HomeMy WebLinkAboutWORK ORDER - RFP - 7575 CONSULTING ENGINEERING SERVICES WATER TREATMENT FACILITY DESIGN AND CONSTRUCTION SERVICESUtilities Work Order Form Official Purchasing Form
Last updated 10/2017
WORK ORDER
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
CH2M HILL ENGINEERING, INC.
WORK ORDER NUMBER: CH-2018 WTF – SCP11518
PROJECT TITLE: WTF Engineering Assistance and Service
ORIGINAL BID/RFP NUMBER & NAME: 7575, Consulting Engineering Services for
Water Treatment Facility Design & Construction Services
MASTER AGREEMENT EFFECTIVE DATE: February 24, 2014
ARCHITECT/ENGINEER: CH2M HILL Engineering, INC
OWNER’S REPRESENTATIVE: Sue Paquette
WORK ORDER COMMENCEMENT DATE: January 15, 2018
WORK ORDER COMPLETION DATE: July 1, 2018
MAXIMUM FEE: (time and reimbursable direct costs): $60,000.00
PROJECT DESCRIPTION/SCOPE OF SERVICES: Professional engineering services to design
and repair projects at Fort Collins Water Treatment Facility (WTF). Services shall include
design and consulting assistance on repairs, replacement, maintenance, and operational
projects located at the WTF. See the Exhibit A – Scope of Services.
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement
between the parties. In the event of a conflict between or ambiguity in the terms of the Master
Agreement and this Work Order (including the attached forms) the Master Agreement shall
control.
The attached forms consisting of three (3) pages are hereby accepted and incorporated herein,
by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: CH2M HILL Engineering, Inc.
By: Date:
Name: Title:
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Vice President
January 9, 2018
Kevin Heffernan
Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
OWNER’S ACCEPTANCE & EXECUTION:
This Work Order and the attached Contract Documents are hereby accepted and incorporated
herein by this reference.
ACCEPTANCE: Date:
Sue Paquette, Special Project Manager
REVIEWED: Date:
Pat Johnson, Senior Buyer
APPROVED AS TO FORM: Date:
Name,City Attorney's Title
(if greater than $1,000,000)
ACCEPTANCE: Date:
Owen Randall, Water Systems Engineering Division Manager
ACCEPTANCE: Date:
Mark Kempton, Water Production Division Manager
ACCEPTANCE: Date:
Carol Webb, Water Resources & Treatment Operations Manager
ACCEPTANCE: Date:
Kevin Gertig, Utilities Executive Director
(if greater than $1,000,000)
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director
(if greater than $60,000)
ACCEPTANCE: Date:
Darin Atteberry, City Manager
(if greater than $1,000,000)
ATTEST: Date:
City Clerk
(if greater than $1,000,000)
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Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT A
WORK ORDER SCOPE OF SERVICES
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Exhibit A - Scope of Services
Exhibit B to the AGREEMENT between the City of Fort Collins, Colorado, a Municipal Corporation,
hereinafter referred to as the City, and CH2M HILL Engineers, Inc., hereinafter referred to as the
Professional, for a project generally described as Professional Services and assistance for the design,
replacement, and repair of WTF Projects.
The Professional’s services for the project are detailed hereinafter.
Project Objective: To provide treatment process consultation and design assistance to the City for various
WTF Projects at the Water Treatment Facility (WTF) and related facilities.
It is understood the City will designate Ms. Sue Paquette as the City Project Managers (PMs) and primary
points of contact with respect to the work performed under this AGREEMENT, with authority to transmit
instructions, receive information, and interpret and define City policies and decisions relative to elements
pertinent to the work covered by this AGREEMENT.
Task 1 – WTF Design, Replacement, and Repair Project’s Engineering Assistance
Professional will provide engineering and design assistance for WTF repairs and replacement projects for
City staff when requested. Engineering assistance services are anticipated to include the following:
Regulatory review, treatment process consultation, and design support for Water Treatment Unit
Processes replacement projects; replacement repairs, submittal review of WTF replacement equipment;
construction observations; regulatory assistance, cathodic protection and corrosion control design and
field measurements, project meeting and scope development, project management, and others as noted
per request.
Requests for project engineering assistance will be initiated through written or e-mail authorization by the
City’s PM. Professional will communicate scope and level of effort for requested assistance, as
appropriate.
Professional’s Project Manager (PM) shall prepare, implement, monitor, and update the project execution
plan throughout the project. Professional’s PM will prepare and submit to the City’s PM, on a monthly
basis, a brief cost and schedule status report. The report will include a narrative description of progress
to-date, actual costs for each item, estimates of percent complete, and potential cost variances.
