HomeMy WebLinkAboutCORRESPONDENCE - BID - 7602 STREETSCAPE MAINTENANCE SERVICES (5)March 16, 2018
Korby Landscape LLC
Attn: Steve Korby info@korbylandscape.com
2406 ECR 60
Wellington, CO 80549
RE: Renewal, 7602 Streetscape Maintenance Services
Dear Mr. Korby:
The City of Fort Collins wishes to extend the agreement term for the above captioned
proposal per the existing terms and conditions and the following:
1) The term will be extended for one (1) additional year, March 24, 2018 through March
23, 2019.
2) Revised contract specifications and rates as attached effective March 24, 2018.
If the renewal is acceptable to your firm, please sign this letter in the space provided and include
a current copy of insurance certificate naming the City as an additional insured for General
and Automotive Liability within the next fifteen (15) days.
If this extension is not agreeable with your firm, we ask that you send us a written notice
stating that you do not wish to renew the contract and state the reason for non-renewal.
Please contact Elliot Dale, Senior Buyer at (970) 221-6777 if you have any questions
regarding this matter.
Sincerely,
Gerry S. Paul
Director of Purchasing
__________________________________________ ________________
Signature Date
(Please indicate your desire to renew 7602 by signing this letter and returning it to Purchasing
Division within the next fifteen days.)
GSP: kr
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707- fax
fcgov.com/purchasing
DocuSign Envelope ID: 955EF537-4D17-4E46-8716-828CA11DFFFC
3/24/2018
2018 Streetscape Contract Updates
• Shields and Vine
o Irrigated Grass Parkway: 11,563.7 sf
o TAP 1114 W Vine Dr 637866-91086 – winterization only for 2018
• N College Conifer to Willox
o Irrigated Grass Parkway: 16,131.6 sf
o Irrigated Tree (tree grates) 624.9 sf
o TAP west 1227 N College Ave 637866-91202 – winterization only for 2018
o TAP east 1298 N. College – winterization only for 2018
• Corner of Riverside And Mountain
o Irrigated Grass Parkway 391 E Mountain Ave: 5837.7 sf
o Irrigated Grass Parkway 390 E Mountain Ave: 709.0 sf
o Irrigated Grass Parkway 389 E Mountain Ave: 1331.4 sf
o Water account: 391 E. Mountain Ave. 394161-19312
• Rodizio Berm (west of Rodizio – berm on parkway in front of parking lot)
o Irrigated Grass Parkway: 140 Jefferson St – 6960 sf
o TAP 140 Jefferson St. 394161-12237
• New taps for start-up and/or winterization only
o Lemay at Woodward: 104 S. Lemay Ave. 394161-18016– start up and winterization
o Horsetooth & Timberline: 2131 E. Horsetooth Rd. 394161-91138 – winterization only
• REMOVE from contract
o Horsetooth & Lemay along Warren Park
▪ Irrigated Grass Parkway western section on Lemay 4369.7 sf
▪ Irrigated Grass Parkway southern section along Horsetooth 3832 sf
• Mowing of NIGP alley on N. College just north of Hibdon. Parcel number 9701216902
o 1400 N College Ave. and it is 440 sf of non-irrigated turf
DocuSign Envelope ID: 955EF537-4D17-4E46-8716-828CA11DFFFC
