HomeMy WebLinkAboutWORK ORDER - RFP - 7515 CONSULTING ENGINEERING SERVICES FOR FUTURE WATER WW & SW FACILITIES CAPITAL IMPROVEMENTS (10)Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
WORK ORDER
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
STANTEC CONSULTING SERVICES, INC.
WORK ORDER NUMBER: Parent: 5020350000
PROJECT TITLE: Poudre Pipeline Crossing Erosion Study
ORIGINAL BID/RFP NUMBER & NAME: 7515, Consulting Engineering Services for
Future W/WW & Stormwater Facilities
Capital Improvements
MASTER AGREEMENT EFFECTIVE DATE: July 22, 2013
ARCHITECT/ENGINEER: NA
OWNER’S REPRESENTATIVE: Sue Paquette
WORK ORDER COMMENCEMENT DATE: March 5, 2018
WORK ORDER COMPLETION DATE: June 29, 2018
MAXIMUM FEE: (time and reimbursable direct costs): $88,634.00
PROJECT DESCRIPTION/SCOPE OF SERVICES: Professional engineering services for design
and analysis of the Poudre pipeline crossing river erosion. Services shall include analysis of
multiple river crossings in the Poudre Canyon. The project will look extensively at alternatives and
costs for the exposed 27” steel pipeline near Gateway Park, as well as analyze all crossings for
both the 24” and 27” pipelines and identify a risks to those.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
The attached forms consisting of Seven (7) pages are hereby accepted and incorporated herein,
by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Stantec Consulting Services, Inc.
By: Date:
Name: Title:
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Don Silar Senior Associate
February 20, 2018
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE: Date:
Sue Paquette, Special Project Manager
REVIEWED: Date:
Pat Johnson, Senior Buyer
APPROVED AS TO FORM: Date:
Name,City Attorney's Title
(if greater than $1,000,000)
ACCEPTANCE: Date:
Owen Randall, Water Systems Engineering Division Manager
ACCEPTANCE: Date:
Mark Kempton, Water Production Division Manager
ACCEPTANCE: Date:
Carol Webb, Water Resources & Treatment Operations Manager
ACCEPTANCE: Date:
Kevin Gertig, Utilities Executive Director
(if greater than $1,000,000)
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Darin Atteberry, City Manager
(if greater than $1,000,000)
ATTEST: Date:
City Clerk
(if greater than $1,000,000)
DocuSign Envelope ID: 16380877-C520-4696-9FFF-8C4726313E52
February 20, 2018
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February 21, 2018
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT A
WORK ORDER SCOPE OF SERVICES
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Exhibit A
City of Fort Collins
POUDRE RIVER CROSSINGS
EROSION PROTECTION PLAN FOR EXPOSED 27" PIPE AND RECOMMENDATIONS
FOR REMAINING RIVER CROSSINGS
Stantec
Scope of Services
INTRODUCTION
As part of the City’s raw water conveyance portfolio, a 27” steel pipeline runs from the Pre-
Sedimentation Basin (a.k.a. “Pre-Sed Basin” and “Basin”) at Gateway Park to the community
of Bellvue. This pipeline is a critical component for the transportation of raw water to the
City’s Water Treatment Plant on West LaPorte Avenue. Damage to this pipeline would
significantly inhibit access to their senior rights on the Cache La Poudre River (“River”) and
thus protection of this asset is a high priority.
During the most recent inspection, it was noticed that a section of the steel pipe has been
exposed. Exposure is at Station 367+00 on the northwest bank of the River. The line, per
plan & profile Drawing 19 of 19 as found in the Poudre Pipeline Rehabilitation Project – Final
Report and Recommendation manual, crosses the river from approximately Station 364+00
to 367+00. The river bed is partly composed of large rocks and boulders; both of which lay
immediately adjacent to the pipe. The pipe crosses from the west bank to the east bank on
an acute angle which exposes a significant length (i.e. 300 feet) of pipe to excessive shear
forces due to river bed hydraulics.
The 27” steel pipe crosses at the river at eight (8) additional locations from just downstream
of the mouth of the Canyon to the Pre-Sed Basin. In addition, there is a crossing of the 24”
RCP downstream of the mouth of the Canyon that was not mapped during the recent
investigation by PURE Technologies. Crossings in addition to that previously noted occur
between:
• Station 158+00 to 161+00 (27” line),
• Station 166+50 to 168+00 (27” line),
• Station 157+50 to 159+50 (24” line),
• Station 191+00 to 197+00 (27” line),
• Station 227+50 to 230+00 (27” and 24” lines),
• Station 235+50 to 237+00 (27” and 24” lines),
• Station 315+00 to 318+00 (27” and 24” lines),
• Station 334+00 to 337+00 (24” line),
• Station 334+50 to 336+00 (27” line),
• Station 351+00 to 353+00 (27” line), and
• Station 376+00 to 379+00 (24” and 27” lines).
