
following the fulfillment of this Agreement.
5. If any provision of this Agreement is not met in the manner and time specified herein by the
Recipient, the Recipient shall be in breach and the City may terminate the Agreement. Upon such
termination, the Recipient shall return to the City all funds paid in accordance with this
Agreement within thirty (30) days following receipt of the written request from the City to do so.
6. This Agreement is not assignable without prior written consent of the City, in its sole discretion,
and any assignment without the City’s prior written consent shall be deemed null and void.
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7. If the Project involves a specific site, the Recipient hereby represents and warrants that they have
the permission of the owner of the site upon which the Project will take place, and further
represents and warrants that it is fully authorized to undertake the activities.
8. This Agreement shall terminate upon expiration of all performance periods, including but not
limited to all requirements related to recordkeeping and auditing, as set forth herein.
9. At all times during the performance of this Agreement, the Recipient shall strictly adhere to all
applicable federal, state and local laws, rules and regulations that have been or may hereafter be
established.
10. The signatories maintain that, to the best of their knowledge, no City employee has a personal or
financial interest whatsoever in the service or property described herein. While there may be City
employees that work with the Recipient, no such employees are parties hereto or will receive
payment through the receipt of the grant funds provided hereunder.
11. The Recipient shall indemnify, save and hold harmless the City, its officers, employees and agents
against any and all claims, damages, liability and court awards, including costs, expenses and
attorney fees incurred as a result of any act or omission by the Recipient, its employees, agents,
subcontractors or assignees arising from their performance under this Agreement or arising from
the Project.
12. Funds shall be payable to the Recipient in accordance with the following schedule: 3 payment(s)
of $_____13,333.33_____, the first to be made within ten (10) days after the effective date of
this Agreement, payable upon acceptance of this Agreement by the City and receipt of invoice by
the City. The second payment is payable upon review and acceptance of the first quarter check‐
in by the City and receipt of invoice by the City. The third payment is payable upon review and
acceptance of the six month report and receipt of invoice by the City. The City may suspend
payment until any default under this Agreement has been cured, or, in the event of failure by the
Recipient to cure any default or pay any amount due to the City that has become overdue and
delinquent, within fifteen (15) days after written notice by the City, the City may terminate this
Agreement and shall have no obligation to make any further payment hereunder.
13. The City of Fort Collins Environmental Services Department (“ESD”) is subject to the Colorado
Open Records Act (C.R.S. 24‐72‐101 through 24‐72‐112) (“Act”). Thus, documents and other
materials received by ESD and its employees under this Agreement from the Recipient may be
subject to public disclosure unless they fall within an exception under the Act. ESD will deny the
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right of inspection of records which the City believes are considered under the Act to be trade
secrets, privileged information, and confidential commercial and financial data, any of which
Recipient must clearly indicate at the time it is provided to ESD. Upon receiving an official open
records request, ESD will promptly notify the Recipient and as needed, seek legal guidance from
the City Attorney.
14. If the Recipient is a corporation or other entity, the person signing this Agreement on behalf of
the Recipient hereby affirms that he or she has authority to act on behalf of the Recipient and to
bind the Recipient to the terms of this Agreement.
15. Additional terms and conditions specific to this Agreement may be attached as Exhibit C and
incorporated herein by this reference.
AGREED BY: THE CITY OF FORT COLLINS, COLORADO:
Insecticycle, LLC
By: ________________________________
By: _____________________________________ Gerry Paul
Title: ___________________________________ Director of Purchasing
DATE: ______________________________
On Behalf of the Recipient
Address: ________________________________ ATTEST:
Phone: __________________________________ ____________________________________
_______________________________________
_______________________________________ APPROVED AS TO FORM:
_______________________________________ ____________________________________
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President
1114 Ponderosa Dr. Ft. Collins, CO 80521
563-940-4922
Assistant City Attorney
10/23/2017
City Clerk
Exhibit A
Scope of Work for Innovate Fort Collins Challenge Project:
Insecticycle, LLC
Insecticycle plans to leverage funds from the Innovate Fort Collins Challenge to bring its lab
scale system into a real world setting. The most critical aspect of this plan includes the scaling
and operational efficiency of this technology as it grows from a research system into one that can
provide clean waste recycling to the community and achieve profitability as a business.