Year Cost Total
2016 177,043.29 177,043.29
2016
2016 12,000.00 -12,000.00
2016 -0.0496 -113.44
2016 0.0496 -158.32
2016 -0.0496 -36.80
2016 -0.0496 -161.80
2016 -0.0565 -307.25
2016 -0.0496 -157.93
2016 -0.0496 -598.92
2016 -0.0496 -386.09
2016 -0.089 -60.25
2016 -0.089 -60.25
2016 -0.089 -61.86
2016 -0.089 -61.86
2016 -0.049 -119.17
2016 -0.049 -188.65
2016 -0.089 -426.67
2016 -0.0565 -347.53
2016 -0.0238 -146.04
2016
2016 0.0954 43.69
2016 0.089 158.15
2016 0.0565 132.61
2016 46.82 0.00
2016 39.62 0.00
2016
2016 0.025 4,054.02
2016 46.82 0.00
2016 46.82 0.00
2016 46.82 0.00
2016 46.82 0.00
2016 46.82 0.00
SUBTOTAL 2016
Description Qty
2015 BASE CONTRACT 1
DELETIONS PER MIKE BRUNKHARDT
4000 SOUTH COLLEGE BOARDWALK TO TROUTMAN WET NO
TURF
3,192
I-25 & 392 INTERCHANGE REMOVED IN THE MIDDLE OF 2015 -1
1246 W ELIZABETH SHIELDS ST CITY PARK DR WET NO TURF 2,287
618 S. COLLEGE AVE MYRTLE TO LAUREL ST DRY NO TURF 5,438
4374 S COLLEGE AVE PAVILION LN TO KENSINGTON DR WET
NO TURF
742
618 S COLLEGE AVE MYRTLE ST TO LAUREL ST WET NO TURF 3,262
300 S LEMAY MAGNOLIA ST TO MULBERRY WET NO TURF 7,784
450 S COLLEGE AVE MAGNOLIA ST TO MULBERRY ST WET NO
TURF
3,184
104 S LEMAY AVE LINCOLN AVE TO MAGNOLIA ST WET NO
TURF
12,075
201 E LAUREL REMINGTON SE DRY NO TURF 695
1910 E PROSPECT RD SUTHERLAND LUMBER TO ACADEMY
CT
2,432
189 E LAUREL REMINGTON NW DRY NO TURF 677
Year Description Qty Cost Total
2017 2.5 $ 100.00 $ 250.00
2017 Sprinkler system start up & walk thru for Horsetooth and Lemay 5 $ 46.82 $ 234.10
2017 5 $ 100.00 $ 500.00
2017 Sprinkler system start up & walk thru T/M for JFK and Harmony 4 $ 93.64 $ 374.56
2017 Sprinkler System Winterization for JFK and Harmony T time and Compressor 3 $ 100.00 $ 300.00
2017 Sprinkler system start up & walk thru for S college Boardwalk to Pavilion 4 $ 46.82 $ 187.28
2017 Sprinkler System Winterization for S College 5 $ 100.00 $ 500.00
2017 Remington Roundabout T/M 1.75 $ 40.13 $ 70.23
2017 Sprinkler System Winterization for Remington Roundabout Time and Compressor 2 $ 100.00 $ 200.00
2017 19721 $ 0.0579 $ 1,141.85
2017 7812 $ 0.0579 $ 452.31
2017 Subtotal $ 4,210.33
$ 170,565.90
2018 -8201.7 $ 0.09220 $ (756.20)
2018 11563.7 $ 0.09220 $ 1,066.17
2018 16131.6 $ 0.09220 $ 1,487.33
2018 624.9 $ 0.04801 $ 30.00
2018 7878.1 $ 0.09220 $ 726.36
2018 6960 $ 0.09220 $ 641.71
2018 1 $ 200.00 $ 200.00
2018 1 $ 200.00 $ 200.00
2018 1 $ 210.00 $ 210.00
2018 1 $ 75.00 $ 75.00
2018 1 $ 125.00 $ 125.00
2018 1 $ 75.00 $ 75.00
2018 1 $ 125.00 $ 125.00
2018 1 $ 150.00 $ 150.00
2018 1 $ 150.00 $ 150.00
2018 1 $ 210.00 $ 210.00
2018 440 $ 0.0579 $ 25.48
2018 45.5 6.158% $ 48.30
2018 38.5 6.158% $ 40.87
2018 Subtotal for 2018 $ 4,740.86
2018 COST OF LIVING INCREASE FOR 2018 3.386% 0.03386 $ 170,244.86 $ 5,764.49
2018 TOTAL FOR 2018 $ 181,071.25
INCREASE FOR IRRIGATION TECHNICIAN BASED ON 320
HOURS in 2014 Contract CPI from 2017 (0.02772) and 2018 (0.03386)
INCREASE FOR General Labor Per Hour in 2014 Contract CPI from