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The pipes have not been exposed in these locations but as a precaution, protection of these
reaches of pipe will also be investigated.
The following Scope of Services outlines the work believed to be necessary to determine
appropriate protection measures.
This scope accompanies the Fee Estimate (Exhibit B). The Fee Estimate is a spreadsheet
representing an overview of the project with individual work tasks represented in rows and
anticipated professional staff and subconsultant efforts and expenses represented in
columns.
GENERAL
The remainder of this document describes our understanding of the scope of work. The
Project Team will consist of the following:
City of Fort Collins – Utilities (Utilities)
• Mark Kempton – Water Production Division Manager, 221-6692 direct; 682-
4988 cell; mkempton@fcgov.com; and
• Sue Paquette – Special Projects Manager, 218-3204 cell;
spaquette@fcgov.com
Stantec Consulting Services Inc (Stantec)
• Don Silar – Senior Associate, 449-8607 direct; 420-4081 cell;
dsilar@stantec.com ;
• Cort Nickel – Senior Project Manager, 449-8662 direct; 443-0001 cell;
cort.nickel@stantec.com ; and
• Randy Walsh – Ecosystem Restoration Services Team Leader, 449-8626
direct; randy.walsh@stantec.com .
Hydro Construction (Hydro)
• Jim Eurich – COO, 225-2211 office; 567-1599 cell; jim@hydroconstruction.com .
All project deliverables will be made available to the City in electronic as well as hard copy
format (i.e. reproducible Mylars and paper copies). Electronic files will be prepared and
formatted in current industry standard software including AutoCAD (DWG) and Adobe (PDF)
formats.
SCOPE OF SERVICES
Task 1 - Meetings
1.1 Meetings
One (1) Kick-Off meeting is anticipated to be held on site to familiarize the project team with
the scope of the work and extents of the project. Stantec will prepare agenda and minutes
for this meeting.
1.2 Two (2) meetings are anticipated to be held during the Investigation Phase to observe
the location of the pipe and discuss findings. One (1) of these meetings is anticipated to
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occur on site. Stantec will prepare agenda and minutes for these meetings.
1.3 Three (3) meetings are anticipated during design. These will be held to discuss and
select options, and review schedules, costs, and possible permitting requirements, etc.
Stantec will prepare agenda and minutes for this meeting.
Task 2 – Investigation
Work under this Task supports acquisition of data to more fully define the horizontal and
vertical location of the 27” RCP and the river bed and banks.
2.1 Horizontally Locate 27” Steel Water Line
Stantec will coordinate with Hydro Construction to locate the pipeline at all crossing
locations. Hydro will place a signal on the pipe and trace it along this footage marking the
pipe at intervals so our Surveyors can shoot the alignment. Stantec may also use an
audible locator wand to confirm the location.
2.2 Vertically Locate 27” Steel Water Line
Stantec will coordinate with Hydro Construction to vertically locate the pipeline all crossing
locations. Hydro will place a signal on the pipe and trace it along this footage marking
estimated depths on the pipe at intervals so our Surveyors can shoot the locations and
record the difference in depth between the surface and pipe.
2.3 Surveys
A geomorphic field survey will collect data necessary to quantify and assess vertical and
lateral migration potential. Geospatial data capture of specific section and profile at key
locations within each reach will be performed, as well as above and below pipe crossing
locations.
As part of our analysis, Stantec’s surveying subconsultant, Coffey, will obtain elevations and
locations on the exposed pipe sections at Station 353+00. In addition, data on the
horizontal locates, vertical depth measurements, and surface profile over the pipe will be
obtained. This information will be based on the datum established for the recent work on the
24” transmission line.
Stantec will visually and with the use of GPS, survey cross-sections at approximately one-
hundred feet (100’) intervals upstream and downstream of crossings. The distance
upstream and downstream will vary based on the configuration of the river. Cross-sections
will extend from top of bank to top of bank (approximately 20’ from the edge of the water).
Stantec’s subconsultant, Coffey, will survey 27” pipe crossing locations and set vertical
control at each crossing if it doesn’t presently exist.
Trees and Willows line the banks of the river through the project area and may affect the
improvements proposed. All tree trunks larger than three-inches (3”) in diameter and the
perimeter of the stands of Willow will be surveyed.
A BANCS assessment will be performed to quantify erosion hazard index and near bank
stresses through each reach.
