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Home My WebLink AboutWORK ORDER - RFP - 7515 CONSULTING ENGINEERING SERVICES FOR FUTURE WATER WW & SW FACILITIES CAPITAL IMPFOVEMENTSWORK ORDER PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND Ditesco Project & Construction Services DATED: July 22, 2013 Work Order Number: 201711 Purchase Order Number: Project Title: Pine Street Utilities – Construction Phase Services Original Bid/RFP Number & Name: 7515, Consulting Engineering Services for Future W/WW & Stormwater Facilities Capital Improvements Commencement Date: October 6, 2017 Completion Date: December 15, 2017 Maximum Fee: (time and reimbursable direct costs):$6,441.00 Project Description: Replacement of 100 year old water main and water services in Pine Street Scope of Services: See attached supporting documentation Contractor agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Construction Work Order Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Construction Work Order Agreement and this work order (including the attached forms) the Construction Work Order Agreement shall control. The attached forms consisting of five (5) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given upon full execution of this document. CONTRACTOR Signature: _________________________ By:_______________________________ Title: _____________________________ Date:_____________________________ CITY OF FORT COLLINS Submitted By: _________________________ James Rose, Special Project Manager Date: _________________________ Reviewed by: _________________________ Pat Johnson, Senior Buyer Approved by: _________________________ Owen L. Randall, Chief Engineer Date: _________________________ Approved by: _________________________ Matt Fater, Water Engineering & Field Services Operations Interim Manager Date: ________________________ Approved by: _________________________ Kevin Gertig, Utilities Executive Director Date: ________________________ Approved by: _________________________ Gerry Paul, Purchasing Director (if over $60,000) Date: _______________________ DocuSign Envelope ID: 66615113-2C34-484B-8155-AE57195A60B0 Owner/Manager KEITH MEYER 4/10/2017 October 4, 2017 Page 1 of 5 2133 South Timberline Road, Suite 110 Fort Collins, CO 80525 ditescoservices.com Delivery by email to: jrose@fcgov.com September 30, 2017 Mr. Jay Rose City of Fort Collins Utilities 700 Wood Street Fort Collins, CO 80521 RE: Walnut Street Utilities Construction Phase – Scope of Services Dear Jay: This proposal follows on our recent conversations regarding the continued work on the Walnut and Pine Street waterlines. As the project is moving into the construction phase, this proposal is presented to provide resident engineering and construction support to Fort Collins Utilities staff. We look forward to working with you to continue replacement of the aged infrastructure in the downtown area of Fort Collins. Thank you again for this opportunity! Please let me know if you have any questions or require further information regarding this proposal, I can be reached by phone at 970.988.8605 and email keith.meyer@ditescoservices.com. Sincerely, Keith Meyer, P.E. Enc. scope of services Cc: file DocuSign Envelope ID: 66615113-2C34-484B-8155-AE57195A60B0 Page 2 of 5 Exhibit A Walnut Street Utility Rehabilitation – Pine Street Only Construction Phase Scope of Services Project Understanding The City of Fort Collins Utilities has immediate goals to replace aged infrastructure throughout the Downtown area. A first look at the infrastructure condition throughout Downtown came through the Old Town Masterplan completed by Matt Fater in early 2016. Now, due to planned roadway improvements, the City desires to upgrade both water and sewer pipelines in Walnut and Pine Streets immediately adjacent to Old Town Square. Based on the current design, waterline is being replaced in Pine Street from valve V25703, where the City recently installed new pipeline, to Walnut Street. In Walnut, parallel 4” and 6” waterlines from Pine to Linden are planned to be replaced with a single pipeline to serve both sides of the street. Overall, our scope of services is to provide resident engineering services during construction for the water line replacement. The overall schedule is expected to last approximately 1 month for the Pine Street waterline. Phase: Construction • Our staff will coordinate, attend and document one pre-construction meeting. • We