2017 (0.02772) and 2018 (0.03386)
SUBTOTAL 2017
Sprinkler System Winterization FOR TIMBERLINE AND PROSPECT
PARK PORTION ONLY FROM RIVERSIDE TO 1 MEDIAN WEST
OF TIMBERLINE TIME PLUS COMPRESSOR
Sprinkler System Winterization for Horsetooth and Lemay time and
compressor charge
NON IRRIGATED TURF MOWING E PROSPECT NORTH SIDE
ONLY JUST WEST YOUNT TO WELCH
NON IRRIGATED TURF MOWING SHIELDS SPRING CREEK TO
HILLPOND
Sprinkler System Winterization FOR 2131 W HORSETOOTH RD
1400 N College (Hibdon) alleyway NIGP
Sprinkler System Winterization FOR 391 E MOUNTAIN AVE
Sprinkler system start up & walk thru FOR 140 JEFFERSON ST
Sprinkler System Winterization FOR 140 JEFFERSON ST
Sprinkler system start up & walk FOR I04 S LEMAY ADD
Sprinkler System Winterization FOR 104 S LEMAY
RODIZIO BERM ON 140 JEFFERSON WET TURF
Sprinkler System Winterization AT 1114 W VINE DR
Sprinkler System Winterization FOR 1227 N COLLEG E AVE ADD
Landscape Quote
2/22/2018
# 20598
Bill To
CITY OF FORT COLLINS
ATTN: JILL WUERTZ
P.O. BOX 580
FT COLLINS, CO 80521
Ship To
392 AND I-25 INTERCHANGE
P.O. Number
2018 SEASON
Terms
Net 30
Project Date
3/24/2018
Rep
SK
Project
392 AND I-25 INTERCHANGE
Approval Signature: ________________________________________________________________ __________________
Total
Sales Tax (7.4%)
www.korbylandscape.com
Bus: 970.232.1127 Fax:970.568.7635
KORBY LANDSCAPE, LLC
2406 E COUNTY RD 60
WELLINGTON, CO 80549
Email: info@korbylandscape.com
Description Qty Cost Total
392 AND I-25 INTERCHANGE
DENVER-BOULDER-GREELEY CONSUMER PRICE INDEX COST OF LIVING
INCREASE 3.386%
Sprinkler system start up & walk thru 3.386% cost increase 11 40.87 449.57
Sprinkler System Winterization LABOR AND COMPRESSOR 3.386% cost increase for
2018
8 75.00 600.00
IRRIGATION LABOR per hour for CIT T/M 3.386% increase 0 67.75 48.30
Trash pick up per hour for the 2017 season 3.386% cost of living increase 75 40.87 3,065.25
trash bags for the 2018 season .3.386% increase for 2018 50 0.62 31.00
Shrub Pruning T & M PLUS DISPOSAL OF DEAD MATERIAL USED
STREETSCAPE GENERAL LABOR PER HOUR PRICE .3.386% cost increase for
2018
50 40.87 2,043.50
Hand weeding in shrub beds 3.386% cost increase for 2018 30 40.87 1,226.10
OF GALLERY Gallery 75 DF APPLIED TO ROCK AND MULCH BED AREAS
35,000 S.F. TOTAL 3.386% cost increase for 2018
35,000 0.05185 1,814.75
ALL LINE ITEMS ARE AT A 3.386% COST INCREASE
$9,278.47
$0.00
DocuSign Envelope ID: 955EF537-4D17-4E46-8716-828CA11DFFFC
Parks Department
413 S. Bryan Avenue
PO Box 580
Fort Collins, CO 80522
970-221-6660
970-221-6849 - fax
fcgov.com
City of Fort Collins Police Services
Landscape Maintenance Specifications
Turf Care
Mowing – Turf areas will be mowed weekly, from April 21 through October 17, weather permitting.
Clippings generated from mowing will not be removed unless considered unsightly.
Native Grass Area – will be mowed monthly for the same time period.
Edging of hardscape areas will be performed two times per month with a steel blade mechanical device.