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A Wolman pebble count will be conducted within the project reach to determine the D50 and
D85 of the bed and bank material. This information will be used in combination with available
hydrology and hydraulics data to estimate sediment transport competence and capacity
through the existing reach.
2.4 Documentation
Photographs will be taken along the pipeline alignment and of the river between Stations.
The Team will use these to assess erosion potential and they may be used in the Project
Memorandum.
Task 3 – Alternative Analysis
3.1 Plan and Profile Sheet
A plan & profile sheet will be prepared specifically for each crossing site. Aerial photography
used for previous work will be included on the sheet. Horizontal and vertical location of the
pipe will be placed on the sheet with stationing based on previous work. Location of trees
and the outline of Willow groves, contours along the route, and location marker posts and
appurtenances will also be shown. A 1”:50’ scale will be used and should be sufficient to
show the detail needed for the proposed protection measures.
3.2 River Bed Stability
Stantec will utilize the expertise of our Stream Restoration Group to assess the
stability of the river bed and banks. Our analyses will estimate the stability of the river bed
material, depth of bed movement under flood conditions, scour depth during a 100-year
flood event, and lateral forces that could be encountered.
Data processing and modeling will be performed using CADD, GIS, and RiverMorph
software to do a basic scour analysis.
Flow rate for the 100-year storm event will be determined by published data from FEMA or
other reputable sources.
3.3 Alternatives
Various alternatives have been used to protect pipeline crossing at Station 351+00 to
353+00. Most common practice is to encase the pipe, rebuild or armor the river banks or
any combination of these three approaches. While this protects the pipe from impacts, it
does not always prevent undercutting and complete exposure of the pipe and encasement.
We have used various methods which have included deepening of the pipe and encasing
the pipe in concrete that is attached to the bedrock, armoring the upstream and downstream
sides of the pipe to a depth greater than anticipated bed migration, and placing the pipe on
piers anchored to bedrock. Our stream restoration team may have additional geomorphic-
based alternatives to protect the pipe in place. These will be carefully evaluated as part of
this scope. Crossings are typically designed to cross perpendicular to the centerline of the
river bed. So, realignment of the pipe to a perpendicular crossing will be considered. Other
alternatives may exist and may be included in our assessment. Very quickly in the process
we believe options can be reduced to within three (3) or less realistic and viable options for
protection.
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Alternatives to at-risk sections within the other eight crossing locations will be assessed and
recommendation made in the technical memorandum.
3.4 Constructability Review
Stantec will utilize the APDS process to include Hydro Construction in the design process.
Their input on viable options will be invaluable since they can determine levels of
constructability. It is anticipated that Hydro’s services will be done under separate contract
with the City.
3.5 Opinion of Probable Construction Costs
Stantec will utilize the APDS process to include Hydro Construction in the design process.
Their input on probable construction costs for each option will be invaluable since they can
determine the various components involved in working in the river and construction around
the existing pipeline. It is anticipated that Hydro’s services will be done under separate
contract with the City.
3.6 Permits and Coordination
Working in the river and adjacent to Highway 14 may require permits, regardless of the fact
the pipe lays within a (prescribed?) easement. Unless the work is considered an
emergency, the Army Corps of Engineers (Omaha Branch) will need to be contacted, Fish
and Wildlife may have restrictions on the time in which construction can occur, staging and
access of equipment will be a concern of CDOT (Region 4), construction/installation of
protective measures will likely require groundwater pumping which will require a CDPHE
permit, and coordination with rafting companies are just a few items of coordination and
possible permitting. Stantec will list possible permits and coordination as a reference should
construction move forward after submittal of the Project Memorandum.
3.7 Project Memorandum
The purpose of the activities outlined above, information and data collected, analyses
performed, decisions made, costs determined, and recommendations will be summarized in
a Project Memorandum suitable for City Staff consideration and review.
The memo will include the following sections in a clear and concise format:
• Executive Summary
• Scope and Purpose
• Methodologies used in development of alternatives
• Evaluation of Alternatives
• Conceptual Construction Costs,
• Conclusion and Recommendations
• Attachment/Appendix (i.e. Plan & Profile drawing).
Task 4 - Administration
4.1 Stantec will perform in-house services to set up the project in our accounting system;
prepare billings and status reports; schedule staff to meet the City’s requirements, and
provide administrative duties as required to report the progress and cost of the work.
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FEE ESTIMATE
Exhibit B, as attached, summarizes the estimated staff hours and individual hourly rates,
subconsultant costs, and expenses believed to be necessary to accomplish the Scope of
Services outlined above.
SCHEDULE
No schedule has been prepared but it is Stantec’s intent to start work as soon as the scope
and fee are approved by the City and a Notice-To-Proceed issued.
