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Home My WebLink AboutWORK ORDER - PURCHASE ORDER - 9180899Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CAROLLO ENGINEERS, INC. WORK ORDER NUMBER: H-WRF-2018-05 PROJECT TITLE: DWRF Digester 612 Lid Design ORIGINAL BID/RFP NUMBER & NAME: 8115, Engineering Services for Water Reclamation and Biosolids Facility Design and Construction Services MASTER AGREEMENT EFFECTIVE DATE: September 21, 2015 ARCHITECT/ENGINEER: Carollo Engineers, Inc. OWNER’S REPRESENTATIVE: Eileen Dornfest WORK ORDER COMMENCEMENT DATE: February 1, 2018 WORK ORDER COMPLETION DATE: September 30, 2018 MAXIMUM FEE: (time and reimbursable direct costs): $130,448.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: Engineering and design services for the design and procurement of a new lid for digester 612. See attached supporting documentation. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of Four (4) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: Carollo Engineers, Inc. By: Date: Name: Title: By: Date: Name: Title: Page 1 of 8 DocuSign Envelope ID: ACAB7483-2B75-459B-B9FC-A0F6FC4BD7C0 January 22, 2018 Jason Garside Vice President January 23, 2018 Ron Burdick Vice President Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Eileen Dornfest, Special Project Manager REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Jason Graham, Water Reclamation & Biosolids Division ACCEPTANCE: Date: Owen Randall, Water Systems Engineering Division Manager ACCEPTANCE: Date: Carol Webb, Water Resources & Treatment Operations Manager ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 8 DocuSign Envelope ID: ACAB7483-2B75-459B-B9FC-A0F6FC4BD7C0 January 22, 2018 January 22, 2018 January 30, 2018 January 23, 2018 January 30, 2018 January 30, 2018 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES & COST DETAILS Page 3 of 8 DocuSign Envelope ID: ACAB7483-2B75-459B-B9FC-A0F6FC4BD7C0 Scope of Work - Digester Lid (Cover) 612 Replacement Design FINAL v2 1-12-18 The City of Fort Collins (City) intends to implement the replacement of Digester Cover 612 at the Drake Water Reclamation Facility (DWRF). The Digester Cover 612 Replacement project (Project) consists of demolition of the existing Digester 612 cover, installation of a new metal- framed cover, potential concrete repair/coating of the existing digester walls (internal), and potential minor modifications to piping internal to the digester. The Project will be designed by Carollo Engineers, Inc. (Consultant) and constructed by Hydro Construction Company, Inc. (Contractor). The purpose of this Work Order is to provide technical analysis and engineering, and for the preparation of drawings and specifications for the Project. The level of detail for drawings and specifications will be similar to what was utilized for the Digester Cover 611 Replacement project (MWH; June 2015). It is anticipated that this design work will proceed beginning January 15, 2018 and be completed by June 30, 2018. Construction-related services are not included in this scope and the cost estimate attached. The scope of work is divided into the following major tasks, summarized below: Task 1 - Project Administration and Coordination Task 1.1 - Project Team Coordination Meetings and Project Management Coordination Meetings Prepare for and participate in six (6), two (2) hour meetings with the Project Team to coordinate the pre-design and design activities. Appropriate Consultant staff and subconsultants will be in attendance based on the topics of discussion. Meeting agendas will be provided and a Decision Log will be kept up to date over the course of the Project. Consultant's Project Manager will participate in bi-weekly conference calls with the City's Project Manager for project coordination purposes. A total of twelve (12), one (1) hour meetings are assumed. Task 1.2 - Quality Assurance/Quality Control (QA/QC) Perform quality assurance and quality control of all deliverables prepared by Consultant in accordance with Consultant's standard QA/QC policies and procedures. Task 1.3 - Progress Reporting Invoices will be submitted monthly in accordance with City payment protocols. Each invoice will be submitted with a progress report detailing the work executed during the invoice period and work remaining. Task 2 - Facility Investigations and Existing Documentation Review Task 2.1 - Facility Investigations Conduct walkthrough of facilities with plant staff to develop understanding of existing conditions and preferences for implementation of proposed improvements. Assume one (1), two (2) hour walkthrough. Consultant's Project Manager (PM), Mechanical Engineer and Structural Engineer will attend walkthrough. Page 4 of 8 DocuSign Envelope ID: ACAB7483-2B75-459B-B9FC-A0F6FC4BD7C0 Perform structural and mechanical investigation of empty and cleaned digester to evaluate structural integrity and piping configuration that can be determined through surface visual inspection. Consultant will document observations and