Several challenges must be overcome to complete this scaling process. As the system can
support approximately 5 gallons per week in its current state, the capacity of the system needs to
increase by a factor of 10 in order to meet the goals outlined in the proposal. While the intense
physical growth of the system is underway, the company will be seeking partnerships and
agreements with local waste providers to keep the system functioning while taking in larger
amounts of waste. After the scaling has been completed the company plans to be serving a small
handful of business as partners.
In addition to working with waste providers, Insecticycle will also be seeking business
opportunities with its products including chicken feed, soil additive and eventually fish feed.
Quality assurance and performance testing will be critical to understanding the final quality of
these products and their usefulness. As these inputs and outputs are carefully tracked and
brought together, Insecticycle plans to reach a profitable state of operation near Q4 which
should be helpful in generating investor interest. Once the operational model is reached the
company will extrapolate from this data to predict what a full scale system could deliver in terms
of measureable impact and community benefits.
Furthermore the company will be able to project this model onto other scenarios in order to
expand its operations to other regions.
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Exhibit B
CITY OF FORT COLLINS Environmental Services
Innovate Fort Collins Challenge Fund 2017: Annual Report Requirements
Annual Progress Report & Award Responsibilities
Each applicant that successfully receives funding from the Innovate Fort Collins Fund must submit a
six month and annual report (2‐4 pages) documenting accomplishments, results achieved,
community impact, and monetary and other returns if applicable. The final report must be
electronically submitted to the Environmental Services within 15 days of the completed project
date (due date specified in the Grant Agreement) or by Dec 14, 2018 for extended projects. Please
utilize the format below, and contact us with any key questions or feedback.
Project Name, Organization, Person Completing the Form and Contact Information
Introduction
In 1‐3 paragraphs, please describe the overall success of your project. Please be project
specific, and tie results back to your metrics, goals and projected outcomes.
Budget & Receipts
Please provide documentation of how the City grant was allocated.
Performance Metrics
Please provide key metrics that indicate project reach, success, etc. This should include the
following as well as project specific metrics indicated in the application:
1) Greenhouse Gas Reductions
Impact of the project to date
Projected impact at the end of the project (terminus of funding)
Projected impact at full scale
2) Partnerships and jobs created.
Total # of Part Time & Full Time Employees (FTE)
Total # of Jobs (Part Time & Full Time Employees)
Total # of collaborative partners involved.
3) Customers served and/or program participants.
Total # of participants (public, private, academic, etc.)
For example: Businesses served, Student contact,
3) Dollars matched or leveraged.
Grants received / non‐profit capital accrued.
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Private investment
Annual $ received by public entities (Local Governments, etc.)
In kind donations
Self‐Evaluation
Did you achieve or exceed objectives outlined in the application?
What are your key lessons learned from the project?
Are there any aspects of the project that you would have done differently?
Is there anything else you learned that you would like to share?
Testimonials
Please provide 1‐3 testimonials from project or community partners documenting
the impact of the project.
What did City funding enable you to achieve that you would not have been able to
otherwise?
Follow Up
Please include what the next steps for your project are the coming year (12
months+).
Do you anticipate additional impacts in the next 3‐5 years based on your pilot?
The City may ask for additional information in the future following the completion of your
project.
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Communications Toolkit
City of Fort Collins and 2017 Innovate Fort Collins Challenge winners
Background:
The City of Fort Collins brand is recognized nationally – and in some cases
globally – because of its climate action work. Most recently, in September 2017,
C40 Cities Bloomberg Philanthropies Awards named the City one of 25
international finalists for climate action.
The City brand has been developed to provide consistency in look, messaging
and design styles as part of the City’s identity in the community.
In August 2017, the City announced five winners of the first Innovate Fort
Collins Challenge (IFCC).