Edges adjacent to shrub, ground cover areas, and trees will be maintained with string trimmers and
chemical abatement.
Fertilizing of turf areas will be performed in March or April, depending on contract term.
Slow/programmed release fertilizer will be utilized, and must be approved before application.
Weed control in all areas (turf/shrub areas) including native grass area will be performed as needed
utilizing various methods. Performed each visit by hand for unsightly weeds, and utilizing pre/post
emergent control for smaller/less unsightly weeds. Chemical controls must be approved before
application and must follow all State of Colorado Dept. of Agricultural Regulations/Requirements.
Aeration performed once, time of year to be determined.
Plant Care
Pruning – Shrubs and perennials will be pruned twice per year under the seven and eight month
contracts.
Weed control will be performed as needed utilizing various methods. Performed each visit by hand for
unsightly weeds, and utilizing pre/post emergent control for smaller/less unsightly weeds. Chemical
controls must be approved before application and must follow all State of Colorado Dept. of Agricultural
Regulations/Requirements.
Ornamental Grass and Perennial cut back/spring clean-up will be performed in and within the contract
term.
DocuSign Envelope ID: 955EF537-4D17-4E46-8716-828CA11DFFFC
Irrigation System Maintenance
Irrigation control systems will be programmed by owner (Parks). Owner will be notified as needed with
recommendations/information regarding dry/wet areas to be adjusted.
Irrigation activation will occur in May depending on contract terms and weather conditions. Up to
$500.00 is pre-approved for repairs at activation. A proposal will be sent for approval for repairs over
$500.00. Upon activation, the system will be programmed by owner.
Bi-weekly monitoring will occur throughout the growing season. Repairs required as observed during
bi-weekly monitoring will be made at that time in the cost if less than $500.00. A proposal will be sent
for approval for repairs over $500.00.
Winterization – October/November; contingent on weather conditions and contract termination date.
Backflow devices will be winterized and insulated at this time.
Miscellaneous Services
Debris Removal from all landscaped areas will occur on a weekly basis.
Leaf/Needle removal - 4 times/year as needed.
Sidewalks and curbs will be kept clean with the use of mechanical blowers, after each mowing.
DocuSign Envelope ID: 955EF537-4D17-4E46-8716-828CA11DFFFC
City of Fort Collins Police Services
Landscape Maintenance Specifications
Frequency of Services
Turf Areas:
Mowing 26
Trimming 26
Edging 13
Fertilization 3
Broadleaf Weed Control 2
Aeration 1
Remove Excess Clippings As Needed
Native Turf Mowing-Monthly 8
Plant Material:
Shrub and Perennial Pruning 2
Cut back Orn. Grasses & Perennials 1
Fertilization 1
Weed Control 26
Irrigation Systems:
Activation 1
Bi-Weekly Maintenance 13
Winterization 1
Miscellaneous:
Debris/Litter Removal 26
Leaf/Needle Removal 4
DocuSign Envelope ID: 955EF537-4D17-4E46-8716-828CA11DFFFC
Landscape Quote
2/22/2018
# 20653
Bill To
CITY OF FORT COLLINS
ATTN: JILL WUERTZ
P.O. BOX 580
FT COLLINS, CO 80521
Ship To
POLICE SERVICES - TIMBERLINE
P.O. Number
2018 SEASON
Terms
Net 20
Project Date
3/14/2018
Rep
SK
Project
POLICE SERVICES - TIMBERLINE
Thank you for your business.