recommendations for structural repair and/or coating in an email summary. Consultant will consider piping configuration for design of any proposed piping modifications. Task 2.2 - Existing Documentation Review Consultant will review digester record drawings and specifications from Digester 611 Lid project. City will provide record drawings. Contractor will perform as-built measurements of existing Digester 612 for confirmation of dimensions included in drawings and specifications. Task 3 - Design Development and Procurement Support Task 3.1 - Engineering Analyses Consultant will assist City and Contractor in confirming that cover manufacturer for Project will be same cover manufacturer that supplied the Digester 611 cover. Consultant will meet with Owner and digester cover manufacturer to understand design considerations specific to the manufacturer's scope of supply. Design for a mixing system for Digester 612 is not included in this scope but the possibility of a future mixer installation will be considered in the lid design. Task 3.2 and Task 3.3 - Design Drawings and Specifications Prepare design drawings and specifications to progress the design of Project to 30 and 90 percent completion levels. The 90 percent drawings and specifications will be reviewed by City and revised by Consultant to produce the Issued for Construction documents. A proposed drawings list is attached. Specifications are assumed for the following: Digester Cover; Misc. Instrumentation and Controls specifications; Coatings; and Miscellaneous Metals. Task 3.4 - Digester Cover Shop Drawing Submittal Review Consultant will review Digester Cover shop drawing submitted by cover supplier, as part of early procurement. Assume review of two submittals (1 original and 1 revision). Page 5 of 8 DocuSign Envelope ID: ACAB7483-2B75-459B-B9FC-A0F6FC4BD7C0 FINAL v2 - 1/12/18 DWRF DIGESTER LID 612 REPLACEMENT LABOR HOURS AND ENGINEERING FEE Senior Professional (BL) Project Manager (JG) Lead Project Professional Professional (PE) Disciplines (Structural+Arch) (MK) Disciplines (EIC) (CH) Disciplines (Civil, HVAC, Mech) Senior Technician Technician Document Processing/Clerical Billing Rate $238 $219 $219 $171 $206 $171 $147 $162 $110 $96 Task 1 - Project Administration and Coordination 22 50 4 28 28 0 0 0 0 1 133 $27,714 $0 $0 $0 $600 $1,556 $29,870 Task 1.1 - Project Team Coordination Mtgs and PM Coordination Mtgs 4 36 0 24 24 0 0 0 0 0 88 $17,884 $0 $0 $0 $600 $1,030 $19,514 Task 1.2 - Quality Assurance/Quality Control 16 8 4 4 4 0 0 0 0 0 36 $7,944 $0 $0 $0 $0 $421 $8,365 Task 1.3 - Progress Reporting 2 6 0 0 0 0 0 0 0 1 9 $1,886 $0 $0 $0 $0 $105 $1,991 Task 2 - Facility Investigations and Exist Doc Review 0 6 0 20 20 0 0 0 0 0 46 $8,854 $0 $0 $0 $200 $538 $9,592 Task 2.1 - Facility Investigations 0 4 0 8 8 0 0 0 0 0 20 $3,892 $0 $0 $0 $200 $234 $4,326 Task 2.2 - Existing Documentation Review 0 2 0 12 12 0 0 0 0 0 26 $4,962 $0 $0 $0 $0 $304 $5,266 Task 3 - Design Development 10 24 21 89 164 0 0 82 82 0 471 $83,374 $2,100 $0 $0 $0 $5,512 $90,986 Task 3.1 - Engineering Analyses 4 2 2 24 16 0 0 0 0 0 48 $9,228 $0 $0 $0 $0 $562 $9,790 Task 3.2 - Design Drawings 2 16 16 49 115 0 0 66 66 0 330 $57,564 $1,050 $0 $0 $0 $3,861 $62,475 Task 3.3 - Design Specifications 2 3 2 7 17 0 0 10 10 0 52 $9,219 $1,050 $0 $0 $0 $609 $10,877 Task 3.4 - Digester Lid Shop Drawing Submittal Review 2 2 0 8 16 0 0 7 7 0 41 $7,362 $0 $0 $0 $0 $481 $7,843 PROJECT TOTALS - TASKS 1-3 32 80 25 137 212 0 0 82 82 1 650 $119,942 $2,100 $0 $0 $800 $7,607 $130,448 TOTAL COST LABOR HOURS PROJECT COSTS Total Direct Labor Hours Total Labor Cost Ditesco Lithos King Surveying Other Direct Costs (ODCs) PECE Page 6 of 8 DocuSign Envelope ID: ACAB7483-2B75-459B-B9FC-A0F6FC4BD7C0 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER SCHEDULE Page 7 of 8 DocuSign Envelope ID: ACAB7483-2B75-459B-B9FC-A0F6FC4BD7C0 City of Fort Collins - Digester Lid 612 Replacement Design Carollo Design Activities and Schedule last revised: 1/16/2018 DWRF Digester Lid 611 Project Project Coordination x 1/25 Coordination/Design Review Meetings x 2/22 x 3/30 x 5/30 Basis of Design Digester Survey/Measurements (by Hydro) xx Digester Inspection x Week of 2/6 (date TBD) Existing Documentation Review x Digester Structural Inspection x 2/7 Digester Survey (by Hydro) x 2/6 30% Design/Procurement Document Preparation Prepare 30% Design Documents (includes Digester Lid Procurement Documents) xx xx xx xx Carollo Internal QA/QC of 30% Design Documents x 30% Design Documents (Draft) to City/Hydro for Review x 3/30 Prepare Digester Lid Procurement Documents (Final) x Design Development Prepare 90% Design Documents xx xx xx Carollo Internal QA/QC of 90% Design Documents x 90% Design Documents (Draft) to City/Hydro for Review x 5/30 Prepare Issued for Construction Documents xx Issued for Construction Documents to City/Hydro x 6/15 Kickoff Meeting and Site Walkthrough jan feb march april may 2018 june july Page 8 of 8 DocuSign Envelope ID: ACAB7483-2B75-459B-B9FC-A0F6FC4BD7C0