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Home My WebLink AboutCORRESPONDENCE - RFP - 8073 ENGINEERING SERVICES FOR WATER, WASTEWATER, & STORMWATER FACILITIES CAPITAL IMPROVEMENT PROJECTSMarch 30, 2018 HDR Engineering Inc Attn: R. Bradley Martin 419 Canyon Ave, Suite 316 Fort Collins, CO 80521 RE: Renewal, 8073 Engineering Services for Water, Wastewater, & Stormwater Facilities Capital Improvements Dear Mr. Martin: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1) The term will be extended for one (1) additional year, May 15, 2018 through May 14, 2019. 2) Revised contract rates as attached, effective May 15, 2018. 3) Fort Collins Expense Guidelines as attached, dated January 1, 2018. If the renewal is acceptable to your firm, please sign this letter in the space provided and include a current copy of insurance certificate naming the City as an additional insured for General and Automotive Liability within the next fifteen (15) days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non-renewal. Please contact Pat Johnson, CPPB, Senior Buyer at (970) 221-6816 if you have any questions regarding this matter. Sincerely, Gerry S. Paul Director of Purchasing __________________________________________ ________________ Signature Date (Please indicate your desire to renew 8073 by signing this letter and returning it to Purchasing Division within the next fifteen days.) GSP:kr Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing DocuSign Envelope ID: 2F26E707-5A16-4F52-A336-716BF4D25527 4/4/2018 8073 Engineering Services for Water, Wastewater & Stormwater 419 Canyon Ave, Suite 316, Fort Collins, CO 80521-2679 hdrinc.com 1 2018 HDR Hourly Rates and Expenses Labor Rates Revised 03/26/2018 for cost of living and merit-based salary increases since 2015 contract execution rates. Professional Category Rate Senior Technical Advisor $245 - $260 Senior Project Manager $210 - $240 Project Manager $155 - $200 Senior Engineer (I – III) $160 - $190 Project Engineer (I – III) $125 - $155 Staff Engineer (I – III) $100 - $120 Designer (I-III) $60 - $95 Principal Corrosion Engineer $245 - $260 Senior Corrosion Engineer $170 - $190 Corrosion Engineer $150 - $180 Corrosion Field Technician $120 - $140 Senior CAD Designer $120 - $140 CAD Designer $105 - $120 CAD Technician $85 - $105 Senior Environmental Scientist $130 - $150 Environmental Scientist $90 - $130 Senior GIS Analyst $140 - $165 GIS Analyst $125 - $135 Senior Accountant $125 Accountant $105 Project Coordinator $95 Clerical $65 DocuSign Envelope ID: 2F26E707-5A16-4F52-A336-716BF4D25527 419 Canyon Ave, Suite 316, Fort Collins, CO 80521-2679 hdrinc.com 2 Reimbursable Expenses Copies (B&W) 8-1/2 x 11 In-house copying $ 0.05/copy Copies (Color) 8-1/2 x 11 In-house copying $ 0.10/copy Copies (B&W) 11 x 17 In-house copying $ 0.15/copy Copies (Color) 11 x 17 In-house copying $ 0.30/copy Plots – Mylar (24” x 36”) In-house copying $ 8.00/sheet Plots – Bond (24” x 36”) In-house copying $ 2.00/sheet Travel Costs Mileage, Auto Rental, Lodging, Meals, Fuel IRS Allowable/ At Cost Outside Expenses Including but not limited to: photographs, printing, duplicating, color copies, plotting, binding, plan reproduction, express mail, couriers, telephone, project specific materials, equipment rental, and maps At Cost Sub-Consultant At Cost DocuSign Envelope ID: 2F26E707-5A16-4F52-A336-716BF4D25527 18G FEE SCHEDULE 2018 1. Services will be billed on the time worked by staff personnel as follows unless noted otherwise in the proposal or contract. Overtime hours will be charged a straight time rates. President/Senior Consultant $185 Vice President/Senior Associate $170 Project Manager $145 Senior Professional $125 Professional $95 Staff Professional 2 $90 Staff Professional 1 $80 Administrative $60 2. Mileage for use of personal or company vehicles will be billed at current IRS rates. 