Approval Signature: ________________________________________________________________ __________________
Total
Sales Tax (7.4%)
www.korbylandscape.com
Bus: 970.232.1127 Fax:970.568.7635
KORBY LANDSCAPE, LLC
2406 E COUNTY RD 60
WELLINGTON, CO 80549
Email: info@korbylandscape.com
Description Qty Cost Total
DENVER-BOULDER-GREELEY CONSUMER PRICE INDEX COST OF LIVING
INCREASE 3.386%
IRRIGATED TURF MOWING 3.386% COST OF LIVING INCREASE 26 184.26 4,790.76
Trimming PER HOUR AT 2018 RATE 26 40.87 1,062.62
Applications of fertilizer or Lbs. 3.386% COST OF LIVING INCREASE 750 0.69029 517.72
Turf & Shrub Weed Control 3.386% COST OF LIVING INCREASE 10 40.87 408.70
Aeration 3.386 % COST OF LIVING INCREASE FOR 2018 3.5 41.09714 143.84
Shrub Pruning 3.386% COST OF LIVING INCREASE FOR 2018 4 40.87 163.48
ORNAMENTAL GRASS PRUNING 3.386% COST OF LIVING INCREASE RATE
AT GENERAL LABOR
20 40.87 817.40
SHRUB BED CLEANING 3.386% COST OF LIVING INCREASE AT THE
GENERAL LABOR RATE
20 40.87 817.40
Sprinkler system start up & walk thru WITH IRRIGATION TECH 3.386% COST OF
LIVING FOR 2018
18 48.30 869.40
IRRIGATION LABOR FOR POLICE SERVICES CIT T/M 3.386% COST OF LIVING
INCREASE FOR CIT RATE
15 48.30 724.50
Sprinkler System Winterization 2018 RATE 10 75.00 750.00
HAND WEEDING 3.386% COST OF LIVING INCREASE RATE 15 40.87 613.05
CITY OF F.C. CERTIFIED CI IRRIGATION TECH 2018 COST OF LIVING RATE
AT 3.386%
20 48.30 966.00
INCREASE FOR WINTERIZATION TO 10 HOURS PLUS COST OF LIVING
INCREASE
$12,644.87
$0.00
DocuSign Envelope ID: 955EF537-4D17-4E46-8716-828CA11DFFFC
DocuSign Envelope ID: 955EF537-4D17-4E46-8716-828CA11DFFFC
DocuSign Envelope ID: 955EF537-4D17-4E46-8716-828CA11DFFFC
Sprinkler System Winterization FOR 1298 N COLLEGE AVE ADD ON
Sprinkler system start up & walk FOR 391-390-389 E MOUNTAIN
HORSETOOTH AND LEMAY WET TURF 2018 DELETION
SHIELDS AND VINE WET TURF
N COLLEGE CONIFER TO WILLOX WET TURF
N COLLEGE CONIFER TO WILLOX TREE GRATES WET NO TURF
RIVERSIDE AND MOUNTAIN WET TURF
DocuSign Envelope ID: 955EF537-4D17-4E46-8716-828CA11DFFFC
189 E LAUREL REMINGTON SW DRY NO TURF 677
201 E LAUREL REMINGTON NE DRY NO TURF 695
1439 S COLLEGE AVE PROSPECT CT TO COLLEGE AVE DRY
TURF
6,151
1940 E PROSPECT ACADEMY CT RRXING WET NO TURF 3,850
1800 E PROSPECT RD RIVERSIDE AVE TO SUTHERLAND 4,794
WEST HARMONY WEST OF SENECA WET TURF IRRIGATED
PARKWAY
458
JFK HORSETOOTH TO MONROE DRY NO TURF NON
IRRIGATED MEDIANS
1,777
1439 S COLLEGE AVE PROSPECT CT TO COLLEGE AVE WET
TURF
6,136
ADDITIONAL AREAS ADDED ON
INCREASE FOR Irrigation Technician per hour BASED ON 320
HOURS
0
INCREASE FOR General Labor Per Hour 0
SW CORNER OF AFT HILL AND PROSPECT DRY NON
IRRIGATED TURF
2,347
COST OF LIVING FOR 2015 .025% 162,168.74
Irrigation Tech PARKWAYS ON E OF LEMAY T&M 0
Irrigation Tech HARMONY W of RR T&M 0
$ 166,355.57
Irrigation Tech HARMONY AND COLLEGE T/M 0
Irrigation Tech ZIEGLER & KECHTER ROUNDABOUT T/M 0
Irrigation Tech HORSETOOTH & ZIEGLER ROUNDABOUT T/M 0
DocuSign Envelope ID: 955EF537-4D17-4E46-8716-828CA11DFFFC