HomeMy WebLinkAboutWORK ORDER - RFP - 7575 CONSULTING ENGINEERING SERVICES FOR WATER TREATMENT FACILITY DESIGN & CONSTRUCTION SERVICES (5)Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
WORK ORDER
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
CH2M HILL ENGINEERS, INC.
WORK ORDER NUMBER: CH-2018-MH1318
PROJECT TITLE: Microhydro Engineering Services
ORIGINAL BID/RFP NUMBER & NAME: 7575, Consulting Engineering Services for
Water Treatment Facility Design & Construction Services
MASTER AGREEMENT EFFECTIVE DATE: February 24, 2014
ARCHITECT/ENGINEER: CH2M HILL Engineers, INC.
OWNER’S REPRESENTATIVE: Sue Paquette
WORK ORDER COMMENCEMENT DATE: January 15, 2018
WORK ORDER COMPLETION DATE: December 31, 2018
MAXIMUM FEE: (time and reimbursable direct costs): $120,000.00
PROJECT DESCRIPTION/SCOPE OF SERVICES: Professional engineering services for
providing Hydropower project design and services during construction. See scope of services.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement
between the parties. In the event of a conflict between or ambiguity in the terms of the Master
Agreement and this Work Order (including the attached forms) the Master Agreement shall
control.
The attached forms consisting of five (5) pages are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is hereby given after all parties have
signed this document.
SERVICE PROVIDER: CH2M HILL Engineers, Inc.
By: Date:
Name: Title:
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Vice President
January 12, 2018
Kevin Heffernan
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE: Date:
Sue Paquette, Special Project Manager
REVIEWED: Date:
Pat Johnson, Senior Buyer
APPROVED AS TO FORM: Date:
Name,City Attorney's Title
(if greater than $1,000,000)
ACCEPTANCE: Date:
Owen Randall, Water Systems Engineering Division Manager
ACCEPTANCE: Date:
Mark Kempton, Water Production Division Manager
ACCEPTANCE: Date:
Carol Webb, Water Resources & Treatment Operations Manager
ACCEPTANCE: Date:
Kevin Gertig, Utilities Executive Director
(if greater than $1,000,000)
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Darin Atteberry, City Manager
(if greater than $1,000,000)
ATTEST: Date:
City Clerk
(if greater than $1,000,000)
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Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT A
WORK ORDER SCOPE OF SERVICES
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Exhibit A - Scope of Services
Exhibit B to the AGREEMENT between the City OF FORT COLLINS, COLORADO, a Municipal
Corporation, hereinafter referred to as the City, and CH2M HILL Engineers, Inc., hereinafter referred
to as the Professional, for a project generally described as:
Professional Engineering Services for Hydropower Design and Services During
Construction
The Professional’s services for the project are detailed hereinafter.
Project Objective: To prepare hydropower Final Design documents and services during construction.
It is understood the City will designate Ms. Sue Paquette as the City Project Manager (PM) and
primary point of contact with respect to the work performed under this AGREEMENT, with authority
to transmit instructions, receive information, and interpret and define City policies and decisions
relative to elements pertinent to the work covered by this AGREEMENT.
Task 1 Final Design
Professional will prepare final design drawings based on the approved preliminary drawings, Water
Treatment Facility Micro Hydro Project November 2014 and equipment procurement
documents prepared by Professional. Professional will coordinate with the City on missing
information or items needing verification to complete the design. Along with these calls,
Professional will provide periodic progress documents as well as formal deliverables described
below to the City to facilitate coordination and input as design documents develop.
Subtask 1.1: 60% Design Drawing Development
The overall and enlarged plans and sections for the micro hydro project will be developed. The 60
percent plan set will be inclusive of drawings indicated in the Sheet List section of this scope of
work. The primary purpose of the 60 percent design is to present the project layout and identify
constraints or issues that need to be addressed before progressing into detailed design. The
drawings will be submitted electronically to the City and reviewed at a scheduled team meeting.
It is anticipated that equipment procurement documents previously prepared will be utilized, and
that no additional specifications will be required.
Subtask 1.2: 60% Design Meeting
Professional will meet with the City at their office to discuss and review the 60 percent documents.
Meeting notes and action items will be submitted electronically following the meeting. It is assumed
that two members of Professional’s team will attend in person.