3. Payment: Invoices will be submitted about once a month unless otherwise noted in the proposal or contract for services performed. Payment is due upon receipt of the invoice. Interest of two (2) percent per month may be added to the outstanding balance on invoices older than 30 days. In the event that Lithos Engineering must engage collection services to receive payment, Client will reimburse Lithos Engineering for all reasonable collection, attorney’s, and court fees. 4. Billing rates are subject to change after two years unless otherwise noted in the proposal or contract. DocuSign Envelope ID: 2F26E707-5A16-4F52-A336-716BF4D25527 650 East Garden Drive I Windsor, Colorado 80550 I p. 970.686.5011 I f. 970.686.5821 www.kingsurveyors.com 2018 Standard Hourly Rate Schedule Effective: December 10, 2017 Project Surveyor $111.00/hr. Project Manager $97.00/hr. Processing: Draftsman $93.00/hr CAD Technician I $85.00/hr. CAD Technician II $80.00/hr. Field: Crew Rate (2-man) $155.00/hr. GPS Crew $149.00/hr. Crew Chief $93.00/hr. Rodman $85.00/hr. Expert Witness $210.00/hr Clerical $51.00/hr. A.T.V. $37.00/hr. Boat $37.00/hr. Copies: 8 ½ X 11” $0.15/copy 8 ½” X 14” $0.20/copy 11” X 17” $0.25/copy 18” X 24” Prints $1.50/copy 24” X 36” Prints $2.00/copy 24” X 36” Mylars $8.00/copy ** All copies & meetings are billed in addition to estimates, unless otherwise noted. ** ** All fees are subject to change without notice** DocuSign Envelope ID: 2F26E707-5A16-4F52-A336-716BF4D25527 Page 1 of 2 EXHIBIT FORT COLLINS EXPENSE GUIDELINES Lodging, Per Diem Meals and Incidentals and Other expenses: January 1, 2018 Lodging:  Hotels will be reimbursed at $109/day provided the government rate is available. If the government rate is not available, the best available rate shall be used and a printout of the available rates at the time of the reservation provided as documentation.  Hotel taxes do not count to the $109 limit, i.e. the rate is $109 plus applicable taxes.  Receipts are to be provided.  Actual expense will apply Meals and Incidentals: In lieu of requiring expense receipts, Fort Collins will use Federal GSA per diem guidelines.  Daily rate: $59  Travel Days rate: 75% of $59 = $44.25 Vehicle Expenses:  All costs related to rental vehicles (gas, parking, etc.) must be documented if they are to be reimbursed. The standard for vehicle size is mid-size to lower.  If a private vehicle is used, mileage will be reimbursed using the mileage rate set by the IRS. The standard for determining total mileage is the most direct route from the firm’s primary place of business to the City.  Mileage for 2 wheel drive vehicles will be at the current rate found at www.gsa.gov. The rate for 2018 is $0.545.  Mileage for 4 wheel drive vehicles will be $0.78 when required by the City of Fort Collins. Extra Ordinary Cost  Prior authorization required. Expenses Not Allowed  Liquor, movies, or entertainment (including in-room movies);  Sporting events;  Laundry, dry-cleaning or shoe repair;  Personal phone calls, including connection and long-distance fees;  Computer connections (unless required for City business);  Other personal expenses not directly related to City business;  Convenience charges;  Rescheduling Airline Charges not related to City requirements.  Excessive meal tip amounts generally over 20%;  Delivery fees shall not exceed 10% of the total bill, if not already included;  Hotel Cleaning Tips;  Extra Baggage for one day trips;  Air Travel (when local);  Items that are supplied by the City. Time Frame for Reporting  Per contract (every 30 days). DocuSign Envelope ID: 2F26E707-5A16-4F52-A336-716BF4D25527 Page 2 of 2 Reference: The Federal GSA guidelines for Fort Collins are $109/day for hotel and $59 for meals and incidentals (M&IE). (Incidentals are defined as 1) fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards or stewardesses, and 2) transportation between places of lodging or business and places where meals are taken). Hotel taxes (i.e. lodging taxes) are not covered by per diem and are expensed as a separate line item. The M&IE is further broken down by:  Breakfast: $13  Lunch: $15  Dinner: $26  Incidentals: $5 Federal guidelines further provide for the use of 75% of the M&IE rate for travel days, i.e. $44.25 for Fort Collins. 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