Deliverables:
The following deliverables will be prepared as required for this task:
• Design Documents (plans, specifications, calculations),
• Engineering Technical Memorandums,
• Observation Reports, and
• Monthly project cost and schedule status reports and Invoices.
Assumptions Used in Developing this Scope of Services
The Professional’s estimate of engineering costs for the project is based on the elements included in task
descriptions above, and the following assumptions:
1. City will examine information submitted by Professional and render in writing or otherwise provide
decisions within two weeks.
2. City will give prompt notice to Professional whenever City observes or becomes aware of any
development that affects the scope or timing of Professional’s services, or of any defect in the work
of Professional.
3. Professional will provide the City with deliverables as defined respectively in this scope of work.
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4. All deliverables will be distributed electronically via email (pdf format).
5. Meetings with the City will be held at the City’s service center office or water treatment facility.
6. APDS Contractor will provide conceptual construction cost estimates to assist with evaluations of
alternatives when applicable. Final pricing construction work will be performed by APDS contractor.
7. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for
the project, Professional has no control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures may affect operation or maintenance costs;
competitive bidding procedures and market conditions; time or quality of performance by operating
personnel or third parties; and other economic and operational factors that may materially affect the
ultimate project cost or schedule. Therefore, Professional makes no warranty that City's actual
project costs, financial aspects, economic feasibility, or schedules will not vary from Professional’s
opinions, analyses, projections, or estimates. If City wishes greater assurance as to any element of
project cost, feasibility, or schedule, City will employ an independent cost estimator, contractor, or
other appropriate advisor.
8. Professional will manage the health, safety and environmental activities of its staff to achieve
compliance with applicable health and safety laws and regulations. Professional will coordinate with
responsible parties to correct conditions that do not meet applicable federal, state and local
occupational safety and health laws and regulations, when such conditions expose Professional
staff, or City staff, to unsafe conditions. Professional is not responsible for health or safety
precautions of construction workers. Professional is not responsible for the City’s APDS Contractor’s
compliance with the health & safety requirements in the contract for construction, or with federal,
state, and local occupational safety and health laws and regulations.
9. Professional’s observation of the work is not an exhaustive observation or inspection of all work
performed by the Contractor. Professional does not guarantee the performance of the Contractor.
Professional’s observations will not relieve the Contractor from responsibility for performing the work
in accordance with the contract for construction, and Professional will not assume liability in any
respect for the construction of the project. Should Professional discover or believe that any work by
the Contractor is not in accordance with the contract for construction, or is otherwise defective, or
not conforming to requirements of the contract or applicable rules and regulations, Professional will
bring this to the attention of the Contractor and the City.
10. All intellectual property contained in the elements used to construct the Professional’s Parametric
Design and Cost Estimating System (CPES) models will remain property of Professional. No access
to the structure and code behind these elements will be provided.
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Utilities Work Order Form Official Purchasing Form
Last updated 10/2017
ATTACHMENT B
WORK ORDER COST DETAIL
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Exhibit C
Compensation Schedule
Kevin Heffernan
Principal In Charge
Al Paquet
Principal Project Manager
Brad Schutt
Engineer Specialist
Mark Merklein
Sr. Structural Engineer
Alex Sutherland
Project Engineer
Janelle Prange
Project Engineer
Skylor Flaska
Technician 3
Craig Van Horn
Corrosion Engineer
Gretchen Sage
Contracts
Administration/
Accounting
Labor
Hours Labor Expense Total Cost
Per Diem Code/Classification 02 03 05 04 08 8 13 06 04 19
2018 Labor Rates
(1) $250 $238 $188 $205 $130 $130 $125 $162 $205 $94
Task 1 WTF Design and Repair Projects
1.1 Design and Repair Projects 4 50 80 20 20 22 40 16 12 264 $46,220 $630 $46,850
1.2 Project Management 8 20 2 20 50 $9,050 $100 $9,150
1.3 Subconsultant Allowance 0 $0 $4,000 $4,000
Total 12 70 80 20 20 22 40 16 2 32 314 $55,270 $4,730 $60,000
Notes The 2018 rates were used as bases of estimate. Hower 2017 rates will remain in effect until February 25, 2018 per the Professional Service Agreement renewal terms.
Exhibit_C_Fee_WTF_Design_Repair_Projects_2017_12_29.xlsx\Fee Estimate 12/29/2017
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