Subtask 1.3: Final Design Document Development
Professional will proceed with plan development to the final stage based on the review comments
established during the 60 percent design meeting. The final plans will be submitted electronically.
Deliverables:
The following deliverables will be prepared for this task:
• 60 Percent Micro hydro project Drawings
• Final Micro Hydro Project Drawings
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Table 1 Anticipated Drawing List
Sheet Drawing Drawing 60% Design
Deliverable
Final Design
Deliverable
1 G-1 Title Sheet, Location and Vicinity
Maps and Index
X X
2 G-2 Abbreviations and General Legend X X
3 G-3 Civil Notes X X
4 G-4 Structural Notes and Abbreviations X X
5 G-5 Mechanical Legend X X
6 G-6 Electrical Legend 1 X X
7 G-7 Electrical Legend 2 X X
8 C1.0 Overall Site Plan X X
9 C1.1 Demolition Plan X X
10 C1.2 Demolition Section X X
11 C2.0 Enlarged Plan X X
12 SM1.1 Micro Hydro Facility Building Plan X X
13 SM1.2 Pressure Dissipation Vault Plan X X
14 SM1.3 Building Elevations X X
15 SM2.1 Enlarged Building Modification Plan X X
16 SM2.2 Enlarged Vault Modification Plan X X
17 SM3.1 Sections X X
18 SM3.2 Sections X X
19 SM4.1 Details X
20 SM4.2 Details X
21 E0.7 One-Line Diagram X X
22 E1.0 Electrical Site Plan X X
23 E2.0 Enlarged Plans X X
24 E2.1 Grounding Plan X
25 E4.1 Electrical Diagrams and Details X X
26 E4.2 Electrical Diagrams and Details X
Task 2 Services During Construction
Professional will provide Services During Construction as follows:
Subtask 2.1 Submittal Review
Professional will review and approve shop drawings forwarded by the City and in accordance with
the Schedule of Shop Drawings. Professional’s review and approval will be only to determine if the
items covered by the submittals will, after installation or incorporation in the Work, conform to the
information given in the Contract Documents and be compatible with the design concept for the
completed project as a functioning whole as indicated by the Contract Documents.
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Professional will keep on file copies of submittals reviewed and approved and will refer to them as
required when responding to requests for clarifications and interpretations.
Subtask 2.2 Site Visits
Appropriate members of the Professional’s office staff will make periodic visits to the Site at
intervals appropriate to the various stages of construction as the City deems necessary (up to the
hours limit stated below) in order to observe as an experienced qualified design professional, the
progress that has been made and the quality of the various aspects of Contractor’s executed work.
On the basis of such visits and observations, Professional will advise the City of the progress of the
Work. This task is generally expected to focus on trips for inspecting electrical conduit placement,
concrete work, turbine installation, project closeout, and other critical project milestones.
Professional’s visits and observations are subject to all the limitations on Professional’s authority
and responsibility set forth in the Contract Documents.
Subtask 2.3 Record Drawings
Professional will provide record drawings based on Contractor redlines for the Project. Record
drawings prepared on this basis will rely strictly on information provided by the Contractor or the
City or visual observations made by Professional during its limited site visits. Professional has
assumed 4 hours of engineering and 16 hours of drafting time for this task.
Deliverables:
The following deliverables will be prepared for this task:
• 11x17 and 22x34 PDF record drawings
Subtask 2.4 Startup
Startup services will consist of:
• Coordination of startup activities. It is anticipated that all startup and commissioning
activities will be complete in one week.
• Consultation with City staff on project-level control and monitoring functions, as provided
by the City via its Supervisory Control and Data Acquisition (SCADA) system.
Task 3 Project Management
Task 3.1 - Project Management
The Professional’s Project Manager (PM) shall prepare, implement, monitor, and update the project
execution plan throughout the project. Professional’s PM will prepare and submit to the City’s PM,
on a monthly basis, a brief cost and schedule status report. The report shall include a narrative
description of progress to-date, actual costs for each Task, estimates of percent complete, and
potential cost variances.
Deliverables:
The following deliverables will be prepared for this task:
• Monthly project cost and schedule status report
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Assumptions Used in Developing this Scope of Services
The Professional’s basis for estimating engineering costs for the project is based on the elements
included in task descriptions and the following assumptions:
1. City will provide programing and interface with plant SCADA and power Utility.
2. City will examine information submitted by Professional and render in writing or otherwise
provide decisions within two weeks.
