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Home My WebLink AboutWORK ORDER - PURCHASE ORDER - 9180516Utilities Work Order Form Official Purchasing Form Last updated 10/2017 WORK ORDER PURSUANT TO A MASTER AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CH2M HILL ENGINEERS, INC. WORK ORDER NUMBER: CH-2018-3 PROJECT TITLE: Hydraulic Collection Modeling and Masterplan Assistance ORIGINAL BID/RFP NUMBER & NAME: 7575, Consulting Engineering Services for Water Treatment Facility Design & Construction Services MASTER AGREEMENT EFFECTIVE DATE: February 24, 2014 ARCHITECT/ENGINEER: CH2M HILL Engineers, Inc. OWNER’S REPRESENTATIVE: Sue Paquette WORK ORDER COMMENCEMENT DATE: January 15, 2018 WORK ORDER COMPLETION DATE: May 1, 2018 MAXIMUM FEE: (time and reimbursable direct costs): $38,150.00 PROJECT DESCRIPTION/SCOPE OF SERVICES: Professional engineering services to perform Hydraulic Modeling and Master Plan assistance. See scope of services. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Master Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement and this Work Order (including the attached forms) the Master Agreement shall control. The attached forms consisting of four (4) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this document. SERVICE PROVIDER: CH2M HILL Engineers, Inc. By: Date: Name: Title: Page 1 of 8 DocuSign Envelope ID: 9E9A0542-5DE9-46F0-BFA9-99D9D4311808 Vice President January 9, 2018 Kevin Heffernan Utilities Work Order Form Official Purchasing Form Last updated 10/2017 OWNER’S ACCEPTANCE & EXECUTION: This Work Order and the attached Contract Documents are hereby accepted and incorporated herein by this reference. ACCEPTANCE: Date: Sue Paquette, Special Project Manager REVIEWED: Date: Pat Johnson, Senior Buyer APPROVED AS TO FORM: Date: Name,City Attorney's Title (if greater than $1,000,000) ACCEPTANCE: Date: Owen Randall, Water Systems Engineering Division Manager ACCEPTANCE: Date: Matt Fater, Water Engineering & Field Services Operations Interim Manager ACCEPTANCE: Date: Kevin Gertig, Utilities Executive Director (if greater than $1,000,000) ACCEPTANCE: Date: Gerry Paul, Purchasing Director (if greater than $60,000) ACCEPTANCE: Date: Darin Atteberry, City Manager (if greater than $1,000,000) ATTEST: Date: City Clerk (if greater than $1,000,000) Page 2 of 8 DocuSign Envelope ID: 9E9A0542-5DE9-46F0-BFA9-99D9D4311808 January 9, 2018 January 9, 2018 January 11, 2018 January 11, 2018 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT A WORK ORDER SCOPE OF SERVICES Page 3 of 8 DocuSign Envelope ID: 9E9A0542-5DE9-46F0-BFA9-99D9D4311808 Exhibit A - Scope of Services Exhibit B to the AGREEMENT between the City of Fort Collins, Colorado, a Municipal Corporation, hereinafter referred to as the City, and CH2M HILL Engineers, Inc., hereinafter referred to as the Professional, for a project generally described as: Professional Engineering Services to review Hydraulic Model and provide Master Planning Assistance. The Professional’s services for the project are detailed hereinafter. Project Objective: To perform independent review of the collection system hydraulic model and calibrations, memorandums (prepared by Ditesco/Water plans) and provide comments and recommendations pertaining to the modeling for Master Planning. It is understood the City will designate Ms. Sue Paquette as the City Project Manager (PM) and primary point of contact with respect to the work performed under this AGREEMENT, with authority to transmit instructions, receive information, and interpret and define City policies and decisions relative to elements pertinent to the work covered by this AGREEMENT. Task 1 – Wastewater Collection System Hydraulic Model Review Professional will: • Review the Initial Comments and Questions Ft. Collins Sewer Model Dry and Wet Weather Calibration TM and provide comments using a Quality Review Form (QRF). • Develop a Quality Assurance/Quality Control (QA/QC) checklist for review of model and documentation. A draft checklist will be submitted to the City for comment and then finalize. • Review the collection system model (Info Sewer) and summarize comments using the QA/QC checklist developed previously. Comments will be submitted via a QRF. • Review approach to modeling of complex flow splitting at the plants and diversions and provide comments. • Perform a QC review of the elevation data in the model. It is assumed that the City will provide GIS data for comparison to modeled elevations. Modeled sewers will also be reviewed in profile to look for major inconsistencies in invert, crown, and ground elevation data. Professional will attend up to 3 meetings with the City to discuss reviewed information, comments, and other concerns related to the collection system model. Deliverables: • Meeting agendas and meeting summaries • Model and report comments in Quality Review Form (QRF) Task 2 – Development Review Assistance Professional will: Page 4 of 8 DocuSign Envelope ID: 9E9A0542-5DE9-46F0-BFA9-99D9D4311808 • Review the Sanitary Sewer Flow calculations and the proposed Redwood and Northfield Multifamily