DELIVERABLES
The following deliverables will be forwarded to Utilities as requested.
• Hard and electronic copies of agenda, minutes, logs, exhibits, drawings
showing information and data obtained during this phase.
• Stantec will set up a File Transfer Protocol (FTP) or Sharefile site for the
transfer of project information.
• Paper copies and a DVD or flash drive of the report prepared for this phase of
the project.
• Monthly progress updates/memos will be included with our invoices.
EXCLUSIONS / ADDITIONAL SERVICES
• Geotechnical investigation
• Hydrologic analyses
• Preparation of permits (e.g. 404, CDOT Access, NEPA, Groundwater Discharge, etc.)
to access and perform construction within the river and adjacent wetlands
• Cathodic protection assessment and design
• Environmental assessment (e.g. wetland delineation, endangered species, etc.)
• Coordination with potentially affected individuals (e.g. CDOT, State and Federal
Agencies, private organizations and associations, residents, and property owners,
etc.)
• Construction Phase services (i.e. administration, observation/inspection,
submittal/shop drawing review)
END OF EXHIBIT A
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Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT B
WORK ORDER COST DETAIL
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EXHIBIT B
Labor Category or Sub-consultant Senior Assoc. Proj Mgr Proj Eng Stream Rehab Stream Rehab Stream Rehab Surveyor Expenses TASK TOTAL TOTAL
Individual Don Silar Cort Nickel Michael Castillo Randy Walsh TC Dinkins
George
Athanasakes Coffey (8% of
Rate / hour $201 $191 $113 $182 $156 $225 direct costs)
Task 1 Meetings
1.1 Kick-Off Meeting (1) 3 3 3 5 $ 200 $ 2,702
1.2 Investigation Phase - Progress/Design Meetings (2) 3 6 6 $ 227 $ 3,068
1.3 Design Phase - Progress/Design Meetings (3) 6 9 9 $ 365 $ 4,928
Subtotal: 12 18 0 18 5 0 $ - $ 792 -------
Task 2 Investigation Task 1: subtotal: $ 10,698
2.1 Horizontally Locate 27" Steel Water Line 1 2 16 $ 191 $ 2,582
2.2 Vertically Locate 27" Steel Water Line 1 2 16 $ 191 $ 2,582
2.3 Surveys 2 8 4 16 32 8 3,960 $ 967 $ 17,013
2.4 Documentation 4 8 $ 133 $ 1,801
Subtotal: 4 16 44 16 32 8 $ 3,960 $ 1,483 -------
Task 3 Alternative Analysis Task 2 subtotal: $ 23,979
3.1 Plan & Profile Sheet 18 72 $ 926 $ 12,500
3.2 River Bed Stability 8 16 8 4 $ 527 $ 7,115
3.3 Alternatives 4 16 24 16 24 2 $ 1,094 $ 14,772
3.4 Constructability Review 4 4 4 $ 156 $ 2,100
3.5
Opinion of Probable Costs (Station 351+00 to 353+00 crossing
only) 2 8 4 $ 153 $ 2,063
3.6 Permits and Coordination 2 4 $ 68 $ 918
3.7 Project Memorandum 8 8 16 8 24 4 $ 884 $ 11,928
Subtotal: 12 56 126 44 64 10 $ - $ 3,807 -------
Task 4 Administration Task 3: subtotal: $ 51,395
4.1 In-House Project Administration & Project Coordination 8 4 $ 190 $ 2,562
Subtotal: 8 4 0 0 0 0 $ - $ 190 -------
Task 4: subtotal: $ 2,562
level of effort per labor category (hours): 36 94 170 78 101 18 ------- 497 <<Total Manhours
total costs per labor category, sub-consult. & expenses: $ 7,236 $ 17,954 $ 19,210 $ 14,196 $ 15,756 $ 4,050 $ 3,960 $ 6,272 Total Costs>> $ 88,634
staff-weeks: 0.90 2.35 4.25 1.95 2.53 0.45 Total staff-weeks: 12.43
file: V:/2053/active/205305101/management/agreement/27" river crossing/pro-FINAL-river crossing analysis-Exhibit_B-Fee_Estimate.xlsx
prepared: Stantec/dfs/01/31/2018
EXHIBIT B
POUDRE RIVER CROSSINGS EROSION
PROTECTION PLAN FOR EXPOSED 27" PIPE AND RECOMMENDATIONS FOR REMAINING RIVER CROSSINGS
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Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT C
CERTIFICATE OF INSURANCE
CONTRACTOR shall submit Certificate of Insurance in compliance with the Contract Documents.
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DocuSign Envelope ID: 16380877-C520-4696-9FFF-8C4726313E52