3. City will give prompt notice to Professional whenever City observes or becomes aware of any
development that affects the scope or timing of Professional’s services, or of any defect in the
work of Professional.
4. Professional will provide the City with deliverables as defined respectively in this scope of work.
5. All deliverables will be distributed electronically via email (pdf format).
6. Meetings with the City will be held at the City’s office.
7. City will prepare cost estimates using their Alternative Product Delivery System (APDS)
contractor.
8. City staff will coordinate with the City’s development review process as necessary for the
project.
9. City will verify that the required permits, bonds and insurance have been obtained and
submitted by the General Contractors.
10. It is assumed the project delivery will be using the Alternative Product Delivery System (APDS).
“Contractor” references in the scope of work refers to Hydro Construction Company who has
been retained by the City to perform the construction.
11. The Contractor’s construction will be complete no later than December 31, 2018, and any
extension of the Contractor’s field work beyond this date may result in the need for additional
compensation for engineering services during construction.
12. Any claims resolution or litigation assistance requested of, Professional above and beyond those
services specifically defined in this scope, will constitute additional services.
13. City will give prompt notice to Professional whenever City observes or becomes aware of any
development that affects the scope or timing of Professional’s services, or of any defect in the
work of Professional or the Contractor.
14. Professional will provide the City with deliverables as defined respectively in this scope of work
and Contract Documents.
15. Professional will keep a copy of Contractor deliverables for City records. Contractor deliverables
include: shop drawings, samples, application for payment, certificates, construction photos,
record documents, releases from liens, claims, and agreements, Contractor design data,
manufacturer’s instructions, operation and maintenance data, schedules, special guarantees,
statements of qualification, permits, test and inspection reports, testing and startup data, and
training data.
16. Professional is not responsible for health or safety precautions of construction workers.
Professional is not responsible for the Contractor’s compliance with the health and safety
requirements in the contract for construction, or with federal, state, and local occupational
safety and health laws and regulations.
17. Materials testing services are to be provided by others contracted directly with the City through
an on-call contract with the City.
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Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT B
WORK ORDER COST DETAIL
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Compensation Schedule
Al Paquet
Project Manager
Dan Murrer,
Hydropower Designer
and Overall QC
Sonya Reiser,
Hydropower Designer
Stimpson, Tenille,
CAD Technician
Eric Schulz, Electrical
Engineer
Tim Petty, Structural
Engineer
Gretchen Sage,
Contracts
Administration/
Accounting
Labor
Hours Labor Expense Total Cost
Per Diem Code 03 05 05 12 03 05 04 19
2017 Labor Rates
(1) $235 $185 $185 $140 $235 $185 $205 $90 2%
Task 1 Final Design
1.1 60% Design Drawing Development 0 18 48 140 20 48 0 20 294 $47,190 $944 $48,134
1.2 60% Design Meeting 0 8 8 8 8 8 0 4 44 $7,800 $756 $8,556
1.3 Final Design Document Development 0 8 8 40 8 8 0 8 80 $12,640 $253 $12,893
Subtotal Task 2 0 34 64 188 36 64 0 32 418 $67,630 $1,953 $69,583
Task 2 Services During Construction
2.1 Submittal Review 0 20 36 4 20 16 0 8 104 $19,300 $386 $19,686
2.2 Site Visits (4 visits) 0 0 32 0 0 0 0 0 32 $5,920 $118 $6,038
2.3 Record Drawings 0 0 4 16 0 0 0 0 20 $2,980 $60 $3,040
2.4 Start Up 0 32 32 0 0 0 0 8 72 $12,560 $251 $12,811
Subtotal Task 3 0 52 104 20 20 16 0 16 228 $40,760 $815 $41,575
Task 3 Project Management
3.1 Project Management 29 0 0 0 0 0 4 12 45 $8,715 $127 $8,842
Subtotal Task 3 29 0 0 0 0 0 4 12 45 $8,715 $127 $8,842
Total 29 86 168 208 56 80 4 60 691 117,105 2,895 120,000
Notes: (1) 2017 Rates are in effect untill February 25, 2018. The 2018 rates will be used beginning February 26, 2018 per the professional Service Agreement Renewal.
Exhibit_A_WorkOrder_microHydro_final _design_Rev3.xlsx\Fee Estimate 12/27/2017
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