will conduct weekly progress meetings with the general contractor. We will provide meeting minutes for all meetings. • Our staff will perform daily site inspections (part time) to ensure quality construction and conformity to the plans and specifications. We will provide field resident engineering support addressing field changes quickly to avoid construction delays. We will provide the City with weekly reports documenting the contractors work progress and other pertinent information. • We will assist in review of all project submittals providing comments directly to the general contractor and coordinated with the City. • Ditesco staff will review all material test reports. We will comment on reports not meeting specifications and recommend remediation measures if necessary. We will ensure the appropriate numbers of tests are taken and that they are sampled according to industry standards and the project specifications. • We will maintain a photographic log of the project documenting pre-construction, construction and post construction conditions. This work is expected to include brief descriptions of each photograph with a filename, time and date reference. • We will coordinate work between the City, general contractor and outside agencies (e.g. utility companies, City) affected by the project. • We will conduct a final punch list walk through for various stages of the work. • Ditesco personnel will ensure that an as-built plan set is maintained. This will be a redlined drawing set maintained by our staff and will be coordinated with plan changes that may be documented by the general contractor Deliverables: • Deliverables will include full project documentation presented as electronic files including: construction correspondence, schedules, submittals, transmittals, reports, photographs, meeting notes, record drawings and other relevant information produced throughout the construction phase. All documents will be provided in an electronic form on external drives for City use. DocuSign Envelope ID: 66615113-2C34-484B-8155-AE57195A60B0 Page 3 of 5 Schedule The anticipated schedule for design of the Walnut Utilities project is as follows. Construction – Pine Street: September – mid October 2017 Fee Estimate We have based our fee estimate on the following assumptions of the project schedule. • 3 week construction for Pine Street waterline Total Estimated Fee: $6,441.00 A detailed task breakdown is included. Please find this on page 5 of this scope of work proposal. The fee shown above is to be billed on a time and material basis based on the rates shown in the table on page 4 and 5 of this proposal. All reimbursable expenses will be billed at direct cost. DocuSign Envelope ID: 66615113-2C34-484B-8155-AE57195A60B0 Page 4 of 5 Ditesco City of Fort Collins Utilities Consulting Engineering Services – Water, Wastewater, Stormwater 2014 Wage Rate Schedule Principal: $115.00 - $125.00 per hour Project Manager: $95.00 - $100.00 per hour Engineer: $92.00 - $110.00 per hour Construction Manager/Resident Engineer: $91.00 - $94.00 per hour CAD Design $65.00 per hour Administrative: $55.00 per hour Mileage Reimbursement: $0.75 per mile Subconsultant Markup 5% of cost All other costs at direct expense Terms 30 days net DocuSign Envelope ID: 66615113-2C34-484B-8155-AE57195A60B0 City of Fort Collins Utilities PIne Street Utilities - Construction Phase Services 9/30/2017 Keith Meyer Jill Burrell Rhonda Bunner Aly Corcoran Principal Project Manager CAD Design Resident Engineer (hrs) (hrs) (hrs) (hrs) $125 $100 $65 $95 Construction Phase - Pine Street $6,315 CM 1.6 - Preconstruction Photos W 0 0 0 2 $190 CM 1.7 - Preconstruction Meeting W 2 2 0 2 $640 CM 1.9 - Submittal/Shop Drawing Review W 0 2 0 0 $200 CM 1.10 - Progress Meetings W 3 0 0 3 $710 CM 1.14 - Resident Engineering W 4 0 0 35 $3,870 CM 1.15 - Weekly Reports W 0 0 0 0 $0 CM 3.1 - Punch List Walkthrough W 0 0 0 0 $0 CM 3.2 - Record Drawings W 1 0 6 2 $705 CM 3.4 - Project Close Out W 0 0 0 0 $0 Other direct costs at 2.0% (mileage, reproduction, etc) W $126 Work Effort Subtotal 10 4 6 45 $6,315 ODCs $126 Cost per labor category $1,278.13 $400.00 $390.00 $4,246.50 Effort (days) 1 1 1 6 Effort (weeks) 0 0 0 1 Hours per day 0.2 0.1 0.1 1.1 Total Contract Value: $6,441 Phase/Task Description Classification Task Total Sub Consultants (none) Fund Page 5 of 5 DocuSign Envelope ID: 66615113-2C34-484B-8155-AE57195A60B0 October 4, 2017 October 4, 2017