Purpose of this document:
This document identifies roles and responsibilities and key messaging for IFCC
winners regarding use of the City’s logo and name related to the IFCC.
The City and IFCC winners can jointly promote their arrangement:
• To meet the goals of both organizations.
• To avoid mistakes or misinformation in marketing materials, websites
and media related to specific City of Fort Collins references and/or
funding.
• To manage specific key messages or images that the City and the funded
organizations want to portray.
• To continually update City Council and the community on the progress
being made by the partners.
Stock paragraph when referencing City funding:
• (Your organization) received funding from the City of Fort Collins through
the 2017 Innovate Fort Collins Challenge, a competition for innovative
projects that help achieve the community’s ambitious Climate Action
Plan goals in waste, energy and transportation.
Additional facts if needed:
• Fort Collins in August 2017 awarded $265,000 to five projects in the
Innovate Fort Collins Challenge to help the community reduce its carbon
footprint by 2020 and beyond.
Exhibit C
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(Your organization) was one of five winners selected from 58 applications worth
$5.5 million.
The community aims to reduce greenhouse gas emissions 20 percent below
2005 levels by 2020 and 80 percent by 2030 with the goal of being carbon
neutral by 2050.
Logos/fonts:
Use of the City logo needs to receive prior approval from the City's
Creative Director. To request approval or for questions related to City
references in marketing materials or on websites, please contact Emily
Wilmsen at ewilmsen@fcgov.com or 970.221.6870.
Fonts: Not applicable.
The City may also request logos from the participants to share on the IFCC
website, http://www.fcgov.com/innovate.
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CITY OF FORT COLLINS 27
How can I use our logo, what colors are part of the
City Brand and what fonts should I be using?
LOGO USAGE
The City of Fort Collins logo represents the organization as a
whole and must always be legible and in its original form. No
alterations, squeezing or manipulations are allowed.
Contains variations that include Book, Italic,
Narrow, Bold, Thin, Black, Ultra and more.
Contains multiple variations that include Regular, Italic, Bold and
Bold Italic.
COLOR PALETTE
The City has identified 10 colors that are part of our standard brand style. Below is the color
breakdown provided for various needs and purposes.
TYPEFACE 1: Used typically for design only (ie., posters, publications, flyers, etc.)
TYPEFACE 2: Used for basic communication (ie., Word, PowerPoint, etc.)
GOTHAM SUITE
ARIAL
CMYK: 100/60/0/85
RGB: 0/28/61
PMS: 295
Webcolor: #001C3D
CMYK: 87/50/81/66
RGB: 1/50/32
PMS: 627
Webcolor: #013220
CMYK: 100/57/0/38
RGB: 0/70/127
PMS: 541
Webcolor: #003E74
CMYK: 56/71/76/78
RGB: 44/22/8
PMS: 1545
Webcolor: #2C1608
CMYK: 62/22/0/3
RGB: 86/159/211
PMS: 542
Webcolor: #001C3D
CMYK: 0/88/86/36
RGB: 158/19/22
PMS: 1795
Webcolor: #9E1316
CMYK: 54/0/100/0
RGB: 136/176/75
PMS: 295
Webcolor: #84BD00
CMYK: 0/63/100/0
RGB: 255/126/0
PMS: 151
Webcolor: #FF7E00
CMYK: 83/39/100/50
RGB: 25/89/5
PMS: 357
Webcolor: #1945905
CMYK: 0/33/100/0
RGB: 255/179/0
PMS: 295
Webcolor: #FFB300
The City Brand has been developed to provide consistency in our look, messaging and
design styles, and is an essential part of creating an identity throughout the community.
Below is a quick look at our logo, color and font usage. For a more complete understanding
of our Brand regarding design rules, signage, merchandise, apparel and more, please visit
(Link to brand guide).
Maastricht Blue
Dark Green
Cobalt Blue
Zinnwaldite Brown
Maya Blue
Spartan Crimson
Greenery
Sae/Ece Amber
Lincoln Green
Gold
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