and Commercial development assumptions in accordance with the City of Fort Collins collection systems standards to be provided by the City. • Update collection system model to include the development flows originating from the developments identified in the prior bullet to assess the capacity of the receiving trunk sewers to accommodate these flows. • Provide written comments to City regarding the proposed flows, and model results in a brief technical memorandum format. Deliverables: • Technical Memorandum, draft and final Task 3 Project Management Professional’s Project Manager (PM) will prepare, implement, monitor, and update the project execution plan throughout the project. Professional’s PM will prepare and submit to the City’s PM, monthly, a brief cost and schedule status report. The report will include a narrative description of progress to-date, actual costs for each Task, estimates of percent complete, and potential cost variances. Deliverables: • Monthly project cost and schedule status reports and Invoices. Task 4 Additional Modeling Services Professional will provide additional modeling services to address specific issues that may be identified during the review and require additional investigation or analysis. An allowance has been specified for this work. Professional will provide as-needed support for City staff when requested and authorized (via email or written correspondence). Services may include phone consultations, attending meetings, additional modeling or review of work by others. There are no deliverables identified for this task. Deliverables: • To be defined based on City request. Schedule The professional will work expeditiously to support the City’s schedule. An anticipated schedule is shown below in Table 1. Table 1, Project Schedule Activity Anticipated Milestone Dates Notice To Proceed (NTP) TBD Project Initiation Meeting Kickoff One week following NTP Review Collection Model 3 weeks from NTP Issue Review Comments 4 weeks from NTP Additional Services As required Page 5 of 8 DocuSign Envelope ID: 9E9A0542-5DE9-46F0-BFA9-99D9D4311808 Assumptions Used in Developing this Scope of Services The Professional’s estimate of engineering costs for the project is based on the elements included in task descriptions above, and the following assumptions: 1. City will examine information submitted by Professional and render in writing or otherwise provide decisions within one week. 2. City will give prompt notice to Professional whenever City observes or becomes aware of any development that affects the scope or timing of Professional’s services, or of any defect in the work of Professional. 3. Professional will provide the City with deliverables as defined respectively in this scope of work. 4. All deliverables will be distributed electronically via email (pdf format). 5. Meetings with the City will be held at the City’s service center office. 6. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the project, Professional has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, Professional makes no warranty that City's actual project costs, financial aspects, economic feasibility, or schedules will not vary from Professional’s opinions, analyses, projections, or estimates. If City wishes greater assurance as to any element of project cost, feasibility, or schedule, City will employ an independent cost estimator, contractor, or other appropriate advisor. 7. Professional will work collaboratively with other Consultants retained by the City for water and wastewater model work. Communication with other Consultants will be forwarded through or include the City’s project manager. Clear roles and responsibilities will be established by Professional and City when working with City’s other Consultants. Page 6 of 8 DocuSign Envelope ID: 9E9A0542-5DE9-46F0-BFA9-99D9D4311808 Utilities Work Order Form Official Purchasing Form Last updated 10/2017 ATTACHMENT B WORK ORDER COST DETAIL Page 7 of 8 DocuSign Envelope ID: 9E9A0542-5DE9-46F0-BFA9-99D9D4311808 Exhibit C Compensation Schedule Al Paquet Principal Project Manager Perrin Niemann Wastewater Collection ;aed Hartkemeyer, Yan Wastewater Modedeler Alleman, Andrew Water Modeler Jannelle Prange Water Engineer Gretchen Sage Contracts Administration/ Accounting Labor Hours Labor Expense Total Cost Per Diem Code/Classification 03 03 04 08 08 4 19 2017 Labor Rates (1) $235 $235 $205 $129 $129 $205 $90 1.0 Hydraulic Collection System Model review 12 32 46 8 98 $20,802 $70 $20,872 2.0 Development Review Assistance 4 10 8 0 22 $4,930 $70 $5,000 3.0 Project Management 8 0 2 8 18 $3,010 $0 $3,010 4.0 Additional Modeling Services 8 20 8 0 0 2 38 $8,400 $868 $9,268 Total 32 62 62 2 10 176 $37,142 $1,008 $38,150 Notes: (1) 2017 Rates are in accordance with Renewal 7575 Consulting Engineering Services for WTF Design & Construction Services Contract. The 2018 rates go into effect on February 26, 2018 per the professional services Agreement renewal. Exhibit_C_Fee__Collection_masterplan_rev1.xlsx\Fee Estimate 1/4/2018 Page 8 of 8 DocuSign Envelope ID: 9E9A0542-5DE9-46F0-BFA9-99D9D4311808